New Administrative Review and Proposed Professional Standards for School Nutrition MASBO BI-Monthly...

New Administrative Review and Proposed Professional Standards for School Nutrition

MASBO BI-Monthly MeetingMilford MA February 5, 2014

Katie Millett, LDNAdministrator, ESE, Nutrition, Health & Safety

Updates New Administrative Review Off- Site Assessment On-Site Assessment Financial Management-Resource Management Compliance Packet Direct Certification-New Report Format Six Cents Certification

Training Proposed Professional Standards USDA ART Grant USDA Foods Resources

2/5/2014

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Massachusetts Department of Elementary and Secondary Education

New Administrative Reviews• School Year 2013-14 posted

• Three year cycle

• Priority to SFA’s not certified and not reviewed last year

• Off-Site Assessment must be completed by SFA-ESE Security portal. Will be reviewed with SFA prior to review.

• Supporting documents in Document and Reference Library

• Statewide trainings have been completed. 2/5/2014

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New Administrative Reviews

• Corrective Action Plans will be completed through ESE Security Portal

• Review not closed until all corrective action items have been resolved

• Fiscal Action tied to review findings.

• E-mails to school nutrition director, business manager and superintendent

• Initial contact has been made by ESE staff. District personnel have to be available to follow up on various items

2/5/2014

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Non Program Foods Sold outside of program meals Purchased with funds from the school food

service account Includes competitive foods as currently

provided in regulations An SFA must ensure that the overall revenue

from non-program foods meets or exceeds the cost of obtaining these foods

If non-program food is purchased the SFA, all revenue must accrue back to the school food service account

2/5/2014

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Financial Management Financial Management System

As defined by state agency (ESE) Reconciliation Process Resource Management Module of the

Review Local Cash Management Procedures

Cost Control Indirect Costs vs. Direct Costs Non Program Funds/Foods Paid Lunch Equity Tool Completed Annually-

2014-15 posted Reimbursable Meals2/5/2014

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Six Cent Certification Districts remain that are not certified and

not getting additional funds Notices going to be sent to school

business official Submitted spreadsheets have been

reviewed and approved Last round of assistance in training lab

setting is being scheduled-Notices to be sent

Menu Planning Project can be used In new review process, full nutrient

analysis2/5/2014

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Reimbursement Rates 2013-14 School Lunch

Paid .0575 + .28 = .3375 Reduced .0575 + .28 +2.25 =

2.5875 Free .0575 + .28 + 2.65 =

2.9875 School Breakfast

Paid .28 Reduced 1.28 SN 1.59 Free 1.58 SN 1.80

After School Snack Paid .07 Reduced .40 Free .80

Milk .2025 Entitlement Value .2325

2/5/2014

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Direct Certification No New lists in the Security Portal All districts have to conduct by electronic

means Minimum of 3 times per year Virtual Gateway

URF PACE VG

Resources and Aids [email protected]

2/5/2014

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Income Verification Process must be completed by

November 15 annually Use Virtual Gateway for Direct

Verification New format for data collection Accurate Verification Summary Report Verification for cause

Questionable applications District Employees and verification

2/5/2014

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Alternative Methods of Eligibility Direct Certification with Medicaid

Control vs. Demonstration Group-Surveys issued

Provision 2 State Universal Breakfast Community Eligibility Provision

40% of students directly certified eligible ‘Identified’ students Multiplier factor of 1.3-1.6 60% is approximate number for break even Jan/Feb 2014 training for eligible districts Notices in April 2014-district and schools Based on June 2014 certification numbers

2/5/2014

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Administrative Review Training Grant Address improving accuracy and

accountability in School Meals Programs MA received $1.02 million in FY 10 and

additional funds in FY12 Focus in 3 Areas

On-site workshops Training Modules Enhanced claim analysis tools www.makingitcount.info

2/5/2014

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http://www.makingitcount.info/

MA USDA Foods Entitlement Value- 0.2325/meal

Based on last year’s numbers Ordering Tracking dollars in ESE Security Portal

Shelf Life Updates USDA Security Portal

Foods ordered for FY 2013-14 Diversion Survey DOD Pilot and Expansion

2/5/2014

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MA USDA Foods Carry Over Inventory Processed Product

Policy Catalog to Order Open in January with

orders due in Spring 2014 Frozen Fruit Waiver extended Expect wide range of products New Products State Emergency Notification System

(SENS)


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2/5/2014

Professional Standards State Child Nutrition Director Local School Nutrition Director All school nutrition personnel will be

required to have annual training in reimbursable meal identification and accuracy

See www.makingitcount.info and JSI training

Proposed regulations-January 31, 2014 Look at NFSMI Competencies, Skills and

Knowledge documents2/5/2014

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http://www.makingitcount.info/

Professional Standards

• SNA Keys to Excellence• Tracking system to document• Will be reviewed at time of Administrative Review• Effective for July 1, 2015

Allergen Awareness School Food Service Personnel with

Manager Certification Allergy Awareness training

Policies and procedures in place ESE and John Stalker Institute of Food

and Nutrition courses Display Allergen Notice Review updates and be current

2/5/2014

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School Breakfast Challenge Grant Opportunities State Breakfast Grants

$200,000.00 November 2013 due date

Federal Breakfast Grants $250,000.00 Should be posted soon

29 Districts have seen improvements Two have significant increases Participation was down slightly in 2012-

132/5/2014

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Resources Harvard-Pilgrim Foundation-Healthy School

Food Champions Grant: $100,000. Ten grants for $10,000 each

Eos Foundation- Grants for alternative breakfast opportunities in Gateway cities

Pew Charitable Trust- Training and Equipment

Community Outreach Plans

USDA Farm to School Census2/5/2014

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Resources John Stalker Institute Department of Elementary & Secondary

Education Security Portal

School Nutrition Assn of MA & School Nutrition Association

NFSMI ESE’s Child Nutrition Outreach Program Food Day- October 24, 2013 Grants US Department of Agriculture

HUSSC-award recognitions and application Sharing Information website

2/5/2014

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http://www.fns.usda.gov/cnd/Governance/Legislation/nutritionstandards.htm

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New Administrative Review and Proposed Professional Standards for School Nutrition MASBO BI-Monthly...

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