NEW YORK STATE DEPARTMENT OF

TRANSPORTATIONI-390 Interchange Improvements

Design-Build Project (PIN 4390.59)

City of Rochester & the Town of Brighton, Monroe County

Draft Request for Proposals

RFP Informational Meeting

August 28, 2014

Mr. Peter RussellAttn: I-390 Interchange Improvements Project

Office of Contracts ManagementNew York State Department of Transportation

50 Wolf Road, 6th FloorAlbany, New York 12232Peter.Russell@dot.ny.gov

I-390 Interchange Improvements Design-Build Project (PIN 4390.59) Rules of Contact

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I-390 Interchange Improvements Design-Build Project (PIN 4390.59)Agenda

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Project Overview Department’s Goals & Project Requirements Scope of Work Status of: ROW and Utilities General Contract Information Alternative Technical Concepts Procurement Schedule One-on-One Meetings RFP Content Quality Control & Quality Assurance Evaluation and Selection Additional Information and Submission Guidelines Questions and Answers

I-390 Interchange Improvements Design-Build Project (PIN 4390.59) General Location

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I-390 Interchange Improvements Design-Build Project (PIN 4390.59) General Location – Existing Conditions

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I-390 Interchange Improvements Design-Build Project (PIN 4390.59) Goals

Ensure the long-term vitality of the structures by Providing for sufficient strength, durability and

stability Providing for durable structures to survive extreme

man-made events (fires, overloads, accidents, etc.) Ensure the safety of the travelling public Ensure coordination with all utility owners, third

parties, and the surrounding residential community

Ensure compliance with the Project’s environmental commitments, including aesthetic impacts within the context of the NYS Barge Canal

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I-390 Interchange Improvements Design-Build Project (PIN 4390.59) Goals Continued…

Maximize the beneficial impact of the public investment in the Project by Providing cost-effective solutions that maximize value

over the lifespan of the Bridges and Roadways; Sequencing construction to minimize effects on

vehicular traffic operations; Reducing future maintenance requirements; Minimizing effects on residential neighborhoods and

business communities Deliver Project Safely, On Schedule, On Budget,

and Environmentally Compliant. Provide best value to the Department

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I-390 Interchange Improvements Design-Build Project (PIN 4390.59) General Scope of Work

NY 15A:Elimination of the existing Ramp GC from I-390 northbound to NY 15A;Construction of new Ramp (Ramp NFC) from I-390 northbound to NY 15A northbound;Elimination of the existing Ramp DH from NY 15A to I-390 northbound;Construction of new Loop Ramp (Ramp NFD) from I-390 northbound to NY 15A southbound; Construction of new Ramp NFE from I-390 NB to existing Ramp EW (which connects to NY 15)Construction of a new Ramp DH connecting NY 15A to I-390 northbound

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I-390 Interchange Improvements Design-Build Project (PIN 4390.59) General Scope of Work (Continued)

NY 15A (Continued):Construction of a grade separated crossing for the new Ramp NFE over relocated Ramp DHReplacement of the existing bridge carrying NY 15A over the Erie Canal (BIN 4443310). Rehabilitation of BIN 1070900, NY-15A over I-390, incl. deck rehab. and substructure repairsWidening of the I-390 southbound Ramp GB to accept the dual left turn moves and to improve merge distances

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I-390 Interchange Improvements Design-Build Project (PIN 4390.59) General Scope of Work (Continued)

NY 15A (Continued):Asphalt overlay and localized pavement repair of Ramp SF, between NY 15 and NY 15A; andWidening of NY 15A to accommodate new lane configurationsRestriping of NY 15A and existing ramps  to accommodate new lane configurations and traffic movementsInstallation of navigation lighting on BIN 4443310

BIN 1070910:Rehabilitation of BIN 1070910, Ramp DH over I-390, including deck rehabilitation and substructure repairs

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I-390 Interchange Improvements Design-Build Project (PIN 4390.59) General Scope of Work (Continued)

