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North Carolina: ALL Schools’ Meetings, June 2008
North Carolina: ALL Schools’ Meetings, June 2008
Good Morning….James E. (Jim) Little
ALL Schools’ Meetings, North CarolinaMonday, June 23, 2008: NC State UniversityThursday, June 26, 2008: Forsyth Tech CC
WELCOME, one and all…Thank you (s) to…
NCSU: Debra WallerFTCC: Martha Todd, Kevin Lineberry & Ricky HodgesDVA: Jodi BalderNCACVA: TJ & Heather
Agenda…NC SAA: Who and What, with UpdatesThe Application: What and HowThe Approval: huh??Specific Topic for NC:Your Time: questions and dialog with you…
Opener….
Embarrassed, I am…
Who: a) NC b) SAA, not DVAWhat: Approve programs of education Enforce State
requirements/regulations
o Kathy Nicholson, Program Assistant
o Albert Stanleyo Bill Doeyo Joe Wescott, Program Specialistso John Pritchett, part-time PS
o Jim Little, Executive Director
Program Specialists’ Assignmentso All: Public, Community Colleges, Private schools
o Albert: Trade, Business, Hospitals & Massageo Bill: Bible & Nursingo Joe: On-Military-Bases, Truck, Beauty & Barbero Jim: Flight, High Schools, L&C, all NEW
Annual Activities: How big is big…; what do we do all year!
o 245 separate schools (with Facility Codes) plus 30 Branch locations to visit
o 265 Supervisory visits (approx 85 per P / S / year)o 180 Applications for renewalo 210 Catalogso 0-10 responses to Compliance Surveys***o 5-15 application for NEW Schools / Programs
CATALOG Activities: Good news & a lot of work to do…!
o NC SAA has three (3) catalogs on the shelves, to do…*** o 29 schools must submit applications, NLT July 31…o 58 additional, NLT August 31o 87 schools before the beginning of Fall 2008
Break…. So you hate your job….
APPLICATION Activities: Congratulations!!! Happy NSY… 87 of you owe NC SAA an Application by the
end of August 2008 (**Forsyth Tech CC, 1 atta-person!)
o 20 due MAYo 9 due in 30 Juneo 58 due 31 Aug
HOW do you know if you are one of the 87 ?
o Email from your Program Specialist… has or will
o Look at the last date on calendar in Approvalo Look at item #2 in Visit Report: due date is there
WHAT is required ? What do I do?
o Submit Application w/ signature o List ALL programs (marked-up copy of Approval…)o Submit two (2) Catalogs w/ certification
o NON-Accredited: pages with policieso 30 minutes……
WHAT else ? Other things to consider…o Policies & procedures: addenda or supplementso Branch application, if approved/appropriate/needed o NEW or Other Program: outline and course
descriptions and policies / procedures (con. ed. type..)o Calendars: odd or not publishedo DVA Form 22-8794, Certifying Official changeso NON-Accredited: Administrator / Instructor Info Forms
The Approval…
o WHAT is it?o What does it do?o What does it look like?o How do I read it?o What do I do with it?o What is an Addendum to the Approval?
o WHAT is it?o Document that conveys State / DVA approval for
educational programso What does it do? It provides or lists…
o General information about your schoolo Programs and hours that are approved (or EXCLUDED…)o Calendars and Tuition and Feeso Unique programs or policies (Remedial / Branches,
others…)o **Requirements specific to your institution
o What does it look like?
o PDF on slide closing…
o How do I read it?
o General Informationo Programs and Hourso Unique and Excluded…o Requirements Specific to this Approval….
o What do I do with it? Hummm…o Read it and review contentso File it WITH VA/SAA records (a place you will remember!!!)o Use it for record-keeping, certification, compliance…
o DO NOT…o “Chunk” it away; destroy it, throw it into
trash!!
o What is an ADDENDUM? (to the Approval)
o A unique NC SAA Form that contains o the General Information section from the Approval
AND o a specific change to the Approval
o Addendum: What does it do?o Corrects or Changes some portion of an Approval (…
that is final)o Examples:
o Change of a Calendar date, after publishedo Change of policy in Requirements sectiono Delete a program or change the hours approved for a program
o Addendum: How does it work? How do I use it?o Addenda are generally conveyed as email attachments, with
instructionso An Addendum changes the Approval; supersedes the original
information in the Approval
o Print a copy of the Addendumo Add it to the Approvalo Comply with the Addendum change, not the Approval
Break…Show the PDF of an Approval
Items of Special Interest…
o Prior Credito “NO” Signatureso High School Transcriptso Conditional Admissiono Admission and Record-Keepingo The 1995, “now what do I do…”
Prior Credito Must be evaluated and recorded (by
law…)o Prior to enrollment OR within 2-terms
o Must be “program” specific o (what does that mean?)
o Non-Accredited STILL report it to DVA…
”NO” Signatures (to DVA…)
o DVA Central Office directive: “..signatures are no longer required on applications (1990 / 5490)and 1995s…”
o No further guidance…
o So… What do you do?o Help students where you can: ask and tell about on-line
applicationo Complete / have student complete, a 1995o Retain 1995 in the student’s record (with or without
signature…)
High School Transcripts: Are High School transcripts required?
o Depends on your school and on your Approval…o When HS transcripts document “part” of the admission
process, YES!o Schools that teach degree / IHL programs generally require HS
transcripts for new (freshmen) admissions (State standard for Public & Comty. Colleges…)
o Private and Proprietary schools are “generally” required to meet State standards
o NCD / Diploma / Certificate programs generally require “proof of high school completion” OR “ability to benefit”…
Conditional Admission: Am I approved?
o Depends on your Catalog and on your Approval…o May be approved under the following…
o School has written policy (that is clear and contains definitive “termination”)
o School officially request approval, with clarificationo Private and Proprietary schools “generally” required additional
written policies / procedureso Check (READ) your approval; call your Program Specialist
Admission and Record-Keeping:
o “..for students who have met admission requirements approved by NC SAA…”
o Application NOT required (…help your students…)o 1995o High School Transcripts… prior discussiono Letter (something) to document acceptanceo Transcripts, othero Prior Credit report, with program shortened
The 1995: Forgotten and mis-understood..
o Must have a copy for school’s record, w/ or w/o signature
o Requires “Prior Credit” reviewo How do you do that review; how do you
document it…
Your time, your questions….
Thank you’ll for coming…….
NC State Approving Agency
