NEW YORK STATE DEPARTMENT OF TRANSPORTATION

NY Route 347

Route 111 to Mount Pleasant Road

Design-Build Project

Draft Request for Proposals

Informational Meeting

January 3, 2013

Peter RussellAttn: NY Route 347

Office of Contracts ManagementNew York State Department of

Transportation50 Wolf Road, 6th Floor

Albany, New York 12232Peter.Russell@dot.ny.gov

NY Route 347 – Design BuildRules of Contact

NY Route 347 – Design BuildAgenda

Project Overview Project Dates RFP Content Project Requirements Status of :

Adjacent Projects

ROW

Utilities General Contract Information Evaluation and Selection Quality Control & Quality Assurance Additional Information and Submission Guidelines Questions and Answers

NY Route 347 – Design Build General Location

Bike

Path

NY Route 347 – Design Build General Location

Start

End

NY Route 347 – Design BuildAnticipated Procurement Schedule

Activity Due Date

Draft RFP Info Meeting January 3, 2013

Final RFP to Shortlisted Firms January 11, 2013

Final Date for receipt of Proposer Questions January 30, 2013

Final Addendum and/or Responses to Proposer Questions February 6, 2013

Proposal Due February 21, 2013 at 12:00 PM

Selection of Best Value March 4, 2013

Execution of Contract April 3, 2013

Notice to Proceed April 4, 2013

NY Route 347 – Design Build General Scope of Work

Widening of NY Route 347 with additional travel lanes and shared-use path for pedestrians and bicyclists in a Manner that Maintains the Corridor Theme;

Pedestrian facility design and installation; Bus turnouts and enhanced bus stop design and

installation; Extensive landscape design and installation

including, but not limited to: vegetated screening, planted raised median, street trees, vegetated drainage features;

Sound wall design and installation;

NY Route 347 – Design Build General Scope of Work Continued…

Relocation and/or preservation of existing utilities;

Installation and integration of the INFORM system;

Traffic signals; Installation of street and pedestrian lighting. Signing & pavement markings; Work Zone Traffic Control; Drainage; GreenLITES Certification at Evergreen Level;

NY Route 347 – Design Build General Scope of Work

All Other Items of Work Necessary to Complete the Project Safely, On Schedule, Within the Lump Sum Price Proposed, and in Compliance with the Contract Documents.

NY Route 347 – Design Build Typical Cross Section

NY Route 347 – Design Build Typical Plan

NY Route 347 – Design Build Proposed Greenway Stop

NY Route 347 – Design Build

Status of : Adjacent Projects ROW Utilities and Suffolk Co Water

NY Route 347 – Design BuildAdjacent Contract

 PIN/Description:0054.08 (D261357) – NY 347 Safety and

Mobility Improvements from 347/454 split to NY 111

Remaining Work: With the exception of the construction of a recharge basin on the southeast side of NY 111 (behind McDonald’s) the work is substantially complete. The basin and “punch list” work is anticipated to be completed during the spring of 2013.

WZTC: Limited off peak daytime lane closures are anticipated.

  Contractor: Grace Industries

NY Route 347 – Design BuildRight-of-Way Acquisition

 

  The Department anticipates that all additional ROW it deems necessary for the Project will be acquired prior to the start of work on the Project, (April 4, 2013) in accordance with DB §107-22.

No relocations are required as a result of this project.

Should the Design-Builder identify any additional ROW needs for the project, it shall be acquired in accordance with DB §107-22.

NY Route 347 – Design BuildUtility Status

  In accordance with Part 4 – Utility Requirements, Design-

Builder is responsible for:– Verifying utility facility locations;– Identifying & resolving potential conflicts not yet

documented;– Providing information on the need for additional utility

easements (if required);– Coordinating with owner for utility relocation;– Provide stakeout and final layout for utility relocations– Protecting existing utilities;– Cost to repair utility damage caused by Design-Builder;– Informing the Department of all meetings/correspondence

with utility owners;– Utility Agreement Process, including signing the Agreement

NY Route 347 – Design BuildUtility Status

 Long Island Power Authority (LIPA) and Verizon-Aerial– Approximately 26 poles carrying electric,

telephone and cable on both sides of NY 347 (to remain in service)

