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National Perspective on Coordinated Early

Childhood Statewide Data Systems- Lessons

LearnedJuly 19, 2013 10:15-11:15

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State Support Team

Kathy Hebbeler, IDEA DaSy CenterCarlise King, ECDCMissy Cochenour, SLDS- EC

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State Support Team

This session will provide an overview of where states are in creating Early Childhood data systems and linking to

other sectors. Participants will be provided an opportunity to engage around their current work and challenges to

expanding into early childhood.

U . S . D E PA R T M E N T O F E D U C AT I O N

Momentum and Support for Early Childhood

Federal:• President's early childhood initiative• RTT-ELC • SLDS: EC & P20W Data Systems• DaSy• Additional programs through HHS• Early Childhood Advisory Councils

U . S . D E PA R T M E N T O F E D U C AT I O N

ED- Funding Early Learning Data Systems

• Funding for Early Learning Data Systems from SLDS (ARRA, FY12) and RTT ELC (E2)– Many states working on ECIDS connected to

K12/P20 systems via SLDS– 10/14 RTT ELC grantees have data systems

included in their scopes of work

• Other states are work on ECIDSoutside grants

U . S . D E PA R T M E N T O F E D U C AT I O N

Awards FY06 FY07 FY09 FY09 ARRA FY12

U . S . D E PA R T M E N T O F E D U C AT I O N

State Context

• Where are states currently?– Specifics: What are states doing in terms of EC

data systems?– Focus areas:, planning, governance, data use &

quality, privacy

U . S . D E PA R T M E N T O F E D U C AT I O N

State Context

• Where are states trying to go?– They are all in very different places:

• Pre- Planning (thinking): Which state are thinking of expanding SLDS to include early childhood? Which states are planning to coordinating and ECIDS?

• Planning (actually developing plans)• Implementers (implement the work plans and begin to build)• Leaders (provide lessons learned from the work and the build)

– Phased development (a certain number of programs included in each phase)

U . S . D E PA R T M E N T O F E D U C AT I O N

What are states doing around planning?

• Assessing needs within the state• Assessing current capacity• Creating the statement of purpose in a way that is clear to all

stakeholders• Creating work plans • Identifying and engaging all relevant stakeholders (including all

programs like Head Start)• Identifying the critical questions they hope to answer

Where are they going?• Implementing the plan and going back to planning as additional

detail is needed

U . S . D E PA R T M E N T O F E D U C AT I O N

What are states doing around data governance?

• Establish early childhood data governance bodies

• Creating policies that outline the decisions and the work of the data governance bodies

Where are they going?• Implementing the data governance policies to

make decisions in the state around early childhood data.

U . S . D E PA R T M E N T O F E D U C AT I O N

Data Use & Quality

• Starting early! Planning for the data to be used and useful

• Using the ideas for use to create systems that are tailored to meet the needs of users

Where are states going?• Using data to make decisions

U . S . D E PA R T M E N T O F E D U C AT I O N

Privacy Considerations

• Establishing memorandums of understanding and having PTAC review

• Reviewing their intended uses to identify privacy concerns and address them early

Where are they going?• Ensuring all data is secure and managed

through governance in the appropriate ways.

U . S . D E PA R T M E N T O F E D U C AT I O N

So what do these ECIDS plan to look like?

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So how do these ECIDS plan to link to other sectors?

U . S . D E PA R T M E N T O F E D U C AT I O N

Lessons Learned

• Governance matters!– Data contributors need to be included early (may make it

slow at the beginning but benefit long term)

• Understand the unique needs of early childhood• Leverage lessons from other sectors• Data use improves data quality; data use depends on

access• The devil is in the detail (e.g. UID we all may agree

until we have to get the process outlined to make it real)

U . S . D E PA R T M E N T O F E D U C AT I O N

The Center for IDEA Early Childhood Data Systems (DaSy)

• New 5-year Center • Funded by OSEP• TA to Part C and Part B

Preschool state agencies• Improve data quality

through enhanced data systems

Framework Partner States:• Alaska• Arkansas• Connecticut• Georgia• Idaho• Massachusetts• Pennsylvania

U . S . D E PA R T M E N T O F E D U C AT I O N

Interactive Small Group Discussion

• Where is your state currently in integrating early childhood?

• Where would you like to see your state one year from now regarding early childhood?

• What are your greatest challenges?• Where do you need support?

U . S . D E PA R T M E N T O F E D U C AT I O N

Resources Supports Available for States

RTT ELC: http://www2.ed.gov/programs/racetothetop-earlylearningchallenge/index.html

SLDS: http://nces.ed.gov/programs/slds/resources.asp

DaSY: http://dasycenter.org/

ECDC: http://www.ecedata.org/

CEDS: https://ceds.ed.gov/Default.aspx

PTAC: http://ptac.ed.gov/

U . S . D E PA R T M E N T O F E D U C AT I O N

Thank you

• Q & A