National Institute of Disaster Management (Ministry of Home Affairs, GOl) Towards a Disaster Free India IIPA Campus, I.P.Estate, Ring Road, New Delhi- 110002 No. NIDM/NCRMP/Budget-143/2015 Dated 15 th Oct, 2015 To, The Deputy Project Director, National Cyclone Risk Mitigation Project (NCRMP), National Disaster Management Authority, First Floor, NDMA Bhawan, A-I Safdarjung Enclave New Delhi- 110 029 Sub: External Audit of PIU NCRMP NIDM for the FY 2014-15 Sir, This is with reference to your letter no. 1-43/2013-PMU/329 dated 25 th Aug, 2015 regarding External Audit Certification of Project Accounts and Financial Statement for the year 2014-15 of NCRMP. The external audit of PIU NCRMP NIDM for the financial year 2014-15 was conducted by M/s P.K. Singhal & Co. Chartered Accountants and the Audit Report of PIU NCRMP NIDM for the FY of 2014-15, is enclosed for your kind perusal and necessary action. Yours faithfully Date Received................--------- . Project/Task ........ . * ***** ." " Project/Task ID .(Santosh Kumar) Action ...................................... ED NIDM & Copy To........ .........-------.... "". Project Director, NCRMP Encl: As mentioned above Copy to: Mr. Saurabh Suresh Dani, Sr. Disaster Risk Management Specialist, NCRMP, The World Bank, Hindustan Times House, 18-20, KG Marg, New Delhi- 110001 2. M/s , P.K. Singhal & Co.Chartered Accountants, E-24, 2 nd Floor, Jawahar Park, Laxmi Nagar, Delhi-1 10092 Ph: +91-11-2370-2433, Fax: 011-237024-42/46 Website: www.nidm.gov.in Public Disclosure Authorized Public Disclosure Authorized Public Disclosure Authorized Public Disclosure Authorized
Transcript
National Institute of Disaster Management(Ministry of Home Affairs, GOl)
Towards a Disaster Free India
IIPA Campus, I.P.Estate,Ring Road, New Delhi- 110002
Sub: External Audit of PIU NCRMP NIDM for the FY 2014-15
Sir,
This is with reference to your letter no. 1-43/2013-PMU/329 dated 2 5 th Aug, 2015regarding External Audit Certification of Project Accounts and Financial Statement for theyear 2014-15 of NCRMP. The external audit of PIU NCRMP NIDM for the financial year2014-15 was conducted by M/s P.K. Singhal & Co. Chartered Accountants and the AuditReport of PIU NCRMP NIDM for the FY of 2014-15, is enclosed for your kind perusal andnecessary action.
Yours faithfully
Date Received................--------- .
Project/Task ........ . * ***** ." "
Project/Task ID .(Santosh Kumar)Action ...................................... ED NIDM &
The governing BodyNational Cyclone Risk Mitigation Project.New Delhi
1. We have audited the attached Financial Statements of National Cyclone Risk MitigationProject financed under world Bank Loan No. IBRDP4150/lDA47720 which comprise theStatement of Affairs as at 31st March, 2015, the Income & Expenditure Account(Maintained on Cash Basis) and Receipt and Payment Account for the year ended onthat date and a summary of significant accounting policies annexed thereto.
2. MANAGEMENT'S RESPONSIBILITY FOR THE FINANCIAL STATEMENTS
The Management is responsible for the preparation of these financial statements thatgive a true and fair view of the financial position and financial performance of theAuditee. This responsibility includes the design, implementation and maintenance ofinternal control relevant to the preparation and presentation of the financial statementsthat give a true and fair view and are free from material misstatement, whether due tofraud or error.
3. AUDITORS' RESPONSIBILITY
Our responsibility is to express an opinion on these financial statements based on our audit. Wehave conducted our audit in accordance with the Standards on Auditing issued by the Institute ofChartered Accountants of India. Those Standards require that we comply with ethicalrequirements and plan and perform the audit to obtain reasonable assurance about whether thefinancial staternents are free from material misstatement.
An audit involves performing procedures to obtain audit evidence about the amounts and thedisclosures in the financial statements. The procedures selected depend on the auditor's judgment,including the assessment of the risks of material misstatement of the financial statements, whetherdue to fraud or error. In making those risk assessments, the auditor considers internal controlrelevant to the auditee's preparation and fair presentation of the financial statements in order todesign audit procedures that are appropriate in the circumstances but not for the purpose ofexpressing an opinion on the effectiveness of the entity's internal control. An audit also includesevaluating the appropriateness of the accounting policies used and the reasonableness of theaccounting estimates made by the Management, as well as evaluating the overall presentation ofthe financial statements.
B.O. * Delhi * Noida * Dehradoon * Modinagar
P. . Singhal & Co. E-24, id Floor, Jawahat Park,Laxrni Nagar, Delhi-110092Chartered Accountants Ph. :011-22013773, Fax: 011-22013772Mob. : 09313088386
We believe that the audit evidence we have obtained is sufficient and appropriate to provide abasis for our audit opinion.
