National Bank for Agriculture and Rural Development Uttarakhand Regional Office, Dehradun Name of the Tender : Tender for Hiring of Car for NABARD Uttarakhand Regional Office Name of the Tenderer : __________________________________ Address : __________________________________ __________________________________ __________________________________ Schedule of the Tender: Date of issue of tender document 2 nd August 2019 Date of pre-bid meeting 03:00 PM on 14 th August 2019 Due date for submission of tender 03:00 PM on 26 th August 2019 Date and time of opening Technical bids 03:00 PM on 27 th August 2019 Date and time of opening Financial bids 04:00 PM on 27 th August 2019
Transcript
National Bank for Agriculture and Rural Development
Uttarakhand Regional Office, Dehradun
Name of the Tender : Tender for Hiring of Car for NABARD
Uttarakhand Regional Office
Name of the Tenderer : __________________________________
Address : __________________________________
__________________________________
__________________________________
Schedule of the Tender:
Date of issue of tender document 2nd August 2019
Date of pre-bid meeting 03:00 PM on 14th August 2019
Due date for submission of tender 03:00 PM on 26th August 2019
Date and time of opening Technical bids 03:00 PM on 27th August 2019
Date and time of opening Financial bids 04:00 PM on 27th August 2019
CONTENTS
Particulars
General Instructions to Bidders
General Terms and Conditions
Technical Bid
i. Annexure 1(A) – Basic Information
ii. Annexure 1(B) – Bank Account Details
iii. Annexure 1(C) – List of attached vehicles
iv. Annexure 1(D) – Taxi contracts executed during last 3 years
v. Annexure 1(E) – Taxi contracts on-hand
GENERAL INSTRUCTIONS TO BIDDERS
1. National Bank for Agriculture and Rural Development (NABARD) invites tenders
for hiring of cars/vehicles at Dehradun from empanelled car rental agencies for the
period 01/09/2019 to 31/03/2020 having adequate capacity to cater to the Bank’s
requirement and satisfying the following minimum eligibility criteria:-
The Agency:
a. Should have an adequate number of owned/legally attached cars of which
few cars should preferably be Honda City/Innvoa/Innova Crysta etc.
Vendors with adequate vehicles having taxi permits will be given preference
irrespective of rates quoted.
b. Should have provided similar service to Public Sector Banks/Public Sector
Undertakings/State/Central Government Departments during the
preceding 3 years.
c. Should have a minimum annual turnover of Rs. 10.00 lacs (Rupees Ten
Lacs) in the previous 03 years.
2. Quotations may be submitted in 2 envelopes containing the Technical Bid
(Envelope 1) and Price Bid (Envelope 2), both of which may be put in a third
envelope (Envelope 3).
3. The Notice Inviting Tender (NIT) hall form part of the tender document.
4. Envelope 1:
The envelope should be superscribed as ‘Part I: Technical Bid’.
It should contain Technical Bid, having the basic data for pre-qualification
as above and General Terms & Conditions, accompanied by copies of the
following documents:
a) Copies of RC books regarding proof of ownership of cars (as mentioned by
bidder in Annexure 1(C) owned by proprietor or legally attached to the
firm/agency/company.
b) Copies of the current contract/agreement/work order from Public Sector
Banks/Public Sector Undertaking/State/Central Government Departments
or Private Body entered into during the preceding 3 years (as mentioned by
bidder in Annexure 1(D).
c) Copies of the current contract/agreement/work order from Public Sector
Banks/Public Sector Undertaking/State/Central Government Departments
or Private Body on-hand (as mentioned by bidder in Annexure 1(E).
d) IT Returns for the preceding 3 years i.e. FY 2016-17, FY 2017-18 and FY
2018-19.
e) Balance Sheet and Profit & Loss Statement for the preceding 3 years i.e. as
on 31/03/2017, 31/03/2018 and 31/03/2019.
f) Travel Registrations with RTO, Dehradun.
g) GST Registration Certificate
h) Signed copy of the General Terms and Conditions.
i) Proof of transaction/remittance of Earnest Money Deposit (EMD) of Rs.
13,500/- (Rupees Thirteen Thousand Five Hundred only) through
electronic mode only (NEFT/RTGS). Tender without EMD shall be rejected.
Every page of Technical Bid should be filled up, wherever required, and duly
signed and stamped for acceptance to the tender conditions, failing which
the bid is liable to be rejected.
The Technical Bid shall be opened at 03:00 pm on 27th August, 2019 in
NABARD Uttarakhand RO premises in the presence of the tenderers or their
authorized representatives who choose to be present.
