Newsletter supplement, 2014 - Midwest Archives Conference€¦ · MAC!Newsletter!Editor!...

MAC Newsletter Editor Manual

Last updated March 2013 Jennie Thomas, MAC Newsletter Editor

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Table of Contents

MAC Newsletter Editor Description 3 About the Newsletter 4 History Archival Resources on the Web 5 Electronic Currents 9 Preservation Essentials 14 Mixed Media 19 Up-‐and-‐Comers 21 Advertisements 22 Page Counts 23 Editors 25 Assistant Editors 26 Workflow 27 Information for Assistant Editors 30 Current Editorial Board 32 Appendix A: Newsletter Editorial Board Reports, 1998 to present 34 Appendix B: EBSCO FTP Site Information 72

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MAC Newsletter Editor Position Description

The position is a two-‐year term, renewable once. About 75% of the time commitment is from the 5-‐10th of the deadline month; estimate that approximately 16 hours per issue will be required. The time commitment will be on the higher side until you settle in, and the July issue is always the longest and takes the most time to get through. The time commitment also depends on the quality of the writing and editing of the guest columnists and the Assistant Editors. The position is an ex officio member of Council. Reports on the newsletter need to be submitted prior to the Annual Meeting and Symposium. You are invited to attend the Council meetings at both of those events, but it’s not mandatory. It’s helpful to be at the annual meeting because the July issue contains so much MAC news. The Editor is responsible for keeping track of the Assistant Editors’ terms (a three-‐year term, renewable once) and finding new Assistant Editors. Some tend to be rotating columnists who have been recommended by the Assistant Editor who is leaving. The positions can also be advertised in the Newsletter and on the listserv to the MAC membership. Council is always willing to help with recommendations as well. The Editor also needs to keep an eye on the rotating columnists. They technically have a three-‐year term renewable once, so one column per year for three years. Sometimes they work out so well, it’s hard to tell them they have to stop, but it’s good to get new people involved. The Editor also works with the Vendor Coordinator on advertising. The Vendor Coordinator takes care of all the leg work—contacting vendors for renewal, soliciting for new ads, obtaining new artwork, making sure payment is received, etc.

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About the Newsletter The newsletter’s primary mission is to share information about archival happenings in the Midwest and to promote through that sharing the archival services we bring to our constituents. Advocating the importance and value of archives in the Midwest lies at the core of MAC's existence and its newsletter supports that.

The newsletter is published by the MAC Newsletter Editorial Board, a standing committee which publishes the newsletter as a quarterly publication concerned with providing regular means of information and communication about MAC members. The Editorial Board consists of five to seven members, including the Newsletter Editor, who will also serve as Board chair, and one member of Council. The Public Information Officer (PIO) and Membership Coordinator will be full members of the committee by virtue of their office.

Each issue includes the following sections along with feature articles:

• Archival Resources on the Web (April issue is a digital “tour” of the city’s repositories and their collections)

• Electronic Currents • MAC News • News from the Midwest (Co-‐assistant editors take turns compiling each issue; work with

established contacts and try to get new ones by signing up for email lists, RSS feeds, sending emails to personal contacts, editing down press releases, etc.)

• People and Posts • Preservations Essentials • Up-‐And-‐Comers (Solicit stories from students, SAA chapters, and recent grads about projects,

internships, job hunting, and other material of interest to readers)

Newsletter submission deadlines are:

• January issue -‐ November 1 • April issue -‐ February 1 • July issue -‐ May 1 • October issue -‐ August 1

The newsletter also publishes paid advertisements and job announcements. These should be sent directly to the Editor.

Articles and columns for the newsletter are all written on a voluntary basis, using the MAC Style Guide.

The newsletter can be anywhere from 32-‐44 pages in its final PDF form; this generally means the Word document is anywhere from 65-‐90+ pages long. The columns should be under 1500 words each.