4. Further to our comments given above & comments in the annexure referred to above,we report that: -
(i) We have obtained all the information and explanations, which to the best of ourknowledge and belief were necessary for the purpose of our audit.
(ii) In our opinion proper books of accounts as required by the law have been keptby the QCI so far as it appears from our examination of the books.(iii) The Statement of Affairs and Income and Expenditure account dealt with by thisreport are in agreement with the books of account.
In our opinion and to the best of our information and according to the explanationsgiven to us, our report is subject to the following observations:--The said accounts read together with the Significant Accounting &Management Policies,Contingent Liability and Notes on Accounts in Schedule- 7 give the information required by thelaw in the manner so required and give a true and fair view in conformity with the accountingprinciples generally accepted in India : -
i) In the case of the Statement of Affairs of the National Cyclone Risk Mitigation
Project as at 31.03.2015; and
ii) In the case of the Income and Expenditure Account, of the "Excess of the
Income over Expenditure" for the year ended on that date.
For P. K. SINGHAL &CO.
Chartered Accountants
Place: Delhi
Date: 15/09/2015 . .,nghal
(Partner)
M. No. 073882
Firm Reg. No. 05051C
B.O. * Delhi * Noida * Dehradoon * Modinagar
NATIONAL CYCLONE RISK MITIGATION PROJECT
STATEMENT OF AFFAIRS AS AT 31ST MARCH, 2015
As At 31.03.2015 As At 31.03.2014PARTICULARS
Schedule -
__ __ __ _ __ __ _ __ __ __ _ __ __ _RS.
-RS.CORPUS/CAPITAL FUND AND LIABILITIES
Reserves And Surplus 1 12,818,243
(20,122)Current Liabilities And Provisions
2 - 20,122Total
12,818,243 -
FIXED ASSETS 3 803,298ASSETS
Current Assets 4 12,014,945
Total
12,818,243Significant Accounting Policies And Notes toAccounts
AS PER OUR AUDIT REPORT OF EVEN DATE ATTACHED CERTIFIED TRUE & CORRECTFor P. K. SINGHAL & CO.
For NAT11NA- CYCLONE RISK MITIGATION PROJECTCHARTERED ACCOUNTANTS
PR6JECT 1RECTOR PROJECT CO-ORDINATORPARTNER L
FRN - 005051CM. NO - 073882DATE 15/09/2015PALACE DELHI
NATIONAL CYCLONE RISK MITIGATION PROJECT
INCOME AND EXPENDITURE ACCOUNTFOR THE YEAR ENDED 31ST MARCH, 2015
2014-15 2013-14
PARTICULARS
Schedules________________________________R
S.. R S.
INCOMEIGRANT
Grant in Aid Received from NDMA 5 33,191,400
5,532,325Total GRANT RECEIVED (A)
33,191,400 5,532,325EXPENDITURE
Capacity Building and Project Management Expenses 6 20,353,035
7,253,346Total EXPENDITURE
(B) 20,353,035
7,253,346Surplus/(Deficit) for the year (A-B) 12,838,365
(1,721,021)Balance Transferred to Reserve & Surplus
12,838,365 (1,721,021)Significant Accounting Policies And Notes to Accounts
7
CERTIFIED TRUE & CORRECTAS PER OUR AUDIT REPORT OF EVEN DATE ATTACHED
For NATIO'AL CYCLONE RISK MITIGATION PROJECT
For P. K. SINGHAL & CO.
