NEW PUPIL INFORMATION BOOKLET - Boarding … · NEW PUPIL INFORMATION BOOKLET ... Term Begins...

NEWPUPILINFORMATIONBOOKLET

2013/14

Welcome/Term DatesIntroduction Boarders and Flexi BoardersThe Shape of the DayBedtimesSchool ReportsUseful ContactsFinancial DetailsPupil AppearanceUniform Clothing ListSixth Form Dress CodeList of Personal Clothes/Pocket MoneyBoarding AimsUseful Notes for ParentsHealth CentreMusic & Horse RidingExtra Curricular ActivitiesSchool TripsWeekend Leave Outside of SchoolPhotography & Use of VideoPrivacy NoticeSchool RulesClassroom Code of ConductExpected Standards of BehaviourAbsence ProceduresGuardians for Children whose Parents are Living AbroadTerms & Conditions – Flexi BoardersTerms & Conditions – Boarders

www.raa-school.co.uk

2013/14

Page Number

234445678101112131617181819202121212223242529

INDEX

1

WELCOME

Term dates 2013/14

This booklet is in preparation for your child joining the Royal

Alexandra and Albert School. We hope it will answer the many

questions you must have.

If you have any questions please do not hesitate to call

Admissions on 01737 649001 or email

[email protected]

AAuuttuummnn TTeerrmm

Boarders return

SSpprriinngg TTeerrmm

Boarders return

SSuummmmeerr TTeerrmm

Boarders return

TTeerrmm BBeeggiinnss

Monday2nd Sept 2013

Sunday 1st Sept 2013

Wednesday 8th Jan 2014

Tuesday 7th Jan 2014

Wednesday23rd Apr 2014

Tuesday22nd Apr 2014

HHaallff TTeerrmm BBeeggiinnss

Friday 25th Oct 2013

Friday 14th Feb 2014

Friday 23rd May 2014

HHaallff TTeerrmm EEnnddss

Monday11th Nov 2013

Sunday 10th Nov 2013

Monday 24th Feb 2014

Sunday23rd Feb 2014

Monday 2nd Jun 2014

Sunday 1st Jun 2014

TTeerrmm EEnnddss

Wednesday18th Dec 2013

Friday 4th Apr 2014

Friday4th Jul 2014

NB: Bank Holiday Monday 5th May 2014 is a normal school day.

2

SSAAFFEEGGUUAARRDDIINNGG CCHHIILLDDRREENNThis school is committed to safeguarding and promoting the welfare of children and all staff and volunteers share this commitment.

This means that we have a Safeguarding Policy and Child Protection procedures in place. All staff (including supply staff, volunteers and governors) are aware of theseprocedures. Parents and carers are welcome to read the Policy on request or to access it from the website.

Sometimes we may need to share information and work in partnership with other agencies when there are concerns about a child’s welfare. We will ensure that ourconcerns about our pupils are discussed with his/her parents/carers first unless we have reason to believe that such a move would be contrary to the child’s welfare.

Term dates 2013/14

FLEXI BOARDERS

Flexi Boarding is a flexible system designed to meet the needs of busy parents and to allow pupils to take full advantage of the manyafter school activities in the evenings and at weekends. Flexi Boarders may arrive in school any time after 7.30 am to have a full break-fast. This is helpful for parents who need to leave early for work. Parents may collect their children any time up until boarders of thesame age group go upstairs to prepare for bed. Flexibility is the key.

Flexi Boarders are expected to stay overnight in a boarding house for 7 - 10 nights a year. We have created an online booking system soyou can book your child in. Login details will be sent to you after the start of term. Any questions about overnight stays should bedirected to the boarding house. The costs of the overnight stays are included in the Flexi Boarding fees.

The fees cover breakfast, lunch and tea Mondays to Fridays and breakfast only onSaturdays. Any Flexi Boarding pupil who stays on for lunch or beyond after Saturday morning school will be charged according to the applied rates.

After lessons during the week, Flexi Boarders are expected to take full advantage of:

Compulsory Activities 4.00 - 5.00 pmTea 5.00 - 6.00 pmPrep (Junior) 6.00 pm Prep (Year 7 & 8) 6.00 - 7.00 pm Prep (Year 9) 6.30 - 7.30 pm Prep (Year 10 & 11) 6.30 - 8.00 pm

WWee bbeelliieevvee tthhaatt tthhee nneeeeddss ooff eeaacchh ppuuppiill aanndd ffaammiillyy aarree uunniiqquuee..WWee ooffffeerr aa sseerrvviiccee tthhaatt iiss fflleexxiibbllee eennoouugghh ttoo mmeeeett aallmmoosstt aallll ooff tthheessee nneeeeddss..

INTRODUCTION

BOARDERSNew boarders should arrive at the boarding house between 2pm and 4pm on the Sunday before the start of term. Returning boarders shouldarrive between 4pm and 8pm. This will give you time to help your child settle, speak to the house master/mistress and discuss any medicalmatters that may be important as well as an opportunity to acquaint yourselves with the school.

One of the most important things for new students is that theyjoin in the extra-curricular activities. This means that they settle into the school quickly and gain so much more from theschool.

You should therefore plan for your child to stay for at least thefirst two weekends rather than go home.

We do not recommend frequent daily communication with homein order to discuss every little matter that arises. An anxiousparent can cause an anxious child.

Before setting off from home, we suggest the following mentalchecklist!

• Have you all the required documentation?• Have you all the required school uniform?• Are all your child’s possessions labelled?• Have a checklist of any questions you may have when delivering your child; ie: contact telephone numbers and best time to call your child (NOT during prep or after specified bed times!)

3

This is a basic timetable of events during the day. Mealtimesare managed by Year group. Activities are encouraged afterschool and during the weekends. Your child will be providedwith full details during the first week of term. Each House willalso issue guidelines.

6.45-7.00 am Wake up

7.30 – 8.15 Breakfast (Last serving 8.05)

8.30 – 8.50 Registration, Chapel/Assembly

8.55 – 9.45 Lesson 1

9.50 – 10.40 Lesson 2

10.40 – 11.00 Break Time

11.00 – 11.50 Lesson 3

11.55 – 12.05 Lesson 4a (Juniors)11.55 – 12.45 Lesson 4 (Seniors)

12.05 – 1.15 Lunch time (Juniors)12.45 – 1.50 Lunch time (Seniors)

1.15 – 1.50 Lesson 4b (Juniors)

1.50 – 2.40 Lesson 5

2.45 – 3.35 Lesson 6

3.35 Return to Houses

4.00 – 5.00 Activities

5.20 – 6.25 Tea (Last serving is 6.15)

6.20 – bedtime Prep/Activities/sports/leisure time

Note: Saturdays are structured in the same way, but Junior School pupils finish at11.10 am and Key Stage 3 / Key Stage 4 pupils at midday.

THE SHAPE OF THE DAY

Bed Time Lights Out

Juniors 7.30pm 8.00pm

Year 7 8.45pm 9.15pm



Year 10 10.00pm 10.15pm

Year 11 10.00pm 10.15pm

SCHOOL REPORTSAutumn TermY9 & Y11 Full reports Y7, Y8 & Y10 Interim reports

January Junior short reportsY12 &Y13 Interim reports

Spring TermY7-Y11 Interim reportsSixth Form reports

SummerY7, Y8 &Y10 Full reportsY9 Interim reportsSixth Form reportsJunior Final reports

PARENTS’ EVENINGS

October: Juniors, Y10 and Y7 (and new Y8 &Y9 pupils)

December: Sixth Form

February: Juniors, Y9 & Y11

March: Y7, Y8 and Sixth Form

4

THE SHAPE OF THE DAY USEFUL CONTACTS

TELEPHONE NUMBERS – OFFICE HOURSHeadmaster’s Office 01737 649041 Foundation Office 01737 649050 for all accounts queriesNuffield Health Centre 01737 649200 Admissions Office 01737 649001 for new admissions onlyJunior Office 01737 649027 School Office 01737 649000 the switchboard for all queries.

SENIOR LEADERSHIP TEAM EMAIL ADDRESSESHeadmaster Paul Spencer Ellis [email protected] Bursar Diana Bromley [email protected] Head Kathryn Hobbs [email protected] of Boarding Carl Bingham [email protected] Head of the Junior Department Ines Salman [email protected] Assistant Head Gary Bendall [email protected] Assistant Head Simon King [email protected]

HOUSE CONTACT DETAILSHouse Duty Phone Payphone Head of Boarding House EmailAlbert House 01737 649080 649085 Paul Johnstone [email protected] House 01737 649090 649095 Sufia McGuire [email protected] House 01737 649100 649105 Frances Hartigan [email protected] House 01737 649110 649115 Daniel Swan [email protected] House 01737 649120 649125 Fiona Jones [email protected] Hall 01737 649130 649135 Vicki Sampieri [email protected] House 01737 649140 649145 Craig Harrison [email protected] House 01737 649150 649155 Ian Rowe [email protected]/Weston House 01737 649160 649165 John Stafford [email protected]

Details of other useful contacts are available on our website

FOR QUESTIONS ABOUT ACADEMIC PROGRESS OR BEHAVIOUR IN SCHOOLYear 7Mr S Randolph, Head of Year 7 [email protected]

Years 8 / 9 (Key Stage 3)Mr M Jones, KS3 Co-ordinator [email protected] M Brown Head of Year 8 [email protected] of Year 9 tbc

Years 10 / 11 (Key Stage 4)Mrs A Danaee, KS4 Co-ordinator [email protected] L Rushe, Head of Year 10 [email protected] C Baker, Head of Year 11 [email protected]

Years 12 / 13 (Sixth Form)Mr M Pawson, Head of Sixth Form [email protected]

5

WWEEEEKKLLYY NNEEWWSSLLEETTTTEERRSSThese are emailed to parents but can also bedownloaded from our website: wwwwww..rraaaa--sscchhooooll..ccoo..uukk

6

FEES - 2013/2014Boarders £4,483 per term

Senior Flexi Boarders £1,679 per term

Junior Flexi Boarders £1,224 per term

AAllll ffeeeess aarree ppaayyaabbllee bbeeffoorree tthhee tteerrmm ssttaarrttss

BANK DETAILSLloyds TSB BankA/C Name: Royal Alexandra & Albert SchoolSort Code: 30-94-38 A/C No: 25611768

INTERNATIONAL BANK A/C DETAILS

IBAN/Number: GB17 LOYD 30943825611768Swift /BIC: LOYD GB 21042

PPaayymmeennttss ccaann bbee mmaaddee bbyy ccrreeddiitt oorr ddeebbiitt ccaarrdd..PPlleeaassee ccaallll AAccccoouunnttss oonn 0011773377 664499005577 ffoorr ddeettaaiillss..A charge will be made for credit card payments.

Monthly payment of feesMonthly payments can be arranged through SFPSchool Fee Plan. Please contact the school on 01737649057 to obtain a credit agreement for completion.

CHILDCARE VOUCHERSParents may be interested to know that we can acceptchildcare vouchers because our fees are (always andonly) for wrap-around childcare and no element of thefees is for education. We are already set up with severalchildcare voucher providers who usually pay us directlyinto our bank account. The details you will require togive your provider are: DEF number 936/4623,Registering Body is OFSTED, and the government registration number (URN) is 125279. We do not have acertificate to attach to the application form, but this hasnever been a problem in the past. Our bank sort code is 30 94 38 and the account number is 25611768.

CCHHAARRGGEESSCharges and any prepaid supplemental charges will not normally be reduced as a result of absence due to illness or otherwise. In the event that your child takes study leave at homebefore or during public examinations or stays at home following those examinations no reduction of charges will bemade in respect of such periods spent at home.

TTAAXX CCRREEDDIITT FFOORR CCHHIILLDD CCAARREEYou may be entitled to Tax Credit for after school care.Please direct your enquiries to the Inland Revenue Tax CreditHelp Desk on 0845 3003900, or write to:

Tax Credit Office External Communications TaxPO Box 145, Cop Lane, Preston, PR1 0YZquoting DFE No: 936/4623

Website: wwwwww..iinnllaannddrreevveennuuee..ggoovv..uukk//ppddffss//wwttcc__55..hhttmm##ccPlease note: the School is not able to deal with ANYenquiries in this matter.

