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CARE OF SUPPLIES IN STORAGE (COSIS)

Presented by:Michelle DangNAVICP-M 0771 December 2009

Ready. Resourceful. Responsive!

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POLICY DRIVER

DoD Directive 4140.1-R, DoD Supply Chain Material Management Regulation (aka “The Super Reg”)

DLAI 4145.4/AR 740-3/AFJMAN 23-231/NAVSUPINST 4400.100/MCO 4450.15 Stock Readiness Instruction

NAVY Technical Warrant for the Packaging, Handling, Storage and Transportation (PHS&T)

COSIS Program

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DoD Stock Readiness Program

DLAI 4145.4/AR 740-3/AFJMAN 23-231/NAVSUPINST 4400.100/MCO 4450.15 Stock Readiness Instruction

Stock Readiness – DoD program assuring: Proper condition of materiel in storage Adequate packaging protection to prevent degradation

Stock Readiness includes: In-storage inspections, minor repair, testing, and

packaging aspects associated with these efforts

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NAVICP COSIS Program

Care of Supplies in Storage is a Navy program and management system that ensures material is stored and maintained in a ready-for-issue condition and to prevent further deterioration of unserviceable material.

Reduce Repair Turn Around Time (RTAT)

Reduce new procurement by extending the life of the assets

Proactive vs. Reactive COSIS

Look for problematic areas and trends

NAVICP provides reimbursable COSIS funding to repackage and preserve material in storage

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What to Look For

Obvious problems that would compromise the protection of the asset and/or prevent the asset from being issued.

Container damaged or deteriorated Sealing defective Special markings omitted, illegible, or incorrect No packaging (bare item) Stapling, nailing, strapping, banding improper,

or inadequate General appearance (dirt, moisture, fungus,

mildew, rot, infestation, or water damage) Expired Shelf-Life date Humidity Indicator expired

Routine COSIS may reveal the need for additional COSIS work

Responsive!

Ready!

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Reporting of COSIS

DD Form 1225 - used to report COSIS discrepancies and request funding to correct them

Navy COSIS Spreadsheet – for Navy Sites’ usage. Benefits include:

Condensed, simplified version of the DD1225 Electronically and e-mailed to NAVICP COSIS PM Uploaded to COSIS database

Repackaging costs and POC information are important

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NAVICP COSIS Database

Simplifies Data Analysis

Pinpoints Deficiencies

Provides Metrics and Reports

Enhances Financial Controls

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COSIS Site Visit Process

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Site Selection Criteria

Queried the COSIS sites with highest quantity of N32/N35 assets from the Master Data File (MDF)

Sites with high rate of DD 1225’s submission and/or WebSDR 364’s (Supply Discrepancy Report)

Sites have not been visited in recent years

Pick out top 5-7 candidates per fiscal year

FY09 Site Visits: DDNV, DDDC, DDJF, DDWG, DDBC

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NIIN Selection Criteria

N32 - Philadelphia managed items

N35 - Mechanicsburg managed items

High demand/low dollar value items

Low demand/high dollar value items

Assets with conflicted condition codes

Assets with conflicted Shelf Life codes

Assets with Method of Preservation 50

NIINs added during site walk through

IM input solicited

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Site Visit Review Process

In-Brief (before item review): Purpose for site visit

intended to assist and train rather than inspect

Ensure Navy’s managed items are properly packaged, stored, and shipped per MIL-STD 2073 requirements

Physical item review

Out-Brief (after item review): Inform all findings, discrepancies

Arrange On-Site training with a TARP rep if necessary

Post Site Visit:

Data analysis, list of action items

Cost estimate, funding

Follow up

An Assist Visit; Not an inspection! Information kept at

site level.

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Discrepancies

Top Six Discrepancies Found (by percentage)

Packaging – 33%

Preservation – 15%

Label Marking – 11%

Shelf Life – 11%

Condition Code – 8%

Humidity – 6%

Other – 16%

Historical COSIS discrepancy categories

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FY’09 ROI

FY09 NAVICP COSIS program dataNAVICP COSIS program costs: $700kRange of NIINs reviewed: 7,277Number of NIINs reviewed: 73,688Total replacement value: $155.5 M

ROI:

222:1

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COSIS Reimbursable Funding Process

Storage site submits funding requests

Via DD1225’s or Navy COSIS spreadsheet to COSIS Program Manager (PM) with cost estimate

Provides an activity Financial POC, phone number and UIC for funding.

The COSIS PM approves/disapproves request.

COSIS PM emails approved funding via NAVCOMPT Form 2276A or MIPR

When the storage site has performed the work, actual cost will be provided to the COSIS PM for update.

NAVICP COSIS Program Manager – Michelle DangPhone: 717-605-1822 DSN: 430Fax: 717-605-7686Email: michelle.dang@navy.mil

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TO BE CONTINUED

COSIS of the Future

Presented by:

Richard Sheriff & Frank Magnifico