NDLI PARTNERS’ INTERACTIONS
National Digital Library of IndiaDevelopment of National Digital Library of India – Towards Building a National Asset
Prof. PARTHA PRATIM DAS
Joint PI, NDLI Project, NME-ICT, MHRD
Indian Institute of Technology, Kharagpur
N D L I P A R T N E R S M E E T &
N A T I O N A L W O R K S H O P O N C O P Y R I G H T I S S U E S I N D I G I T A L L I B R A R I E S
N D L I P R O J E C T , I N D I A N I N S T I T U T E O F T E C H N O L O G Y K H A R A G P U R
0 8 - F E B - 2 0 1 8
N M E I C T : N a t i o n a l M i s s i o n o n E d u c a t i o n t h r o u g h I n f o r m a t i o n a n d C o m m u n i c a t i o n
T e c h n o l o g y
WINNER mBillionth South Asia Award 2017: in Learning and Education Category for Android Mobile App
Prof. P P Das, CSE, IIT, Kharagpur
T E R M S O F R E F E R E N C E T O C O N T R I B U T E T O N D L I
08/02/2018
Content Partners:Roles and Responsibilities
The worth of a librarian should be gauged by his power of attracting and looking after such circles by acting asthe intermediary of an intimacy of relationship between reader and the library. – Rabindranath Tagore
IIT, Kharagpur
2
Prof. P P Das, CSE, IIT, Kharagpur
Roles and Responsibilities
08/02/2018IIT, Kharagpur
3
Declare Partnership Display NDLI Content Partner Certificate Link to NDLI from
Institute Website Library Website
MoU Understand terms of agreement Sign at an institutional level
IDR Setup IDR in Institutional LAN Register with OPENDOAR / ROADMAP OAI-PMH / OAI-ORE compliance for
harvesting / full-text access Allow external access Ensure 24x7 Uptime
Copyright Share with Care Protection for self Shield for NDLI
Content Encourage faculty, students, staff to contribute Add Content Create and Curate Metadata Update Periodically
User Register as an Institution Add users in bulk or send to NDLI Persuade registered users to activate Persuade activated users to use
Promote Organize User Workshop Identify and Integrate Source
Prof. P P Das, CSE, IIT, Kharagpur
H E A L T H C H E C K
08/02/2018
NDLI Partners Feedback Questionnaire
IIT, Kharagpur
4
Prof. P P Das, CSE, IIT, Kharagpur
NDLI Partners’ Feedback Questionnaire
08/02/2018IIT, Kharagpur
5
1. Institution2. E-mail Id3. Mobile No.4. Do you feel your institute should have an Institutional Digital Repository (IDR) to share
learning contents generated in your institute with learners at large? (tick one) Yes No
5. Do you think integration of IDR of your institute with NDLI can help in wider dissemination of learning contents generated in your institute? (tick one)
Yes No
6. Status of your IDR (tick one) No plan to set up IDR IDR being set up but not yet operational Running but goes down frequently Running but occasionally goes down Running stably
Prof. P P Das, CSE, IIT, Kharagpur
NDLI Partners’ Feedback Questionnaire
08/02/2018IIT, Kharagpur
6
7. Bottlenecks in setting up or stable running of IDR (tick one or multiple) Internet connectivity unstable UPS problem Air-conditioning problem Server (hardware) problem Software problem Not having trained staff Others
8. Reason for not having trained staff for IDR (tick one) None from institute attended the IDR training yet Training attended but still gap exists Staff who was trained left Not having staff who can be trained Others
9. Was the IDR training conducted by NDLI effective? (tick one) Yes No Not aware of any such training
Prof. P P Das, CSE, IIT, Kharagpur
NDLI Partners’ Feedback Questionnaire
08/02/2018IIT, Kharagpur
7
10. Why IDR training conducted by NDLI was not effective? (tick one) (*) Training quality not upto the mark Person who underwent training didn’t have proper background Training programs are infrequent Training programs didn’t cover all regions/areas Post training hand-holding support provided by NDLI in remote mode not adequate
11. Can IDR Service of NDLI address your IDR infrastructure issue? (tick one) Yes No Not aware of the IDR Service
12. Is content sourcing for IDR smooth? (tick one) Yes No
13. Bottlenecks in sourcing contents for inclusion in your IDR (tick one or multiple) Absence of institutional directive and process Senate permission not available Faculties/Scholars not willing to share Faculties/Scholars not permitting dissemination due to IP issue Digitization problem Metadata creation problem Others
Prof. P P Das, CSE, IIT, Kharagpur
NDLI Partners’ Feedback Questionnaire
08/02/2018IIT, Kharagpur
8
14. Do you have any guideline for selecting contents for inclusion in your IDR? (tick one) Yes No
15. List the guideline check points used to select contents for inclusion in your IDR (*)16. Do you check Copyright of contents prior to inclusion in your IDR? (tick one)
Yes No
17. List the Copyright check points used to check Copyright of contents prior to inclusion in your IDR (*)18. Will you adopt NDLI metadata schema for your IDR for improved searching/filtering and faster integration