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History Archival Resources on the Web

Date Title Author Institution Notes Sep-‐1996 Audio-‐Visual Resources for

Archivists Wood, Lisa R. U of Kentucky Inaugural

column! Dec-‐1996 Genealogy Sites, Part 1 Gould, Stacy B. MI State Mar-‐1997 Genealogy Sites, Part 2 Gould, Stacy B. MI State Jun-‐1997 Women's Archives and Special

Collections Daley, Ginny Duke

Sep-‐1997 State Archives D'Entremont, Susan

State Historical Society of Wisc

Dec-‐1997 Internet Resources on Copyright Prietto, Carole Washington U-‐St. Louis

Mar-‐1998 ? Jun-‐1998 Liberal Arts College Archives and

Special Collections Moore, Kerrie A. U of Dayton

Sep-‐1998 Primary Source Materials Hunt, Karen Jean

California State Dominguez Hills

Elisabeth's first column

Jan-‐1999 Metadata Resources, Part 1 Rounds, Shawn Minn Historical Society

Apr-‐1999 Metadata Resources, Part 2 Rounds, Shawn Minn Historical Society

Jul-‐1999 Archivists and On-‐Line Genealogical Resources

Rounds, Shawn and Swanson, Duane P.

Minn Historical Society

Oct-‐1999 So you Want to Create a Web Site? Web Development Resources

Osweiler, Jill Iowa State

Jan-‐2000 Documentary Resouces for African-‐American History

Westbrooks, Elaine L.

U of Pitt

Apr-‐2000 Agriculture Johns, Steve and Zanish-‐Belcher, Tanya

Iowa State

Jul-‐2000 Digital Publications: Tour Guides to the Information Highway

Horton, Bob Minn Historical Society

Oct-‐2000 ? Jan-‐2001 ? Apr-‐2001 Developing a Virtual Exhibit:

Things for Archivists to Consider Daly, Coralina A. Iowa State U

Jul-‐2001 No column Oct-‐2001 Student Guides to Archival

Research Muir, Heather U of Minn

Jan-‐2002 Digital Projects at IUPUI Staum-‐Kuniej, Sonja

IUPUI

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Date Title Author Institution Notes Apr-‐2002 Digital Tour of the Twin Cities Via

its Archives Muir, Heather U of Wisconsin-‐

Oshkosh

Jul-‐2002 University and College Archives Web Sites: A Question of Content

Ranger, Josh U of Wisconsin-‐Oshkosh

Oct-‐2002 Accessing Local History: Digital Archives Web Sites

Carter, Bob U of Wisconsin-‐Milwaukee

Jan-‐2003 Archival Collections Commemorating the 50th Anniversary of the Korean War

Muir, Heather U of Wisconsin-‐Eau Claire

Apr-‐2003 "Show Me" Your Archives Muir, Heather U of Wisconsin-‐Eau Claire

Jul-‐2003 Can't Get Outside? Enjoy Summer from Your Desktop

Daly, Coralina A. Iowa State University

One issue only

Oct-‐2003 What's in This Picture? Garrett, Bob Michigan History Center

Bob's first column

Jan-‐2004 Homeward Bound Garrett, Bob Michigan History Center

Apr-‐2004 All You Have to Do Is Dream Garrett, Bob Michigan History Center

Jul-‐2004 Hail to the Chief Garrett, Bob Michigan History Center

Oct-‐2004 It's a Beautiful Day in the Neighborhood

Garrett, Bob Michigan History Center

Jan-‐2005 Ready Reference Garrett, Bob Michigan History Center

Apr-‐2005 Rock Around the Clock Garrett, Bob Michigan History Center

Jul-‐2005 Professional Advice Garrett, Bob Michigan History Center

Oct-‐2005 Genealogy, the Web, and Education

Jania, Karen L. Bentley Library, U of Michigan

Jan-‐2006 Lights, Camera, Action! Garrett, Bob Michigan History Center

Apr-‐2006 All the Presidents' Libraries Groves, Adam Illinois Fire Service Institute

Jul-‐2006 Vitally Yours Garrett, Bob Michigan History Center

Oct-‐2006 Ten Years on the Web Groves, Adam Illinois Fire Service Institute

Jan-‐2007 Volunteer Management Resources on the Web

Cuervo, Adriana P.

