New York StateDOHHealth Home C-MART

Support Calls-Session #1February 20,2013

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Purpose of support calls Population to report HH- CMART Data Flow Submission Process Reporting Periods and Submission dates Questions

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HH-CMART data will be captured for all Medicaid clients who are assigned or engaged in a Health home for the reporting period. ◦ This includes all clients in the converting TCM programs. Clients in

the TCM are considered engaged in the Health Home as of the effective data of the SPA for each Phase (January 2012 for Phase 1, April 2012 for Phase 2, and July 2012 for Phase 3).

◦ This includes new clients who are assigned to the Health Home, as either outreach or engagement, during the reporting period.

◦ This does NOT include information for clients who are not Health Home members, but who are receiving care management services from the care management organization.

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Data needed for the HH-CMART will be gathered by the care management providers (either in the HH-CMART tool or in a template file) using the specifications and response options for each element.◦ For any care management provider managing members for more than one Health Home,

multiple HH-CMART files can be used. Make a copy of the HH CMART Tool to use for each of the health homes separately prior to entering any data. You should not use the same HH CMART Tool for entering more than one health home’s data.

◦ At the end of the reporting period, the care management provider securely transmits a file to each Health Home containing the data for that Health Homes members.

Health Homes gather the care management data from their care management providers for their members and aggregate all of the data files into the Health Home’s file used for HH-CMART. The Health Home’s file is imported into the HH-CMART for the Health Home for that reporting period.

The HH-CMART file for the Health Home is sent to SDOH via the Health Commerce System.

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Care managers will provide needed

information about services provided to

the Health Home

Health Home collects data from all care management staff involved with its

members

Health Home enters or imports data for all

members assigned to the Health Home into the tool and submits HH-CMART to DOH

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1. Health Homes will collect data from care management providers for the reporting period and import or enter data into a copy of the HH-CMART.

2. Health Homes will review the reports in the tool, correct errors as needed.3. The completed tool should be saved as the quarter’s file (ie. 4Q2012.mdb) and the

data can be exported out to be used as the template for importing the next quarter.

4. Completed files are sent through the Health Commerce System (HCS) using the ‘Secure File Transfer Application’ from the Applications tab. Name the file with the Health Home name and upload the file (ie. CapitalHealth.mdb). Send the file to ‘Laura Morris’.

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For each file submission, use a copy of the original version of the HH-CMART

Please submit your questions in writing to the webinar

If you would like to ask your questions, raise your hand ( making sure you have entered your audio code) and we will unmute the call one at a time

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We encourage your feedback◦ Case Scenario development◦ Clarify fields so that the thinking behind how a question is answered in the HH- CMART is

the same across the board

Email the Health Home Team atHH2011@health.state.ny.us

with the Subject : HH CMARTOr Call the Health Home provider line – 518-473-5569

Health Home website, Assessment and Quality Metrics menu, Process Measures section:

http://www.health.ny.gov/health_care/medicaid/program/medicaid_health_homes/assessment_quality_measures/process_measures.htm

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Weekly calls on Wednesdays from 10 to 11 a.m. starting on February 20, 2013

Slides from the February 13, 2013 webinar and other webinars can be accessed via the Health Home website at:

http://www.health.ny.gov/health_care/medicaid/program/medicaid_health_homes/meetings_webinars.htm

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