Neponset WatershedCIC Grant

Task 7: Regional O&M Database

Framework for a cloud-based tool for stormwater management operations & maintenance

plan development, reporting, enforcement, and public records access

User Types

• Local permitting authority– View reporting history– Issue enforcement orders

• Owner / Operator– Create O & M plan based on template– Report O & M activity

• Public Users– View O & M plans– View reporting history

Owner/Operator: Create O&M Plan Record

• Specify local permitting authority• Project name• Parcel numbers (pre- & post

subdivision) • Watershed / subwatershed (auto

generated) • Legally responsible party• Reporting point of contact• Spill prevention / emergency contact• Registry of Deeds book & page

File Uploads – O & M Plan

• PDF site plan of stormwater system (as-built)

• CAD, shapefile, or KMZ of system (as-built)

• PDF of final permit documents: – Order of Conditions– Stormwater permit– Special Permit– Subdivision Approval

O & M Plan Template: BMP list

• Select BMP type (bioretention, hydro separator, retention basin, etc)

• Indicate number of BMPs on-site• Text field describing location /

function• Boilerplate inspection requirements

(editable) • Boilerplate maintenance

requirements (editable)• Confirm schedule of BMP tasks• Specify start date and milestone

dates

Plan Template: BMP Task Matrix

BMP Type Frequency Task Task Type

Sweeping Quarterly Sweeping Maintenance

Hydro Separator Annual Clean-out Maintenance

General Weekly Inspect Parking Lot

Inspection

Bioretention Biannual Mulch Maintenance

Plan Template: Pollution Prevention

• Select materials covered–Multiple choice (& “other, specify”)

• Boilerplate materials management plan (editable)

Plan Template: Export & Finalize

• Export O &M Plan as MS Word document

• Local authority review• Edit plan template online• Export final O & M plan as PDF and

upload to site • Municipal user “locks” O & M

activities template once plan is approved

Owner/Operator: Reporting Module

Swear by pains of perjury that this is an accurate record of inspection and maintenance

SUBMIT

BMP Type

Task Due Date Description

Corrective Action

Status

Hydro Separator Clean-out 1/1/15 Cleaned None Delaye

d

GeneralInspect Parking Lot

12/15/14 Inspected Picked up trash

Not Complete

Sweeping Sweeping 11/1/14 Swept NoneNot Complete

Bioretention Mulch 1/1/15

Maintained

Replanted & mulched

Complete

Municipal User: OverviewPlan #

Address

Owner

View Report

Grade View Enforcement

View Plan

Owner/ Operator Details

500 3 Main St

3M LLC

95%

501 2 Oak Dr

Jones 60%

502 51 Elm St

Wendy’s

100%

503 2 1st Ave

Frank 89%

“Grade” is percent of maintenance & inspection requirements completed and reported on-time within past 21 months

Municipal User: Plan Report

Plan # 500; 3 Main Street; 3M LLC

“Issue Enforcement” generates boilerplate letter/email to Owner/Operator point of contact

BMP Type

Task Due Date

Description

Corrective Action

Status Issue Enforcement

Hydro Separator

Clean-out

1/1/15 Cleaned None Delayed

GeneralInspect Parking Lot

12/15/14 Inspected Picked up trash

Not Complete

Sweeping

Sweeping

11/1/14 Swept NoneNot Complete

Bio-retention

Mulch 1/1/15Maintained

Replanted & mulched

Complete

Alerts

• Owner / Operator: Due date approaching– 1 week in advance, 1X

• Owner / Operator: Due date passed–Weekly digest

• Municipal Staff: New report submitted– As submitted

• Municipal Staff: Reports overdue –Weekly digest

Public Users: Overview & Plan Report

Plan #

Address

Owner

View Report

Grade View Enforcement

View Plan

Owner/ Operator Details

500 3 Main St

3M LLC

95%

501 2 Oak Dr

Jones 60%

502 51 Elm St

Wendy’s

100%

503 2 1st Ave

Frank 89% Plan # 500; 3 Main Street; 3M LLC

“Issue Enforcement” generates boilerplate letter/email to Owner/Operator point of contact

BMP Type

Task Due Date

Description

Corrective Action

Status Issue Enforcement

Hydro Separator

Clean-out

1/1/15 Cleaned None Delayed

GeneralInspect Parking Lot

12/15/14 Inspected Picked up trash

Not Complete

Sweeping

Sweeping

11/1/14 Swept NoneNot Complete

Bio-retention

Mulch 1/1/15Maintained

Replanted & mulched

Complete

All Users: Interactive Map

Report “Grade”Good (>90%)Fair (70% - 90%)Poor (<70%)

18 Unquity RoadReporting Rate: 65%Owner: Milltown LLCView Plan Report

Next Steps

• Refine desired functionality• Develop website specifications• Prepare RFP