University of Illinois at Urbana-‐Champaign

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Date Title Author Institution Notes Apr-‐2007 Digital Tour of the Arch City:

Columbus, Ohio on the Web Groves, Adam Illinois Fire

Service Institute

Jul-‐07 Stirring the Melting Pot: Immigration and Archives on the WWW

Groves, Adam Illinois Fire Service Institute

Oct-‐2007 WWI on the WWW Groves, Adam Illinois Fire Service Institute

Jan-‐2008 A Primer of Video and Pinball Game History

Steman, Tom St. Cloud State University

Guest column

Apr-‐2008 Digital Tour of the Bluegrass State: Kentucky on the World Wide Web

Childers, Janice University of Kentucky

Jul-‐08 Oral History Interviews on the Web

Noah Lenstra University of Illinois at Urbana-‐Champaign

Oct-‐2008 “We Can Do It!” Women’s Voices from World War II:

Chris D'Arpa University of Illinois at Urbana-‐Champaign

Jan-‐09 Olympic History on the Web Tom Steman St Cloud State 1st column as rotating author

April-‐09 Show Me History: A Digital Tour of St Louis

Adreinne Breznau & Miranda Rectenwald

Freelance & Wash U-‐St. Louis

July-‐09 With maclice toward none, with access for all: Abraham Lincoln on the WWW

Groves, Adam Illinois Fire Service Institute

Oct-‐09 Avatars in the Archives: Exploring Second Life for Archival Resources and Services

John Straw Ball State University

Jan-‐10 Cold War History on the World Wide Web

Tom Steman St Cloud State 2nd column

Apr-‐10 Digital Tour of the Windy City: Chicago on the World Wide Web

Erin Vandeberd DePaul University

Jul-‐10 Internet Resources for the Kent State Shootings

Craig Simpson Kent State

Oct-‐10 Printed Freedom, On-‐line Access: Zine Resources on the Web

Adam Groves Illinois Fire Service Institute

Jan-‐11 Space Exploration Resources Tom Steman St Cloud State 3rd column/end of 1st term

Apr-‐11 Digital tour of St. Paul, Minnesota Jamie L. Martin Target Corp.

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Date Title Author Institution Notes Jul-‐11 Civil War Resources on the WWW Adam Groves Illinois Fire

Service Institute

Editor

Oct-‐11 On-‐line Documentation of the African-‐American Experience

Noah Lenstra University of Illinois

Jan-‐12 Picturing the News: 20th Century American Political Cartoon Collections on the Web

Jeremy Brett N/A

Apr-‐12 Digital Tour of the Furniture City: Grand Rapids on the World Wide Web

Patricia Bravender

Grand Valley State University

Jul-‐12 Hashtagging History: Archival Resources on Twitter

Adam Groves, Emily Stenberg

University of Louisville

Editor

Oct-‐12 The Funny Pages Found On-‐Line Wendy Pflug Ohio State University

Jan-‐13 On-‐Line Access to Temperance, Prohibition, and Beyond

Emily Hikes Filson Historical Society

Apr-‐13 Digital Tour of the Hoosier State: Indianapolis on the Web

Brianna Marshall

Indiana University-‐Bloomington

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History Electronic Currents

Date Title Author Institution Notes Sep-‐1993 Automation Matters Hedges, Paul Wisconsin

State Archives, SHSW

Premier column!

