Newsletter for the week of April 2, 2018 Minutes ‐ SASUG Meeting ‐ February 22, 2018 Job ‐ Substitute Reference Librarian ‐ Milan Public Library Job ‐ Library Director ‐ Romeo District Library Job ‐ Circulation Assistant II ‐ Baldwin Public Library Job ‐ Library Associate ‐ Trenton Veterans Memorial Library Job ‐ Adult Services Assistant ‐ Auburn Hills Public Library Job ‐ Library Director ‐ Auburn Hills Public Library Job ‐ Administration Clerk ‐ Bloomfield Township Public Library Minutes ‐ Teen Services Committee Meeting ‐ January 12, 2018 Job ‐ Professional Intern, Children's Services Department ‐ Farmington Community Library
Transcript
NewsletterfortheweekofApril2,2018
Minutes ‐ SASUG Meeting ‐ February 22, 2018
Job ‐ Substitute Reference Librarian ‐ Milan Public Library
Job ‐ Library Director ‐ Romeo District Library
Job ‐ Circulation Assistant II ‐ Baldwin Public Library
Job ‐ Library Associate ‐ Trenton Veterans Memorial Library
Job ‐ Adult Services Assistant ‐ Auburn Hills Public Library
Job ‐ Library Director ‐ Auburn Hills Public Library
Job ‐ Administration Clerk ‐ Bloomfield Township Public Library
Minutes ‐ Teen Services Committee Meeting ‐ January 12, 2018
Job ‐ Professional Intern, Children's Services Department ‐ Farmington Community Library
Minutes prepared by SASUG Secretary, Kimberly Schaaf, Springfield Township Library Phone: 248-846-6550 | Email: [email protected]
Shared Automation Users’ Group (SASUG) Thursday, February 22, 2018, 9:30AM Livonia Civic Center Library | 32777 5 Mile Road, Livonia, MI 48154 Call to Order – 9:31AM Andrea Dickson, SASUG Chair Introductions Approval of Agenda: Motion by: Lori Coryell (CHEL) Seconded by: Connie Jo Ozinga(COMM) Approval of Minutes from the January 25, 2018 meeting: Corrections suggested: Motion by: Patty Braden (ROMS) Seconded by: Becky Willemsen (MDHT) System Update (Anne Neville, TLN) - Shared system supplies: (part of annual cost) There is a link on the system update handout to supplies. Order supplies via helpdesk if your library is interested. -Calling Tree Test: 75% of libraries reported receiving the call at the bottom. -Errors in patron records: Many records in our system currently have incorrect info (for example 20,000 have no zip code), in addition, there are item barcodes where patron barcodes should be, etc. Please review with staff the proper procedure for filling out the field. -CARLX required numeric barcodes. TLN has a number of system barcodes (DISCARD CARD, BOOKCLUBS, ect.), and will take care of these because CARLX handles this differently. Same with items; there are a number of items that are using something other than a barcode number in the barcode field. -TLN will be providing lists to each library of patrons and items that have an alpha characters in the barcode field (other than the TLN-issued system ones) and if they are not fixed, they will go away during the migration. -TLN has sent a list of short record items for libraries to take care of. If your library needs one, open a helpdesk ticket. -MeL issues are being examined related to this topic and different solutions are being explored. Reminder: April 1st/2nd – NO MELCAT. -Reminder on patron PINS: alpha or too-long PINS will be changed to last four digits of phone number. Technology Services Update (Angie Michelini, TLN) No Update Report from the TLN Board (Celia Morse, TLN Consultant) Audit review took place and it was a clean audit. Board approved the telecommunications contract. Also approved purchase of equipment for TLN training room/mobile lab. Due to a problem with router order, Board gave approval to move to different vendor. Report from the Executive Committee (Paul McCann, DEXT, Ex Comm Chair) -Discussion of INKS library closure due to the flooding; meeting had good attendance (especially by libraries neighboring Inkster). Jim Pletz after meeting issued list of what Inkster will still do/what TLN
Minutes prepared by SASUG Secretary, Kimberly Schaaf, Springfield Township Library Phone: 248-846-6550 | Email: [email protected]
will do. For example, Inkster will still pay TLN consortia costs. Two days a week TLN will pick up books at Inkster and TLN will forward loaned books back to owning libraries. Neighboring libraries will issue temp cards to Inkster patrons. Inkster library is in negotiations of a temp lease at a different location. Everyone is doing the best they can with the situation. -CARL funding cost balance: The goal is finding a stable and fair funding formula. Resolution will hopefully be reached at the March/April meeting. Approved purchase of training room at TLN/mobile lab. -CARL is going to offer a loan history retention opt-in program for patrons. It will contain a five year history of patron’s checkouts. This would not be automatically enabled; patrons would have to enable it themselves. -Marketing materials approved (for CARLX migration). Report from Circulation Committee (Brigette Felix, TLN) Unfinished Business
1. CARL Marketing Materials (Andrea Dickson, SASUG Chair): -Approval for $5000 for printing materials/promo items for libraries to use as a way to let patrons know about the system switch. -Discussion of whether we want to have all libraries print their own bookmarks or have them printed then distribute. Also, do we want the word CARL on any of the marketing materials? Some libraries do want some kind of phrase that other than “catalog” to promote the new catalog. However; the word CARL will not be anywhere in patron view, so many libraries do not want that word in the promo materials. -The catalog is not very customizable beyond some specific library branding. Concern about patrons thinking that the catalog is the library home page (some libraries currently run into that problem). CARL does have a link from the catalog to the library home page. -If you want to see an example of the catalog Monroe County New York is a good example because they are a consortia similar to us. -Some of the marketing material will be turned into documents that each library can alter and put their own branding into. Watch for an email asking if your library would like to order printed bookmarks and how many your library would want. Pens will also be out soon.
