Network Centric Enterprise

Network Centric Enterprise

Network Centric Enterprise

Network Centric Enterprise

Public Trust Information and Navy Enterprise Resource Planning

Presented to the Small Business and Industry Outreach Initiative (SBIOI)

Quarterly Symposium

Nelson ArdSPAWAR ATLANTIC

Navy ERP Program Manager

April 23, 2009Charleston, SC

Public Trust Information and Navy Enterprise Resource Planning

Presented to the Small Business and Industry Outreach Initiative (SBIOI)

Quarterly Symposium

Nelson ArdSPAWAR ATLANTIC

Navy ERP Program Manager

April 23, 2009Charleston, SC

Net-Centric EnterpriseNet-Centric Enterprise

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Organization of this BriefOrganization of this Brief

• What is Navy ERP?

• What do I Need to Work in Navy ERP?

• User Access

– Physical Access

– Authorization

– Training

• Frequently Asked Questions

– Public Trust Background Check

– SAAR-N Form and Request

– Information Assurance Training

• Where to Find More Information

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Navy Enterprise Resource Planning (Navy ERP)

Navy Enterprise Resource Planning (Navy ERP)

• On 1 October 2009, Space and Naval Warfare Systems Center (SPAWAR) ATLANTIC will be implementing a new information system called Navy Enterprise Resource Planning (Navy ERP).

• This will replace several of our legacy systems.

• As one of our industry partners, you may have personnel who require access to information that is currently held by a legacy application/systems that is being replaced with Navy ERP.

• Federal statutes and regulations require procedures to be in place to provide for trusted access to government information systems.

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Navy Enterprise Resource Planning (Navy ERP)

Navy Enterprise Resource Planning (Navy ERP)

• This briefing is intended to familiarize you with the procedures we will use to grant access to Navy ERP.

• You should pay attention to any additional direction from the SPAWAR Contracting Officer on these requirements.

• Most of the requirements that follow are not unique to Navy ERP, since Navy ERP follows Navy access requirements.

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SPAWAR 1.0 Implementation Schedule

Milestones

Organizational Change Management

DataConversion

Deployment

REV: 20090325

Imple

men

tation

Training

Role Mapping

3 10 17 24 31 7 14 21 28 4 11 18 25 3 10 17 24 31 7 14 21 28 5 12 19 26 2 9 16 23 30 7 14 21 28 4 11 18 25 1 8 15 22 29 6 13 20 27 3 10 17 24 1 8 15 22 29 5 12 19 26 2 9 16 23 2 9 16 23 30 6 13 20 27 4 11 18 25 1 8 15 22 29 6 13 20 27 3 10 17 24 31 7 14 21 28 5 12 19 26 2 9 16 23 30 7 14 21 28

Go Live

Role Mapping Complete

Feb

Execute Cutover/ Transition

Deployment of On-Site Support

Jan Dec DecApr May NovOctDec MarFebFY08 FY10

Knowledge Transfer Workshops

OctApr May JunFY09

Jul Aug

On-Site Support Prep & Planning

Sep NovJanJun SepJul Aug Mar

Mock 3

Pre-Planning Support

TTT

Monitor/ Execution of Training Plan

Mock 4

Key:Preparation Activites for Data

Conversion

Conduct Role Mapping

Mock 5

LS Train.

TTT Prep

Conduct Role Mapping Maintenance

Execute Cut/ Practice

End User Training

Update & Implement OCM Strategy

Activate End User Roles

Implementation Team On-Site

User Account Creation & Notification

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1. Requirements established as of 31 December 2008:

Initiate Background Check for Public Trust Positions or hold a

Current Clearance

DoD Private Key Infrastructure (PKI) Hard Token (CAC Card)

Navy System Authorization Access Request (SAAR-N)

Complete SPAWAR Information Assurance Training

Complete SPAWAR Privacy Program Training

NMCI User Account for all Users including Contractors

• SPAWAR INST 5239.9 requires – see your Government Sponsor

2. Complete Navy ERP Web-Based or Classroom training as your

employees are role mapped and scheduled

August – September 2009 or October – December 2009

What do I Need to Work in Navy ERP?What do I Need to Work in Navy ERP?

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Navy ERP User Access RequirementsNavy ERP User Access Requirements

• U. S. Citizenship

– Foreign Nationals (with separate case by case approval)

• Completion of a successfully adjudicated background

investigation.

– Standard Form 85P, Questionnaire for Public Trust

Positions, for Contractors Without Security Clearances.

– For Contractors Requiring Security Clearances, submit to

OPM through the Electronic Questionnaire for

Investigative Processing (E-QUIP)

• Please plan ahead if you are bringing new people aboard.

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Navy ERP User Access RequirementsPart 1: Physical Access

Navy ERP User Access RequirementsPart 1: Physical Access

• Complete two forms through your Facility Security Officer (FSO):– CNRSE 5200.1 Form 1 Activity Pass Information– CNRSE 5200.2 Form 2 Request for Employee Access through your

SPAWAR Government Sponsor (Supervisor/Branch Head or above) – Signing these forms gives base police authorization to conduct a

criminal background check. – Completion of the application is voluntary; however, failure to

complete the forms will result in denied access.

• Complete one form through your SPAWAR Government Sponsor– SPAWAR Security Agreement for non-SPAWAR Personnel

• SPAWARSYSLANT Form 5512_3– Supervisor/Branch Head or above signature required

Where do I find this Security Agreement form?

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Navy ERP User Access RequirementsPart 2: Authorization

Navy ERP User Access RequirementsPart 2: Authorization

• Navy System Authorization Access Request (SAAR-N) OPNAV 5239.14.

– You only need to complete this form once for access to any SPAWAR system or network.