Dec-‐1993 Automation Matters Hedges, Paul Wisconsin State Archives, SHSW

Mar-‐1994 Automation Matters Hedges, Paul Wisconsin State Archives, SHSW

Jun-‐1994 No column Sep-‐1994 Automation Matters Hedges, Paul Wisconsin


covering email use in archives

Dec-‐1994 SGML: Standard Generalized Markup Language -‐ Part One

Hedges, Paul Wisconsin State Archives, SHSW

Mar-‐1995 SGML: Standard Generalized Markup Language -‐ Part Two


Jun-‐1995 No column Sep-‐1995 No column Dec-‐1995 Automation Matters Hedges, Paul Wisconsin


Covering the Web

Mar-‐1996 No column Jun-‐1996 Developing Automated Systems

in Archives Hedges, Paul Wisconsin


Sep-‐1996 Electronic Document Imaging Systems: An Introduction for Archivists

Bloom, Lora Missouri State Archives

Dec-‐1996 Evaluating the Use and Users of Your Website


Mar-‐1997 Digitization Possibilities: Problem or Challenge?

Horton, Bob Minnesota State Archives, Minn Historical Society

Jun-‐1997 Providing Universal Accessibility to your Web Resources

Carleton, Janet State Archives of Ohio, Ohio Historical Society

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Date Title Author Institution Notes Sep-‐1997 Databases 101 Hedges, Paul Wisconsin


Dec-‐1997 Metadata Revisited Horton, Bob Minnesota State Archives, Minn Historical Society

Mar-‐1998 Preserving Electronic Information: Who Should be Concerned About Preserving Electronic Information

Wojcik, Caryn State Archives of Michigan

Also in that issue of Electronic Currents, "Comment on Paul Hedges' Databases 101 Column," by Fred Honhart, MI State

Jun-‐1998 OCR in Digital Imaging Projects Carleton, Janet Ohio U Archives

Sep-‐1998 Data Warehousing Klauda, Mary Minnesota State Archives, MHS

Jan-‐1999 Adventures in Irrelevance: Web Search Engines

Horton, Bob Minnesota State Archives, MHS

Apr-‐1999 The Death Certificate Index at the Ohio Historical Society: The Impact of One Web Application

Arp, Charlie (Columbus Group)

State Archives of Ohio, Ohio Historical Society

Jul-‐1999 Preservation Planning for Electronic Records


Oct-‐1999 A Dublin Core Experience: The E.W. Scripps Papers and the DMC

Carleton, Janet Ohio U Archives

Jan-‐2000 Educating the Archivist for Information Technology

Horton, Bob Minnesota State Archives, MHS

Bob's last column after 4 years

Apr-‐2000 Building Nontraditional Partnerships in the Archives

Gemmill, Laurie & Walker, Judy (Columbus Group)


Jul-‐2000 Technology Solutions for Technology Problems


Oct-‐2000 Selection in Digital Projects Gemmill, Laurie (Columbus Group)

Ohio Historical Society

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Date Title Author Institution Notes Jan-‐2001 Digitization Resources Update Carleton, Janet Ohio U

Archives

Apr-‐2001 Using Databases to Control Collections

Arp, Charlie & Walker, Judy (Columbus Group)


Jul-‐2001 The Basics of Vendor Relations in Media Asset Management (MAM)

Schroeder, Kim Archive Impact Guest columnist

Oct-‐2001 Open-‐Source Software: A Promising Piece of the Digital Preservation Puzzle

Lee, Cal U of MI 1st column

Jan-‐2002 Metadata Update Carleton, Janet Ohio U Archives

Apr-‐2002 National Digital Information Infrastructure and Preservation Program (NDIIPP)

Carleton, Janet Ohio U Archives

Editor

Jul-‐2002 Preserving the Web: Efforts in Ohio

Cobb, Judy & Buchman, Jim (Columbus Group)

OCLC & State Library of Ohio

Judy (Walker) Cobb; guest Buchman

Oct-‐2002 Preserving Geospatial Data: Efforts in Michigan


Cal and Caryn traded these 2 slots

Jan-‐2003 Bridging the Gap: Mechanisms for Legitimate Peripheral Participation

Lee, Cal U of MI Cal and Caryn traded

Apr-‐2003 Cooperative Digital Projects: Challenges and Rewards

Gemmill, Laurie (Columbus Group)