IINNVVOOIICCEE QQUUEERRIIEESSIf you have any queries about an invoice please contact ourcredit controller on 01737 649057

FINANCIAL DETAILS

7

These guidelines are provided with the aim of ensuring thatpupils are well presented, in the correct frame of mind and wellprepared for every lesson.

AAPPPPEEAARRAANNCCEE

Informal wearing of uniform is not appropriate for school. All staff and parents have a responsibility to ensure that:

a) pupils leave the house appropriately dressed;b) they remain that way during the school day.

UUNNIIFFOORRMM

ALL White shirts. Blazers and ties are to be worn at all times unless directed by the Headmaster. School jumper is optional. Dark outdoor coat.

BOYS Charcoal grey or black trousers, black socks.

GIRLS White fitted blouses with school crest (Senior girls) Black skirt Black trousers (not high fashion, limited flare, no jeans) with black socks. Black or flesh coloured tights (no patterns) with skirts. Junior girls have the option of a summer dress for the summer term.

SHOES Black hard leather school shoes. Heels are to be no higher than 3cm and sensible width. No stilettos or trainers.

PREFECTS Prefects are allowed to wear a Prefect Tie.

NB: Girls performing in the choir or orchestra will be required to

wear a shirt and tie.JJEEWWEELLLLEERRYY--UUNNIISSEEXX

1 pair of plain studs - one in each lower lobe.1 watch1 neck chain - not visible

No other jewellery is allowed and these items may need to beremoved for certain subjects for health and safety reasons.

Tongue studs are strictly forbidden

HHAAIIRR AANNDD MMAAKKEE--UUPP

Make-up should be subtle and not obvious, ie no green or similar eye shadow or bright lipstick. Only clear nail varnish andsensible length finger nails. Hair may not be of an extreme fashion or extremely coloured. It may also need to be tied back forsome lessons for health and safety reasons. Facial hair must beshaved or cut in an appropriate manner.

TThhee HHeeaaddmmaasstteerr oorr AAssssiissttaanntt HHeeaaddtteeaacchheerrss

SSAAFFEEGGUUAARRDDIINNGG CCHHIILLDDRREENN WWIITTHHIINN SSPPOORRTT

To safeguard children within sport, they should be;

1. Wearing gum shields for rugby, hockey and lacrosse.

2. Wearing shin pads and football boots for football.

Parents are responsible for ensuring that their children have thenecessary safety items.

PUPIL APPEARANCE

8

UNIFORM CLOTHING LIST

Uniform supplier: SWOTS, 24 Church Street, Reigate. RH2 OAN Tel: 01737 243825

Also order from: wwwwww..sscchhoooolluunniiffoorrmmssoonnlliinnee..ccoo..uukk

The link to SWOTS is limited to their supplying uniform in our designated colours and stylesand no payment will be made by SWOTS to the school.

AAsstteerriisskkeedd iitteemmss aarree oonnllyy aavvaaiillaabbllee ffrroomm SSWWOOTTSS, which has the correct colours and designs. Other items may be purchased from any supplier.

SENIOR SCHOOL (Years 7 - 11)** IItteemmss oonnllyy aavvaaiillaabbllee ffrroomm SSWWOOTTSS

OOppttiioonnaall

*2 Grey V neck jumpers with maroon stripe(no other style permitted)

OOppttiioonnaall

Black jogging bottoms *Reversible maroon/gold rugby shirt

OOppttiioonnaall


OOppttiioonnaall

Black jogging bottoms

Boys

OOppttiioonn EExxttrraass ffoorr YYeeaarrss 1100//1111:: Tracksuit bottoms & *GCSE PE Polo shirts

GirlsSScchhooooll*Blazer with school crest *3 White fitted blouses with school crest (Senior girls) *Black skirt 2 pairs black trousers (not high fashion, limited flare, no jeans) Black or flesh coloured tights with skirts or black socks with trousers Black hard leather school shoes (heel not more than 3cms high)

SSppoorrttss*Maroon polo shirt with school logo *Black skort with school logo*Grey sweatshirt with school logo*Maroon football socksBlack swimsuitFootball boots, shin pads and gum shields (If the child wishes to play footballor rugby)2 pairs trainers (1 pair of pimpled astroturf trainers)

SScchhooooll*Blazer with school crest*School tie3 White shirts (non iron) 2 Charcoal grey/black trousers Black socksBlack hard leather school shoes

SSppoorrttss*Maroon polo shirt with school logo *Grey sweatshirt with school logoBlack cotton rugby shorts *Reversible maroon/gold rugby shirt *Maroon football socksBlack swimming trunks2 pairs trainers (1 pair of pimpled astroturf trainers)Football boots, shin pads and gum shields

9

Optional


Optional

Black jogging bottoms *Reversible maroon/gold rugby shirt

UNIFORM CLOTHING LIST

JUNIOR SCHOOL (Years 3 - 6)** IItteemmss oonnllyy aavvaaiillaabbllee ffrroomm SSWWOOTTSS

SScchhooooll*Blazer with school crest *Grey V neck jumper with maroon stripe*School tie *Girls Summer Dress (optional)*1 Black skirt 1 Black trousers (no jeans) 3 White shirts (non iron) Short sleeve shirts for warmer weatherBlack hard leather school shoes White socks with skirts. Black socks with trousersBlack tights for cold weather

SSppoorrttss*Maroon polo shirt with school logo*Reversible maroon/gold rugby shirt (optional)*Grey sweatshirt with school logo *Maroon football socks*Black skort with school logoBlack jogging bottoms Black swimsuitShin padsGum shields2 pairs trainers (1 pair of pimpled astroturf trainers)

Girls

Boys

SScchhooooll*Blazer with school crest*Grey V neck jumper with maroon stripe *School tie3 White shirts (non iron) Short sleeve shirts for warmer weather2 pairs charcoal grey/black trousers 1 pair of knee length tailored charcoal grey/black shorts Black socksBlack hard leather school shoes

SSppoorrttss*Maroon polo shirt with school logo*Reversible maroon/gold rugby shirt *Maroon football socks*Grey sweatshirt with school logoBlack cotton rugby shorts Black swimming trunksBlack jogging bottoms Shin pads Gum shields 2 pairs trainers (1 pair of pimpled astroturf trainers)

10

SIXTH FORM DRESS CODE

In recognition of their increased maturity and independence, no uniform is specified for Sixth Form students at the Royal Alexandraand Albert School. In place of this, we ask that boys and girls alikewear ‘business dress’ for working hours at School and elsewhere.

Sixth Form students are role models to younger pupils. We arecounting on their cooperation to send the right messages and buildpositive attitude among earlier years. Our principle is that everyoneat school, adults, pupils, or Sixth Formers, should make an equaleffort with their appearance.

This is a short list of what we would like our students to wear:

Further details about the Sixth Form Dress Code can be found inthe ‘Sixth Form Standards’ booklet.

SSIIXXTTHH FFOORRMM GGAAMMEESS AAFFTTEERRNNOOOONNStudents are required to participate in the weekly games afternoon and should have the following items • Black hoodie with school logo• Black polo shirt with school logo• Black or navy shorts / tracksuit bottomsThese can be purchased from our local uniform supplier, SWOTS (24 Church Street, Reigate, RH2 0AN) or can be bought online by visiting the following website www.schooluniformsonline.co.uk.

MALE STUDENTSA smart business suit – navy, black, charcoal grey or any other dark colour. A blazer with co-coordinating trousers may also be worn.A smart business shirt.Tie.Smart tailored trousers (no jeans/cords/shorts.)Smart V-neck jumper/cardigan.Shoes must be formal, smart and dark in colour (no trainers.)

FEMALE STUDENTSA smart business suit – navy, black, charcoal grey or any otherdark colour. A blazer with co-ordinating trousers may also be worn. Skirt or trouser suits are acceptable.Smart plain top or blouse.Smart tailored trousers(jeans/cords/shorts/cropped trousers are not permitted.)Smart skirt/dress(skirts should be worn on or just above the knee.)Smart jumper/cardigan.Shoes must be formal, smart and dark in colour (no trainers.)

11

LIST OF PERSONAL CLOTHES / ITEMS

This is a list of other items that are required BBooaarrddeerr FFlleexxii BBooaarrddeerr

Outdoor coat (dark – no pattern) 4 4

School bag for books and equipment (Junior School sells their own Book & Swimming bags) 4 4

Pens, pencils, calculator & maths set (exercise & text books supplied) 4 4

Colour fast towel for swimming 4 4

Personal casual clothes, ie: 2 pair of jeans and 2/3 sweaters or a track-suit + 1 smart outfit 4

(Shirt and tie for boys, dress or blouse and skirt for girls)

A pair of slippers for in-house use 4

Underwear - at least 5 sets recommended 4

3 pairs of pyjamas or nightwear / dressing gown (towelling preferable) 4

Toiletries and wash bag plus two towels 4

Large suitcase 4

Wet weather shoes 4

Duvet, two duvet covers, two pillows & four pillow cases 4

2/3 “String vest” type wash bags with zip for washing of delicates 4

(available at www.washingnet.org.uk)

6 wire coat hangers 4

2 small padlocks and a number of spare keys (not for Juniors) 4

PPOOCCKKEETT MMOONNEEYY FFOORR BBOOAARRDDEERRSSEvery Boarding House has a House Account where the pocket moneyis kept. We believe that all children should have pocket money atschool. It provides a good training in the skill of managing money aswell as allowing your child the opportunity to purchase chosen treats– food, sweets, drinks or a new CD. The boarding houses oftenorganise weekend treats and outings for which it would not beappropriate to make charges on school bills. Payment should be handed to the House Parent on the first day ofterm. Cheques to be made out to the House. The recommendedpocket money, per term, is:

Junior School - £50Year 7 - £60Year 8 - £70Year 9 - £80Year 10/11 - £100

Year 12/13 Parents usually make their own arrangements for pocket money, but a suggestion of £120 per term is given as aguide line.

IIff yyoouu sseenndd eexxttrraa mmoonneeyy,, iitt sshhoouulldd bbee ggiivveenn ttoo tthhee HHeeaadd ooffHHoouussee aanndd nnoott lleefftt wwiitthh yyoouurr cchhiilldd iinn ccaasshh

Everything must be clearly marked with theowner’s nameThe labelling of clothes, shoes and all possessions is theresponsibility of parents.

So-called “indelible markers” for clothes tend to fade after afew washes and we strongly advise parents to use a more permanent system of marking.

Please do not use iron-on labels - they come off very easily!

LLAAUUNNDDRRYY RROOUUTTIINNEEAll PE kits and underwear are “house washing” and usually returned thesame day. Everything else is sent to the school laundry and is normallyreturned the following day.

SIXTH FORM DRESS CODE

12

The boarding provision at the Royal Alexandra and Albert School defines the nature of the School and makes an exceptional contribution tothe overall pastoral care and personal development of all our pupils.

EthosResearch indicates that boarding can play a major role in providing rich experiences to develop soft skills which are necessary for well rounded adults to live fulfilling and enriching lives. Boarding also has more immediate and tangible effects, raising the level of achievementin academic, sporting, musical, creative and dramatic fields.Our boarding ethos is one which supports the achievement and welfare of the individual within the close-knit community of the boardinghouse.