– Poles are owned by LIPA or Verizon– House connections to homeowners originate

from the pole line along NY 347 (to remain in service)

– There are third party attachments, including Cablevision and LI Fiber

– Crown Castle has an antenna on pole # 249.– There are 4 radial feeds to the communities to

the north and south of NY 347

NY Route 347 – Design BuildUtility Status

National Grid Gas− There is an existing 8” steel main in the center median

of NY 347− National Grid to perform the relocation out of the

center median− This relocation is anticipated to take 6 weeks− There is an existing 8” steel main along Mt. Pleasant

Rd (to remain)

NY Route 347 – Design BuildUtility Status

 Verizon(U/G)

− There are 6- 4” PVC conduits (3 across and 2 deep). and a buried copper cable on the south side of NY 347 from NY 111 to Mt Pleasant Road

− Conduits have approximately 30” cover and runs along the existing south curb line

− There are 5 manholes and two pedestal boxes associated with the conduits. The two pedestal boxes are on the south side of NY 347 in the vicinity of the Town recharge basin

− Verizon will need at least 10 weeks (each of the 5 Verizon manholes are fixed objects that cannot be relocated) to relocate their duct bank and buried cable

− Verizon’s pedestal boxes will be relocated approximately 5’ north of their current location in order for the sound wall to be built

− This relocation will take approximately 12 weeks− Construction work by owner’s subcontractor

NY Route 347 – Design BuildUtility Status

 Suffolk County Water

– There are 12”, 8” and 6” water mains from NY Route 111 to Sequioa Ave.

– These water mains may be relocated to the south side of NY 347 by the Design Builder

– The Design Builder will be responsible to include in their bid price all associated costs to design and build these mains. This includes but is not limited to, connecting to the 12” distribution main on the north side of NY 111 by the Hess Station and all service connections, hydrants and valves

– In addition there are 12” and 10” water mains in the vicinity of Mt. Pleasant Road. These mains may be impacted during construction. If they are impacted the cost of relocation or protection in place is to be included in the Design-Builder’s price for the project.

NY Route 347 – Design Build Contract Information

Lump Sum Design-Build Contract; Best Value Selection Process; Project Completion Date – April 30, 2015; There are No Milestone Dates; There is a Payment Schedule provided in the RFP; $ 85,000.00 Stipend to Unsuccessful Proposers; Liquidated Damages may be imposed for not

meeting Final Completion date; Escrow Submission of Bid Documents for Successful

Proposer;

NY Route 347 – Design Build Contract Information

There is a Buy America Clause There is an Iran Divestment Clause There is a DBE Participation Goal All Environmental permits and ROW by NYSDOT; Construction Related Permits (i.e., SPDES) by

Design-Builder.

NY Route 347 – Design Build Contract Information

RFP Documents

A) Instructions to Proposers

B) Contract Documents Part 1: D-B Agreement Part 2: General Provisions, Section DB 100, Part 3: Project Requirements (Scope of Work) Part 4: Utility Requirements Part 5: Special Provisions (Standard Specification Changes For DB Use) Part 6: RFP Plans (Indicative Plans Only) Part 7: Engineering Data Part 8: Special Specifications (New DB Specifications) Part 9: The Design Builder’s Proposal Part 10: Addenda (If Any)

C) Reference Documents-Not Part of the Contract Documents (As Builts, Borings, etc.)

NY Route 347 – Design Build

Quality Control (QC) QC is Design-Builder’s Responsibility Design-Builder shall appoint a QC Manager responsible

for QC Plan for both Design and Construction Design QC shall be by the Designer in accordance with

the QC Plan Construction Inspection shall be by an Independent

Engineering Firm (Hired by the Design-Builder) Materials Testing shall be by an Independent Testing

Firm or Laboratory (Hired by the Design-Builder) The Independent Testing Firm shall report to the

Construction Inspection Firm who shall report directly to the Department

Offsite Plant Quality Control will be performed by the Department

NY Route 347 – Design Build

Quality Assurance (QA) QA is Department’s Responsibility The Department may perform QA on any of the