with NDLI? (tick one) Not familiar with NDLI metadata schema No, because NDLI metadata schema is too elaborate Yes
19. Are you regularly registering your new students, faculty members and staff in NDLI through the Institutional Registration facility of the NDLI portal? (tick one)
Yes No
Prof. P P Das, CSE, IIT, Kharagpur
NDLI Partners’ Feedback Questionnaire
08/02/2018IIT, Kharagpur
9
20. Reason for not regularly registering your users in NDLI through the Institutional Registration facility of the NDLI portal (tick one)
Not aware of Institutional Registration facility of the NDLI portal Not done Institutional Registration Institutional Registration facility cumbersome Not clear how to register users through Institutional Registration facility Registering users through Institutional Registration facility cumbersome Difficulty in acquiring users’ data (First Name, Last Name and e-mail Id) in our institute Others
21. Why your users are not activating NDLI registration? (tick one) Not aware that users are not activating NDLI registration Mail id inactive or not used Not interested in NDLI Others
22. Do your users use NDLI? (tick one) Never Very rarely Rarely Fairly frequently Frequently Don’t have any information
Prof. P P Das, CSE, IIT, Kharagpur
NDLI Partners’ Feedback Questionnaire
08/02/2018IIT, Kharagpur
10
23. Reason for low use of NDLI (tick one) Users not aware of NDLI No useful content available in NDLI NDLI User Interface not friendly Users not trained User support from NDLI not available Don’t have any information
24. Action required to improve NDLI usage (tick one) Run poster campaign in the institute Put NDLI snippet in institute website Conduct awareness and user training session among users
25. Are you willing to conduct NDLI awareness and user training session for users of your institute using the materials provided by NDLI? (tick one)
Yes No
Prof. P P Das, CSE, IIT, Kharagpur
NDLI Partners’ Feedback Questionnaire
08/02/2018IIT, Kharagpur
11
26. List action points you would recommend to improve upon NDLI
27. List any other training program that you feel NDLI need to conduct
28. Your overall assessment about effectiveness of NDLI (tick one) Very Poor
Poor
Average
Good
Very Good
29.(Additional):List action points you would recommend to strengthen collaboration between your institute and NDLI
Prof. P P Das, CSE, IIT, Kharagpur
Feedback Response: Q4
08/02/2018IIT, Kharagpur
12
Do you feel your institute should have an Institutional Digital Repository (IDR) to share learning contents generated in your institute with learners at large?
Prof. P P Das, CSE, IIT, Kharagpur
Feedback Response: Q5
08/02/2018IIT, Kharagpur
13
Do you think integration of IDR of your institute with NDLI can help in wider dissemination of learning contents generated in your institute?
Prof. P P Das, CSE, IIT, Kharagpur
Feedback Response: Q6
08/02/2018IIT, Kharagpur
14
Status of your IDR
Prof. P P Das, CSE, IIT, Kharagpur
Feedback Response: Q7
08/02/2018IIT, Kharagpur
15
Bottlenecks in setting up or stable running of IDR
1. Internet connectivity unstable
2. UPS Problem3. Air-conditioning problem4. Server (hardware) problem5. Software problem6. Not having trained staff7. Others
Prof. P P Das, CSE, IIT, Kharagpur
Feedback Response: Q8
08/02/2018IIT, Kharagpur
16
Reason for not having trained staff for IDR
Prof. P P Das, CSE, IIT, Kharagpur
Feedback Response: Q9
08/02/2018IIT, Kharagpur
17
Was the IDR training conducted by NDLI effective?
Prof. P P Das, CSE, IIT, Kharagpur
Feedback Response: Q10
08/02/2018IIT, Kharagpur
18
Why IDR training conducted by NDLI was not effective?
Prof. P P Das, CSE, IIT, Kharagpur
Feedback Response: Q11
08/02/2018IIT, Kharagpur
19
Can IDR Service of NDLI address your IDR infrastructure issue?
Prof. P P Das, CSE, IIT, Kharagpur
Feedback Response: Q12
08/02/2018IIT, Kharagpur
20
Is content sourcing for IDR smooth?
Prof. P P Das, CSE, IIT, Kharagpur
Feedback Response: Q13
08/02/2018IIT, Kharagpur
21
Bottlenecks in sourcing contents for inclusion in your IDR
1) Absence of institutional directive and process2) Senate permission not available3) Faculties/Scholars not willing to share4) Faculties/Scholars not permitting
dissemination due to IP issue5) Digitization problem6) Metadata creation problem7) Others
Prof. P P Das, CSE, IIT, Kharagpur
Feedback Response: Q14
08/02/2018IIT, Kharagpur
22
Do you have any guideline for selecting contents for inclusion in your IDR?
Prof. P P Das, CSE, IIT, Kharagpur
Feedback Response: Q15List the guideline check points used to select contents for inclusion in your IDR
08/02/2018IIT, Kharagpur
23
Own copyrighted material –Institute or Staff / Faculty / Student ETD only – PhD, Mini Project, w/ or w/o
delayed access Published works such as journal articles,
conference proceedings/papers, book/book chapters, technical papers, patents etc.