Our Boarding AimsFor boarders at the Royal Alexandra and Albert School we aim to:• Help to develop confidence, independence and team work; • Develop and deepen supportive relationships between pupils, parents and staff; • Develop a sense of community and belonging; • Encourage respect for others and their property; • Foster relationships with parents/carers/family of boarders; • Provide an extensive range of activities and experiences and encourage pupils to engage fully with them; • Provide opportunities to develop leadership roles and contribute to the wider community; • Help develop good manners, personal organisation and self discipline; • Provide an ethos of support, understanding and kindness where bullying and harassment are not tolerated; • Be attentive and responsive to the wishes of pupils, involving them in decisions made about the boarding environment and practices; • Provide levels of medical care, accommodation and pastoral care that complies with the National Minimum Standards for Boarding

Schools and exceeds them wherever possible; • Warmly welcome new boarders whenever they may join us, help them to settle into their new lives and understand the routines and

customs of the School;

BOARDING AIMS

13

Your child will be allocated his/her own email address so there will be no problems in keeping in touch with family and friends.@

GGEENNEERRAALLEducation is a three-way partnership between parents, childand school. We are very aware of our tremendous responsibilities to you and your child in the boarding school sit-uation. However, we do encourage your part in the process –this being:

l regular communication with your child; l interest in her/his life and work at the school; l attendance, if possible, at school functions;l visits to your child;l support for the school's sanctions if and when these prove necessary;

l encouragement to take part in extra-curricular activity; l encouragement of positive friendships at school.

TTRRAAVVEELLLLIINNGG TTOO SSCCHHOOOOLLThe School is keen to promote sustainable transport so encourages parents to consider this when planning how theirchild will come to school. Options that can be considered are;lWalkingl Cycling. This is a Sustrans 'Bike It' school. We have two nominated 'Bike It' champions (one in the junior school and one in the senior school) who actively promote cycling to school to help reduce congestion, promote healthy living andlook after our environment. They do this through organising exciting events, activities and bikeability cycle training. We hope that your child will choose to travel actively to school when possible. There are good facilities for storing bicycles on the school site and cycle maps can be purchased inexpensively at school. Find out more about cycling at www.sustrans.org.uk

l School minibus. The school operates a minibus service to pick children up from Redhill, Merstham, Caterham, Coulsdon, Tadworth and Banstead and there is charge of £1.00-£1.50 per journey. Please note that places fill up quickly so if you are considering using this service please apply early. Further details are on our website at www.raa-school.co.uk/information_for_parents.asp

l Car Share. This can be arranged using www.surreycarshare.com

CCOOMMMMUUNNIICCAATTIIOONNYour first and main point of contact once your child is in schoolwill be the Head of your child's house. If your question or concern is about the academic work of your child, itmay be more appropriate to contact your child’s Head of Year.Any on-going concern, either academic or boarding should bebrought to the attention of the Headmaster.

TTHHEE FFIIRRSSTT DDAAYYSSIn the first weeks, your child may miss you and the rest of thefamily, and may experience phases of unhappiness. You willalso miss them! Please understand that this is very natural, and that if we work together closely, your child can behelped through any initial difficulties. It is essential that theschool (first the House Staff) is made aware at the earliest opportunity of any concerns you have about your child.

PPlleeaassee ttaakkee oouurr aaddvviiccee oonn hhooww ttoo hhaannddllee aannyy ssiittuuaattiioonn iinnvvoollvviinngg aa ppuuppiill wwhhoo iiss ffeeeelliinngg hhoommeessiicckk.. Not allchildren suffer but for the few children who do, we take theirconcerns seriously and are experienced in quickly finding ahappy solution.

The first day back to school from the first weekend at home canresult in some distress and tears – rest assured these dissolve very quickly and probably a good deal faster thanthose of the parent who may also be feeling rather emotional.

FFRRIIEENNDDSS OOFF RROOYYAALL AALLEEXXAANNDDRRAA && AALLBBEERRTTSSCCHHOOOOLLThe aim of the Friends of RAAS is to raise funds for the schoolto purchase items that will be of benefit to all pupils. In thepast we have contributed a wide range of equipment; eg: IT,sports, reading equipment/materials to name but a few. Becoming involved with the Friends of RAAS is a great way toget to know other Parents, relatives & Teachers and to beinvolved in your child’s school. We are a very friendly group who would welcome support from all Parents &relatives. We meet once or twice each term, at school, andwould be pleased to see you at any of our meetings, details ofwhich are regularly advertised in the school newsletter. We arrange a variety of events each year including FamilyBingo and Race Nights, Fashion shows and a Christmas Fayre.We also provide the refreshments stall at the Annual SportsDay & support the Year 11 Leavers Ball. If you would like to participate, or to help at specific eventsplease visit our web page or [email protected] in order to find out more. We look forward to meeting you.

USEFUL NOTES FOR PARENTS (1)

VVIISSIITTSSYou are free to visit the school and Boarding House, by arrangement, at any time. Please make the arrangements inadvance with the Head of House.

14


PPEERRSSOONNAALL PPOOSSSSEESSSSIIOONNSSSome children take great care of their personal possessions.You need to think about the quantity and quality of, in particular, personal clothing. We cannot give special treatment to delicate clothing and wedo not have room to store unlimited quantities of personal possessions.

aa.. Send sufficient coat hangers to keep their clothes tidy. Twelve have been suggested.

bb.. Make sure clothing is machine washable and can be tumble dried.

cc.. Don't send very expensive items of any sort, in particular, expensive trainers.

dd.. Consider the need for insurance cover for your child's possessions.

ee. Make sure all items are labelled with your child’s name (including shoes). This is very important.

IINNSSUURRAANNCCEEYou should note that your child's personal effects are NOTcovered for loss or damage under the school's insurance policies. If you have household contents insurance, you maybe able to extend its cover to include possessions at school, ifnot, suitable policies are available at low cost through insurance companies and brokers. The school also offersinsurance cover for personal property and personal accident.Details will be sent to you.

PPOORRTTAABBLLEE EELLEECCTTRRIICCAALL EEQQUUIIPPMMEENNTT BBEELLOONNGGIINNGG TTOO PPUUPPIILLSSAll pupils (and therefore their parents and guardians) have aresponsibility for the condition of the electrical equipmentthey own. As part of this responsibility, visual inspections of the equipment should be carried out prior to bringing the equipment to School to ensure that it is in goodcondition. The School reserves the right to inspect and testpersonal electrical equipment and to remove or to require tobe removed, any electrical equipment judged not to conform tothe requirements of Health and Safety. Accordingly our maintenance department will be carrying out regular randomchecks of pupils’ electrical equipment each term. You shouldbe aware that we are subject to variable electrical current inGatton Park. All electrical equipment brought onto the site bypupils is done so entirely at their own risk. We would stronglyadvise that all equipment is appropriately insured and, if necessary, devices be added to protect from variations in current.

GGUUIIDDEE TTOO BBRRIINNGGIINNGG VVAALLUUAABBLLEESS IINNTTOO SSCCHHOOOOLLAs per the Classroom Code of Conduct for Pupils, mobile phonesand other similar personal equipment such as iPods and MP3 players MUST be switched off between 8.00am and 3.35pm ifbrought into the school buildings.

ALL such items are brought into school at the pupil’s own risk – theschool cannot take responsibility for any such items. We wouldstrongly advise that all such possessions are appropriately insured.

Pupils and parents should be aware that members of staff (includingthe school office) are NOT able to look after pupils personal possessions. We would strongly advise that if a pupil does bringsuch an item into school then it is locked in the pupil’s locker. Pupilsthat board should not bring such items into school at all but leavethem locked up in their lockers in the boarding house.

This also applies to pupils taking examinations because taking suchan item into an examination room is against the regulations (for full procedures during exams please see AReference Guide for students taking GCSE exams which is on theschool website)

IICCTT AACCCCEEPPTTAABBLLEE UUSSEE PPOOLLIICCYYPlease discuss this with your child (see full policy on our website)

We believe that it is appropriate for people to be allowed a greatdeal of freedom in using ICT for study, work and leisure. With freedom comes responsibility. The RAAS cannot control what isavailable on the internet. A small proportion of the material whichis possible to access is not acceptable in school, while other material must be treated with great sensitivity and care.

Exactly the same standards apply to electronic material, as tomaterial in any other form. If it is considered unacceptable by theschool when presented in a book, magazine, video, audio tape orspoken form, then it is not acceptable on the ICT network.

15


CCHHIILLDD PPRROOTTEECCTTIIOONN EEDDUUCCAATTIIOONNThere is a programme in school intended to inform and educate pupils about this subject. All new pupils receive an induction session where the following topics are covered in anage appropriate way.1. What is child abuse? 2. Who is likely to abuse children? 3. What to do about it.The emphasis is on the importance of ‘telling’ and who to tellat school. Lessons within the PSHE programme continue toraise pupils’ awareness of their own safety.

We all have to be aware of Health and Safety. Staff and pupilsat the Royal Alexandra and Albert School work within theHealth and Safety at Work Act 1974, together with many of thechanges that have been made since then. These changes mustbe implemented as they affect all of us.

• We have frequent evacuations (fire drills).• We assemble by tutor group in the designated area.• These evacuations take place at least once a term.• The Health and Safety Officer and a member of the Senior Management of the school oversee the evacuations.

• The evacuations are to be conducted in SILENCE. In the event of a real emergency, we as staff need to know where everybody is.

• Foolish behaviour at this point could cost another person’s life.Fire extinguishers are an essential part of safety equipment;they are not to be played with. Likewise a fire alarm must neverbe played with. Any student caught playing with this equipmentwill be punished under the school’s Behaviour Policy.

Pupils should NEVER go into a classroom, changing room, laboratory or workshop without permission. For safety’s sakestay out of a room unless told to enter, leave safety equipment alone and conduct evacuations in SILENCE.

If we all follow these simple rules we will all be able tolive, learn and enjoy our time at school in a safe andhappy environment.

See also page 7, Safeguarding children within sport.

HHEEAALLTTHH AANNDD SSAAFFEETTYY

CCCCTTVVWe have CCTV installed in the boarding houses. Monitoring isdone expressly for the protection of pupils, and sensitive consideration is given to the placement of cameras. The CCTVsystems do not intrude unreasonably on the privacy of pupils orstaff. The objectives of having CCTV are:(a) To ensure personal safety of pupils and staff, especially

boarders (b) To enhance the security of the boarders’ belongings (c) To assist in identifying, apprehending and prosecuting

offenders (d) To promote the welfare and safeguarding of students at the

school

16

HEALTH CENTRE INFORMATION

BBOOAARRDDEERRSSDDooccttoorrssAll boarders are registered with the School Medical officer, Dr R McGilligan of Holmhurst Medical Centre, Redhill. Please letus have your child’s medical card. This helps us register withoutdelay. If your child needs to be seen by a doctor when at homethey can visit your family doctor as a temporary resident quotingthe school address as their permanent address. Please do notregister them. Doctor Rachel McGilligan visits the school once aweek on a Tuesday morning. Pupils can also have appointmentsmade at Holmhurst Medical Centre, where there is choice ofmale or female GPs.

IImmmmuunniissaattiioonnssPlease see the appropriate form enclosed with your admissions pack. If your child requires any vaccinations for travel,please give plenty of notice to the Health Centre so that they canbe organised in time. There may be a charge for some travel vaccinations.

DDeennttaall ttrreeaattmmeennttPlease arrange routine dental checks, treatment and orthodontic work during school holidays.

OOppttiicciiaannPlease arrange routine checks during the holidays.

AAppppooiinnttmmeennttssPPlleeaassee nnoottee that we can only provide escorts to local healthservices. YYoouu wwiillll bbee cchhaarrggeedd ffoorr aannyy ttrraannssppoorrttaattiioonn aannddeessccoorrtt sseerrvviicceess.. If your child has to attend an appointment further a field, you must collect and take your childyourself or arrange for a guardian to do so.

DDaayy ooff AArrrriivvaallAfter settling your child in the house, please bring him/her to theHealth Centre with the medical card and questionnaire. It is important that we meet all new children.

TThhee mmoorree wwee kknnooww,, tthhee bbeetttteerr wwee wwiillll uunnddeerrssttaanndd..

All matters will be dealt with confidentially by the Sister-in-Charge.

You are welcome to visit the Health Centre at any time.