Ohio Historical Society

Jul-‐2003 Do Your Services Add Value? Wojcik, Caryn State Archives of Michigan

Oct-‐2003 Attending to the Archival Grid Lee, Cal U. of Michigan

Jan-‐2004 The Open Archives Initiative Prom, Chris U. of IL Chris replaces Janet

Apr-‐2004 Electronic Lab Notebooks Arp, Charles (Columbus Group)

Battelle Memorial Institute

Jul-‐2004 How NOT to Get Your Policy Approved


Oct-‐2004 File Formats and Long-‐Term Preservation

Rounds, Shawn Minnesota Historical Society

Jan-‐2005 Metadata Madness Prom, Chris U of IL Apr-‐2005 DACS 101: The Joy of DACS Sally Childs-‐

Helton Butler U Libraries

Guest columnist

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Date Title Author Institution Notes Jul-‐05 Meeting “Digital Natives” on

Their Own Turf: How Archivists Can Connect With the Next Generation

O'Neal, Angela (Columbus Group)

OHS Angela O'Neal for Caryn

Oct-‐05 On the Need to Collect the Web Judy Cobb (Columbus Group)

OCLC Judy for Shawn

Jan-‐06 Ten Tips for Usable Web Sites Prom, Chris U of IL Apr-‐06 Models for GIS User Tools Rounds, Shawn Minnesota

Historical Society

Shawn and Judy switched

Jul-‐06 Case Study in Archival Principles Wojcik, Caryn State Archives of Michigan

Oct-‐06 Minnesota’s On-‐line Birth Certificates Index: A Model for Access

Rounds, Shawn Minnesota Historical Society

Jan-‐07 The Archon System: Its Genesis and Future

Prom, Chris U of IL

Apr-‐07 If You Build It, Will They Come? User-‐Generated Content in Archives

O'Neal, Angela (Columbus Group)

OHS

Jul-‐07 Archivists Toolkit: An Overview Francis, Kiffany Ohio University Guest columnist

Oct-‐07 Michigan Oral Hisotry Database Ronee Francis Wayne State University

Guest columnist

Jan-‐08 Web Analytics Prom, Chris U of IL Apr-‐08 Trends in Electronic Records

Management Arp, Charles (Columbus Group)

Battelle Memorial Institute

Jul-‐08 Involving the Community in Your Digital Collections

Francis, Kiffany Ohio U First regular column

Oct-‐08 Writing on the Record Rounds, Shawn Minnesota Historical Society

Last column

Jan-‐09 Understanding and using server side scripting language

Chris Prom UIUC Editor

April-‐09 Ohio memory: planning a sustainable collaborative model for digital services

Angela O'Neal & Judy Cobb

Ohio Hist Soc & OCLC

July-‐09 Bringing resources together: MARC, Dublin Core, and EAD

Kiffany Francis Cleveland State

Oct-‐09 How I Became an Electronic Records Archivist

Mark Myers Kentucky Department for Libraries and Archives

1st regular column

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Date Title Author Institution Notes Jan-‐10 Practical Tools for Managing

Electronic Records Chris Prom UIUC Editor

Apr-‐10 The Evolution of an Electronic Archives Program

Mark Myers Kentucky Department for Libraries and Archives

2nd column

Jul-‐10 Top-‐Down, Bottom-‐Up: Enabling Information Discovery to Help Dress the Emperor

Joanne Kaczmarek

UIUC 1st column

Oct-‐10 Digital Preservation the PLANETS Way—Can It Work for Smaller Archives?

Susanne Belovari

Tufts 1st column

Jan-‐11 Spartan Archive: A program in transition

Cynthia Gehring & Lisa Schmidt

Michigan State

Apr-‐11 Bridging the Gap: Taking Practical Steps toward managing born digital collections

Ben Goldman American Heritage Center, University of Wyoming

Jul-‐11 The MeMail Project: Digital Curation at the Bentley Historical Library

Michael Shalcross

Bentley, U of MI

Oct-‐11 Evaluating Open Source Digital Preservation Systems: A Case Study

Angela L. Jordan University of Illinois Archives

Jan-‐12 E-‐mail Preservation Options Chris Prom University of Illinois

Apr-‐12 State Records Laws and the Electronic Business Environment: A Sisyphean Burden?

