Slide 1

Navigating Saint Paul Public Schools

January 2013

Office of Family Engagement & Community PartnershipsGayle J. SmallerPartnerships Coordinator gayle.smaller@spps.org651-767-8308Welcome & Agenda

Strong Schools, Strong CommunitiesChief of Staff & Office of Accountability Jacqueline AllenStrategic Initiative Administratorjacqueline.allen@spps.orgWhat the Strong Schools, Strong Communities plan will doImprove education for all students without exception or excuseAchievement: Ensure each child achieves to his or her potentialAlignment: Assure all students have quality school choices in their own communitiesSustainability: Equitably distribute resources; invest in what works

4Youve heard this all before, but it bears repeating ---- Strong Schools, Strong Communities is a comprehensive, many-pronged plan that addresses three main goals.

Goal #1: Achievement: This goal creates the conditions for every school to transform learning by giving teachers not only a well-rounded curriculum, but also the training, direction and support they need to provide the highest quality instruction to ALL students.

Goals #2: Alignment, is all about ensuring that the resources in our district are equitably distributed so that we address the achievement gap in a very focused manner. All students should have access to resources within their own communities that address the needs of their students.

And finally, Goal #3: Sustainability is also about equitable distribution, but even more than that its about using data to invest in what works and centrally allocating dollars to do that.

Six Geographic Areas: A-F5Youve heard this all before, but it bears repeating ---- Strong Schools, Strong Communities is a comprehensive, many-pronged plan that addresses three main goals.

Goal #1: Achievement: This goal creates the conditions for every school to transform learning by giving teachers not only a well-rounded curriculum, but also the training, direction and support they need to provide the highest quality instruction to ALL students.

Goals #2: Alignment, is all about ensuring that the resources in our district are equitably distributed so that we address the achievement gap in a very focused manner. All students should have access to resources within their own communities that address the needs of their students.

And finally, Goal #3: Sustainability is also about equitable distribution, but even more than that its about using data to invest in what works and centrally allocating dollars to do that.So whats coming next fall?

All elementary schools become K 5 sitesSixth grade moves to middle schools, strengthening student/teacher relationshipsNew Community School Zones ensure families have the best chance of getting into their community schools Busing provided to schools within your area, as well as to regional and district wide magnetsSibling preference will continueReflecting St. Paul works to preserve integration

Community School PathwaysELEMENTARYMIDDLEHIGH SCHOOLFrost LakeHazel Park PrepThe HeightsParkwayHazel ParkJohnsonBattle CreekDaytons BluffEastern HeightsHighwood HillsBattle CreekHardingBruce F. VentoJohn A. JohnsonWashingtonWashingtonCherokee HeightsRiverviewHumboldtHumboldtChelsea HeightsComo ParkGaltierHancock/HamlineSt. Anthony ParkMurrayComo Park Sr.EXPO for ExcellenceGrovelandHorace MannJackson PreparatoryMaxfieldRandolph HeightsRamsey (F1)Highland Park (F2)Central (F1)Highland Park Sr. (F2)

Articulations, with Guaranteed SpaceAmerican Indian Language & CultureAmerican Indian MagnetAmerican Indian MagnetHardingVisual and Performing ArtsFour Seasons Arts+Linwood Monroe Arts+Mississippi Creative ArtsSaint Paul Music AcademyOpen/Creative ArtsLinwood Monroe Arts+Open/Creative ArtsCapitol Hill Gifted & TalentedCapitol Hill Gifted & TalentedCapitol Hill Gifted & TalentedHighland Park SeniorHmong Studies Language and CultureJackson PreparatoryPhalen LakeWashington TechnologyBattle Creek MiddleWashington TechnologyInternational BaccalaureateBen E. MaysHazel ParkHighland Park ElementaryRamseyHazel ParkHighland Park MiddleCentralHardingHighland ParkFrench ImmersionLEtoile du NordRamseyCentralSpanish ImmersionAdams Spanish ImmersionRiverview West Side School of ExcellenceWellstone, Paul & SheilaHighland Park MiddleHighland Park SeniorMandarin ImmersionBen E. MaysArea Community SchoolArea Community SchoolMontessoriCrossroads MontessoriJ.J. Hill MontessoriNokomois MontessoriParkwayArea Community SchoolAerospaceFarnsworthFarnsworthJohnsonScienceCrossroads ScienceWellstoneHumboldtWashingtonHumboldtWashingtonSSSC Alignment:Building Re-Openings

Administration recommends that the following buildings be reopened:

NameAddressProgramAmes1760 Ames PlaceLNFI UpperProsperity Heights1305 Prosperity AveLNFI LowerRoosevelt160 Isabel St. ERiverviewSheridan525 White Bear AveNokomis South13NOV129The district is already working on the steps required for a successful launch of more technology enhanced teaching and learning Blueprint assessment of district technology. Ivar Nelson, Steve Hoffman, and others have already begun and is ongoing.

We have an open RFP for the vendor that will provide the teaching and learning platform. Now that this major unknown of funding has been determined, were in position to finalize the selection process soon.

Will develop a detailed implementation plan: The high-level plan has already been developed, but now we can get down to the details. Well need to develop a roll-out plan will it be by schools, or grades, or some other criterion Well also be sure to get input from stakeholders Principals, teachers, students, families Curriculum development Hardware and software Professional development

9Questions?