CCoonnttaacctt SSiisstteerr--iinn--CChhaarrggee:: 0011773377 6644992200000011773377 664499220011

MEDICATIONThe Health Centre keeps a supply of a range of ‘over the counter’ medications, as listed in the new pupils health questionnaire.All medication brought in to school must be in your child’s name, in itsoriginal containers, clearly showing the medication’s name and expirydate, accompanied by a copy of the prescription or doctor’s letter (with a translation if appropriate). You may be asked to take the medication home with you if not supplied correctly.It should not be necessary for pupils to bring non-prescribed medicationin to school, and boarders are not allowed to keep any medication intheir rooms, unless approved by the Health Centre. Boarding houseskeep a supply of paracetamol and throat sweets should a boarder need medication when the Health Centre is closed.

CONFIDENTIALITYIn accordance with the school doctor’s/nurse’s professional obligations, medical information about pupils,regardless of age, will remain confidential. However, in providing medical/nursing care it is recognised that the doctor/nurse may liaise with parents or guardians, the headteacher or other academic staff and that information, ideallywith the pupils’ consent will be passed on as appropriate. With all matters, the doctor/nurse will respect a pupil’s confidence except on the very rare occasions when, to giveconsent or divulgence, the doctor/nurse considers it in thepupil’s best interests, or necessary for the protection of thewider school community, to breach confidence and pass information on to a relevant person or body. ‘Medical Officers for Schools association 1998’

The school Health Centre is a well equipped, self contained, thirteen bedded unit. It is staffed by experienced, qualified nurses who provide twenty-fourhour cover, seven days a week during term time.

MMEEDDIICCAALL QQUUEESSTTIIOONNNNAAIIRREESS

TThheessee aarree vveerryy iimmppoorrttaanntt aanndd iitt iiss eesssseennttiiaall wwee rreecceeiivveetthheemm pprriioorr ttoo,, oorr oonn tthhee ddaayy ooff aarrrriivvaall..

Please complete as fully and accurately as you can. It is vitalfor your child’s health and welfare that we know all past andpresent medical history including allergies, hospital referrals,hospital admissions, hospital treatment, behavioural problems,child guidance referrals etc.

Please ensure you have signed the relevant consent forms

HOMEOPATHIC MEDICATIONWe do not stock/routinely give out any homeopathic medication. Aswith all medication brought in to school, it must be in your child’s name,supplied in its original containers, clearly showing the medication’sname and expiry date. It must be accompanied by a prescription from aregistered homeopathic practitioner.

17

MUSIC LESSONS

EQUINE STUDIES

LLeessssoonnss aarree aavvaaiillaabbllee oonn tthhee ffoolllloowwiinngg iinnssttrruummeennttss::Piano, violin, viola, cello, double bass, acoustic / classical / electric / bass guitars, trumpet, trombone, tuba, French horn, flute,clarinet, saxophone, recorder, drum kit and singing.

Fees are given on the school website. The fees are for half anhour per week, individually with a specialist teacher. Lessons must be paid for one term in advance.

TThhee iinnddiivviidduuaall mmuussiicc tteeaacchheerr wwiillll iissssuuee yyoouu wwiitthh aann iinnvvooiiccee ––pplleeaassee ddoonn’’tt ppaayy tthhee sscchhooooll ddiirreecctt..

Your child will be expected to participate in the musical life of theschool by being a member of one of our ensembles, such as choir,orchestra, jazz band, strings or woodwind. This is to ensure thatour pupils have every opportunity to develop their performing, listening and team skills.

AA tteerrmm’’ss nnoottiiccee iinn wwrriittiinngg ttoo tthhee DDiirreeccttoorr ooff MMuussiicc iiss rreeqquuiirreedd sshhoouulldd yyoouu wwiisshh yyoouurr cchhiilldd ttoo ssttoopp lleessssoonnss,, oorr aa tteerrmm’’ss ffeeeess iinn lliieeuuooff nnoottiiccee..

The form in your Admissions pack must be completed fully and returned to Admissions. Places will be allocated on a first come, firstserved basis.

For any queries contact : DDiirreeccttoorr ooff MMuussiicc,, TTeell:: 0011773377 664499117766

The school offers a range of lessons covering all abilities frombeginner to competent with the aim of providing fun and enjoyment to happy hackers, social riders and those wishing todevelop an equine career. Whilst the riding school is located onthe school premises, some lessons and training do also takeplace at Littleton Manor Equestrain Centre in Reigate which islisted as a training venue for the 2012 Olympics.

Despite a large number of available spaces for the daily lessons, the school would like to point out that riding is a verypopular activity and there is a waiting list. We would thereforeurge those wishing to participate to register early and for thosewho perhaps decide that riding is not for them after all to givenotice - currently half a term - promptly so that others on the waiting list can fill the vacancy. Please note that failure to attendtwo consecutive lessons without a reasonable explanation willbe deemed as giving notice of termination with the appropriatebalance of fees being due.

The following equipment is part of the essential kit required:

• Helmet (BS EN 1384) • Body protector (BS EN 13158) • Riding boots • Jodhpurs • Gloves • Waterproof, warm jacket for the winter months

Please note: Pupils attending classes without the correct kit will be refused entry to the yard and subsequent lesson.

Fees for riding lessons are available on the School website.

The form in your Admissions pack must be completed fully and returned to Admissions. Places will be allocated on a first come, first servedbasis.

For more information: Please contact Irini Economou C/O Catherine Ross 01737 649060

18

EXTRA CURRICULAR ACTIVITIES & SCHOOL TRIPS

YOUNG GATTONIANS &DUKE OF EDINBURGH’S AWARD

These provide enjoyable, challenging and rewardingprogrammes of activities for your child. Young Gattonians isfor pupils age 11 to 14 years and the Duke of Edinburgh’sAward scheme is for pupils aged 14 and upwards.

Both these schemes are non-competitive. By learning newskills, each participant is encouraged to develop self-belief,self-confidence and a sense of responsibility. The challengesare applied in four areas: physical, skills, community serviceand expedition. Participants receive Bronze, Silver and Goldawards.

The activities on offer through these award schemes include:dance, karate, hobbies, horse riding, archery, expedition, FirstAid, Fire Service, watersports, table tennis, PGL camps, expeditioncamps, photography club, visiting the elderly, art clubs,Army Cadets, computer club, film club, basket ball club, iceskating trips, tenpin bowling trips, Art/Craft clubs, cookery club,swimming club, football club to name but a few!.Duke of Edinburgh Award: There is a cost for registration.Please enquire about current fees.

SCHOOL TRIPS

As a school we firmly believe that our role goes beyond thetimetabled day and that a wide range of visits and fieldwork is aninvaluable part of the curriculum. Here are examples of sometrips:

• The Battlefields of France (Year 9 History), • The Netherlands (Year 8, English and Geography), • Paris (GCSE Art and French)• Snowdonia (Year 11, Geography).• Kew Gardens• Cadbury’s World• Wall Climbing• Fishbourne Roman Villa • Washington and New York (History)

Outside of school we organise a range of recreational visits, somethrough the boarding houses: cinema visits, climbing and ice skating; others through school: Musicals, Plays, Rugby atTwickenham and Pizza Making parties.

For most school organised trips, letters are emailed home fromthe School Office with reply forms and money returned to theFoundation Office. Payment is required to reserve a place. Thereis often a limit on the number of places available, so places areallocated strictly on a first come basis.

Pupils are representing the school and inappropriate behaviour isnot tolerated. Parents are welcome to help (especially day trips).If you can assist on a trip you need to contact the member of staffdoing the organising. A CRB check needs to be carried out forstaff/parents who help on residentials and day trips.

In addition to all of these, the boarding houses organise visits andtrips for students in the evenings and at weekends. Some need tobe paid for, others are free. As the school has its own fleet ofminibuses we are in the fortunate position of being able to offer awide range of educational and fun activities to enrich the lives ofall of our students.

ACTIVITIESExtra curricular activities are compulsory between 4 - 5pm Monday to Friday and there are further optionalactivities from 6.30 - 9.00pm. There is a vast number tochoose from. Details can be found on our website.

19

EXTRA CURRICULAR ACTIVITIES & SCHOOL TRIPS WEEKEND LEAVE OUTSIDE SCHOOL

WWHHEENN BBOOAARRDDEERRSS IINN TTHHEE SSEENNIIOORR SSCCHHOOOOLL TTAAKKEE WWEEEEKKEENNDDLLEEAAVVEE TTHHEEYY AARREE RREEQQUUIIRREEDD TTOO CCOOMMPPLLEETTEE AA ““WWEEEEKKEENNDD AAWWAAYYFFOORRMM““ IIRRRREESSPPEECCTTIIVVEE OOFF WWHHEERREE TTHHEEYY AARREE GGOOIINNGG AANNDD WWHHOOIISS,, OORR IISS NNOOTT,, CCOOLLLLEECCTTIINNGG TTHHEEMM..Please inform the respective Housemaster/Housemistress in writing(using the Weekend Away form) that you will be taking your child out forthe weekend, PPRRIIOORR to your arrival at School to take them out. PPlleeaassee iinnffoorrmm tthhee mmeemmbbeerr ooff ssttaaffff oonn dduuttyy iinn tthhee BBooaarrddiinngg HHoouusseeooff yyoouurr ddeeppaarrttuurree wwiitthh yyoouurr cchhiilldd..

YYoouurr cchhiilldd ttrraavveelllliinngg hhoommee ffoorr tthhee wweeeekkeennddIf your child is to go home unaccompanied for the weekend the following must apply:

• A written or telephone request must be made to the Housemaster/Housemistress for your child, giving permission for your child to travel home unaccompanied on the specific weekend.

• Only those who are over fourteen years of age will be allowed to travel unaccompanied. All Boarders under the age of fourteen must travel in the company of an adult or an elder sibling or another pupil who is over fourteen and has your permission to act as the accompanying person.

• A written or telephone request must be made if your child is travelling to a relative. The name and address of the relative and the mode of travel must be given to the Housemaster/Housemistress. The age rule also applies in this instance.

BBooaarrddeerrss ssttaayyiinngg aatt tthhee hhoommee ooff aa ffrriieenndd ffoorr tthhee wweeeekk--eennddWe encourage Boarders to stay with friends for the weekends. The following procedures must be followed:

• Permission must be given by you either in writing or by telephone and the name, address and telephone number of the family with whom your child is staying must be advised.

• The host family must telephone or write to the Housemaster/ Housemistress concerned confirming this arrangement.

• If over the age of fourteen, your child may travel to the host home unaccompanied if specific permission is given by you.

VViissiittss ttoo RReeddhhiillll,, RReeiiggaattee oorr MMeerrsstthhaamm oorr ttoowwnnss oouuttssiiddeetthhiiss llooccaalliittyyDuring weekends and after school periods at the discretion of yourchild’s Housemaster/Housemistress, Senior Boarders can visit Redhill,Reigate & Merstham for specified periods of time. Boarders in Years 10& 11 can go to towns outside the locality with the permission of theirHousemaster/ Housemistress on Saturday afternoons.PPlleeaassee nnoottee tthhaatt wwee wwiillll nnoott aallllooww aannyy ttoowwnn vviissiittss wwiitthhoouutt tthheeffoorrmm iinn yyoouurr AAddmmiissssiioonnss ppaacckk bbeeiinngg ccoommpplleetteedd aanndd rreettuurrnneedd..

OOtthheerr SScchhooooll oouuttiinnggssAt times your child will have the opportunity to go off-site on house activities (ice skating, cinema, bowling, theme parks, etc). Please ensurethat your child understands that it is important for him/her, and for thesafety of the group, that any rules set and any instructions given by thestaff are obeyed fully and confirm that you understand that, while theschool, staff and helpers in charge of the party will take reasonable care ofthe young people, unless they are negligent, they cannot be held responsible for any loss, damage or injury suffered by your son/daughterarising during or out of the journey. Please agree to indemnify SurreyCounty Council, The Royal Alexandra and Albert School, its employees andagents, against all liability for injury, loss to person or persons, includingdeath and damage to property, legal expenses and direct consequentiallosses or damage due to acts or default of your son/daughter unless theillness, injury or death was due to the negligence of Surrey County Council,The Royal Alexandra and Albert School, its employees or agents.