CC H AXT n-bAcq U NTA NT S
PROJ iI CTOR PROJECT CO-ORDINATORAAL
RTNERFRN - 005051CM. NO - 073882DATE 15/09/2015PALACE DELHI
SCHEDULE 1 :RESERVES AND SURPLUS
As At As AtPARTICULARS
31.03.2015 31.03.2014RS. RS.RESERVES AND SURPLUS
Opening Balance
(20,122) 1,700,899Add: Excess of Income over expenditure
12,838,365 (1,721,021)12,818,243 (20,122)
Total
12,818,243 (20,122)SCHEDULE 2 : CURRENT LIABILITIES
As At As AtPARTICULARS
31.03.2015 31.03.2014RS. RS.Expenses Incurred by NIDM
- 18,864UCO Bank Account No. 1820020000924924(Being Cheque over issued)
RECEIPTS AND PAYMENT ACCOUNTFOR THE YEAR ENDED 31ST MARCH, 2015
PARTICULARS 2014 -15 2013-14
RS. RS. RS. RS.OPENING BALANCECASH IN HANDCASH AT BANK/WITH NIDM PLA ACCOUNT (1,258) (1,258) 1,700,899 1,700,89A. RECEIPTSGRANT IN AIDS RECEIVEDa. Grants Received From N D M A Under Component "C" 28,159,000
5,532,325b. Grants Received From N D M A Under Component "0" 5,032,400 33,191,400 - 5,532,32!TOTAL RECEIPTS "A" 33,190,142
7,233,22B. PAYMENTSa. Component "C"- Capacity Building Expenses
Consultancy Expenses 17,869,462 5,532,325
b. Component "D"- Project Management Expensesi. Meeting Expenses
-CASH AT BANK 12,014,945 12,014,945 (1,258) (1,25TOTAL
_____ 33,190,142 7,233,22.AS PER OUR AUDIT REPORT OF EVEN DATE ATTACHED
For P. K. SINGHAL & CO. CERTIFIED TRUE & CORRECTCHARTERED ACCOUNTANTS
For NATIO AL CYCLONE RISK MITIGATION PROJECTCLHA
H tPROJECT kcTOR PROJECT CO-ORDINATORPARTNER
FRN -005051CM. NO - 073882DATE 15/09/2015PALACE DELHI
NATIONAL CYCLONE RISK MITIGATION PROJECTFOR THE FINANCIAL YEAR ENDED 31s MARCH, 2015SCHEDULE: - 7
SIGNIFICANT ACCOUNTING POLICIES AND NOTES TO ACCOUNTS1. Significant Accounting Policies
(a) The financial statements are prepared on the basis of historical cost convention oncash basis and are in accordance with generally accepted accounting practices.(b)Under the project fixed assets register is being maintained for the physicalverification and all the fixed assets acquired under the project are capitalized inthe books of account of the National Cyclone Risk Mitigation Project in therespective financial year in which such asset was acquired. No depreciation hasbeen charged on the Fixed Assets as these were acquired out of the project grantreceived.
(c) Accounting policies not specifically mentioned are otherwise in consonance withgenerally accepted accounting practices.
(d) Grant in Aid is being recorded in the books of account ,when the fund arereceived.
(e) All Expenses are being booked in the accounts as and when they are incurred andpaid.
2. Contingent Liabilities
Claim against the institute not acknowledge as debt - NIL
3. In the opinion of the management, the value of realization of current assets, loans andadvances in the ordinary course of business would not be less than the amount atwhich they are stated in the Balance Sheet . Further provisions for all known liabilitieshave been made in the accounts.
For P. K .Singhal & Co. For National yclone Risk Mitigation ProjectChartered AccountantsF*rnReg.,No. 005051C
P.. n (Proje rector Project Coordinator)( artner)
.No.73882Place: New DelhiDate: 1 5 th September, 2015
F-24, IInd Floor, Jawahar Park,P K S l &Laxmi Nagar, Delhi-110092Chartered Accountants L/ Ph. : 011-22013773, Fax: 011-22013772Mob. : 09313088386
FORM GFR 19-A[See Govt. of India Decision (1) below Rule 1501
UTILIZATIION CERTIFICATEFor the Financial Year 2014-15
S.No. Letter No. and Date Amount (Rs.) Certified that out of Rs. 2,81,59,000/- ofgrants-in-aid under component "C" and
Under Component "C" Rs.50,32,400/- under component "D"1. 1-4/2011-PMU-43/1053 Rs. 2,24,39,000/- sanctioned during the year 2014-15 in favour
Dated loth June, 2014 of National Institute of Disaster Managementhaving its office at 11PA Campus, I.P. Estate,2. 1-4/2011-PMU-175/1615 New Delhi - 110002, under the Ministry of
Dated 18 th February, Rs. 57,20,000/- Home Affairs, Letter No. Given in the margin2015 and the unutilized grant balance of Rs.Under Component "D" (-20,122/-) under component "D" brought
3. 1-4/2011-PMU-/900 Rs. 5,78,400/- from previous year, an amount of Rs.Dated 3lt March, 2014 32,86,871/- has been under component "D"
4. 3-4/2013-PMU (PF)- Rs. 44,54,000/- and Rs.1,78,69,462/- has been utilized under61/1128 Dated 1 1 th July, component "C" for National Cyclone Risk2014 Mitigation Project and that the balanceTotal Rs. 3,31,91,400/- amount of Rs.1,20,14,945/- has been
unutilized at the end of the 31 t March, 2015which will be adjusted towards the grant inaid receivable during the year 2015-16.
f Certified that I have satisfied myself that the conditions oIn which the grants-in-aid weresanctioned have been duly fulfilled and that I have exercised the following checks to see thatthe money was actually utilized for the purpose for which it was sanctioned.
Kinds of checks exercised
Verification of documentary evidence including bills, payment vouchers, Bank Statements andexamination of the books of account.
For, P.K.Singhal & Co. For, National Cyclone Risk Mitigation Project.Chaarm n f s214d Accountants
PAL)DrahK
R.'ARTN' Dr S sKumar K J Ananda kumarrnuect Director) (Project Coordinator)
