AGENDA REGULAR CITY COUNCIL MEETING New Ulm, Minnesota City Hall Council Chambers September 20, 2016 - 5: 00 P. M. 1. CONSENT: a. Consider motion to receive and order filed the report from the Finance Department regarding sales tax, lodging tax and building permits for the City of New Ulm. b. Consider motion to receive and order filed the report from Finance Department regarding financial summary operating results through August 2016. C. Consider motion to declare Fire Department items as surplus property and authorize disposition pursuant to City Code 2. 75 — Subd. 3. d. Consider motion to declare items from the Park & Recreation Department as surplus property and authorize disposition pursuant to City Code 2. 75 — Subd. 3. 2. PUBLIC HEARING: a. Conduct Public Hearing to consider request from Green Mill & Best Western Plus, 2101 South Broadway, for a Noise Variance to allow live bands to perform in the parking lot during Rocktoberfest-Oktoberfest an outside event during the weekends of Oktoberfest. b. Conduct Public Hearing and consider resolution adopting the final assessment rolls for 2014 MSAS Improvement Project. 3. LICENSES AND PERMITS: a. Consider motion approving the issuance of a Temporary On - Sale Intoxicating Liquor License for New Ulm Area Chamber of Commerce. 4. COMMUNICATIONS: a. Oral presentation conducted by Marty Seifert, Coalition of Greater Minnesota Cities ( CGMC) reporting on the recent Minnesota legislative R1:1* 1H• Tfl
Transcript
AGENDA
REGULAR CITY COUNCIL MEETING
New Ulm, Minnesota
City Hall Council Chambers
September 20, 2016 - 5: 00 P. M.
1. CONSENT:
a. Consider motion to receive and order filed the report from the Finance
Department regarding sales tax, lodging tax and building permits for theCity of New Ulm.
b. Consider motion to receive and order filed the report from Finance
Department regarding financial summary operating results through August2016.
C. Consider motion to declare Fire Department items as surplus property andauthorize disposition pursuant to City Code 2.75 — Subd. 3.
d. Consider motion to declare items from the Park & Recreation Department
as surplus property and authorize disposition pursuant to City Code 2. 75 — Subd. 3.
2. PUBLIC HEARING:
a. Conduct Public Hearing to consider request from Green Mill & Best
Western Plus, 2101 South Broadway, for a Noise Variance to allow livebands to perform in the parking lot during Rocktoberfest-Oktoberfest anoutside event during the weekends of Oktoberfest.
b. Conduct Public Hearing and consider resolution adopting the finalassessment rolls for 2014 MSAS Improvement Project.
3. LICENSES AND PERMITS:
a. Consider motion approving the issuance of a Temporary On -SaleIntoxicating Liquor License for New Ulm Area Chamber of Commerce.
4. COMMUNICATIONS:
a. Oral presentation conducted by Marty Seifert, Coalition of Greater
Minnesota Cities ( CGMC) reporting on the recent Minnesota legislativeR1:1*1H•Tfl
5. OLD BUSINESS:
a. Consider resolution approving plans and specifications, ordering
advertisement for bids, set bid opening date and authorize staff to receiveand open bids for the Johnson Park and Johnson Field accessible
restroom improvements and maintenance building projects.
6. NEW BUSINESS:
a. Consider recommendation from the City Manager approving the
appointment of Nicole Jorgensen to the position of Finance Director, tobecome effective on September 25, 2016.
b. Consider resolution to accept the proposed changes to the bylaws of theNew Ulm Fire Department Relief Association.
C. Consider motion to appoint two members of the City Council to meet withrepresentatives of the New Ulm Economic Development Corporation todiscuss future industrial park needs.
d. Consider resolution accepting the preliminary 2017 Budget for the City ofNew Ulm and establishing the maximum property tax levy for 2017 andsetting the Public Hearing date to consider the 2017 Budget.
e. Consider resolution granting the State of Minnesota a temporaryeasement for highway purposes over Parcels No. 62 and 63 and acceptthe offer of monetary damages.
f. Consider resolution to authorize a " walk to school' wayfinding signagepilot program.
g. Consider resolution to accept donations offered to the City for the Parkand Recreation Department.
2
City of New UlmRequest for Council Action
Meeting Date: September 20, 2016 Agenda Item Number: 1 a
Number of Attachments: 1 Presented By: Nicole Jorgensen
Item• Consider motion to receive and order filed the report rom Finance Department regarding thefinancial summary operating results through August 2016.
City Manager' s Proposed Action: Motion by , second by , to receive report from Finance Department regarding financial summaryoperating results (unaudited) through July 2016.
Board/Commission Recommendation: n/ a
Overview:
Below is a description of the columns:
Current Budget — this is the most up to date budget including any changes made to dateCurrent Month Ended — this is the actual amount for the current month being reportedYTD Actual — this is the current activity for the whole year being reportedBudget Balance — this is the amount remaining of the current budget compared to the year to date actual
A couple of items to note are that property taxes and LGA are not received by the city until end of June and November orDecember which throws revenue collections way off (although it may not be allocated to the funds right away). Also, most debt payments occur June 1 and December 1 which skews the debt service funds.
Primary Issues/Alternatives to Consider: n/ a
Budgetary/Fiscal Issues: n/a
Attachments:
Operating statements
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City ofNew UlmRequest for Council Action
Meeting Date: September 20, 2016 Agenda Item Number: 1 c
Agenda Section: Consent Originating Department: New Ulm Fire Dept.
Resolution: N/A
Prepared By: Paul Macho, Fire ChiefOrdinance: N/A
Number of Attachments: None Presented By: City Manager
Item• Consider motion to declare Fire Department items as surplus property and authorizedisposition pursuant to City Code 2.75 — Subd. 3.
City Manager' s Proposed Action: Motion by Second bydisposition pursuant to City Code 2.75 — Subd. 3.:
Qty.7 - Motorola Minitor V Pagers1) SN 136WGL2327 (2006) 2) SN 136WGUE181 ( 2006) 3) SN 136WGUE178 (2006) 4) SN 136WHY8257 (2007)
5) SN 136WHL2267 (2007)
6) SN 136WHY8258 ( 2007)
7) SN 136WJA0349 ( 2008)
to declare the following items as surplus property and authorize
Qty. 13 – Motorola V Pager chargers and power cords
Board/Commission Recommendation:
N/A
Overview:
These pagers are 8- 10 years old and have been replaced with new pagers.
Primary Issues/Alternatives to Consider: N/A
Budgetary/Fiscal Issues: Approximate value of $250
Attachments:
None
City of New UlmRequest for Council Action
Meeting Date: September 20, 2016 Agenda Item Number: 1 d
Agenda Section: Consent Originating Department: Park & Recreation
Resolution: N/A
Prepared By: Tom Schmitz, DirectorOrdinance: N/A
Number of Attachments: None ( 0) Presented By: Tom Schmitz, Director
Item: Consider motion to declare items from the Park & Recreation Department as surplus propertyand authorize disposition pursuant to City Code 2. 75 — Subd. 3.
City Manager' s Proposed Action: Motion by and Second by to declare items from the Park & Recreation Department as
surplus property and authorize disposition pursuant to City Code 2. 75 — Subd. 3.
Board/Commission Recommendation: N/A
Overview:
The following items are surplus and unnecessary for operations of the Park and Recreation Department.
A. One piece of Octane exercise equipmentB. Six exercise stability ballsC. Three portable water irrigation cannonsD. Three wooden benches
E. One Gemini portable DJ sound systemF. Four park benches
G. Miscellaneous athletic and art program supplies
Primary Issues/Alternatives to Consider: N/A
CONDITION ESTIMATED VALUE
Poor 10.00
Poor 1. 00 each
Poor/Fair 50. 00 each
Fair 20.00 each
Poor 25. 00
Poor 5. 00 each
Poor 25 each
Budgetary/Fiscal Issues: All revenue generated from disposition of the surplus items will be deposited into account # 215- 45600-36501.
Attachments:
None ( 0).
City ofNew UlmRequest for Council Action
Meeting Date: September 20, 2016 Agenda Item Number: 2 a
Agenda Section: Public Hearing Originating Department: Administration
Resolution: N/A
Prepared By: City ManagerOrdinance: NO
Number of Attachments: One ( 1) Presented By: City Manager
Item: Conduct Public Hearing to consider request from Green Mill & Best Western Plus, 2101
South Broadway, for a Noise Variance to allow live bands to perform in the parking lotduring Rocktoberfest-Oktoberfest an outside event during the weekends of Oktoberfest.
Public Hearing: Conduct the Public Hearing. Hear and pass upon all objections whether presented orally or in writing relating to therequest for Noise Variance.
City Manager' s Proposed Action: Subsequent to the Public Hearing, moved by second by , offering the resolution andwaive the reading, closing the Public Hearing and authorizing a Noise Variance to permit amplified music in parking lotadjacent to Green Mill & Best Western Plus during the following dates of Rocktoberfest- Oktoberfest:
Friday, October 7 from 7: 30 p.m. to 11: 30 p.m. Saturday, October 8 from 4: 00 p.m. to 11: 30 p.m. Friday, October 14 from 7: 30 p.m. to 11: 30 p.m. Saturday, Octoberl5 from 4:00 p.m. to 11: 30 p.m.
Board/Commission Recommendation: N/A
Overview:
Noise Variance:
City Code 8. 08, Subd. 7 restrict amplified noise during the hours of 10: 00 pm to 7: 00 am. Subd. 13 Exceptions. Does not list outdoor concert.
The proposed outdoor concert time would conflict with the times listed in City Code. A variance to Section 8. 08, Subd. 7 is allowed after a Public Hearing, and requires all property owners that live within500 feet of the noise source to be notified by mail. (Note: measurement is from the location of the band/speakers) Variances are only good for a maximum of 1 year, or as authorized by the City Council. The request is for a onetime event.
Public Hearing is recommended to be scheduled for September 20, 2016. Other live bands are scheduled throughout both weekends, but performance time does not apply to the noise variancerequest.
Primary Issues/Alternatives to Consider: N/A
Budgetary/Fiscal Issues: N/A
Attachments:
Communication from Green Mill & Best Western Plus ( includes event area diagram and scheduled of all entertainmentfor both weekends.
