NEW DEVELOPMENTS…NEW PRODUCTS…NEW YEAR!!!Office of Special Education Programs
August 13, 2013
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AGENDA: PART 1504 WRITER
User Names and Passwords Benefits of Section 504 Writer Customized Support for Schools Additional Support and
Information Chancery: Populating Section 504
Writer Demonstration
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AGENDA: PART 2FIE WRITER UPDATES
Reason for ReferralSociologicalConclusionsAchievement Tables
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PART 1INTRODUCTION TO SECTION 504 WRITER
HOUSTON ISDOFFICE OF SPECIAL EDUCATION PROGRAMS
USERNAMES AND PASSWORDS
As an evaluation specialist, LSSP and SLP your current user name and logon will be used to access Section 504 Writer.
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USERNAMES AND PASSWORDS
Enter Information on Campus 504 ChairpersonGo to Share Point and enter
information by clicking on Section 504 Training Tracker
The link is found on the toolbar under Sites. Scroll down to SharePoint. The Training Tracker is located at the bottom of the blue launch bar 6
BENEFITS OF SECTION 504 WRITER
Section 504 chairperson will not have to search for a 504 folder. Most records will be electronically archived in the EasyIEP system (with the exception of the 504 Evaluation Report). A physical folder will be kept on the campus.
Section 504 chairperson will not have to update Chancery.
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BENEFITS OF SECTION 504 WRITER
A receiving campus will not have to wait for Section 504 folders to identify Section 504 students
The system is accessible from home
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CUSTOMIZED CAMPUS SUPPORT AND TRAINING
The evaluation specialist is the campus contact person for Section 504 Writer questions.
Evaluation specialists will provide training to the campus 504 chairperson(s), and record the training session on SharePoint – 504 Training Tracker.
Demonstrate 504 Training Tracker on SharePoint
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ADDITIONAL SUPPORT AND INFORMATION
o Open labs are currently scheduled in September and October to provide a review and hands-on support.
Additional information can be found www.hisdsped.wordpress.com
For district level support: Contact Dr. Rebecca Martinez, Manager for Student Evaluation – [email protected]
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CHANCERY Student data from Chancery populates
EasyIEP Log into Chancery. Click on the Special Services tab and then open
the “Referal” tab. Indicate the referral date and referral type. This
information serves as “triggers” to pass data to EasyIEP every night.
Example: If a student is referred on Monday, the data will appear on Tuesday.
Referral data should be entered by the IAT chairperson.
The IAT determines the path of referral either Special Education or Section 504. This information is entered into Chancery.
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STEPS TO POPULATE SECTION 504 WRITER Log into Chancery Enter the student’s ID number Click on Special Services Click on Referrals Click on “Actions” at the top of the screen. Click “Add Referral Information” Use the drop down menu to select the “Referral Type” –
Section 504 or Special Ed. Enter the “Mtg Date” Indicate the :Comm Chairperson” Use the drop down menu to select the “Disposition” –
Refer for Assessment Indicate the “Parent Notified Date 1” Indicate “Parent Consent Date” Click “Apply” Click “OK”
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1. Log into Chancery2. Enter the student’s ID number3. Click on Special Services
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4. Click on “Referrals”
5. Click on “Actions” at the top of the screen
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6. Click on “Add Referral Information”
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10. Use the drop down menu to select the “Disposition” – Refer for Assessment 11. Indicate the “Parent Notified Date 1” 12. Indicate “Parent Consent Date”13.Click “Apply” and then click “OK”
7. Use the drop down menu to select the “Referral Type” – Section 504 or Special Ed. 8. Enter the “Mtg Date” 9. Indicate the: Comm Chairperson
DEMONSTRATION OF 504 WRITER
This training is designed to be a demonstration.
Please hold your questions until the end of the presentation.
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QUESTIONS?
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PART 2:
FIE Writer Updates
FIE WRITER UPDATESReason for Referral – choose name
from drop downSociological – all sections of Previous
Evaluations will be requiredOut-of-District/Conclusions – NCEC
documentationNCEC – only offered in primary drop downNCEC – is the primary disability
ID/AU/ED/LD can only be selected as secondary disabilities
Cannot select a disability twice 20
FIE WRITER UPDATES
Achievement TablesIf one cell has a value in a row, all
cells must have values in that row
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FIE WRITER UPDATESConclusions - LD doc
Radio buttons – can only select “G” or one narrow on intact – only select “NA” if you need to correct an error
Radio buttons – can only select “G” or one narrow on weakness - only select “NA” if you need to correct an error
CognitiveHyperlink with information on how to write up an adaptive assessment
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FIE WRITER UPDATES
Conclusion – ID Doc of Disability All three questions need to be “Yes”
in order to indicate that the student qualifies as Intellectually Disabled
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