New Business
1. TLN CARL·X ILS Migration Update (Celia Morse, TLN Consultant) TLN staff have been very busy with migration-related work. TLN is working out how everything is going to work with our system. Things come up every day, for example: the CARL mobile catalog will have geo-location on it, so if people have location turned on their phone, it will tell them the nearest library with the item they are looking for. TLN has had to enter the library hours for each library into our system for this to work. On a side note: every library needs to check if their hours are right on their websites. This is just one small project of many. 2. Item Type Clean-up (Celia Morse, TLN Consultant) -Every library should be focused on cleaning the collection, weeding, cleaning up records. For example: get rid of extremely old medical or travel books. Some libraries will find that they have a listing for really old books that are not physically on the shelf. Those need to be discarded; they were probably meant to be discarded long ago but never got entered into the system as a discard.
Minutes prepared by SASUG Secretary, Kimberly Schaaf, Springfield Township Library Phone: 248-846-6550 | Email: [email protected]
-Linking errors: situations where the wrong item type was selected, etc. Look at the shared system page under statistics, monthly stats, select your library and look at total items by itemcat2. You will see every item type that has been used at your library; check this and see if anything surprising comes up. Those may be mistakes that need to be corrected or discarded. If these items do not get cleaned up, they will move with us to the new system. This is really important. -There are also other ways to find these incorrect items: directors station, item search and display in workflows (then use the toolbar icon at top and limit by item type) and see what comes up, or you can go into the advanced search in Enterprise and limit by item type, or itemcat2 (age level option). -If you have item types that only have three items, ask yourself if those can be another more common item type. See if there are any items on the discard card that are hanging on for years because of a super old fine and just get rid of it. Consider having TLN run a long-overdue report and consider getting rid of those. TLN is not going to be transferring really long overdue bills into CARL. It’s not worth the time, energy and space to transfer all these super old fines. -If you have a large amount of items linked as an outdated item type (like video), TLN can change all of those items at once if you put a helpdesk ticket in. -Final data bibliographic extract May 11, patron end of May, date for item is TBA. -Recommendation for libraries to have updated documentation on how to link so that staff are not making mistakes.
3. Combined April & May Meeting (Andrea Dickson, SASUG Chair) No May SASUG meeting because it’s the day before the migration. The April meeting is at Commerce but it is the same week as training. Do we want to do a combined meeting earlier in May? Possible May 17th date, Commerce will check availability and email will go out about this to confirm.
