NEW MEMBERS

Rotary 101

Plan for Presentation

How to find new members Engage the community

How to propose a new member Complete the paperwork

Obligations of members How to keep members

Mentor new members Make Rotary family-friendly

Discussion

How to propose a new member

This form is available at

http://www.rotary.org/RIdocuments/en_pdf/254en.pdf

Contribute to our club’s membership

Bring in new members. Consider:

Qualified business and professional leaders

People who are interested in and committed to advancing the mission of Rotary

The membership should reflect the Anguilla community’s business and professional life.

Potential new members

When you consider potential new members, remember that Rotary is

A worldwide network of inspired individuals

Individuals who translate their passions into relevant social causes to change lives in communities

Individuals who take action

Bring in New members

Use the required form to propose a qualified new member.

Follow the prescribed guidelines.

Complete all the required paperwork.

Rotary’s Goals

To provide community and international service

Proposing new members is essential to achieving Rotary’s goals.

As a Rotarian, one of your primary responsibilities is to help identify and propose new members.

All Rotarians…

It will be my duty toExemplify the Object of Rotary in all my daily

contacts and activitiesAbide by the constitutional documents of

Rotary International and the clubI agree To pay any admission fees required by the

club and To pay annual dues in accordance with the

club bylaws

How to find new members

Consider the following approaches for finding future Rotarians:

Step One - Engage the community

Wear your Rotary pin to initiate conversations about your involvement with Rotary.

Share stories of exciting club projects with colleagues, friends, and acquaintances.

Invite friends, co-workers, and colleagues to join you at your weekly Rotary meeting.

However, do not lead anyone to believe that this invitation constitutes joining the club.

Step One - Engage the community

Offer an information brochure that outlines the club’s history and highlights recent service projects and social events.

Ask potential members to become involved with a club activity or service project.

If there is interest in joining -

Once a prospective member demonstrates an interest in membership:

Privately complete Part A of the Membership Proposal Form

Return the form to your club secretary.The form will be submitted to the club’s board of

directors. Do not inform the potential member of your

actions just yet.

IMPORTANT

Remember:

Do NOT inform the prospective member of the proposal until AFTER the board approves it.

Step Two – Complete paperwork

Step Two – Complete the paperwork

Wait for the club secretary to notify you of the board’s decision, which should come within 30 days of the submission.

Note: If the club board does not approve the candidate, please talk to your club secretary or board for next steps.

Board Approval is necessary -

After the Board approves the potential member –

Arrange an information session for the proposed member, or have the club arrange one.

Encourage proposed members to tour the RI Web site, view membership videos.

New member information

New Member pamphlets – available either for download from the website or purchase in hard copy. Here are two for your new member:

http://shop.rotary.org/Rotary-Basics/dp/B005R0SEJM

Step Two – Complete paperwork

Ask the proposed member to complete and sign Part B of the proposal form.

Return the form to the club secretary.

Step Two – Complete paperwork

Step Three – Complete the process

Publish the proposed member’s name and classification to the club.

The Recommended Rotary Club Bylaws allow seven days for club members to consider and file objections, if any.

Step Three – Complete the process

If no objections are received, the proposed member pays the admission fee and becomes a Rotarian.

The club secretary or president immediately reports the new member to Rotary International via Member Access at www.rotary.org.

More information

For information on membership qualifications, see the Manual of Procedure (035-EN), RI Constitution Article 5, RI Bylaws Article 4, and Standard Rotary Club Constitution Articles 7 and 8.

All are available at www.rotary.org

Membership form

Finally

Enjoy a diverse and thriving Rotary Club

Share your passion for Rotary

Membership Drive – Pre-approval

Each Rotarian should submit two names by January 5 (or the first Board meeting). Complete the potential-member form

The Board will discuss the nominations and make a decision

If a potential member is approved, the rest of the membership steps will be followed.

Involvement is the Key – keeping members

to serve on a committee that serves your interests

to be a greeter at regular club meetings

to join a service project team

to help develop and carry out successful community projects

All members should volunteer in these ways, but especially new members

All Rotarians…

It will be my duty toExemplify the Object of Rotary in all my daily

contacts and activitiesAbide by the constitutional documents of

Rotary International and the clubI agree To pay any admission fees required by the

club and To pay annual dues in accordance with the

club bylaws.

Obligations of Rotarians

What are the obligations of a Rotarian?

 (1) One of the obligations and responsibilities of Rotary club members is the prompt payment of club dues.

(2) Another important obligation and responsibility is regular attendance.

Induction of New Members

It is recommended that each club develop its own procedures for a dignified and meaningful induction ceremony.

If interested, there are ideas at the end of this presentation.

Mentor the New Members

Training is essential - a “buddy-system”New members should act as greeters for the

first monthNew members should have a checklist of

information to review and learn about Rotary.New members – and all Rotarians – should try

to attend a meeting in St. Maarten to see how other clubs operate

Discussion

How can we educate ourselves about Rotary?How can we educate new Rotarians so that

we can keep them in the club?What can we do to make our club better?In what areas can our club improve?What does our club do well right now?Are we an effective Rotary Club?Are you an effective Rotarian?

NEW MEMBERS

Rotary 101

Induction of new members

New Member Induction – a formal affair

Presided over by the club presidentInvolvement of the new member’s sponsorInviting the spouse of the new member to

attend, if appropriateA photo for posting in the meeting room and

for inclusion in the club bulletin may be provided

Induction Ceremony

Program

Welcome to Rotary (brief explanation of Rotary and its scope and the responsibilities of member)

Short biography of new memberPresentation of Rotary materialPresentation of pin, membership card, club rosterAnnouncement of assignment to a club committee

• …CONTINUED

Induction Ceremony

Counselor/sponsor remarksNew member responseClub response (welcome to member)

Clubs are also encouraged to develop a strong membership information program that educates the prospective Rotarian on the benefits and responsibilities