Design-Builder’s activities The Department will utilize an independent

Consultant to perform QA of the Design-Builder’s Designs

NY Route 347 – Design Build RFP Evaluation and Selection

Pass/Fail Evaluation Factors Legal – Financial – Administrative – DBE Compliance - Price Proposal Format

Quality Evaluation Factors (40%)Key Personnel (20%)

Firm Experience (15%)

Management Approach

CPM Schedule (20%)

Org. & General Mgmt. (10%)

Design Mgmt. (5%) 60% Minimum

Construction Mgmt. (5%)

Technical Solutions

Design Approach (10%)

Construction Approach (10%)

Project Support (5%)

Price (60%)

NY Route 347 – Design BuildAdditional information – Submission Guidelines

All proposals must be self-contained.• Do not have links to external web sites.• Must contain all information needed for

evaluation.

Do not “assume the Department knows” your firm and it’s experience/qualifications.

NY Route 347 – Design BuildAdditional information – Submission Guidelines

Submit ALL Forms required.

Do not increase the size of the Form unless indicated on the Form. Most are set at a single page.

Forms that can be extended: FPA – Part2.No appendices or attachments.Do not include photographs or illustrations

unless specifically indicated.

Do not submit Form SA (Stipend Amendment).

NY Route 347 – Design Build Additional Information

Responses to Proposer Questions will be posted on the Department Website

Reference Information is Posted on Website:

Design Report, Bridge Inspection Reports, “As Builts”, Borings, etc.

NY Route 347 – Design Build Project Website

https://www.dot.ny.gov/main/business-center/designbuildproject1

Peter RussellAttn: NY Route 347

Office of Contracts ManagementNew York State Department of

Transportation50 Wolf Road, 6th Floor

Albany, New York 12232Peter.Russell@dot.ny.gov

NY Route 347 – Design Build Project Contact

NY Route 347 – Design Build Questions and Answers

What are the format and size requirements for the WZTC and Design drawings to be submitted as part of the proposal? Are 11”x 17” drawings acceptable?

Answer: Yes, 11”x 17” Are CADD files of the Preliminary drawings available and

will NYSDOT provide to Proposers? Answer: Yes. Are Inroad files containing horizontal and vertical

information available and will NYSDOT provide to Proposers?

Answer: Yes. Preliminary drawings are in Metric. Do drawings prepared

as required by the RFP need to be in English or Metric?Answer: English. Do drawings prepared as required by the RFP need to follow

NYSDOT CADD drafting standards?Answer: Yes.

NY Route 347 – Design Build Questions and Answers continues… Are we going to receive the InRoad files for the preliminary

plans that were done by GPI, and if so, do you know when?Answer: Yes. The files should be available by the time the

Final RFP is released. Does the Department intend to provide the Proposers with

digital files containing any of the info shown in the Indicative Plans??? Or are the proposers expected to create their own base mapping and preliminary design files for the project?

Answer: Base mapping and preliminary design files related to indicative plans will be provided at the final RFP stage.

In the file Final Design Report /Final EIS/Final Section 4(F) Evaluation – Volume 3     is there a Part 1 to Appendix A – Typical Sections & Plans? It starts with part 2. Along the same thought, is there a Volume  II – Appendix

C – asbestos report-1   ?    There is a two and three.

NY Route 347 – Design Build Questions and Answers continues…Answer: Here is a link to Volume II – Appendix C – asbestos report-1https://www.dot.ny.gov/main/businesscenter/designbuildproject1/repository/appc_asbestos_report1.pdf

   and a link to Part 1 to Appendix A – Typical Sections & Plans. https://www.dot.ny.gov/regional- offices/region10/projects/ny-347/repository/appendix-a-typical-sections-and-plans-1.pdf

We anticipate that it may be helpful to our proposal to collect additional such as additional topographic survey, additional soil borings or pavement cores. What we would like to know is whether, during the RFP phase, the proposers will be permitted to collect additional data from the site? If so, would a Highway Work permit be required needed to perform data collection work within the state right-of-way?

Answer: The Design-Build Teams will be permitted to gather additional information from the site. However, no lane closures will be permitted and a Highway Work Permit must be obtained from NYSDOT (for insurance purposes) prior to the start of any investigative work.

NY Route 347 – Design Build Questions and Answers

Questions??