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BIN 1070900

ELIMINATION OF EXISTING RAMP GCCONSTRUCTION OF NEW RAMP NFC

ELIMINATION OF EXISTING RAMP DH

CONSTRUCTION OF NEW LOOP RAMP NFD

CONSTRUCTION OF NEW RAMP NFE

CONSTRUCTION OF NEW BRIDGE CARRYING RAMP NFE OVER RAMP DHRECONSTRUCTION

OF BIN 4443310

REHABILITATION OF BIN 1070900

WIDENING OF RAMP GB

CONSTRUCTION OF NEW RAMP DH

RESURFACING OF RAMP SF

REHABILITATION OF BIN 1070910

I-390 Interchange Improvements Design-Build Project (PIN 4390.59) General Scope of Work (Continued)

Other:Installation of new traffic signals and roadway lightingRemoval and replacement of overhead sign structuresOverhead sign panel modificationsReconstruction of drainage systems and structures as necessaryInstallation of new guide railing and bridge railingPotential remediation / disposal of ACMsGrading and Earthwork to accommodate new configurations

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I-390 Interchange Improvements Design-Build Project (PIN 4390.59) Utility Coordination – Existing Utilities

In accordance with Part 4 – Utility Requirements, Design-Builder is responsible for:

Verifying utility facility locations; Identifying & resolving any conflicts not yet

documented; Coordinating with utility owners for utility relocations; Providing stakeout and final layout of utility

relocations; Protecting existing utilities; Cost to repair damages to utilities caused by Design-

Builder; Informing the Department of all

meetings/correspondence with utility owners.

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Frontier Telephone of Rochester: Frontier shall be responsible for testing and

abatement of existing asbestos-containing conduits

Frontier will be responsible for relocation of their conduit on BIN 4443310 and elsewhere within the project limits

Time Warner Cable: TWC will be responsible for relocation of their

facilities on BIN 4443310, including obtaining permission to occupy the conduit of another utility or installing their own conduit.

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I-390 Interchange Improvements Design-Build Project (PIN 4390.59) Utility Coordination – Existing Utilities

Fiber Technologies, LLC FiberTech will be responsible for relocation of

their conduit on BIN 4443310 and elsewhere within the project limits

Rochester Gas & Electric RG&E will be responsible for relocation of

their electrical conduit on BIN 4443310 and elsewhere within the project limits

Existing abandoned gas line on east side of BIN 4443310 may be removed by the Design-Builder at the Design-Builder’s convenience

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I-390 Interchange Improvements Design-Build Project (PIN 4390.59) Utility Coordination – Existing Utilities

No significant impacts are anticipated to existing storm sewer in NY 15A north of BIN 4443310 or existing water main running along NY 15A

Abandoned steam line and active Fiber optic conduit exist on utility bridge east of BIN 4443310

Coordination meeting will be held between the Department, all short-list firms, and the utility companies before or shortly after issuance of Final RFP

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I-390 Interchange Improvements Design-Build Project (PIN 4390.59) Utility Coordination – Existing Utilities

I-390 Interchange Improvements Design-Build Project (PIN 4390.59) Utility Coordination – Existing Utilities

Three Way Coordination – DB, Utility & State DB Responsibilities

DB Team responsible for holding utility coordination meetings

DB Team to provide supporting documents for utility design, including: plans, Table of Conflicts & Special Note of Utility Coordination

Table of Conflicts to include existing & proposed locations. Assume Preliminary and Final

Special Note of Utility Coordination must include work description, proposed locations and time frames

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I-390 Interchange Improvements Design-Build Project (PIN 4390.59) Contract Information

Lump Sum Design-Build Contract; Best Value Selection Process (50% Price, 50% Quality); Project Completion Date shall be the earlier of:

September 30, 2017; or The number of days past NTP proposed by the successful

Proposer on Form SCD (ITP Appendix E) There is a Payment Schedule provided in the RFP; Stipend to Unsuccessful Proposers (50% of Qualified

Costs, $105K max.); Must satisfy criteria in ITP General Instructions;

Liquidated Damages will be imposed for not meeting the Project Completion or Interim Milestone date and for Impacts to Traffic in excess of the number of calendar days indicated on Form SCD;

Escrow Submission of Bid Documents for Successful Proposer.