BestWestem
PLUS. fTA D R
City of New Ulm
Request for a Noise Ordinance Variance
Business: Best Western Plus & Green Mill
Location: 2101 South Broadway, New Ulm, MN
Phone: 507- 359-2941
REQUEST: Approve Variance to ORDINANCE NO. 99-043
Event:
Rocktoberfest - Oktoberfest Outside Event
Event Dates & Times:
Friday October 7th - 7: 30 pm —11:30 pm
Saturday October 8th - 4:00 pm —11: 30 pm
Friday October 14th - 7:30 pm —11: 30 pm
Saturday October 15th - 4:00 pm —11:30 pm
Event Details:
Outside event located in the Green Mill & Best Western parking lot featuring live bands. Theevent will take place in a 120' x40' tent equipped with lighting, stage and fencing. Food and
beverage will be served in a fenced in area, portable bathrooms will be provided, security will
be on staff for crowd management and guest safety.
The tent will be set (approximately) as denoted in attached drawing with the sound directed asshown by the arrow by the word Stage.
BestWestern
Tentative Production Schedule:
Wednesday, October5th —
Construct tent in parking lot
Thursday, October6th —
Set stage, tables, chairs, etc.
Friday, October7th —
4: 00 pm — 7: 30 pm — Band production load -in and sound checks
Friday, October7th -
7: 30 pm —11: 30 pm — Band plays
Friday, October7th —
11: 30 pm —12: 00 am — Clear tent of patrons and clean- up
Saturday, October8th —
2: 00 pm — 4:00 pm - Band production load -in and sound checks
Saturday, October 8th - 4:00 pm —11: 30 pm — Bands Play
Saturday, October8th -
11: 30 pm —12: 00 am - Clear tent of patrons and clean- up
Sunday, October9th —
Friday October 14th ( 4: 00 pm) — Tent idle in parking lot
Friday, October14th —
4: 00 pm — 7: 30 pm — Band production load -in and sound checks
Friday, October 14th - 7: 30 pm —11: 30 pm — Band plays
Friday, October14th —
11: 30 pm —12: 00 am — Clear tent of patrons and clean- up
Saturday, October15th —
2: 00 pm — 4: 00 pm - Band production load -in and sound checks
Saturday, October15th -
4:00 pm —11: 30 pm — Bands Play
Saturday, October15th -
11: 30 pm —12: 00 am - Clear tent of patrons and clean- up
Joseph Romoasiewicz, General Manager, Green Mill - New Ulm — 507-359-5300
Erin Lafferty, Interim General Manager, Best Western Plus — New Ulm — 507-359-2941
City of New UlmRequest for Council Action
Meeting Date: September 20, 2016 Agenda Item Number: 2 b
Agenda Section: Public Hearing Originating Department: Engineering
Resolution: Yes
Prepared By: City EngineerOrdinance: N/A
Number of Attachments: Two Presented By: City Engineer
Item• Conduct Public Hearing and consider resolution adopting the final assessment rolls for 2014MSAS Improvement Project.
Public Hearing: Conduct the Public Hearing. Hear and pass upon all objections whether presented orally or in writing to the proposedassessments on the following: 1. North Highland Avenue from Highway 14 to CSAH 29 — Storm sewer modification, grading, aggregate base,
bituminous base, concrete curb and gutter, concrete sidewalk, concrete driveway pavement, bituminous surfacing, recreational trail, boulevard trees, boulevard restoration and street lighting to meet State Aid standards and a stormwater treatment pond to satisfy Federal and State storm water regulations.
City Manager' s Proposed Action: Subsequent to the Public Hearing, moved by second by , offering the resolution andwaive the reading, closing the Public Hearing and adopting the final assessment rolls for the 2014 MSAS ImprovementProject payable over a ten ( 10) year period along with a 3. 60% simple interest charge on the unpaid balance.
Board/ Commission Recommendation: N/A
Overview:
The amount of special assessments was calculated according to the methodology outlined in the report from the CityEngineer regarding the proposed 2014 Capital Improvement Plan which was received by the City Council on January 7, 2014. Hearing Notices have been mailed to the benefiting property owners prior to the Public Hearing.
Primary Issues/Alternatives to Consider: Hear and pass upon all objections to the proposed assessments, whether presented orally or in writing.
Budgetary/Fiscal Issues: The total amount recommended to be specially assessed is $ 126,241. 31 or 4.6% of the estimated final project cost of
2, 760, 465. 22.
Attachments:
Copy of Hearing NoticeFinal Assessment Rolls
NOTICE OF HEARING ON FINAL SPECIAL ASSESSMENT ROLL
NOTICE IS HERESY given that the City Council will meet on Tuesday, September 20, 2016, at5: 00 p.m. at the Council Chambers in City Hall, 100 North Broadway in the City of New Uhn, Minnesota, to consider and adopt the final special assessment prepared by the City Manager todefray the cost of the following improvements:
FINAL ASSESSMENT ROLL FOR THE
2014 MSAS IMPROVEMENT PROJECT
The improvements constructed on this project that are being specially assessed at this time are asfollows:
1. North Highland Avenue from Highway 14 to CSAH 29 — Storm sewer modification, grading, aggregate base, bituminous base, concrete curb and gutter, concrete sidewalk, concrete drivewaypavement, bituminous surfacing, recreational trail, boulevard trees, boulevard restoration and streetlighting to meet State Aid standards and a storm water treatment pond to satisfy Federal and Statestorm water regulations.
The proposed assessment rolls are on file for public inspection at the City Finance Department. The following is a summary of the costs of these improvements:
Written or oral objections will be considered at the public hearing. No appeal maybe taken as tothe amount of an assessment unless a signed, written objection is filed with the Finance Director
prior to the hearing or presented to the presiding officer at the hearing.
After the public hearing the City Council may adopt the proposed special assessment roll. Youwill have 30 days from the adoption date to pay the entire final special assessment amountwithout interest to the Brown County Auditor -Treasurer' s Office. After such time, you may payto the County Auditor the entire amount of the assessment remaining unpaid, plus the interestaccrued to December 31St of the year in which such payment is made. Such payment to the
County must be made before November 15th or interest will be charged through December 31Stof the succeeding year. The unpaid balance of any assessment will be levied by Brown Countyand will be collected as an assessment on your property tax statement over a ten ( 10) year periodalong with a 3. 60% percent simple interest charge on the unpaid balance.
An owner may appeal an assessment to district court pursuant to Minnesota Statutes Section429. 081 by serving notice of the appeal upon the Mayor or Finance Director of the of the Citywithin 30 days after the adoption of the assessment and filing such notice with the district courtwithin ten days after service upon the Mayor or Finance Director.
Under Minnesota Statutes 435. 193 to 435. 195 the Council may, in its discretion, defer thepayment of this special assessment for any homestead property owned by a person 65 years ofage or older for whom it would be a hardship to make these payments. When deferment of the
special assessment has been granted and is terminated for any reason provided by law, allamounts accumulated plus applicable interest become due. Any assessed property owner
meeting the requirements of this law and City Code Section 2. 80 adopted under it may, within 30days of the confirmation of the assessment apply to the Finance Director on such forms as areprescribed by the County Auditor for such deferral of payment of this special assessment on hisproperty.
www.ci.new-ulm.mn.us
YOU ARE FURTHER NOTIFIED:
That the amount to be specially assessed against your property is $
PIN:
Property Owner:
Legal Description:
Questions regarding the proposed assessment should be directed to the City Engineer' s Office at507) 359- 8380.
Dated at New Ulm, Minnesota this16th
day ofAugust 2016,
THIS Is NOT A BILI.
2
BY ORDER OF THE CITY COUNCIL
N' ole L. J gensen
ssistant Finance Director
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City ofNew UlmRequest for Council Action
Meeting Date: September 20, 2016 Agenda Item Number: 3 a
Agenda Section: Licenses and Permits Originating Department: Finance
Resolution: N/A
Prepared By: Janine SchapekahmOrdinance: N/A
Number of Attachments: None Presented By: Nicole Jorgensen
Item• Consider motion approving the issuance of a Temporary On -Sale Intoxicating LiquorLicense for New Ulm Area Chamber of Commerce.
City Manager' s Proposed Action: Motion by Second by approving the issuance of a Temporary On -Sale Intoxicating Liquor License forNew Ulm Area Chamber of Commerce to sell alcohol during Oktoberfest located at the corner of Center and MinnesotaStreets (north half of Center Street) to the Brown County Historical Society and a portion of the alley between 506 and518 Center Street on Saturday, October 8, 2016 and Saturday, October 15, 2016 from 11: 00 a.m. until 5: 00 p.m. for bothdays, subject to compliance with all City and State requirements.
Board/Commission Recommendation: N/A
Overview:
N/A
Primary Issues/Alternatives to Consider: N/A
Budgetary/Fiscal Issues: Fee of $200.00 and certificate of Liquor Liability insurance received.
Attachments:
None
City of New UlmRequest for Council Action
Meeting Date: September 20, 2016 Agenda Item Number: 4 a
Agenda Section: Communications Originating Department: City Administration
Resolution: N/A
Prepared By: Lisa PelzelOrdinance: N/A
Number of Attachments: One Presented By: Brian Gramentz
Item• Oral presentation conducted by Marty Seifert, Coalition of Greater Minnesota CitiesCGMC) reporting on the recent Minnesota legislative session.
City Manager' s Proposed Action: N/A
Board/Commission Recommendation: N/A
Overview:
Marty Seifert, Coalition of Greater Minnesota Cities ( CGMC) reporting on the recent Minnesota legislative session.
Primary Issues/Alternatives to Consider: N/A
Budgetary/Fiscal Issues: N/A
Attachments:
Presentation
2016 City Visit andLegislative Update
City of New Ulm
CUM.0 Kepresents tsb ut
Across the State
LGA/ Property TaxesEconomic
Development
Annexation and Land
Use
Transportation
Environmental
Regulation
08/ 31/ 2016
1
16 Session Tackles Big Agenda' ofUnfinishedBusiness, Bonding Bill
2015 fails to complete tax bill or
comprehensive transportation package
2016 also year for big bonding billSharp divisions between GOP Houseand DFL Senate & Governor
Very short session of only 10 weeks
Budget Forecast Continues to ShowSurplus
Session starts with $ 900M sur
Concerns over economicdownturn make lawmakerscautious
GOP favors using surplus for tcuts and transportation fundir
DFL favors one- time spendingand finding new dollars fortransportation
08/ 31/ 2016
2
CGMC Goals
Return LGA to 2002 funding levelPass Greater MN economicdevelopment programs
Workforce housingGreater MN Business Development Public
Infrastructure Grant Program ("*BDPI")
Broadband
Comprehensive transportation package
Funding for water and wastewaterinfrastructure i
Where LGA Stood as 2016 Began
2015 LGA proposal to get back to 2002level
Increase yearly appropriation by $ 45. 5M to get
back to $ 565M
Senate supported this proposal
Increase phased in over 2 years
House proposal undermines LGA
Cuts $ 84M from Mpls, St. Paul and Duluth
No new money for any other cities
No tax bill in 2015
08/ 31/ 2016
3
CGMC Combats LGA Myths and
Misconceptions
LGA is not property tax reliefLGA was only meant for small rural citiesto take care of infrastructure
Minneapolis and St. Paul get
disproportionate share of LGA
2013 reform a " bad deal" for Greater
Minnesota
Why is CGMC defending Minneapolis andSt. Paul?