JJUUNNIIOORR SSCCHHOOOOLL -- VViissiittss ttoo RReeddhhiillll

For Junior School children visiting Redhill, the procedure is as follows: -

• Member of staff escorts a limited number of Juniors to Redhill.• They are split into groups of three or more and allowed to shop for a given time.

• They are then met at times specified by the staff member during the afternoon.

• They are collected together at a specific time and escorted back to School.

• The member of staff will carry a mobile phone and each child has this phone number as well as the House number.

It has been our practice, unless stated to the contrary by parents ofBoarders, to assume that you would like your child to be a part of this system. However if you object to this practice and wish your child toremain at School please indicate on the form enclosed in your Admissionspack and necessary arrangements will be made according to your wishes.

PPLLEEAASSEE CCHHEECCKK TTHHEE FFOORRMM TTOO EENNSSUURREE TTHHAATT YYOOUU HHAAVVEE UUNNDDEERRSSTTOOOODD,, AAGGRREEEEDD AANNDD SSIIGGNNEEDD AALLLL TTHHEE PPEERRMMIISSSSIIOONNSS FFOORR YYOOUURR CCHHIILLDD TTOO AATTTTEENNDD AACCTTIIVVIITTIIEESS OOUUTTSSIIDDEE TTHHEE SSCCHHOOOOLL..

PPuuppiillss ttaakkiinngg wweeeekkeenndd lleeaavvee wwiitthhoouutt tthhee nneecceessssaarryy ppeerrmmiissssiioonn bbeeiinngg ggiivveennTo ensure pupil safety the above regulations will be stringently applied andany Boarder who takes weekend leave without the necessary procedurebeing followed may be asked to spend their weekends at home or in thecare of a responsible adult who has Parent/Guardian permission to lookafter such children for a period of time specified by the School.

20

PHOTOGRAPHY AND VIDEO

UUssiinngg PPhhoottooggrraapphhiicc IImmaaggeess ooff CChhiillddrreennSSeeeekkiinngg YYoouurr CCoonnsseenntt

Sometimes the Royal Alexandra & Albert School takephotographs of children, either at the school or in organisedactivities away from the school site. We use the pictures inschool publications, such as the prospectus, on our website orsocial media. We may also make video recordings for use by theschool. Generally, photographs of children for school and familyuse, and occasionally for publication in the Press, are asource of pleasure and pride and so are to be welcomed.Having taken advice from Surrey Police, Surrey County Council(the Local Education Authority) and other organisations, webelieve that the risk of a child being identified by a stranger issmall provided that reasonable steps are in place in line withthe policy set out below.

The school’s policyOur policy is to follow the Department for Education and Skills(DfES) advice: “If the pupil is named, avoid using thephotograph. If the photograph is used, avoid naming the pupil.” So we will notuse children’s names alongside their photographs in the school’sown printed publications, in video films, social media or on ourwebsite unless we have the express written agreement of theappropriate individual e.g. parent. However, pupils’ full names maybe given in group situations where they cannot be linked to individuals in the photograph.

To comply with the Data Protection Act 1998, we need yourpermission to photograph or make any recordings of your child,and we will assume that you give your consent to this. However, if you would prefer that photographs of your child areNOT used in any of the above circumstances, please write toOffice Administrator, RAAS Gatton Park, Reigate, Surrey RH2 0TDand the appropriate notes will be placed on your child’s schoolfile.

UUssee yyoouurr ccaammeerraa aanndd vviiddeeoo ccoouurrtteeoouussllyy –– aa gguuiiddee ffoorr ppaarreennttss wwhhoo wwiisshh ttoo pphhoottooggrraapphh aanndd//oorr vviiddeeoo aa sscchhooooll eevveenntt

Generally photographs and videos for school and family use are asource of innocent pleasure and pride which can enhance self-esteem for children and young people and their families.

By following some simple guidelines we can proceed safely andwith regard to the law.

• Remember that parents and carers attend school events at the invitation of the Head and Governors.

• The Head and Governors have the responsibility to decide if photography and videoing of school performances is permitted.

• The Head and Governors have the responsibility to decide the conditions that will apply in order that children are kept safe and that the performance is not disrupted and children and staff not distracted.

• Parents and carers can use photographs and videos taken at a school event for their own personal use only. Such photos and videos cannot be sold and must not be put on the web/internet because of the Data Protection legislation, which in such circumstance is likely to be contravened.

• Recording or/photographing other than for private use would require the consent of all the other parents whose children may be included in the images.

• Parents and carers must follow guidance from staff as to when photography and videoing is permitted and where to stand in order to minimise disruption to the activity.

• Parents and carers must not photograph or video children changing for performances or events.

• If you are accompanied or represented by people that school staff do not recognise, they may need to check out who they are if they are using a camera or video recorder.

PPRRIIVVAACCYY NNOOTTIICCEE -- DDAATTAA PPRROOTTEECCTTIIOONN AACCTT 11999988

We, Royal Alexandra & Albert School are the Data Controller forthe purposes of the Data Protection Act. We collect information from you, and may receive information about you fromyour previous school. We hold this personal data and use it to: • support your teaching and learning;• monitor and report on your progress;• provide appropriate pastoral care, and• assess how well your school is doing.

This information includes your contact details, national curriculumassessment results, attendance information, characteristics suchas ethnic group, special educational needs and any relevant medical information.

We will not give information about you to anyone outside theschool without your consent unless the law and our rules permitit. We are required by law to pass some of your information tothe Local Authority (LA), and the Department for Education (DfE).

If you want to see a copy of the information we hold and shareabout you then please contact the main school office.

If you require more information about how the LA and/or DfE store anduse this data please contact them as follows:

• Corporate Information & Governance TeamSSuurrrreeyy CCoouunnttyy CCoouunncc iillCounty HallPenrhyn RoadKingston upon Thames KT1 2DJWebsite: www.surreycc.gov.uk email: [email protected] tel: 08456 009 009

• Public Communications UnitDDeeppaarrttmmeenntt ffoorr EEdduuccaattiioonnSanctuary BuildingsGreat Smith StreetLondonSW1P 3BTWebsite: www.education.gov.uk email:[email protected] tel: 0870 000 2288

21

SCHOOL RULES

Most school rules are dictated by courtesy, consideration for othersand common sense. The rules set out below are the most importantbasic rules and others which are most frequently forgotten or misinterpreted.

1. All forms of drugs, including alcohol and cigarettes are not allowed. Pupils should not use them or have them in their possession.

2. Bullying, whether verbal or physical, is not tolerated in the school community.

3. Stealing is not allowed. Borrowing without permission and keeping items which one finds, are all forms of theft.

4. Immoral and anti-social behaviour is not appropriate in school. Included in this are offences such as sexual misconduct, bad manners, graffiti, the use of offensive language and dropping litter.

5. No pupil should leave the grounds without the permission of staff unless engaged in an organised outing or activity.

6. Fighting or any other form of physical misconduct is not allowed.

7. Pupils may not absent themselves from school or from any classes or activity without permission.

8. All pupils must know what to do in the case of a fire.

9. Improper use of the fire alarm system is a very serious matter.

10. For reasons of safety, several areas of the school are out of bounds. These include the woods, lakes, bottom fields, garages and staff accommodation.

11. Damage to buildings, fittings, furniture or school books, must be reported to a member of staff immediately. Deliberate damage of school property is a very serious matter.

12. For reasons of safety, no pupil should be in possession of any dangerous item or offensive weapon.

13. Chewing gum is not allowed in school.

14. Masking white fluid (Tippex) is not allowed in school.

15. All School equipment must be used appropriately. This includes all ICT equipment in accordance with the ICT Acceptable Usage Policy

CLASSROOM CODE OF CONDUCT FOR PUPILSl Every teacher has the right to teach and every student has the right to learn in a safe, friendly and well ordered environment.

l High standards of behaviour are expected at all times if we are to achieve our very best.

IInn tthhee CCllaassssrroooomm::

1. Take responsibility for your own actions

2. Arrive on time to lessons

3. Bring all the necessary equipment for each lesson

4. Remove all outdoor clothing and put bags away safely

5. No eating or chewing in lessons

6. Listen to and follow all instructions in class carefully

7. Know and follow all school safety instructions

8. Put your hand up before speaking

9. Enter and leave the classroom in an orderly manner

10. Switch off mobile phones and any other similar personal equipment in school buildings including IPODS and MP3 players between 8:00 am and 4:00 pm

11. Treat others and their property with respect

12. Treat the school environment and all school equipment with respect

13. No verbal or physical abuse to staff or pupils

14. Wear correct uniform smartly

• Public Communications UnitDepartment for EducationSanctuary BuildingsGreat Smith StreetLondonSW1P 3BTWebsite: www.education.gov.uk email:[email protected] tel: 0870 000 2288

22

EXPECTED GENERAL STANDARDS OF BEHAVIOUR

The staff and pupils at the Royal Alexandra and Albert Schoolaspire to the highest standards in all aspects of school life – educational and social. We believe this can be achieved by following simple rules that should govern our behaviour at alltimes. The rules are based on respect for other people and aredesigned to promote a safe, caring environment in which the self-esteem of the pupil can be nurtured and where inappropriate behaviour is not tolerated.

Pupils are expected to behave in a manner which allows them andothers to learn and develop within the school community.

HHoonneessttyy aanndd ttrruutthhffuullnneessss

Pupils are expected to be honest at all times, to respect other’spossessions and to take responsibility for their own actions.

CCoouurrtteessyy aanndd ccoonncceerrnn ffoorr ootthheerrss

Pupils are expected to be courteous, showing to staff and otherstudents the good manners they have a right to expect in return.Older pupils are expected to show consideration for youngerpupils, helping them where possible and setting a good example.

SSeellff--ccoonnttrrooll

Pupils are expected to make a real effort to understand the otherperson’s point of view and to govern their own tempers.

SSeellff--ddiisscciipplliinnee

Pupils are expected to exercise self-discipline, to familiarise them-selves with the School rules, and to abide by them.

RReeaaddiinneessss ttoo ttaakkee rreessppoonnssiibbiilliittyy

Pupils are encouraged to take on duties for the benefit of otherpupils in the School at large.

CCoommmmiittmmeenntt ttoo SScchhooooll wwoorrkk

Pupils come to the Royal Alexandra and Albert School to fulfil theirpotential by working hard in co-operation with the staff. We expectpupils to try their best and to commit themselves to the higheststandards they can achieve.

PPuunnccttuuaalliittyy aanndd aatttteennddaannccee

Pupils are required to make every effort to ensure they are in theright place at the right time, whether it be assemblies, tutorials orother school commitments.

AApppprroopprriiaattee uussee ooff sscchhooooll eeqquuiippmmeenntt

Pupils are expected to use all school equipment appropriately. TheSchool will monitor pupils ICT access to ensure that this facility isused according to the ICT Acceptable Usage Policy.

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BOARDERS

If your child goes home for the weekend and becomes unwell and sub-sequently is unable to return to school then please ensure that you callthe main school office (01737 649000) and the child’s boarding houseon the first day of absence. On returning to school the child MUSTbring in an absence note to the main school office.

FLEXI BOARDERS / DAY BOARDERS / DAY PUPILS

If your child is absent from school due to illness, can you please ensurethat you call the main school office (01737 649000) on the first day ofabsence and everyday thereafter that the child remains unwell. Onreturning to school the child MMUUSSTT bring in an absence note to themain school office.

LLaatteenneessss:: When a child is late for school, for whatever reason, pleaseensure that they go ddiirreeccttllyy to the main school office to register their presence on site. They mmuusstt register at the main Schooloffice bbeeffoorree going to lessons.

ALL PUPILS

If your child needs to be out of school, for any reason other than medical/hospital appointments, you mmuusstt get permission from theHeadmaster and a minimum of 7 days notice iinn wwrriittiinngg is required.Exceptional circumstances will, of course, be taken into account.

For medical / hospital appointments, please ensure that the schooloffice is advised of dates and times iinn aaddvvaannccee of the appointments.