Adjournment – 10:47AM Motion by: Becky Willemsen (MDHT) Seconded by: Connie Jo Ozinga (COMM) Next Meeting: March 22, 2018 – 9:30AM Northville District Library | 212 W. Cady St., Northville, MI 48167 Attendees: Michael McEvoy (NORT) Kimberly Schaaf (SPRI) Sandy Ruhmann (ALPK) Jude Halloran (HIGH) Becky Willemsen (MDHT) Ed Burns (FERN) Michelle Wlock (BELL) Amy Rosen (WHLK) Anne Neville (TLN) Donna Janke (HART) Don Priest (SOGT) Maryann Zurmuehlen (NOVI) Elizabeth Alexander (LIVS) Toni LaPorte (LVCC)
Anne Hage (HTWD) Adrienne Breznau(ROAK) Brigette Felix (TLN) Celia Morse (TLN) Martin Smith (REDF) Patty Braden (ROMS) Lori Coryell (CHEL) Connie Jo Ozinga (COMM) Colleen Tabuka (TAYL) Andrea Dickson (WIXM) Alyson Lobert (WALL) Suzanne Street (TREN) Judy McIntosh (NORT Joan Rogers (WATE)
Teresa Natzke (FRAN) Remote Attendees: Ed Rutkowski (BRIT) Edmond Richardson (AUBN, PONT )
Holly Teasdale (LYON) Jacqueline Seimer (OXFD) Jan Waun (AUBN) Jenni Gannod (CLAW) Karen Schiller (SLYN) Laura Gramlich (WYDT) Nicole Kessler (LIPK) Paul McCann (DEXT)
Substitute Reference Librarian:
Occasional hours, including evenings and Saturdays.
Requirements: ALA Accredited Degree, experience in public service settings, reliability,
flexibility and ability to interact successfully with a wide variety of patrons.
The Baldwin Public Library is the public library of Birmingham, Beverly Hills, Bingham Farms, and Bloomfield Hills. It is a Class V library with a service population of 35,000 people and an annual operating budget of $3,600,000. POSITION: Circulation Assistant II (Part-time)
Reports to the Circulation Services Coordinator.
HOURS: 20-28 hours per week—including days, nights, and weekends
RESPONSIBILITIES: Provides customer service at the Circulation Desk, including: Checking materials in and out Processing returned materials to prepare them for shelving Registering new library patrons and maintaining patron
records Collecting fines and fees Referring patrons to other staff for assistance Answering circulation questions and dealing with the public,
both by phone and in person. Processing MeL and interlibrary loans, items on hold, mail,
and home deliveries Supervising frontline Circulation Desk staff Other duties as assigned
REQUIREMENTS: High school diploma or equivalence
Flexibility to work day, evening, and weekend shifts regularly Ability to work with the public in a positive and professional
manner Ability to push and pull carts of books or other materials Ability to lift, bend, and stoop in order to sort or shelve
materials Ability to package materials for mail and interlibrary delivery Ability to learn materials organization throughout the
building Ability to type and enter computer data
DESIRED QUALIFICATIONS
One year of experience performing clerical duties Relevant library and supervisory experience Ability to communicate clearly and to act independently as
needed Strong customer service and problem-solving skills
SALARY RANGE: $13.13 - $16.14 per hour
BENEFITS: Prorated time benefits (vacation, sick leave, holidays).
2
APPLICATION:
Application and resume due by Tuesday, April 10, 2018.
PROCEDURE: Mail application to: Baldwin Public Library Attn: Paul Gillin 300 West Merrill Birmingham, MI 48009 Or send electronically to: [email protected] The application is available on the library’s employment website: http://www.baldwinlib.org/employment/
Part Time Library Associate – Circulation and Reference Desk Position: Library Associate, Circulation and Reference Desk – The Trenton Veterans Memorial Library is seeking to add a part-time Library Associate member to our team. We are a very busy Class VI library serving 4 communities: Brownstown, Grosse Ile, Trenton and Woodhaven. We are seeking someone who is personable, positive and committed to providing outstanding customer service to our patrons. Job Classification: Part-time, No Benefits Salary: $12.00 per hour Hours: 29 hours per week – including mornings, nights and weekends Deadline: Until Filled Duties: The essential job duties for the Library Associate position include (but are not limited to) the following:
Work morning, evening and weekend shifts at the library circulation desk as scheduled
Participate in opening/closing procedures
Perform circulation services: Check materials in and out Register patrons for library cards Collect money for fines Perform interlibrary loan requests. Process materials for circulation
Perform the following Reference Desk functions: Answer reference questions Provide readers advisory and interlibrary loan services to patrons Maintain and update library’s website Assist patrons in using computers and other equipment May be assigned to teach internet classes May represent the library on committees of the library cooperative
Strong attention to detail, dependable and flexible work habits
Strong interpersonal, communication and technology skills
One or more year(s) of customer service, preferably in a public library
Strong knowledge of library practices and operations
Proficient in keyboarding, computers, Microsoft office products, telephone operation
Ability to serve patrons with politeness, courtesy and tact
Ability to effectively communicate orally or in writing
Ability to establish effective working relationships, and use good judgment, initiative
Ability to work under stress, frequent interruptions, and changes in work priorities
Ability to work a varied schedule including some evenings and weekends