Nt
LVK / i -LI V Ily vCIWCCI 1
Sessions75+ LGA resolutions
Statewide press conference call on CGMCpriorities and LGA
16+ LGA editorials
Meetings with Speaker Daudt, MajorityLeader Peppin, others
Meetings with legislators in their districtswith their cities
Breckenridge, Fergus Falls, Slayton, Hutchinson, Sandstone, East Grand Forks,
Sleepy Eye, Albert Lea, Willmar, Preston, Marshall, Granite Falls, Little Falls
08/31/ 2016
12
Tax Bill Expectations Come intoFocus
CGMC makes LGA focus of LobbyDay and other efforts at CapitolHouse backs away from huge taxcuts to focus on more modest goals
General belief that tax bill could be
easiest of " big bills" to find
agreement on1
Tax Bill Included Ongoing $ 20M LGA
Increase
LGA went up 3. 85% to $ 539. 4M --
25. 58M short of the 2002 LGA level.
Greater MN got 56. 3% of new money, andthe metro got 43. 7%.
The share going to Minneapolis, St. Paul
and Duluth fell from 32. 62% to 32. 58%.
08/ 31/ 2016
5
Tax ll Items
Workforce Housing Tax Credit stalls inconference committee - Senate had
provision, House did not
Tax bill included CGMC- supported
provision to exclude first $100K in value
from State C/ I Property Tax - Big benefitto small business in Greater Minnesota
08/ 31/ 2016
Au
LGA Appropriation
600. 00
550. 00$539. 40
507. 60516. 90 $ 519. 40
500. 00
427. 49
450. 000
400. 00
350. 00
300. 00
2013 2014 2015 2016 2017
Total Appropriation
yr:. etw+ea
08/ 31/ 2016
Au
LGA Appropriation HistoryGreater MN Still Receives Most LGA
100%
90%
80%
70%
60%n
50%
40%
30%
20%
10%
0% IO n W M O .-- i N M V m W N Wm O N M, rM O N W MO .--i N Mt MID N
pi M pi O) M M m m O O O O m m 0 0 0 0 0 0 0 N 0000000000N N N N N N N N NN N N N N N N N N N N N N N N N N
p,
N
Metro Greater MN r
Impacts of LGA Proposals on the City of New Ulm
4.450
4. 400
4-350
4.300
c0
4-250 $4.246
4.200
4-150
2016
Current Law
4-373
4.401
Senate Proposal
45 -SM increase over two years — 2017 & 2018)
2016Tax Bill ($ 20M increase in 2017— vetoed)
2017 2018
CGMC Proposal ($ 4S -SM increase in 2017)
House Proposal
85M cut to Duluth, Minneapolis & St Paul)
08/ 31/ 2016
7
The State C/ I Property Tax Impacts of $100k Exemption
on Representative C/ I Property in New Ulm12, 000
10,000 9, 707.778, 978. 16
8, 000
6, 000
4, 0002, 656. 77
2, 000$ 1, 145. 98416. 37
1, 927. 16
so0 OfLow Value C/ I Property Average Value C/ I High Value C/ I Property
155, 300) Property in City ($ 1, 035, 400)
310, 600)
Current Law 2016 Tax Bill ( Vetoed)
Governor vetoed tax bill due to draftingerror that would have cost the state
101M in lost revenue
Debate between state leaders aboutwhether this could be fixed without aspecial session - and about what a special
session should and should not cover ( just
the tax bill - or other items, too?)
LGA funding is flat at $ 519M unless new
tax bill signed,- Is 4
08/ 31/ 2016
E
08/31/ 2016
2015 Efforts set stage for clean
Water Funding Discussion2015 CGMC focused on
challenging new water
quality standards thatlacked scientific basis -
passed some modest
improvements, but most
important elements vetoed
2016 bonding year givesopportunity to address newregulations and funding foraging plants
Governor's Bonding Bill LeadsDiscussion
Governor recommends funding for threekey clean water infrastructure programs
Point Source Implementation Grant ( PSIG)
Wastewater Infrastructure Fund ( WIF)
Federal EPA Matching Grants
Programs also made more flexible through
increased cap in funding, increase in state
share of projects, more flexibility fordrinking water projects
CGMC Lobbies AggressivelyCGMC argues that clean water
infrastructure programs should be
foundation of balanced bonding billCGMC makes water funding focus ofmedia efforts including statewide columnby Albert Lea Mayor Vern Rasmussen inStar Tribune and several other papersacross MN
Lobbies to ensure both funding and policychanges included in bonding bill
Clean Water Programs Embraced byHouse and Senate
House and Senate include significant
funding for clean water programs in theirvarious bonding proposals ( though not as
much as Governor)
Bonding bill on last night of sessionincludes $ 133. 5M
Bonding bill runs out of time, victim of
disagreement over SW Light Rail Transit
08/31/ 2016
10
CGMC Pushes for BusinessDevelopment Infrastructure Program
Funding and policy changes needed to makemore useful
Increase grant cap from $ 1M to $2M
Require DEED to fund 50% of projects
unless lessor amount requested
Flexibility to use for "expected" projects
BDPI Funding and Policy Advance
Policy language included in supplementalfinance bill ( which became law)
Cap increased to $ 2M
Flexibility for "expected" projects
DEED must notify applicant why less than 50% of amount granted
Governor. Senate House - Final
Failed Bill
08/31/ 2016
11
Expanding Broadband to Greater MNBroadband grant program overview
Assists providers - public or private - with upgrades or
expansions where providers cannot or will not get the
job done
Where things stood at start of sessionDespite press attention, CGMC members noticed
broadband grants had been going to the very smallestcommunities and most remote parts of the state
This makes sense: Providers fear grants will
encourage competition - something theyrarely face in local markets. This impactsbusiness growth and quality of life.
Aet &
Broadband: What Happened in 2016
CGMC and GMNP worked with a broad coalition,
including township and school organizations, topush for funding only if eligibility was expandedto larger cities
Proposals: Senate bill expanded eligibility andadded $ 100M to program, House reduced
eligibility and proposed $ 28M. Governor pushedfor $100M, but silent on eligibility. What Passed:
35M, with $ 5M for areas with poor service - newly
redefined to expand eligibility
However, new harmful challenge process gives bigproviders power to challenge another's grant ifprovider makes " promise" to provide
08/31/ 2016
12
i ransportation continues to oe a
Muddle
No solution in 2015
Major debate continues to be new revenue
Gov & Senate DFL) vs. existing revenue &
bonding ( House GOP)
Agreement that we need $ 600M to $ 700M
per year for 10 years
Controversy over funding state share ofSW Light Rail Transit to leverage federalmatch
Nothing Happens in Transportation
Governor proposes last- minute
compromise ... but it goes nowhere
Bonding bill includes sometransportation ... but that went
nowhere
08/31/ 2016
13
Everything Blows Apart
No comprehensive transportationpackage
Bonding bill fails in chaotic lastminutes of session over
disagreement on transit
Tax bill passed by wide margins butgets pocket -veto because of $ 100M
drafting error
Without Special Session, Little to
Show for 2016
No tax bill
No LGA increase
No bonding billNo additional BDPI funding
No additional clean water fundingNo transportation package
t=.
08/31/ 2016
14
Lessons from 2016
Active lobbying by members made bigdifference on LGA and other issues
Significant effort will continue to be
needed to make progress on LGA
Aggressive media efforts continue to be
effective
Environment programs show that progress
sometimes takes years
Upcoming Events
CGMC Summer Conference, July20- 22 ( Austin)
Candidate Forums ( TBD)
CGMC Fall Conference,
November 17- 18 ( Alexandria)
08/31/ 2016
15
08/31/ 2016
Me
City of New UlmRequest for Council Action
Meeting Date: September 20, 2016 Agenda Item Number: 5 a
Agenda Section: Old Business Originating Department: Park & Recreation
Resolution: Yes
Prepared By: Tom Schmitz, DirectorOrdinance: N/A
Number of Attachments: None ( 0) Presented By: Tom Schmitz, Director
Item: Consider resolution approving plans and specifications, ordering advertisement for bids, setbid opening date and authorize staff to receive and open bids for the Johnson Park andJohnson Field accessible restroom improvements and maintenance building projects.
City Manager' s Proposed Action: Motion by and Second by to offer the resolution and waive the reading approving theplans and specifications, ordering advertisement for bids, set bid opening date for Friday, October 14, 2016, 9: 00 a.m. inCity Hall Council Chambers and authorize staff to receive and open bids for the Johnson Park and Johnson Fieldaccessible restroom improvements and maintenance building projects.
Board/ Commission Recommendation:
On August 8, 2016, the Park & Recreation Commission recommended the above proposed action.
Overview:
1. The Johnson Park restrooms are not accessible (ADA) compliant and are in need of expansion and updating. 2. On May 3, 2016, the City Council authorized hiring Brunton Architects of North Mankato to design these
improvements, assist with bidding and construction administration. 3. The most cost effective concept is to expand the current restroom space into the entire area underneath the existing
1St
base grandstand. This will eliminate the current maintenance shop and storage spaces. 4. Scope for these improvements includes a new concrete maintenance and storage room building to the east of the
grandstand, replacing the existing wooden shed. 5. These improvements are complimentary to the new draft master plan. 6. These restrooms and the maintenance/storage space will serve both Johnson Park (baseball) and Johnson Field
football).
7. The New Ulm Baseball Association is in agreement with these improvements. 8. If the City Council awards these improvements on October 18, 2016, construction is anticipated for late autumn and
winter of this year.
Primary Issues/ Alternatives to Consider: Not proceeding with this phase means the restrooms remain non-compliant with accessibility and fixture count codes.
Budgetary/Fiscal Issues: 300,000.00 is budgeted for these improvements in 2016.
Attachments:
None.