Communications, Marketing & DevelopmentJulie Schultz BrownDirectorjulieschultz.brown@spps.org

Communication ProtocolConsider departments impacted by your message/informationFeel free to use specific staff contactIf no contact, call main line 651-767-8110 For media inquiries or event communications and public relations, contact: Toya Stewart Downey 651-767-8104 toyastewart.downey@spps.org

Funding OpportunitiesCMD offers guidance for grant making process SPPS internal grantsSupport for external grantsCMD manages SPPS grants & guidelinescommunications.spps.orggrants.spps.org (for grant management)CMD secures letter of support; ALLOW 10 DAYS To obtain letter of support, must be an SPPS authorized partner: partnerships.spps.org Funding inquiries, contact: Cathleen Hess 651-767-8344 cathleen.hess@spps.orgFlyers in BackpacksSubmit material distribution request to: spps.org/flyersMaximum of two pages allowedCan be distributed to approved schools ONLYPrincipals have final discretion SPPS is not responsible for printing/copying or bundlingWhen delivering, include approval letter from OFECPSPPS Brand StandardsCMD manages communications, branding, advertising, and logo standards for SPPS For SPPS brand standards info, visit: spps.org/sppslogosFor additional guidance, contact: Kate Ryan Kate.Ryan@spps.org

District Schools, Programs & InitiativesSchools, programs, initiatives spps.orgCMD communications.spps.orgCommunity Partnerships partnerships.spps.orgDistricts mission, strategic initiatives and staff and Board leadership spps.org/leadershipSPPS current events & media information spps.org/spps_in_the_news

Outreach, Marketing & AdvertisingCommunications, Marketing and Development handles:Community outreach for marketing and advertisingInternal communications/The Bridge/SPPS website/videosTranslationsDistribution of student and staff picturesFacebookQuestions?

Student Data PrivacyDepartment of Research, Evaluation & AssessmentEvelyn Belton-KocherDirectorevelyn.belton-kocher@spps.orgJust because it is a good idea, doesnt mean it is legal.

Jeff Lalla, Legal Department Saint Paul Public Schools

Federal & State Data Privacy LawsREA examined district practices to ensure federal and state data privacy laws are followed, recommending the following:Non-district staff do not have direct access to Campus or ViewpointNon-district staff or partners need one or more the following to receive student data:Memorandum of Understanding (MOU)Joint Powers AgreementData Sharing Agreement (can be part of MOU or Joint Powers Agreement)

Restrictions on Data: ExamplesCertain data from special education filesFree and reduced lunch status at the student levelProviding student level data on students 18 years of age or older without student permission

Practices Not AllowedDirect access by Partners to CAMPUS, Viewpoint, or Parent PortalProviding non-district staff with district ID numbers or MARSS ID numbers. In some cases, we can provide a file with ID numbers scrambled. Sharing individual student data with a third party. The agreement covers your organization only. You can share summary data. You cannot share individual data without permission.

In general, REA will provide data based on the following (with a signed agreement):The data requested is aligned to a pre-determined and agreed upon evaluation plan.The data is mandated by a federal grant (if laws allows).The program or community partner can demonstrate they require the data to deliver service.REA can provide summary data with advance notice.

A parent/guardian permission form or letter is on file stating:Data elements to be collectedHow the data will be usedHow long data will be collected (ex. Will you be collecting data after student completes/exits the program).Note: If student is 18 the permission form must be signed by the studentBefore a project begins or a grant is submitted, create an MOU signed by the Superintendent with a data agreement signed by REA.

Data Sharing Agreement or Memorandum of UnderstandingThe data sharing agreement or MOU specifies the data that will be shared and when it will be provided to the agency or organization. Factors to consider which will be worked out in data sharing agreement: Some data is only available at certain times of the year (ex., MCA scores are sent to SPPS by the state and are available in late summer or early fall).REA is not available for data work during periods of heavy work production.Matching Program Activities to Data RequestsDepartment of Research, Evaluation and AssessmentMarian HeinrichsManager of Program Evaluationmarian.heinrichs@spps.org

How Do We Determine Program Effectiveness?Outcome:Student Data?

Is Our Program Effective?First Steps to Looking at Program EffectivenessIs Our Program Effective?

Outcome:Student DataDo Activities Match Outcomes?Program ActivitiesOutcomesTheory of ChangeA set of assumptions about how and why desired change is most likely to occur as a result of your program, based on past research or existing theories of behavior and developmentThe first step to building a logic model31Logic ModelWhat is it that we do?Why are we doing it?What has to happen for us to reach our intended outcomes?What preconditions must be met for the outcomes?Were the inputs sufficient? Timely?Did participants attend all the activities?Is there a drop-out rate that affects the outcomes?

Do Activities Match Data Request?Program ActivitiesOutcomesData Requests

Questions?

PermitsBusiness OfficeJim Engen jim.engen@spps.org

Definition & RatesSchool Day:2 hours prior to school start through 2 hours after school dismissal

Non-Community Partner related bookings and non Authorized Community Partners will be charged the respective Category ratesReserving SpaceDuring the defined School DayReserve space through respective school clerk, list: apply.spps.org/school_directory.htmlOutside the defined School DayReserve space through: Jean Olsen 651-767-8235 jean.olsen@spps.orgLogisticsDate & time of eventType & purpose of eventEstimated number of participants expected to attend eventNumbers over 100 require security staff Set up & equipment needs

Questions?

Partnership Action Teams

Vision & Possibilities41Partnership Action Teams

Table introductions (5)What excites you about PATs? (10)What do you imagine would be most beneficial to your organization if you participated in PATs? (10)How can PATs best be organized? (10)Survey (5)42ClosingTHANK YOU!