Ability to multi-task and manage time
Working Conditions:
Work in a very busy library setting directly with the public
Sustained posture in a standing, seated or walking position for prolonged periods of time
Perform bending, lifting, and pushing
Perform repetitive hand and arm motions for prolonged periods of time
To Apply: All applicants must submit a completed City of Trenton Employment Application, resume, cover letter, and 3 references to be considered for the position. Employment application may be picked up at the library or Trenton City Hall. Please fax, mail or email the application and any accompanying documents to:
The Auburn Hills Public Library Board of Trustees is seeking a new Library Director. The Auburn Hills Public Library is located in Oakland County and serves a city of 21,413 residents. The Library is funded by a dedicated millage, based on property taxes. Auburn Hills has a strong tax base and is the home to an array of businesses, including Oakland University, Oakland Community College, Baker College, Western Michigan University-Cooley Law School, Great Lakes Crossing and Fiat Chrysler Automobile North American Headquarters and Technology Center. The Auburn Hills Public Library is a 20,500 square foot facility with a wide selection of popular books, movies and digital media. It is open six days a week and has a staff of three full-time employees and twenty-one part-time employees. The library is a part of The Library Network (TLN) which includes over sixty public libraries. Responsibilities: The new Library Director: *Supports the mission, vision and values of the Library
*Serves under the direction of the Library Board *Has the ability to develop and implement a clear vision with input from the community, the staff and the Library Board
*Builds strong partnerships with officials *Works well with the Friends of the Library
*Leads a team of library staff members committed to creating a library *Manages personnel, including setting expectations, staffing, evaluating, promoting and terminating staff
*Has good mentoring and coaching skills *Supports continuing education for dedicated staff members *Has strong interpersonal skills *Represents the Library in the community *Collaborates with local organizations and agencies to bring new ideas to the Library *Ensures contract requirements are met in a single location Library system *Plans and implements operating hours *Develops new streams of revenue *Implements and uses the newest library trends and technologies *Has the responsibility of administrating and managing the Library *Has successful experience reporting to a governing board
The director shall serve at the pleasure of the Library Board and will be an at will employee. This is a contract position. Qualifications: Minimum qualifications include a Master’s Degree in Library Science from an ALA-accredited university, as well as at least four years work experience as a librarian, with a Permanent Professional Certificate Level 1. Work experience in a supervisory or administrative capacity is also required. Compensation: The salary range will be negotiable based on experience. An attractive benefits package is also included.
Candidates should submit a letter of interest and a resume by April 16, 2018 To: Janice Waun, Interim Director
Auburn Hills Public Library 3400 East Seyburn Drive
The Bloomfield Township Public Library is looking for an enthusiastic, energetic Administration Clerk. The Bloomfield Township Public Library is a class V Library, with a service population of 42,000+ people. There is strong community support for the Library collections, services and programs offered. The Library promotes inclusivity in the diverse collections and programs available to all ages and abilities. Technology is integrated into Library services. The successful candidate will have a strong commitment to provide quality public service and the desire to work in a collaborative, team environment. POSITION TITLE: Administration Clerk DEPARTMENT: Administration, reporting to Assistant Library Director HOURS: Part-time, 20 hours per week, including evenings and weekends WAGES & BENEFITS: $16.96-$22.05 per hour. Pro-rated paid time off benefits, i.e., sick, personal business, vacation, holiday and emergency time. Term life and disability income insurance. Eligible for deferred compensation program. MINIMUM REQUIREMENTS:
High school diploma
Experience with Microsoft Office especially Word, Publisher, and PowerPoint
Strong organizational and communication skills
Able to lift, push and/or pull at least 20 pounds
Able to visually review materials and discern voice and audible tones
Desire to serve the public in a positive manner DESIRABLE EXPERIENCE:
Public library and reception and/or clerical experience
Experience with marketing and promotions RESPONSIBILITIES: Provides positive, pleasant, professional services to patrons and staff; greets all library callers and visitors at Welcome Desk; answers questions and directs as appropriate; assists public with meeting room reservations; assists with promotion of library events by preparing flyers, posters, newsletters, press releases; keeps statistics for reporting; implements library policies and procedures; makes use of technology to complete job duties and communicate; works as a member of the Administration team; seeks opportunities for professional growth.
APPLICATION, RESUME, COVER LETTER, and CLERICAL SKILLS TEST DUE APRIL 16, 2018.