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I-390 Interchange Improvements Design-Build Project (PIN 4390.59) Contract Information (Continued)

There is a Buy America Clause There is an Iran Divestment Act Clause There is a DBE Participation Goal of 13% All ROW owned by NYSDOT Any additional Environmental and Construction

Related Permits by Design-Builder

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I-390 Interchange Improvements Design-Build Project (PIN 4390.59)ATCs

Alternate Technical Concepts (ATCs) are proposals from the Proposer to design and construct the Project in a manner that is different than the RFP requirements, and which: are submitted to the Department for review,

consideration and approval prior to Proposal submittal;

have significant savings in time, reduction of traffic impacts, community disruption, project costs, environmental impacts, and/or other beneficial impacts to Project parameters;

in the Department’s judgment offer an equal or superior Project.

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I-390 Interchange Improvements Design-Build Project (PIN 4390.59)ATCs (Continued)

Proposers may submit, on a confidential basis, up to eight (8) proposed alternatives to the RFP requirements for the Department’s pre-approval;

The proposed end product of each alternative must, in the Department’s judgment, be equal to or better than the Work product described in the RFP Documents;

The Design-Builder is solely responsible for obtaining approvals from any local municipality, public agency or permit issuing agency for ATC concepts which would affect their facilities, operations or issued permit

Form ATC to be submitted with each proposed ATC.

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I-390 Interchange Improvements Design-Build Project (PIN 4390.59)Anticipated Procurement Schedule

Activity Due Date

Draft RFP Info Meeting August 28, 2014

Final RFP to Shortlisted Firms September 10, 2014

Date Proposers may start submitting ATCs for review September 12, 2014

Proposal period one-on-one meetings with all Proposers October 1 – October 22, 2014

Final date for Proposers to submit ATCs for review November 5, 2014

Final Date for Requests for Changes to Proposer’s Organization and Personnel November 12, 2014

Final Date for receipt of Proposer Questions November 18, 2014

Final date for Department’s responses to ATCs submitted for review November 19, 2014

Issue Date for Final Addendum and/or Answers to Proposer Questions November 25, 2014

Final Date for Proposer to respond to conditional approval of ATCs November 28, 2014

Proposal Due December 10, 2014

Post Proposal Meetings (if required) TBD

Selection of Best Value Mid January, 2015

Contract Award Late February, 2015

Notice to Proceed March 16, 2015

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I-390 Interchange Improvements Design-Build Project (PIN 4390.59)One-On-One Meetings

If One-On-One Meetings are held, at least one meeting will be held with each Proposer;

One-On-One Meetings will be recorded; Department reserves the right to disclose to all

Proposers any issues raised during the meetings that may materially affect the Project;

Department will not disclose information pertaining to an individual Proposer’s technical concepts, proposal or ATCs;

Additional One-On-One Meetings may be held if required to review ATCs or if the Department believes it is warranted.

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I-390 Interchange Improvements Design-Build Project (PIN 4390.59)Request for Proposals (RFP) Documents

RFP Documents: Instructions to Proposers Part 1: D-B Agreement Part 2: General Provisions, Section DB 100 and Appendices Part 3: Project Requirements (Scope of Work) Part 4: Utility Requirements Part 5: Special Provisions Part 6: RFP Plans Part 7: Engineering Data Part 8: Special Specifications (Including New DB Specifications) Part 9: The Design-Builder’s Proposal Part 10: RFP Addenda (If Any)

Reference Documents: On Department’s web site (Not Part of the Contract Documents)

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I-390 Interchange Improvements Design-Build Project (PIN 4390.59)Request for Proposals (RFP) Documents (Continued)

RFP Documents: Instructions to Proposers• General Instructions• Appendix A – Project Information*• Appendix B – Administrative Submittal

Requirements• Appendix C – Technical Submittal Requirements• Appendix D – Price Proposal Submittal