City ofNew UlmRequest for Council Action
Meeting Date: September 20, 2016 Agenda Item Number: 6 a
Agenda Section: New Business Originating Department: Administration
Resolution: N/A
Prepared By: Human Resources DirectorOrdinance: N/A
Number ofAttachments: N/A Presented By: City Manager
Item• Consider recommendation from the City Manager approving the appointment of NicoleJorgensen to the position of Finance Director, to become effective on September 25, 2016.
City Manager' s Proposed Action: Motion by Seconded byof Finance Director, effective September 25, 2016.
approving the appointment of Nicole Jorgensen to the position
Board/Commission Recommendation:
The City Personnel Committee recommends the appointment of Nicole Jorgensen, Assistant Finance Director — City, tothe position of Finance Director.
Overview:
The Finance Director position was posted internally within the City and Nicole Jorgensen, Assistant Finance Director — City, was the only employee to sign the posting. Nicole Jorgensen has been employed as Assistant Finance Director -Citysince September 6, 2011. The City Personnel Committee reviewed the City Manager's recommendation to promoteNicole Jorgensen to the Finance Director position. Brian Gramentz (City Manager) and Shawna Boomgarden (HumanResources Director) had a meeting to discuss the position with Nicole Jorgensen to set forth the expectations and answerany questions. The City Manager recommends that the City Council appoint Nicole Jorgensen, Assistant FinanceDirector — City, to the position of Finance Director, effective September 25, 2016. This recommendation further includes:
1. An intra -organizational promotion probationary period of three months; 2. A car allowance of $217 per month; and3. Initial compensation at the 1 - 6 month rate ($ 83, 928) for this position and upon successful completion of the
probationary period an adjustment to the 7 — 12 month rate ( currently $84, 864).
Primary Issues/Alternatives to Consider: N/A
Budgetary/Fiscal Issues: N/A
Attachments:
N/A
City ofNew UlmRequest for Council Action
Meeting Date: September 20, 2016 Agenda Item Number: 6 b
Agenda Section: New Business Originating Department: NUFD Relief Association
Resolution: YES
Prepared By: NUFD Relief Association
SecretaryOrdinance: N/A
Number of Attachments: 3 Presented By: NUFD Relief Association
Item• Consider resolution to accept the proposed changes to the bylaws of the New Ulm FireDepartment Relief Association.
City Manager' s Proposed Action: Motion by second by to offer the resolution and waive the reading to adopt the changes to theNew Ulm Fire Department Relief Association pension benefit level to $4, 250 per year of service in 2017, $ 4,375 per year
of service in 2018 and $ 4, 500 per year of service in 2019 for the active members and an increase to $ 25. 50 per month per
year of service for the pensioned retired monthly firefighters.
And
Motion by second by to offer the resolution and waive the reading to adopt the meetingfrequency change to the New Ulm Fire Department Relief Association bylaws.
Board/Commission Recommendation:
Adoption of the proposed pension benefit level increase and adoption of the meeting frequency change to the NUFDRAbylaws.
Overview:
The members of the New Ulm Fire Department Relief Association have seen their time commitment and responsibilitiesincrease the past number of years. When compared to similar associations the benefit level is in the lower half of thosecomparisons. The current benefit level is at $4, 125 per year of service and the proposal would increase that to $4,250 in2017, $4,375 in 2018 and $4, 500 in 2019. Also proposed is an increase to the retired monthly pensioners. The currentbenefit level for them is $ 24. 50 per month per year of service. The proposed increase is to $25. 50 per month per year of
service. There are 10 monthly pensioners that this would affect and they were not included in the last increase in 2013. The members of the NUFD Relief Association feel that an increase to the benefit level is warranted at this time. This was
approved by the members present at the June meeting.
The members of the New Ulm Fire Department Relief Association would like to also change the meeting frequency forthe Association beginning in 2017. Currently the Association meets in January, June and December. The proposedchange is to make the meeting frequency every quarter so the meetings would take place in January, March, June, September and December. This was approved by the members present at the June meeting.
Primary Issues/Alternatives to Consider: Alternative would be to grant a portion of the proposed increase or no increase at all. The meeting frequency notices willbe changed to give proper meeting times.
Budgetary/Fiscal Issues: The proposed increase would increase the City of New Ulm' s contribution to the Relief Association from $ 12, 300 to28,700 by extrapolating the data in the revised benefit level study performed by Van Iwaarden.
Attachments:
1. Letter from the NUFD Relief Association Board2. Proposed Bylaw Changes
3. Projected Cost ofBenefit Increase Study from Van Iwaarden Associates.
Missy Marti - President Scott Foster - Vice President
Jay Haala - Treasurer Joseph Stadheim - Secretary
9- 12-2016
HONORABLE MAYOR AND CITY COUNCILORS
100 North BroadwayNew Ulm, Minnesota 56073
Dear HONORABLE MAYOR AND CITY COUNCILORS
The members of the New Ulm Fire Department Relief Association & Board ofTrustees
would like to take this time to discuss the Associations funding level and the currentbenefit level for its members.
In the time from the previous benefit level increase, the number of training hours andresponsibilities of the New Ulm Fire Department have increased and with that a greater
amount of dedication has been required by our members. The number of training hoursthat each member puts in averages to 162 per year. Our service hour breakdown for the
past four years is shown below (data for 2013 was unavailable).
Year TrainingHours
Public Outreach &
Service Hours
Number of
Fire CallsTraining & Outreach Hours
Per Member
2012 5944 724 122 162
2013 N/A N/A N/A N/A
2014 5516 607 117 149
2015 6613 600 126 1 176
The above public outreach and service hours show the amount community connectiontime that the members volunteer for events such as Miss New Ulm, National Night Out
and Fire Prevention week. The community service events are an important part of theservices that the members put into their yearly schedules that allow them to get out andinteract with community members.
The last benefit level increase that was awarded went into effect in 2014 and that level is
at $4, 125 per year of service. The following chart compared our current benefit levelwith Relief Associations of similar size cities with similar pension plans with data fromthe 2014 MN State Auditor Report.
The information for this report was from the 2014 audit and since then we are able to
update the numbers for our Relief Association and they are pulled from the 2015 Audit.
2015 NU 45 2, 174, 327 45,917 3, 975 97. 1% 4. 5% Rate of
Return in
2015
An additional item ofnote is that the benefit level is a major tool that the Fire Chief usesfor the recruitment of new firefighters. A higher benefit level would assist in therecruitment of additional qualified individuals to serve for the New Ulm Fire Department
as our members retire from service. This will also help the Department retain themembers that join which helps to reduce training costs and assists in the future stabilityof the Departments membership.
It is with the above information that the Association is coming to you with a proposedbenefit level increase. The proposed increase is a three year increase averaging anincrease of $125 per year of service in each year. The benefit level would be $4,250 in2017, $4,375 in 2018 and $ 4,500 in 2019. We have also included an increase for theretired monthly pensioners of $1. 00 per month per year of service. The current level forthe monthly retirees is $24.50 per month per year of service and this would increase thatamount to $25. 50. This increase for the monthly pensioners would occur in 2017. It wasdecided that since the monthly pensioners did not get included with the previous increasethat we include them at this time.
Van Iwaarden Associates prepared a study to determine the impact of the increase on ourfunding ratio. However, this study was based on the January 1, 2015 Actuarial ValuationReport, so we took that report and used the data from the December 31, 2015 AuditReport to give the most accurate up to date information that we could.
The funding ratio would fall from 97% to 93% with the increase and the estimated Citycontribution will rise from $12, 300 in 2017 to $28,700 in 2019 once the entire benefitincrease has been implemented. That averages to a I% drop in funding level per yearover the three year increase and an increase in the City contribution of $4, 100 per year
over the three year increase. The monthly retiree increase results in an additional 1% drop in the funding level in year one only. The entire study, with our updatedinformation is enclosed for your review.
With the amount of time that our members put into providing the high quality of servicefor New Ulm and the surrounding areas, we feel that the proposed increase is warranted. Thank you for your consideration on this matter.
Sincerely,
t.
Melissa Marti, President
New Ulm Fire Department Relief Association
benefits will revert to those in effect at such time the break in service began. A break in service
does not include a leave of absence, approved by the New Ulm Fire Department.
ARTICLE IV
DUES
Section 1. Each member of the association shall pay annual dues of $5. 00, payable on or beforethe date of the annual meeting of each year. New members shall pay upon entry into theassociation. The Dues shall be placed in the General Fund.
Section 2. Any member of the association who fails to pay the dues within 30 days of the timewhen such payment is due, stands suspended from membership and forfeits all rights and benefitsthereunder by such non-payment without any action by the association, or any officer thereof. Upon payment of annual dues, the member will be restored to full membership, rights andprivileges.
ARTICLE V
MEETINGS
Section 1. The annual meeting of the association, for the election of trustees and other business, shall be held on the first Monday of January in each year. If such day falls on a Legal holiday, theannual meeting shall be held on the next following day. (Tuesday)
Section 2. Any regular meetings of the association for regular association business shall be heldon the first Monday of January, March, June, September and December. If such day falls on aLegal holiday, the regular meeting shall be held on the next following day. (Tuesday)
Section 3. The board of trustees shall meet at least 12 times during each year. These meetingsshall take place after the annual and regular meetings conclusion.
Section 4. Special meetings of the association or of the board of trustees may be called at anytime upon the written order of the President and two other members of the board of trustees or25% of the members of the association. The Secretary shall give written notice to each memberof the board of trustees and each member of the association entitled to vote, of the time, place
and purpose of such meeting at least five (5) days in advance.
Section 5. A majority of all the eligible active voting members of the association ( non -retired) shall constitute quorums for the transaction of business at annual, regular and special meetings.
Less than a quorum may adjourn a meeting to a future time, which the Secretary shall makeknown to the members.
NUFD Relief Association By -Laws - 11 - By -Laws Current: 9/ 20/ 2016
ARTICLE XII
AMENDMENTS
Section 1. The bylaws of this association may be amended at any regular or special meeting ofthis association by a favorable vote of 2/ 3 of the members present and voting, provided that aquorum is present; and provided further that notice of any proposed amendment or amendmentsshall be given by reading the same at a regular or special meeting not more than 31 days nextpreceding the date upon which such amendment or amendments are to be acted upon, and that anotice be mailed to each member at his/her last known address not less than 10 days prior to suchmeeting; and provided further, that if such amendment or amendments shall change the amount
of benefits or pensions, approval of the New Ulm City Council must be obtained, as required bylaw.