Application is available on the Library’s website at www.btpl.org. Clerical skills test must be taken in the library during regular library hours.
Submit packet to: Careers Bloomfield Township Public Library 1099 Lone Pine Road Bloomfield Township, MI 48302 OR email to [email protected]
The following are activities an Administration Clerk might do in a typical week:
cover Welcome Desk
complete word processing assignments
assist patrons with meeting room requests
coordinate meeting room set-ups with Facility Services staff
complete and send meeting room contracts to registrants
compile weekly schedule for meeting room calendar
troubleshoot meeting room conflicts
manage in-house forms on the Intranet
enter the library’s daily meetings and events on the computer
attend department meetings
compile meeting room statistics for monthly activity report
photocopy materials for library staff
create posters on plotter
enter promotional information on online calendars
maintain meeting room use files
draft news releases
post approved public literature in lobby
collect patron comments
create promotional graphics for website
draft statistical reports and charts
TLN Teen Services Committee Meeting Friday, January 12, 2018
Commerce Township Community Library 180 E. Commerce Road, Commerce Twp, MI 48382
Phone: 248-669-8108 www.commercelibrary.info
1:35 Call to Order In Attendance: Lindsay Fricke - Novi Ashley Lehman - Ferndale Alayna Jones - Westland Jody Wolak - Chelsea Jocelyn Levin - Lyon Twp Mary Rice - Waterford Barb Dinan - PDL Janna Vanhouten - TLN Lauren Baker - PDL Jessica Wilhoite - ROMS Mike Dimuzio - SGT Elisabeth Phou – BALD Emily Dobbs - Wixom Approval of Agenda:
1. Jessica from Romulus 2. Jody from Chelsea
Approval of Minutes: 1. Jocelyn from Lyon Twp 2. Ashley from Ferndale
TLN Updates: No State and Local Committee Updates: Spring Institute in Grand Rapids Performers Showcase Feedback Consider bringing Steve Teeri - brings 8 laptops and 8 3D printers, can also bring arduino and raspberry pi ($350 for 2 hours) Topics or speakers for future meetings:
Battle of the books & tween book club books
Teen behavior
Fave Raves: Salt to the Sea by Ruta Sepetys How Dare the Sun Rise by Sandra Uwiringiyimana Last of August by Brittany Cavallaro What Girls Are Made of Elana Arnold Precious Stone Trilogy by Kerstin Gier Illuminae and Gemina by Amie Kaufman and Jay Kristoff Me Being Me Is Exactly as Insane as You Being You by Todd Hasak-Lowy Moxie by Jennifer Mathieu Lips Touch Three Times by Laini Taylor
2:10 Tour 2:30 Scott from Novi Public Library
Novi owns 2 Sony Playstation for VR - better deal than other VR systems like HTC Vive and Occulus Rift, which require a very powerful computer
Low cost VR alternatives: o Google cardboard o Augmented reality apps o Gear VR
PS VR games can be purchased from the Playstation store Rift and Occulus games come from the Steam store Find suitable space for gaming in your library before purchasing VR requires a team effort Gaming enthusiasm is title oriented Survey audience for game titles Seek partnerships Consider ways to augment existing library programs
4:00 Adjournment Next Meeting: Friday, March 9th at 1:30 at Baldwin Public Library, 300 W. Merrill St. Birmingham, MI 48009. Phone: 248-647-1700 Website: www.baldwinlib.org
March 28, 2018 The Children’s Department is seeking a Library Science Student for a Professional Internship position. This is a wonderful opportunity to gain valuable work experience serving a diverse community which values education, learning and libraries. Position Available: Professional Intern, Children’s Services Department Main Library Salary: $12.48 per hour Part-time Position: 12 – 19 hours per week, including evenings and weekends Fringe Benefits: None Deadline for Applications: April 16, 2018 Please respond with a cover letter, resume and application. Application is available at www.farmlib.org/application . Send your information to: Diane Serresseque Executive Assistant Farmington Community Library 32737 West 12 Mile Road Farmington Hills, MI 48334 [email protected] General Information This position offers paid, practical library experience for students currently enrolled in a School of Information/Library Master’s program. Students are responsible for providing evidence of enrollment and satisfactory progress toward completion of their degree. Essential Duties/Responsibilities:
Provides information, reference service and readers’ advisory service to patrons seeking materials, services and resources for children ages 0 – 12 years in person, over the phone and via email
Performs collection maintenance duties as assigned
Develops, plans, implements or assists with library programs for all ages as appropriate