Requirements• Appendix E – Forms• Appendix F – Conflicts of Interest Policy• Appendix G – Abbreviations and Definitions*Note: New Key Personnel title (Lead Geotechnical Engineer) has been

added

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I-390 Interchange Improvements Design-Build Project (PIN 4390.59) Quality Control (QC)

QC is Design-Builder’s Responsibility Design-Builder shall appoint a QC Manager responsible for

QC Plan for both Design and Construction Design and Construction QC shall be performed in

accordance with the QC Plan Construction Inspection shall be performed by an

Independent Engineering Firm (Hired by the Design-Builder)

Materials Testing shall be performed by an Independent Materials Testing Firm or Laboratory (Hired by the Design-Builder)

The Materials Testing Firm shall report to the Construction Inspection Firm

Offsite Plant Quality Control shall be performed by the Department

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I-390 Interchange Improvements Design-Build Project (PIN 4390.59) Quality Assurance (QA)

Design and Construction QA is the Department’s Responsibility

The Department may perform QA on any of the Design-Builder’s Design and Construction activities

The Department will utilize an independent Consultant to perform QA of the Design-Builder’s Designs

Construction QA will be performed by Department staff

Offsite Plant Quality Assurance will be performed by the Department

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I-390 Interchange Improvements Design-Build Project (PIN 4390.59)RFP Evaluation and Selection

Pass/Fail Evaluation Factors Legal – Financial – Administrative – DBE Compliance - Price Proposal

(Bond/Conformance)

Quality Evaluation Factors (50%) Key Personnel (28 points) Management Approach (32 points)

Overall Design-Build Team Organization (8 points) Design Management Plan (6 points) Construction Management Plan (8 points) Quality Control Plan (10 points)

Technical Solutions (30 points) Design Approach (5 points) Construction Approach (10 points) Schedule (15 points)

Project Support (5 points) Proposal Format (5 points)

Price (50%)

Design-Builder must obtain a minimum score of 60 points on Quality

Evaluation factors

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I-390 Interchange Improvements Design-Build Project (PIN 4390.59)Additional Information – Submission Guidelines

All proposals must be self-contained.• Proposals should not have links to external web

sites.• Proposals should contain all information needed

for evaluation. Do not “assume the Department knows” your firm

and its experience/qualifications.

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I-390 Interchange Improvements Design-Build Project (PIN 4390.59)Additional Information – Submission Guidelines

Submit ALL Forms required. Do not alter any Form unless indicated on the

Form. Do not add any appendices or attachments to

the Forms. Do not include photographs or illustrations

unless specifically indicated. Do not submit

Form SA (Stipend Agreement) Form BDEA (Bid Document Escrow Agreement) PAB (Payment Bond (Labor and Material Bond)) PEB (Performance Bond (Faithful Performance Bond))

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I-390 Interchange Improvements Design-Build Project (PIN 4390.59)Additional Information

Responses to Proposer Questions will be posted on the Department’s Project Web Site

Reference Documents are Posted on the Department’s Project Web Site:

https://www.dot.ny.gov/main/business-center/designbuildproject6 Reference Documents include:

Final Design Report and Environmental Assessment (multiple files) BIN 1070900 and BIN 1070910 Record Plans (D95739) RC 72-084 NY-15A over Erie Canal Deck Rehab Record Plans (1972) D251189 BIN 4443310 NY-15A over Erie Canal Rehab Record Plans

(1984) RC 48-025 NY-15A over Erie Canal Original Construction As-Built Plans

(1948) BIN Inspection Reports Route 15A Utility Plans Record Geotechnical Borings

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Peter RussellAttn: I-390 Interchange Improvements Project

Office of Contracts ManagementNew York State Department of Transportation

50 Wolf Road, 6th FloorAlbany, New York 12232Peter.Russell@dot.ny.gov

I-390 Interchange Improvements Design-Build Project (PIN 4390.59)Rules of Contact

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I-390 Interchange Improvements Design-Build Project (PIN 4390.59) Questions and Answers

Questions??

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