Bylaws restated and effective January 1, 1994. Bylaws revised and effective January 1, 1996. Bylaws revised and effective January 1, 1998. Bylaws revised and effective January 1, 2000. Bylaws revised and effective January 1, 2001. Bylaws revised and effective July 1, 2002. Bylaws revised and effective December 1, 2003.
Bylaws revised and effective January 3, 2006. Bylaws revised and effective May 1, 2007. Bylaws revised and effective January 18, 2011. Bylaws revised and effective October 18, 2011. Bylaws revised and effective June 13, 2013.
Bylaws revised and effective January 17, 2015. Bylaws revised and effective September 20, 2016
NUFD Relief Association By -Laws - 21 - By -Laws Current: 9/ 20/ 2016
All results shown above are based on the data, assumptions, methods and plan provisions described in the 2015
actuarial funding report dated April 7, 2015. The only changes were to update the benefit multiplier levels asdescribed above.
City of New UlmRequest for Council Action
Meeting Date: September 20, 2016 Agenda Item Number: 6 c
Agenda Section: New Business Originating Department: Administration
Resolution: N/A
Prepared By: Community DevelopmentDirectorOrdinance: N/A
Number of Attachments: N/A Presented By: City Manager
Consider motion to appoint two members of the City Council to meet with representativesItem: of the New Ulm Economic Development Corporation to discuss future industrial park
needs.
City Manager' s Proposed Action: Motion by second by to appoint Councilors and to meet with
representatives of the New Ulm Economic Development Corporation to discuss future industrial park needs.
Board/Commission Recommendation: N/A
Overview:
City staff has advised the City Council of the need to reserve funding to pay for costs associated with the establishmentor expansion of an industrial park.
The New Ulm Economic Development Authority ( NUEDC) is responsible for the advancement of industrial
development in the City ofNew Ulm. It would be appropriate for City and NUEDC representatives to meet to discuss this matter and establish a future courseof action.
The City Council should appoint two of its members to attend this meeting. Depending on who is selected, the NewUlm EDA could also be represented.
Following the appointment of the City Council members, the staff will make arrangements for the meeting.
Primary Issues/Alternatives to Consider: Identify and plan for future industrial park needs.
Budgetary/Fiscal Issues: It is anticipated that acquisition funding for an industrial park will be discussed ($ 1- 2 million).
Attachments:
N/A
City of New UlmRequest for Council Action
Meeting Date: September 20, 2016 Agenda Item Number: 6 d
Agenda Section: New Business Originating Department: Finance
Resolution: Yes
Prepared By: Nicole JorgensenOrdinance: n/a
Number of Attachments: 5 Presented By: Nicole Jorgensen
Item: Consider resolution accepting the preliminary 2017 Budget for the City ofNew Ulm andestablishing the maximum property tax levy for 2017 and setting the Public Hearing date toconsider the 2017 Budget.
City Manager' s Proposed Action: Moved by , second by , offer the resolution and waive the reading accepting the preliminary2017 Budget for the City ofNew Ulm with total appropriations of $21, 536, 287 and maximum property tax levy of
7, 094,639 and setting the Public Hearing dates for December 6, 2016, at 6: 00 P.M. and the Continuation Public Hearingfor December 13, 2016, at 6: 00 P.M. (if needed) to consider the 2017 Budget.
Board/ Commission Recommendation: N/A
Overview:
The resolution is the first approval by the City Council where the city approves the maximum levy for the coming year. The levy may go down but cannot go up after this point except for certain items as outlined by state law.
Primary Issues/Alternatives to Consider: N/A
Budgetary/Fiscal Issues: This sets the preliminary budget for 2017.
Attachments:
1. Draft Resolution
2. Preliminary Budget3. Presentation Handout
4. Communication from Community Development Director; Industrial Park Budget Request5. Maintenance Staff Organizational Chart and Facilities Maintenance Manager Job Description
RESOLUTION No. 16 — xx
Councilor offered the following resolution and moved its adoption:
WHEREAS, pursuant to the provisions and requirements of the State of Minnesota, a
proposed budget and the proposed property tax levy specifying estimated budget andproperty tax requirements for the fiscal year, commencing the first day of January 2017and ending the thirty-first day of December 2017, have heretofore been prepared andpresented to the City Council; and
WHEREAS, the proposed budget and proposed property tax levy will be duly and openlyread and considered in full, and due explanations of the various items thereof will be
given as deemed necessary by the City Council, at a scheduled public budget hearing onTuesday, December 6, 2016 at 6: 00 p.m., and continued, if necessary, on Tuesday, December 13, 2016 at 6: 00 p.m.
WHEREAS, the proposed property tax levy is a total of all general and special levies; and
WHEREAS, the proposed budget constitutes an estimate of revenue and expenditure
requirements for the 2017 fiscal year.
Now, THEREFORE BE IT RESOLVED, that the City Council of the City of New Ulm, Brown County, Minnesota, proposes to levy the following taxes to be raised by tax uponthe taxable property in said City for the following purposes during the coming fiscal year:
PROPOSED TAX LEVY
CITY OF NEW ULM
FOR THE FISCAL YEAR ENDING DECEMBER 31, 2017
CITY LEVY:
General Revenue.............................................................$ 4,686,620
SPECIAL LEVIES:
Debt Service Funds (outside levy limit) .......................... 2,251, 019
TOTAL CITY LEVY..................................................................... 6.937.639
BE IT FURTHER RESOLVED, that the City of New Ulm proposes to levy the followingspecial taxing district taxes to be raised by tax upon the taxable property in the designatedspecial taxing districts in the said City for the following purposes during the comingfiscal year:
SPECIAL TAXING DISTRICT LEVIES ( OUTSIDE LEVY LIMIT):
Economic Development Authority ....................................$ 117,000
Downtown Parking District ................................................. 40,000
TOTAL SPECIAL TAXING DISTRICT LEVY ..................................... 157 000
Resolution No. 16-xx
Page 2
BE IT FURTHER RESOLVED, that the total tax levy to be raised by tax upon the taxableproperty in the said City of New Ulm is for the following purposes during the comingfiscal year:
General Revenue ( all non debt service funds) .................$4,686,620
Special Levies:
Debt Service Funds .................................................... 2,251, 019
TOTAL CITY LEVY......................................................................$6, 937,639
Special Taxing Districts ...................................................$ 157,000TOTALLEVY................................................................................ 7 094 639
BE IT FURTHER RESOLVED, that above amounts exclude taxes on the captured tax
capacity in the various Tax Increment Districts within the City ofNew Ulm.
The motion for the adoption of the foregoing resolution was duly seconded by Councilorand, the roll being called, the following vote was recorded:
Voting Aye: Voting Nay: Not Voting:
Whereupon said resolution was declared to have been duly adopted this201h
day of September2016.
Attest:
Finance Director
President of the City Council
The above resolution approved September 20, 2016.
Mayor
OF xt'ir
Coox"'
City of New Ulm, Minnesot
10 =
For the Calendar Year 2017
Important Highlights
No. Total Levy Increase $ 197, 393 or 2. 86%
Tax Levy7, 500, 000
7, 000, 000
6, 500, 000
6, 000, 000
5, 500, 000
5, 000,000 -
2013 2014 2015 2016 2017
4. 27% 3. 00% 8. 09% 4. 56% 2. 86% A
Debt service levy decrease $28, 894 or
1. 27%
09/ 15/ 2016
1
Important Highlights
LGA Increase $ 3, 906
Local Government Aid4, 300, 000
4, 250, 000
4, 200, 000
4, 150, 000
4, 100, 000
4, 050, 000
4, 000, 000 ........._._._. .._._,..... _. _
2013 2014 2015 2016 2017
Important Highlights
Total expenses decrease $2, 758, 432
or 11. 35%
30, 000, 000
25, 000, 000
20, 000, 000
15, 000, 000
10, 000, 000
5, 000, 000
0
Total Expenses
2013 * 2014 2015 2016 2017
09/ 15/ 2016
2
Important Highlights
Health insurance increase of 15. 6%;
Budget impact of $119, 400 or 11. 09%
Total personal services increase
225, 627 or 3. 19%
Supplies 8t Materials increase $44, 065
or 3. 51%
Important Highlights
Other services and Charges decrease
381, 369 or 9. 24%
Capital Outlay decreased $ 3, 123, 486
09/ 15/ 2016
3
Included in Budget
No tax impact
Capital Improvement fund Balance
1 it®
Fire department air packs $ 198, 000
ie enure bfJ replacement $ 51, Q00
09/ 15/ 2016
4
Included in Budget Et Levy
Description I Cost
Re -lighting project for City Hall $ 35, 000
City CCsrn ku lcat16 $ i3, 00fl
Contribution to Drug Task force , $ 20, 000
Included in Budget Et Levy
Commu-alter a0cis na
lmpa
Playground mulch - ail parks 50, 000
Weill lou a repairs i00.0
EDA Housing study 20, 000''
fire DE 411- gat sin ' g ends 245 0
09/ 15/ 2016
k,
Items for City Council decision
Items for City Council decision
Description CostLevyImpact
Splash Pad 220,000 3. 19%
Johnson Park bleacher
replacement13, 000 0. 19%
it btaildng renbvator s ' 325O?0 5. 44
Industrial Park land 2, 000, 000 29.00%
lurnan 1 lg A Cotrunis ion1, 325 0:02%
lnrease Cfint lbtion
Total 2, 869, 493 41.60%
09/ 15/ 2016
0
City of New Ulm, Minnesot
100 North BroadwayNew Ulm, MN 56073
Ph.: 507. 359. 8259
Fax: 507. 359. 8219
www.ci. new-utm. mn. us
09/ 15/ 2016
VA
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CO UMV
City ofNew UlmOffice of the Community Development Director
From: David Schnobrich, Community Development Director
Subject: 2017 Budget Appropriation
The City Council will shortly begin their budgetary review for 2017. As part of thisprocess, I would request that the City Council consider the reservation of funding to payfor the expansion of our existing industrial park or the establishment of a new industrialpark or areas. The amount of funding required to accomplish this goal will besignificant. While it may be possible to phase portions of this project over several years, there is some immediacy to acquiring the land and initiating the installation of requiredinfrastructure. An allocation of $500, 000 in 2017 would be appropriate. Another
500, 000 allocation should be provided in 2018. This schedule may need to be
accelerated for a variety of different reasons.
Background
An industrial park is an area zoned and planned for the purpose of industrial
development. There are different types of industrial parks ( light vs. heavy). There are
also business parks and office parks which function in the same way but with differentland uses. Industrial parks are usually located on the edge of a city and normally havegood transportation access.