Key events documentation including audio visual Annual Reports
In-house documents - Academic Calendar, IUCAA preprints, posters prepared for the National Science Day, Projects by Summer School students.
News clippings related to IUCAA Photographs of the founder
Scopus data Collection Policy of IDR Institutional Mandate
http://oar.icrisat.org/mandate.html ICAR Guidelines Research and Publication Department of
IIMA
Very old / rare documents Contents published before 1940, useful
for social sciences
Personal donations
Prof. P P Das, CSE, IIT, Kharagpur
Feedback Response: Q16
08/02/2018IIT, Kharagpur
24
Do you check Copyright of contents prior to inclusion in your IDR?
Prof. P P Das, CSE, IIT, Kharagpur
Feedback Response: Q17List the Copyright check points used to check Copyright of contents prior to inclusion in your IDR
08/02/2018IIT, Kharagpur
25
IDR Policy
Institutional Policy
Publishers' copyright policy for the journals
SHERPA/RoMEO - Publisher copyright policies & self-archiving
Plagiarism checking by Turnitin
Thorough & Manual Check
Copyright free
Declaration from Author/s
Permission from Publisher
MoU
Year of Publication – more than 50 years
Prof. P P Das, CSE, IIT, Kharagpur
Feedback Response: Q18
08/02/2018IIT, Kharagpur
26
Will you adopt NDLI metadata schema for your IDR for improved searching/filtering and faster integration with NDLI?
Prof. P P Das, CSE, IIT, Kharagpur
Feedback Response: Q19
08/02/2018IIT, Kharagpur
27
Are you regularly registering your new students, faculty members and staff in NDLI through the Institutional Registration facility of the NDLI portal?
Prof. P P Das, CSE, IIT, Kharagpur
Feedback Response: Q20
08/02/2018IIT, Kharagpur
28
Reason for not regularly registering your users in NDLI through the Institutional Registration facility of the NDLI portal
Prof. P P Das, CSE, IIT, Kharagpur
Feedback Response: Q21
08/02/2018IIT, Kharagpur
29
Why your users are not activating NDLI registration?
Prof. P P Das, CSE, IIT, Kharagpur
Feedback Response: Q22
08/02/2018IIT, Kharagpur
30
Do your users use NDLI?
Prof. P P Das, CSE, IIT, Kharagpur
Feedback Response: Q23
08/02/2018IIT, Kharagpur
31
Reason for low use of NDLI
Prof. P P Das, CSE, IIT, Kharagpur
Feedback Response: Q24
08/02/2018IIT, Kharagpur
32
Action required to improve NDLI usage
Prof. P P Das, CSE, IIT, Kharagpur
Feedback Response: Q25
08/02/2018IIT, Kharagpur
33
Are you willing to conduct NDLI awareness and user training session for users of your institute using the materials provided by NDLI?
Prof. P P Das, CSE, IIT, Kharagpur
Feedback Response: Q26List action points you would recommend to improve upon NDLI
08/02/2018IIT, Kharagpur
34 Promotion
Aggressive Promotion / Marketing of NDLI / Social Media At technical conferences
Training & Awareness Regular workshops One day training/orientation (user) programs Quiz / Various Competitions Posters Display Online training / Hands on demo
Contents Good resources – Full text Open Contents – especially school (all boards) Ensuring the e-resources of specific disciplines Frequent addition
QoS Uninterrupted service
Support NDLI to provide server facilities / Sponsor project: IDR Service Regional Center
Statistics List of Partners – List of resources / List of Publishers / Usage
statistics
Policies IR / Contents (Inclusion) / Copyright / Plagiarism Policy
Feedback & Update User feedback Regular exchange of opinion amongst institutes Monthly or fortnightly updates through mail
Inclusion Professional societies: Geological Society, CSI, Zoological
Society, etc. Research Labs: CSRI, ICAR, ICSSR, etc. Various university especially remote and new university
Features Catalogue Service Author Disambiguation: ORCID
On existing / ongoing aspects MoU with all Universities/institutions Designate University Librarian as Coordinator for NDLI Support services to develop IDR in the institutions through
MoU Put NDLI snippet in Institute website Features: Multi-lingual, DA Support, and Filters
Prof. P P Das, CSE, IIT, Kharagpur
Feedback Response: Q27List any other training program that you feel NDLI need to conduct
08/02/2018IIT, Kharagpur
35
Training on Trainers
Content Awareness Programme
Digitization and Scanning
Cloud Computing / RFID technology
Digital Data Management and Curation
Skill Development for Librarians for Management of Digital Libraries
Yearly minimum one training program among content partners
Copyright
Prof. P P Das, CSE, IIT, Kharagpur
Feedback Response: Q28
08/02/2018IIT, Kharagpur
36
Your overall assessment about effectiveness of NDLI
Prof. P P Das, CSE, IIT, Kharagpur
Feedback Response: MoreList action points you would recommend to strengthen collaboration between
your institute and NDLI
08/02/2018IIT, Kharagpur
37
?