5. Envelope 2:
The envelope should be superscribed as ‘Part II: Financial Bid’.
The Financial Bid shall be filled in all aspects and submitted in the
prescribed format without any deviations.
The Financial Bid, of only those bidders who qualify the Technical Bid, shall be opened at 04:00 pm on 27th August, 2019 in NABARD Uttarakhand RO premises in the presence of the tenderers or their authorized representatives who choose to be present.
6. Both the Envelopes 1 and 2, superscribed as ‘Part I: Technical Bid’ and ‘Part
II: Financial Bid’ respectively, may be enclosed in a another envelope (Envelope
3), duly sealed and addressed to ‘The Chief General Manager, NABARD,
Uttarakhand Regional Office, Plot No. 42, IT Park, Sahastradhara
Road, Dehradun, Uttarakhand - 248013’ and superscribed ‘Tender for
Hiring of Car’, which may be dropped in the tender box of NABARD Regional
Office premises at Plot no. 42, IT Park, Sahastradhara Road, Dehradun latest by
03:00 pm on 26th August, 2019 or may be given to Premises Section in DPSP
(5th floor).
7. NABARD reserves its right to entrust the work to one operator or more than one
operator at its own discretion. The decision of NABARD in this regard would be
final and binding.
8. Earnest Money Deposit (EMD: The bidder will be required to remit EMD amount of Rs. 13,500/- (Rupees Thirteen Thousand Five Hundred Only) through electronic mode (NEFT/RTGS only) in the
below-mentioned current account maintained by NABARD. Tenders without EMD shall be rejected.
Name : NABARD Bank Account Number : 055505000552 Type of Bank Account : Current Account Name of the Bank : ICICI Name and address of branch : BKC Branch, ICICI Bank Tower East Wing, Ground Floor BKC Mumbai – 400051 Branch Code of Bank : 0555 M.I.C.R Number : 400229029 I.F.S.C number : ICIC0000555 The EMD of the successful tenderer shall be kept as the Securty Deposit (SD)
until the expriy of the contract and may be forfeited incase of violation of any terms and conditions. The EMDs of the unsuccessful bidders shall be refunded within 30 days after evaluating the Technical Bids. The EMDs of all the unsuccessful bidders shall be refunded after the work has been awarded.
9. Pre-bid Meeting:
A pre-bid meeting shall be convened at NABARD Uttarakhand RO premises at the below-mentioned address at 03:00 pm on 14th August, 2019 with the tenderers or their authorized representatives who choose to be present. You may attend the meeting after understanding the terms and conditions to seek required clarification, if any. ‘Mini-Meeting Room, 5th Floor, NABARD Regional Office, Plot no. 42, IT Park, Sahstradhara Road, Dehradun – 248013.’
10. Opening of Bids:
The Technical Bids will be opened first on 27th August, 2019 at 03:00 PM in NABARD Uttarakhand Regional Office premises in the presence of the tenderers or their authorized representatives who choose to be present. The Financial Bids of only those bidders who qualify in the Technical Bid round, shall be opened on 27th August, 2019 at 04:00 PM.
11. NABARD reserves its right to entrust the work to one operator or more than one operator at its own discretion. The decision of NABARD in this regard would be final and binding.
12. The rates shall not be subjected to revision on account of fluctuations in market rates, Taxes or any other reasons whatsoever during the contract period, and any revision shall be considered only on contract renewal subject to mutual consultation with the eligible agencies.
13. Disclaimer:
The tender is neither an agreement nor an offer and is only an invitation by the
bank to the interested parties for submission of their bids/offers.
The information contained in this document or information provided
subsequently to the bidders whether verbally or in documentary form by or on
behalf of NABARD is provided to the bidders on the terms and conditions set
out in this tender document and all other terms and conditions subject to which
such information is provided.
The purpose of this tender is to provide the bidders with information to assist
the formulation of their bids/proposals. This tender does not claim to contain
all the information each bidder may require. Each bidder should conduct his
own investigations and analysis and should check the accuracy, reliability and
completeness of the information in this tender and, wherever necessary, may
obtain independent advice.
Bank makes no assertion or warranty and shall incur no liability under any law,
statute rules or regulations as to the accuracy, reliability or completeness of this
tender. Bank may in its absolute discretion, but without being under an
obligation to do so, update, amend or supplement the information in this
tender.
GENERAL TERMS AND CONDITIONS
1. Hiring of cars shall be done by NABARD Uttarakhand Regional Office, Dehradun for local as well as outstation trips/tours only designated officers
only.