Industrial parks are established for the following reasons: To be able to concentrate dedicated infrastructure in a select area to reduce the per
lot cost of that infrastructure. Infrastructure could include roadways, rail, electrical,
water, storm water treatment, gas and communications.
To be able to attract business by providing an integrated infrastructure in onelocation.
To be able to provide an area with similar land uses.
1
To be able to separate certain industrial uses from other developed areas to try toreduce the environmental and social impact of those uses.
Problem
The City currently has one industrial park, the Airport Industrial Park ("Park"). The
acquisition of property for this Park took place in 2003.
In the past, several different locations within the City have been designated as industrialparks. Locations included properties along North Front Street, North Broadway and inthe vicinity of the trap range.
The City's current Park was developed by the New Ulm Economic DevelopmentCorporation ( NUEDC). This Park initially consisted of 67 acres and its developmentbegan in 2004. The purchase of this property by the NUEDC was assisted by a loanfrom the City in the amount of $278,400. The loan was made and fully repaid in 2003. The Park acreage included a storm water retention pond and an area that was rezoned
from 1- 1 ( Planned Industrial District) to B- 3 ( General Industrial District) in 2006 followingthe development of the Wal- Mart project.
At present there are five vacant lots totaling 22 acres in the Park. Approximately 3acres are undevelopable due to steep slopes. The topography and configuration ofthese lots also limits the type of industrial development that can take place on the
property.
Recently, the NUEDC submitted a proposal to a manufacturing firm seeking 20 to 40acres to build a large factory and hire up to 140 employees. The 22 acres in the Airport
Industrial Park was the land identified in the proposal for this project. NUEDC' s
proposal was rejected due in part to the size and shape of the City's site. If New Ulm
had been successful in securing this project, NUEDC would have been left with noavailable industrial land. This event is evidence that the City needs to address this issuenow.
The City also has recently experienced the relocation of the John Deere dealership to asurrounding city. This was the result of not being able to find a suitable businesslocation in New Ulm.
In 2011, the owners of M. R. Paving and Excavating Company platted an industrialsubdivision of 22 acres in the North Spring Street area. All of the available, platted lots
in the subdivision have been sold. This is an indication of the current demand for
industrial property in the community.
In viewing industrial properties within the community, one will frequently find vacant, developable property surrounding an existing industrial building. This is not unusualsince many industrial businesses will attempt to purchase and maintain vacant propertyaround them. This allows them to construct building expansions or accommodate other
business activities in close proximity to their main building location. It also provides
them with a buffer from adjoining properties.
An example of this is Elkay Wood Products Company. Elkay is located at 15 SomsenStreet. It has a building of 59,280 square feet and land area of 16. 19 acres or 705,236square feet. The building area represents 8% of their owned property.
The NUEDC is responsible for the advancement of industrial development in the City ofNew Ulm. NUEDC currently does not have the financial resources to purchase anddevelop the next site for an industrial park. A financial partnership with the City is notpossible given NUEDC' s need to secure a more immediate return on its investment, the
high cost of land and annual utility and street assessments for a new site. NUEDC also
needs to fund its annual operating expenses and reserve funding to initiate localindustrial expansions and new construction. If NUEDC incurred the debt of a new
industrial park and for some reason could not make its loan payments, it could fall to the
City and its taxpayers to assume this responsibility.
An industrial park is often viewed as a location for new businesses moving into the
community. Many industrial parks, however, start or develop because of the expansionof existing community businesses rather than attracting new businesses. Existing
industrial businesses may currently be located on sites lacking expansion space or aresubject to other site restrictions. In order to expand, they need to move. The City of
New Ulm has several businesses potentially facing this problem.
The next industrial park will be needed, at the latest, in a few short years. It is important
for a community wanting to attract new employers or retain existing employers to haveindustrial lots shovel -ready for construction. Expanding industries cannot wait for farmland to be converted to developed industrial lots. They are expanding due to currentneed. A developed industrial park provides a place where jobs will be created. People
who have jobs generally reside in the immediate area and have disposable income thatcirculates within the community.
Competition
Every Minnesota city of New Ulm' s size has available industrial land. Most nearby cities
of our size have more industrial land than New Ulm and they serve as our competitors
for industrial firms. Many smaller cities in the New Ulm area also have more vacantindustrial property.
Listed below are area communities, their estimated 2014 population, the amount of
acreage they have available for industrial development and the amount of industrialacreage per 1000 of population.
Industrial Acreage* Acreages Per
city 2014 Population 1000 of
Population
Mankato 41, 198 145 3. 52
Austin 25, 010 150 6.00
Albert Lea 17, 945 80 4.46
Hutchinson 14, 124 50 3. 54
Marshall 13, 719 4.5/ 150 Pending 11. 26
North Mankato 13, 605 25/ 100+ Privately 9. 19
Owned
New Ulm 13, 519 22 1. 63
St. Peter 11, 758 22 1. 87
Fairmont 10,464 69 6.59
Redwood Falls 5,207 12 2. 30
St. James 4,604 6. 1 1. 32
LeSueur 4,064 152 37.40
Sleepy Eye 3,541 65 18. 36
Madelia 2, 320 9 3. 88
Gaylord 2, 289 48 Pending 20.97
Springfield 2, 096 86 41. 03
Winthrop 1, 395 5 3. 58
Fairfax 17197 4.5 3. 76
This number can be a combination of vacant land located in an industrial park as well
as vacant land zoned for industrial use. In some instances, staff was unable to
determine the amount of undeveloped industrially zoned land within a city. Sources of
information were internet sites or telephone calls.
As noted previously, New Ulm has a limited amount of available acres. It also has the
second lowest rate of acreage per 1000 residents.
Solutions
1. Do nothing. The City is under no obligation to have an industrial park. This need
could also be viewed as a responsibility of the private sector. At this time, there isno evidence of the private sector taking the steps necessary to address this matter. Without a park, new industrial businesses will bypass the City in favor of othercommunities. It could also result in the loss of one or more current businesses that
4
need space to expand. The relocation of any existing business to a new communitywould have secondary impacts such as the loss of population, loss of commercial, service and institutional employment, and the loss of overall economic activity.
2. Direct industrial firms to area industrial parks. The City could attempt to partner witha neighboring city and utilize that city's industrial park or land area for an industrialpark.
This approach would avoid the cost of land acquisition and development in New
Ulm. However, it is highly likely that the City would be expected to share in thesecosts in a park located in another community. It would also place the City in the
position of recruiting industrial businesses for a location in another community.
The City would also lose the property tax revenue generated by any newdevelopment or it could attempt to negotiate a sharing arrangement with the hostcommunity if permitted by law. The location of a park in another community wouldalso result in employees living in the host community and not in New Ulm. It would
also reduce the amount of overall business activity that could have been generatedby the business if located in New Ulm.
The staff does not consider this a viable option at this time.
3. Invest in a new or expanded industrial park. In making this decision, the City willneed to take into consideration the following factors:
a. The City should have a minimum of 50 acres of land available for development. A small industrial park is generally considered to have 50 to 150 acres.
b. There are different possible locations for an industrial park. These include
expansion of the existing Park or the establishment of new industrial sites. There
are cost implications with any of the new sites.
c. The acquisition and development of a new industrial park can be phased. The
acquisition of property, however, should result in a park of sufficient size to avoidhaving to revisit this issue in the near term.
d. The City will be the property owner and will assume responsibility for theinstallation of utility and street improvements. NUEDC will market the property to
relocating and expanding businesses.
5
Financing Options
The cost to expand or establish a new industrial park was estimated in the RENU
application to cost $2, 762, 980. This cost consisted of two major parts: land acquisition
and the installation of utilities and streets.
The first step in this process would be to acquire property. As mentioned earlier, development of the park could be a phased process. Assuming a land cost of $36,000per acre, and the availability of $1, 000,000, the City would be able to acquireapproximately 28 acres of land. In combination with the 22 acres in the existing Park,
this would equal approximately 50 acres or the minimum amount the City should havefor future development purposes. Since the 22 acres in the existing Park is fullyimproved, future infrastructure costs could be delayed until that land is sold.
The following revenue sources could be used to provide $ 1, 000,000 in funding:
1. Use of City financial reserves or fund balances.
2. Annual City budget appropriations.
3. City bond funding following an election by New Ulm citizens.
4. Use of RENU funding for infrastructure costs
5. Borrow funding from the Public Utilities Commission.
6. Enter into a financial partnership with another group or entity.
7. A combination of two or more of the above.
Comments
The preparation of a Business Plan for an expanded or new industrial park is
unnecessary and would serve no purpose.
Lots sold in industrial parks are typically at little or no cost to the purchaser. Industrial projects also typically involve the use of tax increment financing or taxabatement incentives.
As an example, the City paid the cost for the property occupied by Elkay WoodProducts Company. These properties were also part of a JOBZ project area and
2
paid reduced property taxes. In 2017, the City will receive its first full property taxpayment from this parcel since the building was constructed in 2004. These
incentives are frequently offered to attract development and this approach islikely to continue as long as it is permitted.
The development of a schedule for the sale of the land or construction of new
industrial buildings in a Park is difficult to estimate. The development process is
most often impacted by market factors that are beyond the control or knowledge ofthe City. Consequently, it is difficult, if not impossible, to make accurate projections.
In 1970, the City had a population of 13, 051 and in 2010, it was 13, 522. Our 2015
population estimate is 13, 583. From 1970 to 2015, a term of 45 years, the City hasexperienced a population increase of 532 or 3. 6%.
In 1970, Brown County had a population of 28, 887 and in 2010 it was 25,893. The 2015 population estimate was 25,313. From 1970 to 2015, the County hasrealized a loss in population of 3, 574 or 12.4%.
The City of New Ulm is situated in an area of the state and country wheremaintenance of a viable economic climate is and will be an on- going challenge. There is no one factor that will resolve this situation and this is an issue that will
require monitoring in the future. It is safe to say, however, that the lack ofadequate industrial expansion space will not positively impact this situation. Being able to accommodate future industrial uses is a necessary first step toaddress this challenge. An industrial park provides a location for gainful
employment and economic opportunities that are a part of the engines that will
maintain and drive New Ulm' s future prosperity.
New Ulm Maintenance Staff Organizational
Chart
Building OfficialEllwood Zabel —
Department
Heads
I
I
IFacilities Maint. Mgr_.._
VACANT
Maintenance Tech.
Gene Byer
Jay Hughes
City HallLibrary
Fire Hall ( Main)
Fire Hall ( Goosetown)
Street Dept.