– This form requires signatures on several pages.– For complete instructions (and examples) see the

SPAWAR Systems Center ATLANTIC home page on Collaboration and Execution (CnE).

Where do I find this SAAR-N form?

• DoD Private Key Infrastructure (PKI) Hard Token (CAC Card)

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Navy ERP User Access Requirements Part 3: Training

Navy ERP User Access Requirements Part 3: Training

• Command Information Assurance Awareness training (IA Training) for 2009

– This is certified and tracked in our local Annual Training module– You must submit your certificate with your SAAR-N form

Where do I find this training?

• 2008 Privacy Program Training– The individual’s certificate sheets are printed, signed, and faxed

to the Contracting Officers Representative• Completion of Navy ERP Role Based Training given at

SPAWAR Systems Center ATLANTIC locations– August – September 2009 or October – December 2009– These are registered and tracked in our instance of Navy ERP

Where do I find this training?

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SPAWAR Letter to Industry PartnersSPAWAR Letter to Industry Partners

Timeframe now to 15 DecBe Proactive:

– Review your task completion dates

– Review for required funding increments

Contact your Contracting Officer’s Representative (COR) and Contracting Officer as needed

Provide timely invoicesSeek authorization to ship

early

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SPAWAR Letter to Industry Partners SPAWAR e-Commerce Website

SPAWAR Letter to Industry Partners SPAWAR e-Commerce Website

• https://e-commerce.sscno.nmci.navy.mil

Network Centric Enterprise

Network Centric Enterprise

Network Centric Enterprise

Network Centric Enterprise

Frequently Asked QuestionsFrequently Asked Questions

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Frequently Asked Questions:Suitability for Public Trust

Frequently Asked Questions:Suitability for Public Trust

• Do I need to have a clearance to work in Navy ERP?

– No.

– If your employee does not currently hold a security clearance, you or your Facilities Security Officer must have the employee initiate a Questionnaire for Public Trust Positions (SF 85P) through OPM.

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Frequently Asked Questions: System Authorization Access Request (SAAR)

Frequently Asked Questions: System Authorization Access Request (SAAR)

• For complete instructions (and examples) see the SPAWAR Systems Center ATLANTIC home page on Collaboration and Execution (CnE).

• Where do I find the Navy System Authorization Access Request (SAAR-N) OPNAV 5239.14?

– On Collaboration and Execution (CnE) Navigate to the SSC ATLANTIC button at top, then click on the Organization button at left on the page that opens.

– Locate the Corporate Operations 8.0.0 link, click on it, then Information Assurance Management 8.2.4 on that page.

– The SAAR-N form link is at left on the next page. – Use the Contractor Employee SAAR-N Form Example at bottom

Back

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Frequently Asked Questions:Information Assurance Training

Frequently Asked Questions:Information Assurance Training

• To locate SPAWAR Mandatory Information Assurance (IA) Training

– On Collaboration and Execution (CnE) Navigate to the SSC ATLANTIC button at top, then click on the Organization button at left on the page that opens.

– Locate the Total Force Management 8.1.0 link, click on it, then locate the Mandatory Training link on that page.

– The Information Assurance link on the page that follows leads to the Annual IA Awareness training.

– The deadline for existing users is 1 June 2009.Back

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Frequently Asked Questions:2008 PRIVACY PROGRAM TRAINING

Frequently Asked Questions:2008 PRIVACY PROGRAM TRAINING

• In accordance with ALNAV 070/07, Contractor employees are required to complete Privacy Program Training by 31 December.

• This training is an annual requirement.• On Collaboration and Execution (CnE) Navigate to the SSC ATLANTIC button at

top, then click on the Organization button at left on the page that opens. • Locate the Total Force Management 8.1.0 link, click on it, then locate the Privacy

Training link on that page. • Locate the 2008 Privacy Training link on the page that follows and follow it. • Once you have completed the CBT, slide #39 of the CBT titled “2008 Privacy

Training,” LOOK FOR AND CLICK/SELECT THE GREEN TEXT WORDS "CERTIFICATION OF COMPLETION".

• Print your certificate, sign it and send it to your Contracting Officer Representative (COR).

• If you do not know who is the COR on your contract, please check with your program manager or supervisor.

• Questions related to the two "Privacy Act" CBTs should be directed to the Command's Privacy Officer, Andy Rosenbaum at 843-218-4390 or james.a.rosenbaum@navy.mil.

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Collaboration and Execution NavigationCollaboration and Execution Navigation

• To locate Security forms:– On Collaboration and Execution (CnE) Navigate to the

SSC ATLANTIC button at top, then click on the Organization button at left on the page that opens. Locate the Corporate Operations 8.0.0 link, click on it, then Security Programs 8.3.3 on that page. • CNRSEINST 5530 1 - Navy Region Southeast Installation

Access Control policy link is on that page.• Follow the Instructions and Policies link at left and locate the

Security Agreement for Non-SPAWAR Personnel link below to open the form you need.

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Questions??

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HOW DO I FIND MORE INFORMATION?

Questions on this new contract requirement may be directed to Ms. Donna Murphy, Chief Operating Officer (SPAWAR Contracting Officer) at (843) 218-5919 or donna.murphy@navy.mil.

Questions on these security requirements and completed SF85P forms may be directed to Ms. Rebecca Ladiser at (843) 218-4034

SSC ATLANTIC also provides continuing information via Navy ERP newsletters:

Website for Navy’s overall Navy ERP program manager is

http://www.erp.navy.mil/Online at the SSC Charleston Collaboration and Execution (CnE) website

https://cne.spawar.navy.mil Select the Navy ERP “Hot Button” at the right.

Network Centric Enterprise

Network Centric Enterprise

Network Centric Enterprise

Network Centric Enterprise

THANK YOUTHANK YOU