2. The agency will provide cars as per the rates agreed upon and accepted by
NABARD as and when NABARD invites the quotations.
3. It is desirable that the agency should have ownership of a sizable number of good quality of vehicles of required brand and models. The agency will provide vehicles of 2016 make onwards to NABARD.
4. The vehicles to be supplied should be maintained neat and tidy and must have proper upholstery. The vehicles will be provided with the following items:
(i) 02 Mineral water bottles – 500 ml (of reputed brands eg: Bisleri, Aquafina, Kinley etc)
(ii) Mobile charging facility (iii) 02 Newspapers (01 English/Hindi and 01 Business Newspaper of the
date) (iv) 01 Box of Paper Napkins/Tissues
5. Booking of vehicles will be done by authorized officials of the Bank through verbal/e-mail/SMS/Whatsapp/telephonic message. On receiving the booking, a confirmatory message has to be sent by the agency immediately. The agency
must message the vehicle type, vehicle number, driver name and driver’s mobile number to the authorized Bank official atleast 04 hours in advance of the reporting time of the car.
6. The agency may also be required, at times, to provide vehicle at short notice from the Bank (say within an hour) in case of emergencies.
7. If the driver details are not communicated to the required persons in time by SMS/telephonically, then the Bank could deduct Rs. 50/- (Rupees Fifty only) as inconvenience charged per trip.
8. Vehicle not reporting or reporting late for duty could attract a penal deduction of minimum Rs. 500/- (Rupees Five Hundred only) for the booking or as desired by NABARD from the bill amount yet to be paid.
9. The agency shall ensure that the vehicles provided should not be more than 03 (Three) years old and should be Euro/Bharat Stage IV compliant under
pollution control, and Bharat Stage VI compliant as and when government norms are introduced in future.
10. The duty slip will be signed by the officials using the car and the total no. of kilometres travelled along with the journey start and end time must be clearly mentioned. The bills will not be settled unless the signed duty slip, complete in all aspects, is submitted along with the bill. The onus of ensuring that the duty slip is correctly filled-in and signed shall lie upon the vehicle driver.
11. The bills shall be submitted by the agency on a weekly basis and would be
settled normally within a reasonable period of time. Adequate care must be taken that bills once settled are not raised again. Such bills will be automatically rejected unless a valid reason is provided. All payments will be made through e-payment mode only, after due statutory deductions.
12. Miscellaneous charges such as toll tax, parking charges etc shall be included in the billed amount, and shall be paid on reimbursement basis subject to submission of satisfactory receipts.
13. Night charges shall be applicable between 09:00 PM to 06:00 AM only.
Night charges shall be applicable only when there is overnight stay and
recommencement of journey the following day. They shall not be applicable on the last day of a tour regardless of the time the passenger is dropped off.
14. Rates will be applicable w.e.f the date of acceptance of the quotes.
15. Time and distance will be calculated on garage-to-garage basis.
16. The driver must report for duty in clean uniform and in neat turn out. He must
be polite, courteous and service-oriented at all times. The driver, deputed for the journey must possess a valid driving license and must keep it along with him during the duty period.
17. The driver should maintain a proper record of mileage on a daily basis and get the same authenticated by the user officer/staff. The payment of bill will be subject to the submission of this record, authenticated by the officer using the
vehicle.
18. The driver should display their valid Driving License (DL) prominently on the
dash board of the car, as is now mandated for all taxis. Further, the driver must ensure that his mobile phone is always switched on.
19. The vehicles are expected to report atleast 20 minutes before the time indicated for commencement of journey. The driver should be knowledgeable of the local routes and the routes of the place/s to be visited. The driver is expected to wait at the vehicle while the guest is away. In case the driver is not found near the
vehicle, the Bank may hire another vehicle without giving any rent for the said journey. If the vehicle is found to be sub-standard, then it can be sent back for which no compensation shall be paid by the Bank.
20. The drivers will carry proper placards (made of fiber or sturdy material) indicating clearly the name of the officials and organization etc when they
proceed to the airport/railway station for receiving the officials.
21. The drivers shall always be available with the cars and would not proceed for lunch/tea etc without obtaining prior permission of the concerned officials.
22. The vehicles shall have the required fuel and lubricants for the whole duration of the hire. The vehicles must not be stopped midway during the journey at petrol pumps for filling up on fuel. The driver shall not, under any circumstance, ask the guest/s for any monetary help or advance of any kind including fuel and toll charges.