Airport
Crew Leader
Bob Haala
VACANT
Maintenance Worker
Doug TenEyckBrian Batt
Dave Schoeder
Nate Kral
Ed Tietel
Custodian
Randy ChristensenAlton Scharbach
Karen Staples
Tony ArndtLoren Gleisner
The Facilities Maintenance
Manager will work closelywith the Park & Rec Director
on anything concerning thePark & Rec employees.
Art Wall Park
BMX Track Park
Civic Center
Community CenterDefenders Monument
Dog ParkGerman Park
Hans Joohs Park
Harman Park
Heritage Tree Monu-
ment
Hermann Heights Park &
Monument
Highland Park
Johnson Field
Johnson Park
Kiesling Park & House
Lincoln Park
Maintenance ShopMinnecon Park
Mueller Park
Nehls Park
North Park
North Market Park
Recreation Center
Riverside Park
Schonlau Park & Glock-
enspiel
Skateboard/ In- line Skate
Park
South German Park
South Park
Trap RangeWashington Park
POSITION:
DEPARTMENT:
IMMEDIATE SUPERVISOR:
CLASSIFICATION:
GENERAL DESCRIPTION
Facilities Maintenance Manager
Building SafetyBuilding OfficialNon- Union/Supervisory/Non- Exempt
Under the direction of the Building Official and working in coordination withdepartment heads, works to plan, direct, review, and evaluate the maintenance,
repair and renovation of assigned buildings, facilities, infrastructure, grounds, and
related assets.
ESSENTIAL FUNCTIONS OF THE JOB
Manages and coordinates construction projects and priorities related to
facilities while working with the designated internal and/or external customers. Recommends design alternatives for facility mechanical systems. Inspects assigned buildings and structures to assess functional systems and
detect malfunctions and needed repair.
Supervises, maintains, and/or performs maintenance, repairs, and
renovations of aquatics — swimming pools and fountains, ice rinks, andindoor/outdoor athletic facilities.
Plans, budgets, and schedules facility modifications, including cost estimates. Oversees cleaning and maintenance of assigned buildings. Develops and helps implement short and long range maintenance plans forassigned buildings.
Oversees all facility chemical, compressor, and other required facility andpool data as required by Federal, State and local government. Manages, supervises, and evaluates all maintenance staff in care of allassigned facilities, grounds, and equipment.
Responsible for compliance with OSHA standards, ADA standards, life safetycodes, and other health, safety, and accessibility issues. Formulates bid specifications and grant applications for major repairs andequipment purchases.
Creates and maintains database of assigned buildings and structures.
Purchases equipment and supplies as necessary.
On- call for emergency maintenance situations. Assists in recruitment, selection, training, and discipline of assignedmaintenance staff.
Coordinates monthly check of warning sirens. Coordinates yearly inspection of sprinkler and alarm systems of buildings. Operates, maintains, and programs assigned buildings security functions.
Assists the maintenance staff with exterior needs and snow removal asneeded.
The aforementioned functions are normal for this position. They are not tobe construed as exclusive or all- inclusive. Other duties may be requiredand assigned.
KNOWLEDGE. SKILLS AND ABILITIES ( KSA's)
Ability to prepare and maintain accurate reports and records. Ability to efficiently use a personal computer and related software. Ability to read a measuring tape. Ability to manage multiple tasks simultaneously. Ability to communicate effectively both verbally and in writing. Ability to analyze problems, identify options, and implement solutions. Ability to coordinate and monitor professional and/ or construction contracts. Ability to use maintenance tools and supplies. Ability to supervise, train, and manage assigned staff. Extensive knowledge of the design, construction, and preventive maintenanceprocesses as it applies to public buildings, mechanical/electrical systems, grounds, and specialized facilities.
Ability to comprehend maintenance manuals and diagrams. Ability to make arithmetic computations and compute ratios and percentages. Skill and ability to perform repair and maintenance of facilities mechanicalsystems and operational equipment.
Knowledge of and ability to ensure compliance with federal and stateworkplace safety regulations and City safety policies.
EDUCATION AND EXPERIENCE
Position requires a high school diploma or equivalent and a valid driver's license. Abachelor's degree in construction management is preferred. Also required is fiveyears related experience with building and grounds management, includingmaintenance and repair of mechanical systems and HVAC. Prefer experience in
maintenance of City buildings and facilities and at least one year of supervisoryexperience. Must maintain a
1St
Class boiler operator's license at time of hire and apool operator's license within 6 months of hire.
PHYSICAL REQUIREMENTS
This work requires the frequent exertion of up to 50 pounds of force; work regularlyrequires speaking or hearing, frequently requires standing, walking, using hands to
finger, handle or feel, climbing or balancing, stooping, kneeling, crouching orcrawling, reaching with hands and arms, tasting or smelling, pushing or pulling, lifting and repetitive motions and occasionally requires sitting; work requires closevision, distance vision, ability to adjust focus, depth perception, color perception, night vision and peripheral vision; vocal communication is required for expressingor exchanging ideas by means of the spoken word and conveying detailed orimportant instructions to others accurately, loudly or quickly; hearing is required toperceive information at normal spoken word levels and to receive detailedinformation through oral communications and/ or to make fine distinctions in sound;
work requires preparing and analyzing written or computer data, visual inspectioninvolving small defects and/or small parts, using of measuring devices, assembly orfabrication of parts within arms length, operating machines, operating motorvehicles or equipment and observing general surroundings and activities; workfrequently requires working near moving mechanical parts and exposure to outdoorweather conditions and occasionally requires wet, humid conditions (non -weather), working in high, precarious places, exposure to fumes or airborne particles, exposure to toxic or caustic chemicals, exposure to extreme cold ( non -weather),
exposure to extreme heat (non -weather), exposure to the risk of electrical shock,
exposure to vibration, exposure to bloodborne pathogens and may be required towear specialized personal protective equipment; work is generally in a loud noiselocation (e.g. grounds maintenance, heavy traffic).
Approved
Date Reviewed
Date Revised
09/ 13/2016
09/ 13/2016
City ofNew UlmRequest for Council Action
Meeting Date: September 20, 2016 Agenda Item Number: 6 e
Agenda Section: New Business Originating Department: Engineering
Resolution: Yes
Prepared By: City EngineerOrdinance: N/A
Number of Attachments: Nine Presented By: City Engineer
Item• Consider resolution granting the State of Minnesota a temporary easement for highwaypurposes over Parcels No. 62 and 63 and accept the offer of monetary damages.
City Manager' s Proposed Action: Moved by second by to offer a resolution, waive the reading to grant the State of Minnesota atemporary easement for highway purposes over Parcels No. 62 and 63 and accept the offer of monetary damages.
Board/Commission Recommendation: N/A
Overview:
The Minnesota Department of Transportation (MnDOT) has scheduled a 2017 mill and overlay project on Broadway (TH14/ 15) from 7th North Street to the south City limits which will include ADA Improvements. The ADA Improvements
generally consist of removing and replacing existing concrete sidewalk and pedestrian ramps that have a longitudinalgrade or cross -slope exceeding the current ADA maximums.
The State has identified two areas along the project owned by the City where they plan to schedule ADA Improvements. Parcel No. 62 is located in front of the Old Library building adjacent to First North Street and Parcel No. 63 is located atthe southern driveway entrance to the City Hall parking lot just north of the Municipal Building.
Primary Issues/Alternatives to Consider:
This work would be programmed with the mill and overlay project and would correct the current ADA deficiencies atthese locations.
Budgetary/Fiscal Issues: This work will be accomplished at no cost to the City. The offer of monetary damages for Parcels No. 62 and 63 is
2, 180.00 and $ 3, 120. 00 respectively for a total of $5, 300.00.
Attachments:
Plan location
The following for each parcel: Right-of-way parcel layoutSubject photo
Offer of monetary damagesTemporary Easement
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RMT OF WAW PARCEL LAYOUT yFn
MINNESOTA DEPARTMENT OF TRANSPORTATIONFyroFPNS`
Control Section: 0805 ( 15= 15) 902 Parcel Number: 62
State Project: 0805- 113RW County: Brown Sheet 1 of 1
Owner: City of New Ulm Scale 1 inch = 50 ft.
11
NOTE: PARCEL AREA IS COMPUTED AND MAY NOT MATCH MARKET DATA
50
SCALE IN FEET
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CONSTRUCTION Ll MI
68TRUNK HIGHWAY NO. 15
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Co Se 0805 ( 15= 15) 902, NEW UL M, NORTH OF CENTER, BLOCK 105
CONTIGUOUSENTIRE TRACT
BALANCETEMPORARY
PARCEL OWNER WITHDDT ROADS EASEMENTPROPERTY
SQ. FEET SQ. FEET SQ. FEET EXPIRES
62 CITY OF NEW ULM LOT 10 7500 7500 500112/ 01/ 2022
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NOTE: PARCEL AREA IS COMPUTED AND MAY NOT MATCH MARKET DATA
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SCALE IN FEET
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CONSTRUCTION Ll MI
68TRUNK HIGHWAY NO. 15
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Co Se 0805 ( 15= 15) 902, NEW UL M, NORTH OF CENTER, BLOCK 105
CONTIGUOUSENTIRE TRACT
BALANCETEMPORARY
PARCEL OWNER WITHDDT ROADS EASEMENTPROPERTY
SQ. FEET SQ. FEET SQ. FEET EXPIRES
62 CITY OF NEW ULM LOT 10 7500 7500 500112/ 01/ 2022
Layout sketch by Matthew Young Created on March 30, 2016
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STATE AID FOR LOCAL TRANSPORTATIONMINIMUM DAMAGE VALUATION Page 5 of 5
Pu; Taw.
Subject Photo
KES°'a
aMinnesota Department of Transportation
395 John Ireland Boulevard
oFrna
ya° Saint Paul, MN 55155
Date:
City of New UlmMayor
New Ulm City Hall100 North Broadway StreetNew Ulm, MN 56073
In reply refer to: MS 631S. P.: 0805- 113RW C. S.: 0805 ( 15= 15) 902 Job: TRW225928
County: BrownParcel: 62 - City of New UlmProperty Address: 17 Broadway St N, New Ulm, MN 56073
The State of Minnesota, through the Department of Transportation ( MnDOT), is acquiringan interest in your property for the improvement of Trunk Highway 15. The persondelivering this letter is a real estate specialist representing MnDOT. This individual willexplain the procedures involved in the acquisition process.
The monetary damage to your property due to this acquisition is $ 2, 180.00, this being theState's certified offer. The monetary damage to your property is considered to be a loss invalue to your property. The State's valuation report, which is the basis for the certified offer, is included with this letter.