Where permission has been sought, and granted, for a child’s absencefrom School and, subsequently, the child is absent beyond the agreeddates (ie. leaves earlier or returns later) then this will be recorded asuunnaauutthhoorriisseedd aabbsseennccee.

School registers are checked on a regular basis by the EducationWelfare Officer and unauthorised absences are seen and recorded byhim. He may wish to make further enquiries about absences with you.

MMaayy BBaannkk HHoolliiddaayy: The first Bank Holiday within May is a nnoorrmmaall SScchhooooll wwoorrkkiinngg ddaayy. Pupils will be expected to be in Schoolas normal. Any absence, for which prior approval has not been sought,will go down as unauthorised. The second Bank Holiday in May fallswithin half-term.

Emails seeking permission for absence should go to: [email protected]

All other emails, regarding absence from school through illness, medical appointments, lateness can be sent to: [email protected]

PPaauull DD SSppeenncceerr EElllliissHHeeaaddmmaasstteerr

ABSENCE PROCEDURES

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GUARDIANS

GGuuaarrddiiaannss ffoorr cchhiillddrreenn wwhhoossee ppaarreennttss aarree lliivviinngg oouuttssiiddee tthhee UUnniitteedd KKiinnggddoomm

The following procedures must be followed:

• Any child whose parents do not live in the UK is required to have a Guardian resident in the UK who can be contacted in case of an emergency (including a medical emergency). Or to make travel and holiday arrangements for your child.

• All travel arrangements to and from the school for your child(ren) are the responsibility of the Parents.

• For ALL children under the age of 14 the Guardian or another nominated responsible adult will be responsible for meeting your child(ren) and accompanying him/her/them to and from the school at the commencement and end of each school term.

• If your child has a brother or sister, over the age of 14, who will be leaving the UK on the same flight, then this older brother or sister can accompany the younger sibling.

• The Guardian or a responsible adult that accompanies any child(ren) under the age of 14 to the airport must be prepared to remain at the airport until the flight has left. ((TThhiiss iiss aann aaiirrlliinnee rreegguullaattiioonn))..

• All travel and guardian arrangements made for your child(ren) at the end of term must be advised IN WRITING to the Housemaster/Housemistress a minimum of a week before the end of term. In the event of a Guardian being unable to carry out the above instructions the responsible nominated adult must be communicated to the Housemaster/Housemistress when notification of end of term travel arrangements are being made

NNootteess::We anticipate children returning to school at the start of term from2pm onwards. We appreciate that this could be difficult for someovernight flights which arrive early in the morning. However, if youknow that your child(ren) will be arriving at his/her House before2pm, we would be grateful if you could advise us a minimum of aweek before. Early arrival entails preparation, such as confirmationof catering requirements etc.

For information on reputable guardianship organisations pleasecontact:

AEGIS (the Association for the Education & Guardianship ofInternational Students)

66 Humphreys CloseRandwickStroud GL5 4NY Tel: +44 (0) 1453 755160 or email: aaeeggiissuukk@@bbttooppeennwwoorrlldd..ccoomm

KKIINNDDLLYY CCOOMMPPLLEETTEE TTHHEE GGUUAARRDDIIAANN IINNFFOORRMMAATTIIOONN FFOORRMMAANNDD RREETTUURRNN IITT TTOO AADDMMIISSSSIIOONNSS OOFFFFIICCEE PPRRIIOORR TTOO YYOOUURRCCHHIILLDD JJOOIINNIINNGG TTHHEE SSCCHHOOOOLL

25

ROYAL ALEXANDRA AND ALBERT SCHOOL

TTeerrmmss aanndd CCoonnddiittiioonnss –– FFLLEEXXII BBOOAARRDDEERRSS (b) The Acceptance Form, the Schedule of Charges, the Behaviour Management Policies, the Complaints Procedure and these terms and conditions form the terms of a contract between you and the charitable corporation the Royal Alexandra and Albert School and constitute the entire agreement between the parties. It is not intended that the terms of the contract shall be enforceable by your child or by any other third party.

2. Acceptance and Deposit

(a) An offer of a place for your child at the School is accepted by your completing the Acceptance Form and paying the deposit.

(b) The deposit is not refundable if your child does not take up a place at the School. The deposit will form part of the general funds of the School until it is credited without interest to the final payment of the charges or other sums due to the School on your child’s leaving.

3. Charges

(a) All the costs incurred in the usual course of providing flexi boarding facilities (excluding the provision of education which is provided without charge according to the provisions of the relevant Education Acts) shall be met by the charges unless otherwise notified by the School.

(b) Any extra-curricular activities such as private music lessons,riding lessons, trips and visits in which you agree your child may participate shall be deemed to be supplemental to items met by the flexi boarding charges and will be charged for accordingly.

(c) Each person who has signed the Acceptance Form is liable for the whole of the charges and any supplemental charges. The persons who have signed the Acceptance Form remain liable to the School for the whole of the charges and supplemental charges due, unless the School has agreed in writing to look exclusively to any other person for payment of the charges or any part of them.

(d) Where two parents have signed the Acceptance Form, one of them may withdraw from the contract with the School by submitting a term's notice provided they have obtained the prior written consent of both the School and the remaining parent.

(e) If your child has been awarded a bursary, your liability will be for the amount of charges due after taking account of that award. An award may be withdrawn with immediate effect if, on the recommendation of the Head and ratified by the Bursary Committee, your child’s attendance, progress or behaviour no longer merits the continuation of the award.

(f) Each invoice must be paid either in full before the first day of term or, if charges are paid by standing order or direct debit, in monthly instalments via School Fee Plan with supplemental charges being collected at the start of each term.

(g) We reserve the right to refuse to allow your child access to the boarding facilities and to withhold any references while fees or supplemental charges remain unpaid. We may make an interest charge of 5% per annum on late payment. You consent to our informing any other school or educational establishment to which you propose to send your child of any outstanding charges.

1. Definitions

(a) In these terms and conditions

"Acceptance Form" means the form provided by the School for parents to complete when accepting a place for their child at the School;

"child" means a child of whatever age admitted by the School to be educated and includes any pupil aged 18 or over;

"the Complaints Procedure" is the School’s procedure for handling complaints from parents, as amended from time to time for legal or other substantive reasons or in order to assist the proper administration of the School;

"deposit" means the sum set out in the Schedule of Charges;

"charges" means the charges set out in the Schedule of Charges as amended from time to time;

"Head" means the person appointed to be responsible for the day-to-day management of the School, including anyone to whom such duties have been duly delegated;

"School Rules" means the rules of the School, a copy of the current version of which is provided to each child on entry and is sent to parents with the letter offering a place at the School, as those rules may be amended from time to time for legal, safety or other substantive reasons or in order to assist the proper administration of the School. Parents will be given notice of such amendments;

“Flexi Boarding” means the entitlement to the provision of care in the boarding houses and use of boarding facilities from 7:30am to 9:00pm Mondays to Fridays and 7:30am to midday on Saturdays, excepting attendance at school during school hours, and the provision of all meals each day on Mondays to Fridays and breakfast on Saturdays. Flexi Boarders are required to spend a minimum of seven and a maximum of ten nights in a boarding house per year, on dates determined by the school.

“Behaviour Management Policies” are the detailed policies approved by the Governors encompassing the School’s expectations of pupil behaviour and rewards and sanctions

"term" means a term of the School as notified to parents from time to time;

"a term’s notice" means notice given not later than the first day of the term preceding the term to which the notice relates;

"terms and conditions" means these terms and conditions as amended from time to time;

"we" or the "School" means the legal entity carrying on as the School as identified in Clause 1(b) below, or its duly authorised representative, as the context requires;

"you" or the "parents" means each person who has signed the Acceptance Form as parent or guardian of a child or who with the School's written consent has subsequently assumed parental responsibility for such child.

26


TTeerrmmss aanndd CCoonnddiittiioonnss –– FFLLEEXXII BBOOAARRDDEERRSS ((ccoonntt..))

(h) The charges will be reviewed from time to time (usually annually) and may be increased by such amount as the School considers reasonable. Notice of an increase in the charges will be sent to you prior to the start of the term preceding the term at which the increase is to take effect.

(i) Charges and any prepaid supplemental charges will not normally be reduced as a result of absence due to illness or otherwise. In the event that your child takes study leave at home before or during public examinations or stays at home following those examinations no reduction of charges will be made in respect of such periods spent at home.

4. Notice Requirements

(a) If you wish to withdraw your child from the School (other than at the normal leaving date) you shall either give a term’s notice to that effect or shall pay to the School a term’s charges in lieu of notice, at such rate as would have been charged for the final term of provision if a term’s notice hadbeen given. In cases where notice is not given, the appropriate sum in lieu of notice will become due and owing to the School as a debt on the first day of the term which would have been the final term of provision if a term’s notice had been given.

(b) If you wish to withdraw your child from an activity charged for as supplemental, you shall either give a half term’s notice to that effect or shall pay to the School a half term’s charges for the activity in which your child has ceased to participate.

(c) You acknowledge that the School’s affairs are organised on a termly basis and that it is not possible for you to reduce the amount of charges due or to obtain a refund of charges by withdrawing your child or by your child’s ceasing to participate in an activity part-way through a term.

5. School Rules

(a) It is a condition of remaining at the School that your child complies with the School Rules as amended from time to time. In particular you undertake to ensure that your child attends School punctually and that your child conforms to such rules of appearance, dress and behaviour as shall be issued by the School from time to time.

(b) The School may undertake drugs testing of pupils in accordance with its drugs policy as set out in the Behaviour Management Policies. The drugs policy has been adopted with the aim of safeguarding the health and safety of all pupils.

(c) The School reserves the right, subject to applicable data protection legislation, to monitor your child’s email communication and internet use for the purpose of ensuring compliance with the School’s Behaviour Management Policies.

6. Disciplinary Procedures

(a) In accordance with the Behaviour Management Policies, the Head may in his/her discretion withdraw flexi boarding facilities (either temporarily or permanently) if he/she considers that your child’s behaviour (including behaviour outside school) is seriously unsatisfactory and in the reasonable opinion of the Head the removal is in best interests of your child or other children or of the School.

(b) The Head may in his/her discretion require you to remove your child temporarily or permanently from the boarding facilities if the behaviour of you or either of you is, in the opinion of the Head, unreasonable and affects or is likely to affect adversely the child’s or other children’s well-being at the School or the well-being of School staff or to bring the School into disrepute.

(c) We shall monitor your child's well-being within the Boarding Community and we shall advise you if we have any concerns thereto. You may be asked to withdraw your child without being charged fees in lieu of notice if in the opinion of the Head the School cannot provide adequately for your child's particular needs.

(d) Should the Head exercise his/her right under sub-clause 6(a) above you will not be entitled to any refund or remission of charges or supplemental charges paid or due and the deposit will be forfeited. However, in such circumstances charges in lieu of notice will not be payable and any prepaid charges will be refunded.

(e) The Behaviour Management Policies set out examples of offences likely to be punishable by the withdrawal of flexi boarding facilities. These examples are not exhaustive, and in particular the Head may decide that withdrawal of flexi boarding facilities for a lesser offence is justified where there has been previous misbehaviour. All aspects of the pupil’s record at the School may be taken into account.

(f) The School will act in a way which is fair in all the circumstances when taking decisions under this Clause 6.

7. The School's Obligations

(a) Subject to these terms and conditions, the School undertakes to accept your child as a member of the flexi boarding community from the time of joining the School until the end of his or her junior or secondary schooling. However, the School shall not be obliged to permit your child to enter the sixth form unless satisfied that it is appropriate to do so having regard to his or her academic attainments and all other relevant circumstances. The School may make a decision as to whether your child may join the sixth form after the results of GCSE or equivalent examinations are known, and may make entry to the sixth form conditional upon the results of such examinations.

(b) While your child remains a pupil of the School, we undertake to exercise reasonable skill and care in respect of his or her welfare. This obligation will apply at all times when your child is permitted to be on School premises or is participating in activities organised by the School.