23. The agency will also have to make alternate arrangements in case of breakdown of his vehicle/s. In case of failure, the agency will be responsible to compensate
all expenses incurred by the Bank in this regard and the same shall be deducted from the bill of the agency. The decision of the Bank in this regard will be final and binding on the agency.
24. The agency should be registered under the Shop & Establishment Act and have necessary certificate to run Tours and Travel services. The agency should be registered with the Goods and Services Tax (GST) Department. If not, the agency is required to undertake registration and obtain the 15 digit GST Code
Number and issue invoices/challans/bills. These documents should be serially numbered, and it should contain the name and address of the service provider, service receiver, description of service, value of service and service tax payable thereon.
25. All the vehicles provided must have comprehensive insurance cover, as per the Motor Vehicles Act. The vehicles should have all the necessary documents like
copies of RC book, insurance, Pollution Control Certificate, necessary permit etc during the period of hire. The agency shall ensure that the drivers are in possession of a valid Driving License.
26. The agency shall arrange to obtain police verification certificate regarding the antecedents of the persons engaged by them at their own cost. The agency shall also ensure compliance with all regulations of Dehradun RTO and other safety and security regulations that are in place and will be held responsible for any
deviation/non-adherence to any rules/regulations.
27. All the wages and allied benefits like PF, ESI contributions, gratuity, bonus, accident insurance etc due to the drivers, if any, are to be paid by the agency and the agency shall remain liable to the authorities concerned for compliance
of the respective rules/laws and the agency will also remain liable for any contravention thereof. NABARD, in no way, shall remain liable for compliance with any statutory requirement in this regard.
28. In case the agency is not able to provide the category of car for which booking has been made by the Bank, he has to provide higher category of vehicle. However, payment will be made for the category of vehicle booked by the Bank.
29. All incidental charges such as parking charges, toll charges etc shall be borne by the agency and it may claim reimbursement for the same along with the bill,
subject to submission of documentary proof.
30. The hiring agency or its agents/employees/drivers committing any breach of
terms and conditions mentioned herein and /or rendering unsatisfactory services, in the opinion of the Bank, shall render itself liable for summary termination of the agreement forthwith without any notice or any compensation in lieu thereof.
31. The agency shall indemnify the Bank for payment of any loss, damage and legal actions and cost/compensation/charges/fines/claims owing to violation of any traffic rules, accidents or any other eventuality.
32. In the event that the parties cannot amicably settle a dispute, the parties agree to resolve the same by arbitration proceedings within the Dehradun
jurisdiction.
33. The Bank reserves the right to inspect the services of the vendor/contractor to verify the genuineness and to ensure the conformity with the details furnished
in the application.
(Signature of the Bidder)
Date :
Place :
TECHNICAL BID
1. Copies of RC books regarding proof of ownership of cars (as mentioned by bidder
in Annexure 1(C) owned by proprietor or legally attached to the
firm/agency/company.
2. Copies of the current contract/agreement/work order from Public Sector
Banks/Public Sector Undertaking/State/Central Government Departments or
Private Body entered into during the preceding 3 years (as mentioned by bidder in
Annexure 1(D).
3. Copies of the current contract/agreement/work order from Public Sector
Banks/Public Sector Undertaking/State/Central Government Departments or
Private Body on-hand (as mentioned by bidder in Annexure 1(E).
4. IT Returns for the preceding 3 years i.e. FY 2016-17, FY 2017-18 and FY 2018-19.
5. Balance Sheet and Profit & Loss Statement for the preceding 3 years i.e. as on
31/03/2017, 31/03/2018 and 31/03/2019.
6. Travel Registrations with RTO, Dehradun.
7. GST Registration Certificate.
8. Signed copy of the General Terms and Conditions.
9. Proof of transaction/remittance of Earnest Money Deposit (EMD).
ANNEXURE 1(A)
Basic Information
A. General Information
1 Name of the applicant organization/vendor/supplier/service provider
2 Address for communication and contact details
3 Telephone number (landline)
4 Telephone number (mobile)
5 Type of the organization (whether sole proprietorship, partnership, private limited etc)
6 Name of the proprietor/partners or directors in the organization
1. 2. 3.
7 Address of Dehradun office through which the proposed work will be handled. The name, designation and contact details of the officer in charge.
B. Financial Information
8
Permanent Account Number (PAN) of the proprietor/partnership firm/private limited company/limited company (Copy of PAN to be attached)
9 GST No.
10
Balance sheet and profit & loss statement for the previous three years, duly certified by a practicing Chartered Accountant in support of Average Annual Turnover OR Banker's Solvency Certificate in proof of having adequate financial standing.
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