Please be advised that lawful owners and/ or occupants of the property on the date of thisoffer may be entitled to relocation assistance/ benefits in accordance with Federal and Statelaws.
It is important that you read the information provided in the purchase packet. It will helpyou to understand your rights during the acquisition process and also to assist you inmaking sound decisions.
As the acquisition of your property proceeds, you will undoubtedly have additionalquestions. Please direct them to the MnDOT representative who submitted this offer.
Sincerely,
Bryan J. Dodds, Director
Office of Land Management
Package Contents:
Guide for Property Owners" BookletLegal Description describing acquisitionOffer to Sell and Memorandum of Conditions ( reference copy if applicable) Conveyance Instrument ( reference copy if applicable) Relocation Assistance" Booklet ( if applicable)
Valuation Report
Appraisal Reimbursement Claim form
Acquisition Incidental Claim form
Plat map ( if applicable) Parcel sketch
Receipt of Valuation Report:
Date:
Owner:
TEMPORARY EASEMENT
Date:
For and in consideration of the sum of
C.S. 0805 ( 15= 15) 902
Parcel 62
County of Brown
Dollars ($ ),
City of New Ulm, a municipal corporation under the laws of the state of Minnesota, Grantor,
hereby grants to the State of Minnesota, Grantee, a temporary easement to be used forhighway purposes on all that part of the following described property in Brown County, Minnesota:
The right to use the northeasterly 10 feet of Tract A described below for highway purposes, which right shall cease on December 1, 2022, or on such earlier date upon which the
Commissioner of Transportation determines by formal order that it is no longer needed forhighway purposes:
Tract A. Lot 10, Block 105, North of Center Street, City of New Ulm, according to theplat thereof on file and of record in the office of the County Recorder in and forBrown County, Minnesota, lying southwesterly of the southwesterly right of wayline of Trunk Highway No. 15 and 68 as now located and established.
Grantor is the owner of the above described premises and has the lawful right and authorityto convey and grant the temporary easement herein granted.
The said Grantor does hereby release the State of Minnesota from any claims for damages tothe fair market value of the above-described area covered by this temporary easement andfor its use, or any claims for damages to the fair market value of the remaining property ofGrantor caused by the use of the temporary easement, including grading and removal ofmaterials from said easement area for highway purposes. Notwithstanding the foregoing, Grantor does not release any claims Grantor may have as a result of the negligence of theGrantee, its agents or contractors, in conducting any of the above activities.
Page 1 of 2
CITY OF NEW ULM
By
Its
And
STATE OF MINNESOTA )
SS.
COUNTY OF BROWN )
Its
The foregoing instrument was acknowledged before me thisby
day ofand
the and
of City of New Ulm, a municipal corporation underthe laws of the state of Minnesota, on behalf of the municipal corporation.
NOTARY PUBLIC
My commission expires:
This instrument was drafted by theState of Minnesota, Department of
Transportation, Legal and PropertyManagement Unit,
395 John Ireland Blvd.
St. Paul, MN 55155- 1800
Page 2 of 2
MUT OF WAS MRCEL LAYOUT
MINNESOTA DEPARTMENT OF TRANSPORTATION
Control Section: 0805 ( 15= 15) 902State Project: 0805- 113RW County: BrownOwner: City of New Ulm
Parcel Number: 63
Sheet 1 of 1
Scale 1 inch = 50 ft.
C. S. 0805 ( 15= 15) 902, NEW ULM, NORTH OF CENTER, BLOCK 67
CONTIGUOUSENTIRE TRACT
BALANCETEMPORARY
PARCEL OWNERPROPERTY
WITHOUT ROADS EASEMENT
SQ. FEET SQ. FEET SQ. FEET
63 CITY OF NEW ULM LOT 11 & 12 14000 14000 750112/ 01/ 2 022
NOTE: PARCEL AREA IS COMPUTED AND MAY NOT MATCH MARKET DATA
50
SCALE IN FEET
TRUNK HIGHWAY
U)
ZO
V)
M
m
N
NO. 15 & 68
CONSTRUCT1ION LIMITS
PILI= FT25'
NOT ALL OF PARENT TRACT IS SHOWN
Layout sketch by Matthew Young Created on March 30, 2016
tro4ga%Eso
Minnesota Department of Transportation
395 John Ireland Boulevard
OxASaint Paul, MN 55155
Date:
City of New UlmMayor
New Ulm City Hall100 North Broadway StreetNew Ulm, MN 56073
In reply refer to: MS 631S. P.: 0805- 113RW C. S.: 0805 ( 15= 15) 902 Job: TRW225929
County: BrownParcel: 63 - City of New UlmProperty Address: 100 Broadway St N, New Ulm, MN 56073
The State of Minnesota, through the Department of Transportation ( MnDOT), is acquiringan interest in your property for the improvement of Trunk Highway 15. The persondelivering this letter is a real estate specialist representing MnDOT. This individual willexplain the procedures involved in the acquisition process.
The monetary damage to your property due to this acquisition is $ 3, 120.00, this being theState's certified offer. The monetary damage to your property is considered to be a loss invalue to your property. The State' s valuation report, which is the basis for the certified offer, is included with this letter.
Please be advised that lawful owners and/ or occupants of the property on the date of thisoffer may be entitled to relocation assistance/ benefits in accordance with Federal and Statelaws.
It is important that you read the information provided in the purchase packet. It will helpyou to understand your rights during the acquisition process and also to assist you inmaking sound decisions.
As the acquisition of your property proceeds, you will undoubtedly have additionalquestions. Please direct them to the MnDOT representative who submitted this offer.
Sincerely,
Wam,
IrM/ Bryan J. Dodds, Director
Office of Land Management
Package Contents:
Guide for Property Owners" BookletLegal Description describing acquisitionOffer to Sell and Memorandum of Conditions (reference copy if applicable) Conveyance Instrument ( reference copy if applicable) Relocation Assistance" Booklet ( if applicable)
Valuation Report
Appraisal Reimbursement Claim form
Acquisition Incidental Claim form
Plat map ( if applicable) Parcel sketch
Receipt of Valuation Report:
Date:
Owner:
TEMPORARY EASEMENT
C.S. 0805 ( 15= 15) 902Parcel 63
Date: County of Brown
For and in consideration of the sum of
Dollars ($ ),
City of New Ulm, a municipal corporation under the laws of the state of Minnesota, Grantor,
hereby grants to the State of Minnesota, Grantee, a temporary. easement to be used forhighway purposes on all that part of the following described property in Brown County, Minnesota:
The right to use all of Tract A described below for highway purposes, which right shall ceaseon December 1, 2022, or on such earlier date upon which the Commissioner of
Transportation determines by formal order that it is no longer needed for highway purposes:
Tract A. The southwesterly 10 feet of Lot 12, and the southwesterly 10 feet of thesoutheasterly 25 feet of Lot 11, both in Block 67, North of Center Street, City ofNew Ulm, according to the plat thereof on file and of record in the office of theCounty Recorder in and for Brown County, Minnesota, lying northeasterly of thenortheasterly right of way line of Trunk Highway No. 15 and 68 as now locatedand established.
Grantor is the owner of the above described premises and has the lawful right and authorityto convey and grant the temporary easement herein granted.
The said Grantor does hereby release the State of Minnesota from any claims for damages tothe fair market value of the above-described area covered by this temporary easement andfor its use, or any claims for damages to the fair market value of the remaining property ofGrantor caused by the use of the temporary easement, including grading and removal ofmaterials from said easement area for highway purposes. Notwithstanding the foregoing, Grantor does not release any claims Grantor may have as a result of the negligence of theGrantee, its agents or contractors, in conducting any of the above activities.
Page 1 of 2
CITY OF NEW ULM
By
Its
And
STATE OF MINNESOTA )
SS.
COUNTY OF BROWN )
Its
The foregoing instrument was acknowledged before me this day ofby and
the and
of City of New Ulm, a municipal corporation underthe laws of the state of Minnesota, on behalf of the municipal corporation.
NOTARY PUBLIC
My commission expires:
This instrument was drafted by theState of Minnesota, Department of
Transportation, Legal and PropertyManagement Unit,
395 John Ireland Blvd.
St. Paul, MN 55155- 1800
Page 2 of 2
City of New UlmRequest for Council Action
Meeting Date: September 20, 2016 Agenda Item Number: 6 f
Agenda Section: New Business Originating Department: Engineering
Resolution: Yes
Prepared By: City EngineerOrdinance: N/A
Number of Attachments: Three Presented By: Cindy Winters
Item: Consider resolution to authorize a " walk to school" wayfinding signage pilot program.
City Manager' s Proposed Action: Moved by second by to offer a resolution, waive the reading, to authorize a " walk to school" wayfinding signage pilot program.
Board/Commission Recommendation:
This item was on the September 8, 2016 Safety Commission agenda, but a quorum was not present to consider the matter.
Overview:
City Winters, Project Manager Hearts Beat Back, the Heart of New Ulm Project, has requested authorization to installwayfinding signage as a pilot program to promote walking to school. The pilot program would concentrate on signage
installed on designated safe routes to school near and around the Jefferson/ Middle and St. Paul' s Schools.
Primary Issues/Alternatives to Consider:
The signs would be installed on a temporary basis prior to the scheduled October walk to school promotion.
Budgetary/Fiscal Issues: None at this time.
Attachments:
Safe walking route map with designated sign locationsSample walk to school sign
Example of sign mounting method
i r:.
I
I
City of New UlmRequest for Council Action
Meeting Date: September 20, 2016 Agenda Item Number: 6 g
Agenda Section: New Business Originating Department: Park & Recreation
Resolution: Yes
Prepared By: Tom Schmitz
Park & Recreation DirectorOrdinance: N/A
Number of Attachments: None (0) Presented By: Tom Schmitz
Park & Recreation Director
Item• Consider resolution to accept donations offered to the City for the Park and RecreationDepartment.
City Manager' s Proposed Action: Motion by Second by — to offer the resolution and waive the reading to accept the following donations:
Hermann 5K Run/ Walk
1. $ 150. 00 cash from Kral Concrete & Construction
2. $ 150. 00 cash from NU Current Electric, Inc.
Board/Commission Recommendation:
On September 12, 2016 the Park and Recreation Commission recommended the City Council accept these donations.
Overview:
N/A
Primary Issues/Alternatives to Consider: Thank you letters will be sent to donors.
Budgetary/Fiscal Issues: Grand total of $300.00 in cash donations