(c) In order to fulfil our obligations, we need your co-operation, in particular by: fulfilling your own obligations under these terms and conditions; encouraging your child in his or her studies, and giving appropriate support at home; keeping the School informed of matters which affect your child; maintaining a courteous and constructive relationship with School staff; and attending meetings and otherwise keeping in touch with the School where your child’s interests so require.

27



(d) In accordance with the law, we will not subject your child to corporal punishment. We will not subject your child to physical contact except where such contact may be deemed appropriate in order to avert an immediate danger of personal injury to, or an immediate danger to the property of, a person (including your child). Unless you notify us to the contrary, you consent to your child participating, under proper supervision, in contact sports and in other normal sports and activities which may entail some risk of physical injury.

(e) If your child requires urgent medical attention while under the School’s care, we will if practicable attempt to obtain your prior consent. However, should we be unable to contact you we shall be authorised to make the decision on your behalf should consent be required for urgent treatment (including anaesthetic or operation) recommended by a doctor. You give consent for the administration of first aid and appropriate non-prescription medicine.

(f) The School’s website describes the broad principles on which the School is presently run. However, from time to time it may be necessary to make changes to any aspects of the School, and we reserve the right to do so. For this reason, please notify the School if there is anything of particular concern to you contained on the website, as it may be that recent changes are not reflected in the current version. We will give parents notice of any changes at the School that we regard as significant to your child prior to the end of the penultimate term before the change is to take effect, and where practicable will consult with parents on such changes.

(g) Religious observance at the School shall be conducted in accordance with the School’s Collective Worship Policy.

8. The Parents’ Obligations

(a) It is a condition of your child joining the School that you complete the application form honestly and without wilful and material omission or inaccuracy. The Head reserves the right to withdraw flexi boarding facilities without prior notice in the event of a material omission or inaccuracy. Should the Head exercise this right you will not be entitled to any refund or remission of charges or supplemental charges paid or due and the deposit will be forfeited. However, in such circumstances charges in lieu of notice will not be payable.

(b) It is a condition of your child’s joining the School that you complete and submit to the School a medical questionnaire in respect of your child. You undertake to inform the School of any health or medical condition, disability or allergy that your child has or subsequently develops, whether long-term or short-term, including any infections. If the School so requires due to a health risk either presented by your child to others or presented to your child by others or by reason of a virus, pandemic, epidemic or other health risk, you undertake to keep your child at home and not permit him/her to return to the School until such time as the health risk has been averted.

(c) You undertake to inform the School of any situations where special arrangements may be needed in relation to your child.

(d) The School is entitled to treat any instruction, authority, request or prohibition received from any person who has signed the Acceptance Form as having been given on behalf of both or all such persons.

(e) The Head must be informed in writing of any reason for your child’s absence from School. Wherever possible the Head’s prior consent should be sought for absence from the School.

(f) We cannot accept any responsibility for the welfare of your child while off the School premises unless he is taking part in a school activity or otherwise under the supervision of a member of the School staff.

(g) If you have cause for concern as to a matter of safety, care, discipline or progress of your child you must inform the School without delay. Complaints should be made in accordance with the School’s complaints procedure.

9. Insurance

You must make your own insurance arrangements if you require cover for your child's person or property while at School.

10. Confidentiality and References

(a) You consent to our supplying information and a reference in respect of your child to any educational institution which you propose your child may attend. Any reference supplied by us shall be confidential. We will take care to ensure that all information that is supplied relating to your child is accurate and any opinion given on his/her ability, aptitude for certain courses and character is fair. However, we cannot be liable for any loss you or your child is alleged to have suffered resulting from opinions reasonably given in or correct statements of fact contained in any reference or report given by us.

(b) You consent to us making use of information relating to your child whilst he or she is at the School and after he or she has left for the purposes of managing relationships between the School and current pupils, providing references and communicating with the body of former pupils.

(c) You consent to the School making enquiries of your child’s current or previous schools for confirmation that all sums due and owing to such school/s have been paid and you consent to us informing any other schoolor educational establishment to which you propose sending your child if any fees of this School are unpaid.

11. Intellectual Property Rights

We shall recognise any intellectual property rights vested in your child.

12. Changes in Ownership etc

For the purposes of constitutional changes to the School or amalgamation we reserve the right to transfer the undertaking of the School to any other natural or legal person, and to assign the benefit of this contract in connection with any such transfer, and/or to amalgamate the School with any other educational institution. Where appropriate we will inform and consult with all parents in relation to such changes.

cont ...

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13 Termination

(a) The School shall be entitled to terminate this agreement forthwith by notice in writing without prejudice to its other remedies and without any obligation to return any deposit or charges paid to you if you are in material breach of any of your obligations and have not (in the case of a breach which is capable of remedy) remedied the same within (14) days of a notice from the School requiring it to be remedied (including for the avoidance of doubt persistent non-payment or material default under these terms and conditions).

(b) Either party may terminate this agreement forthwith by notice in writing without prejudice to its other remedies if the other (in your case) is unable to pay its debts or is declared bankrupt or (in the School's case) becomes insolvent or goes into liquidation or receivership or administrative receivership or is wound-up for any reason.

(c) For the avoidance of doubt, this agreement shall terminate at the end of your child's schooling which may be at the end of Year 11 if your child does not meet any requirements imposed under Clause 7(a) for entry to the sixth form.

14. Force Majeure

(a) In this agreement "force majeure" shall mean any cause beyond a party's control (including for the avoidance of doubt strikes, other industrial disputes, act of God, war, riot, civil commotion, compliance with any law or governmental order, rule, regulation or direction (including that of a local authority), accident, fire, flood, storm, pandemic or epidemic of any disease, terrorist attack, chemical or biological contamination).

(b) In the event of a force majeure arising which prevents or delays the School's performance of any of its obligations under this agreement, the School shall forthwith give you notice in writing specifying the nature and extent of the circumstances giving rise to the force majeure. Provided that the School has acted reasonably and prudently to prevent and minimise the effect of the force majeure, the School will have no liability in respect of the performance of such of its obligations as are prevented by the force majeure while it continues. The School shall use its best endeavours during the continuance of the force majeure to provide educational services.

(c) If the School is prevented from performance of its obligations for a continuous period greater than four months, the School shall notify you of the steps it shall take to ensure performance of the agreement.

(d) In the event of a force majeure which affects your ability to perform any of your obligations under this agreement, you shall give the School notice in writing of the force majeure. You shall not be liable for non-performance of such obligations during the continuance of the force majeure but in the event of the force majeure continuing for more than four months, you shall discuss with the School a solution by which this agreement may be performed.

15. Communications

All notices required to be given under these terms and conditions must be given in writing. You undertake to notify the School of any change of address of any person who has signed the Acceptance Form. Communications (including notices) will be sent by the School to the address shown in its records. Notices that you are required to give under these terms and conditions must be addressed to the Head and sent to the School’s address. If sent by first class post, notice shall be deemed to have been given on the second day after posting.

16. Interpretation

Headings in these terms and conditions are for ease of understanding only and do not form part of these terms and conditions.

17. Jurisdiction and Governing Law

The contract between you and the School is governed by English Law. You agree with us to submit to the exclusive jurisdiction of the English courts.

18. Variations

We reserve the right to change or add to these terms and conditions from time to time for legal, safety or other substantive reasons or in order to assist the proper delivery of education at the School. The School will send you notice of any such modifications prior to the end of the penultimate term before the modifications are to take effect.

29


TTeerrmmss aanndd CCoonnddiittiioonnss –– BBOOAARRDDEERRSS

1. Definitions

(a) In these terms and conditions

"Acceptance Form" means the form provided by the School for parents to complete when accepting a place for their child at the School;

"child" means a child of whatever age admitted by the School to be educated and includes any pupil aged 18 or over;

"the Complaints Procedure" is the School’s procedure for handling complaints from parents, as amended from time to time for legal or other substantive reasons or in order to assist the proper administration of the School;

"deposit" means the sum set out in the Schedule of Charges;

"charges" means the charges set out in the Schedule of Charges as amended from time to time;

"Head" means the person appointed to be responsible for the day-to-day management of the School, including anyone to whom such duties have been duly delegated;

"School Rules" means the rules of the School, a copy of the current version of which is provided to each child on entry and is sent to parents with the letter offering a place at the School, as those rules may be amended from time to time for legal, safety or other substantive reasons or in order to assist the proper administration of the School. Parents will be given notice of such amendments;

“Behaviour Management Policies” are the detailed policies approved by the Governors encompassing the School’s expectations of pupil behaviour and rewards and sanctions

"term" means a term of the School as notified to parents from time to time;

"a term’s notice" means written notice given not later than the first day of the term preceding the term to which the notice relates;

"terms and conditions" means these terms and conditions as amended from time to time;

"we" or the "School" means the legal entity carrying on as the School as identified in Clause 1(b) below, or its duly authorised representative, as the context requires;

"you" or the "parents" means each person who has signed the Acceptance Form as parent or guardian of a child or a person who with the School’s written consent replaces a person who has signed the Acceptance Form.

(b) The Acceptance Form, the Schedule of Charges, the Behaviour Management Policies, the Complaints Procedure and these terms and conditions form the terms of a contract between you and the charitable corporation the Royal Alexandra and Albert School and constitute the entire agreement between the parties. It is not intended that the terms of the contract shall be enforceable by your child or by any other third party.

2. Acceptance and Deposit

(a) An offer of a place for your child at the School is accepted by your submitting the Acceptance Form and paying the deposit.

(b) The deposit is not refundable if your child does not take up a place at the School (except where the School fills the vacancy created by your child’s withdrawal, in which case the School shall refund the deposit to you less its costs in administering your dealings with the School or a reasonable estimate of those costs). The deposit will form part of the general funds of the School until it is credited without interest to the final payment of the fees or other sums due to the School on your child’s leaving.*

(c) If you wish to withdraw your acceptance of a place after submitting the Acceptance Form and paying the deposit but before your child starts at the School you shall give written notice to that effect prior to the first day of the term immediately preceding the term in which your child was due to start. If such notice is received by the School by that time the deposit will be forfeited in accordance with Clause 2(b) above but no further fees will be payable. If such notice is received on or after that date, a term's fees (charged at the rate applicable for the term immediately preceding the term when your child was due to start) shall be payable and shall become due and owing to the School as a debt.

3. Charges

(a) All the costs of the provision of boarding school facilities (except the cost of the provision of education which is provided without charge according to the provisions of the relevant Education Acts) shall be met by the charges unless otherwise notified by the School.

(b) Any extra-curricular activities such as private music lessons, riding lessons, trips and visits in which you agree in advance your child may participate shall be deemed to be supplemental to items met by the boarding charges and charged for accordingly.

(c) Each person who has signed the Acceptance Form is liable for the whole of the charges due and any supplemental charges. The persons who have signed the Acceptance Form remain liable to the School for the whole of the charges and supplemental charges due, unless the School has agreed in writing to look exclusively to any other person for payment of the fees or any part of them.

(d) Where two parents have signed the Acceptance Form, one of them may withdraw from the contract with the School by submitting a term's notice provided they have obtained the prior written consent of both the School and the remaining parent.

(e) If your child has been awarded a bursary, your liability will be for the amount of charges due after taking account of that award. An award may be withdrawn if, in the opinion of the Head, your child’s attendance, progress or behaviour no longer merits the continuation of the award but any such withdrawal of an award will not operate so as to increase the charges due in respect of a term which has already commenced. If, within 14 days following the withdrawal of a bursary, a child is withdrawn from the School, no charges in lieu of notice will be payable.

Cont...

* You should be aware that in the event of a late withdrawal it is very unlikely that the Schoolwould be able to find a replacement.

30


TTeerrmmss aanndd CCoonnddiittiioonnss –– BBOOAARRDDEERRSS ((ccoonntt..))

(f) Each invoice must be paid either in full before the first day of term or, by monthly instalments via School Fee Plan if charges are paid by standing order or direct debit. Supplemental charges will be collected at the start of each term.

(g) We reserve the right to refuse to allow your child to access the Boarding facilities and to withhold any references while fees remain unpaid or there is a persistent default in relation to supplemental charges.We may make an interest charge of 5% per annum on late payment. You consent to our informing any other school or educational establishment to which you propose to send your child of any outstanding fees.

(h) The charges will be reviewed from time to time (usually annually) and may be increased by such amount as the School considers reasonable. Notice of an increase in the charges will be sent to you prior to the start ofthe term preceding the term at which the increase is to take effect.

(i) Charges and any prepaid supplemental charges will not normally be reduced as a result of absence due to illness or otherwise. In the event that your child takes study leave at home before or during public examinations or stays at home following those examinations no reduction of charges will be made in respect of such periods spent at home.

4. Notice Requirements

(a) If you wish to withdraw your child from the School (other than at the normal leaving date) you shall either give a term’s notice to that effect or shall pay to the School a term’s charges in lieu of notice, at such rate as would have been charged for the final term of provision if a term’s notice had been given. In cases where notice is not given, the appropriate sum inlieu of notice will become due and owing to the School as a debt on the first day of the term which would have been the final term of provision if a term’s notice had been given.

(b) If you wish to withdraw your child from an activity charged for as supplemental, you shall either give a half term’s notice to that effect or shall pay to the School a half term’s charges for the activity in which your child has ceased to participate.

(c) The School’s affairs are organised on a termly basis and it is not possible for you to reduce the amount of charges due or to obtain a refund of charges by withdrawing your child or by your child’s ceasing to participate in an activity part-way through a term.

5. School Rules

(a) It is a condition of remaining at the School that your child complies with the School Rules as amended from time to time. In particular you undertake to ensure that your child attends School punctually and that your child conforms to such rules of appearance, dress and behaviour as shall be issued by the School from time to time.

(b) The School may undertake drugs testing of pupils in accordance with its drugs policy as set out in the Behaviour Management Policies. The drugs policy has been adopted with the aim of safeguarding the health and safety of all pupils.

(c) The School reserves the right, subject to applicable data protection legislation, to monitor your child’s email communication and internet use for the purpose of ensuring compliance with the School’s Behaviour Management Policies.

6. Disciplinary Procedures

(a) In accordance with the Behaviour Management Policies, the Head may in his/her discretion withdraw the boarding place (either temporarily or permanently) if he/she considers that your child’s attendance, progress or behaviour (including behaviour outside school) is unsatisfactory and in the reasonable opinion of the Head the removal is in the School’s best interests or those of your child or other children.

(b) The Head may in his/her discretion require you to remove your child temporarily or permanently from the boarding facilities if the behaviour of you or either of you is, in the opinion of the Head, unreasonable and affects or is likely to affect adversely the child’s or other children’s wellbeing at the School or the wellbeing of School staff or to bring the School into disrepute.

(c) We shall monitor your child's wellbeing within the Boarding Community and we shall advise you if we have any concerns thereto. You may be asked to withdraw your child without being charged fees in lieu of notice if in the opinion of the Head the School cannot provide adequately for your child's particular needs.

(d) Should the Head exercise his/her right under sub-clause 6(a) or 6(b) above you will not be entitled to any refund or remission of charges or supplemental charges due (whether paid or payable) and the deposit will be forfeited. However, in such circumstances charges in lieu of notice will not be payable and any prepaid charges will be refunded.

(e) The Behaviour Management Policies set out examples of offences likely to be punishable by the withdrawal of boarding facilities. These examples are not exhaustive, and in particular the Head may decide that withdrawal of boarding facilities for a lesser offence is justified where there has been previous misbehaviour. All aspects of the pupil’s record at the School may be taken into account.

(f) The School will act in a way which is fair in all the circumstances when taking decisions under this Clause 6.

Cont....

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7. The School's Obligations

(a) Subject to these terms and conditions, the School undertakes to acceptyour child as a member of the boarding community from the time ofjoining the School until the end of his or her secondary schooling.However, the School shall not be obliged to permit your child to enterthe sixth form boarding house unless satisfied that it is appropriate todo so having regard to his or her academic attainments and all otherrelevant circumstances. The School may make a decision as to whetheryour child may join the sixth form boarding house after the results ofGCSE or equivalent examinations are known, and may make entry tothe sixth form boarding house conditional upon the results of suchexaminations.

(b) While your child remains a pupil of the School, we undertake toexercise reasonable skill and care in respect of his or her welfare. Thisobligation will apply at all times when your child is permitted to be onSchool premises or is participating in activities organised by the School.

(c) In order to fulfil our obligations, we need your co-operation, inparticular by: fulfilling your own obligations under these terms andconditions; encouraging your child in his or her studies, and givingappropriate support at home; keeping the School informed of matterswhich affect your child; maintaining a courteous and constructiverelationship with School staff; and attending meetings and otherwisekeeping in touch with the School where your child’s interests sorequire.

(d) In accordance with the law, we will not subject your child to corporalpunishment. We will not subject your child to physical contact exceptwhere such contact may be deemed appropriate in order to avert animmediate danger of personal injury to, or an immediate danger to theproperty of, a person (including your child). Unless you notify us to thecontrary, you consent to your child participating, under propersupervision, in contact sports and in other normal sports and activitieswhich may entail some risk of physical injury.

(e) If your child requires urgent medical attention while under the School’scare, we will if practicable attempt to obtain your prior consent.However, should we be unable to contact you we shall be authorisedto make the decision on your behalf should consent be required forurgent treatment (including anaesthetic or operation) recommended bya doctor. You give your consent for the administration of first aid and appropriate non-prescrition medicine.

(f) The School’s website describes the broad principles on which the School ispresently run. However, from time to time it may be necessary to make changes to any aspects of the School, and we reserve the right to do so. For this reason, please notify the School if there is anything of particularconcern to you contained on the website, as it may be that recentchanges are not reflected in the current version. We will give parentsnotice of any changes at the School that we regard as significant toyour child prior to the end of the penultimate term before the changeis to take effect, and where practicable will consult with parents onsuch changes.

(g) Religious observance at the School shall be conducted in accordancewith the School’s Collective Worship policy.

8. The Parents’ Obligations

(a) It is a condition of your child joining the School that you complete theapplication form honestly and without wilful and material omission orinaccuracy. The Head reserves the right to withdraw boarding facilitieswithout prior notice in the event of a material omission or inaccuracy.Should the Head exercise this right you will not be entitled to anyrefund or remission of charges or supplemental charge paid or dueand the deposit will be forfeited. However, in such circumstancescharges in lieu of notice will not be payable.

(b) It is a condition of your child’s joining the School that you completeand submit to the School a medical questionnaire in respect of yourchild. You undertake to inform the School of any health or medicalcondition, disability or allergy that your child has or subsequentlydevelops, whether long-term or short-term, including any infections. Ifthe School so requires due to a health risk either presented by yourchild to others or presented to your child by others or by reason of avirus, pandemic, epidemic or other health risk, you undertake to keepyour child at home and not permit him/her to return to the Schooluntil such time as the health risk has been averted.

(c) Other than in exceptional circumstances, and subject to theHeadmaster’s agreement, your child must register with the School’sdoctor.

(d) You undertake to inform the School of any situations where specialarrangements may be needed in relation to your child.

(e) The School is entitled to treat any instruction, authority, request orprohibition received from any person who has signed the AcceptanceForm as having been given on behalf of both or all such persons.

(f) The Head must be informed in writing of any reason for your child’sabsence from School. Wherever possible the School’s prior consentshould be sought for absence from the School.

(g) We cannot accept any responsibility for the welfare of your child whileoff the School premises unless he is taking part in a school activity orotherwise under the supervision of a member of the School staff.

(h) If you have cause for concern as to a matter of safety, care, disciplineor progress of your child you must inform the School without delay.Complaints should be made in accordance with the School’sComplaints Procedure.

9. InsuranceYou must make your own insurance arrangements if you require cover for your child's person or property while at School.

10. Confidentiality and References

(a) You consent to our supplying information and a reference in respect of your child to any educational institution which you propose your child may attend. Any reference supplied by us shall be confidential. We will take care to ensure that all information that is supplied relating to your child is accurate and any opinion given is fair. However, we cannot be liable for any loss you are or your child is alleged to have suffered resulting from opinions reasonably given in or correct statements of fact contained in any reference or report given by us.

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(b) You consent to us making use of information relating to your child whilst he or she is at the School and after he or she has left for the purposes of managing relationships between the School and current pupils, providing references and communicating with the body of former pupils.

(c) You consent to the School making enquiries of your child’s current or previous schools for confirmation that all sums due and owing to such school/s have been paid and you consent to us informing any other school or educational establishment to which you propose sending your child if any fees of this School are unpaid.

11. Intellectual Property Rights

We shall recognise any intellectual property rights vested in your child.

12. Changes in Ownership etc

For the purposes of constitutional changes to the School or amalgamation we reserve the right to transfer the undertaking of the School to any other natural or legal person, and to assign the benefit of this contract in connection with any such transfer, and/or to amalgamate the School with any other educational institution. Where appropriate we will inform and consult with all parents in relation to such changes.

13. Termination

(a) The School shall be entitled to terminate this agreement forthwith by notice in writing without prejudice to its other remedies and without any obligation to return any deposit or charges paid to you if you are in material breach of any of your obligations and have not (in the case of a breach which is capable of remedy) remedied the same within (14) days of a notice from the School requiring it to be remedied (including for the avoidance of doubt persistent non-payment or material default under these terms and conditions).

(b) Either party may terminate this agreement forthwith by notice in writing with out prejudice to its other remedies if the other (in your case) is unable to pay its debts or is declared bankrupt or (in the School's case) becomes insolvent or goes into liquidation or receivership or administrative receivership or is woundupfor any reason.

(c) For the avoidance of doubt, this agreement shall terminate at the end of your child's schooling which may be at the end of Year 11 if your child does not meet any requirements imposed under Clause 7(a) for entry to the sixth form.

14. Force Majeure

(a) In this agreement "force majeure" shall mean any cause beyond a party's control (including for the avoidance of doubt strikes, other

industrial disputes, act of God, war, riot, civil commotion, compliance with any law or governmental order, rule, regulation or direction (including that of a local authority), accident, fire, flood, storm, pandemic or epidemic of any disease, terrorist attack, chemical or biological contamination).

(b) In the event of a force majeure arising which prevents or delays the School's performance of any of its obligations under this agreement, the School shall forthwith give you notice in writing specifying the nature and extent of the circumstances giving rise to the force majeure. Provided that the School has acted reasonably and prudently to prevent and minimise the effect of the force majeure, the School will have no liability in respect of the performance of such of its obligations as are prevented by the force majeure while itcontinues. The School shall use its best endeavours during thecontinuance of the force majeure to provide educational services.

(c) If the School is prevented from performance of its obligations for acontinuous period greater than four months, the School shall notify you of the steps it shall take to ensure performance of the agreement.

(d) In the event of a force majeure which affects your ability to perform any of your obligations under this agreement, you shall give the School notice in writing of the force majeure. You shall not be liable for non-performance of such obligations during the continuance of the force majeure but in the event of the force majeure continuing for more than four months, you shall discuss with the School a solution by which this agreement may be performed.

15. Communications

All notices required to be given under these terms and conditions must be given in writing. You undertake to notify the School of any change of address of any person who has signed the Acceptance Form. Communications (including notices) will be sent by the School to the address shown in its records. Notices that you are required to give under these terms and conditions must be addressed to the Head and sent to the School’s address. If sent by first class post, notice shall be deemed to have been given on the second day after posting.

16. Interpretation

Headings in these terms and conditions are for ease of understandingonly and do not form part of these terms and conditions.

17. Jurisdiction and Governing Law

The contract between you and the School is governed by English Law.You agree with us to submit to the exclusive jurisdiction of the Englishcourts.

18. Variations

We reserve the right to change or add to these terms and conditions from time to time for legal, safety or other substantive reasons or in order to assist the proper delivery of education at the School. The School will send you notice of any such modifications prior to the end of the penultimate term before the modifications are to take effect.

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NOTES

Gatton ParkReigateSurreyRH2 0TDwww.raa-school.co.uk01737 649000

June 2013

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