Emily Ward University of Illinois Archives

Student

Jul-‐12 OhioERC: A Vital Collaboration for the 21st Century

Daniel W. Noonan

Ohio State

Oct-‐12 Building the Grateful Dead Archive Online: A Technical View of the Golden Road to Unlimited Devotion

Robin Chandler, Kevin Clarke

U of California-‐Santa Cruz

Jan-‐13 The State Electronic Records Initiative: Working to Solve the Crisis

Jim Corridan Indiana State Archives

Apr-‐13 myKive: Facilitating the Aggregation of Personal Archives

Chris Prom U of Illinois

14

History Preservation Essentials

Date Title Author Institution Notes Dec-‐1993 Conservation Information Shapiro, Debra Chicago

Historical Society

Appears to be inaugural column -‐ "summaries of recent preservation-‐related articles"

Mar-‐1994 Conservation Information Shapiro, Debra Chicago Historical Society

Current news and publications

Jun-‐1994 No column Sep-‐1994 No column Dec-‐1994 Preservation Information Shapiro, Debra Chicago

Historical Society


Mar-‐1995 No column Jun-‐1995 Preservation Information Shapiro, Debra Chicago

Historical Society


Sep-‐1995 No column Dec-‐1995 Preservation Information Kahn, Miriam MBK

Consulting Current publications / disaster response

Mar-‐1996 Preservation Information Kahn, Miriam MBK Consulting

Current publications

Jun-‐1996 Preservation Information Kahn, Miriam MBK Consulting

Disaster recovery (focus on construction and renovation projects)

Sep-‐1996 Preservation Information Kahn, Miriam MBK Consulting

Strategies for preservation of heavily used public records

Dec-‐1996 Preservation Information Kahn, Miriam MBK Consulting

Susan Garreston Swartzburg

Mar-‐1997 Preservation Information Kahn, Miriam MBK Consulting

Digitization, preservation and long-‐term storage

Jun-‐1997 Preservation Information Kahn, Miriam MBK Consulting

Disaster recovery of materials (focus on floods)

Sep-‐1997 No column

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Date Title Author Institution Notes Dec-‐1997 No column Mar-‐1998 No column Jun-‐1998 Exhibiting Archival Materials Texely, Carolyn Lincoln

Museum, Ft Wayne

Sep-‐1998 no column Jan-‐1999 Collection Storage Materials and

Finishes Texely, Carolyn Lincoln

Museum, Ft Wayne

Apr-‐1999 Preserving Architectural Drawings

Price, Catherine Cranbrook Archives

Jul-‐1999 Enough Fiber in Your Archival Diet?

Texely, Carolyn Lincoln Museum, Ft Wayne

Exhibit lighting (fiber optics)

Oct-‐1999 Letter to Readers Texely, Carolyn Lincoln Museum, Ft Wayne

Request to readers for ideas

Jan-‐2000 No column Apr-‐2000 More Ideas for a Preservation

Reference Collection Texely, Carolyn Lincoln

Museum, Ft Wayne

Jul-‐2000 No column Oct-‐2000 All the News that's Fit to Preserve Texely, Carolyn Lincoln

Museum, Ft Wayne

Request to readers for ideas

Jan-‐2001 Don't Try this at Home Garrett, Bob State Archives of Michigan

Cunha Cocktail (home deacidification)

Apr-‐2001 No column Jul-‐2001 Now Showing at an Archives Near

You Garrett, Bob State Archives

of Michigan Review of national film preservation

Oct-‐2001 No column Jan-‐2002 No column Apr-‐2002 We Need Mylar and Acid-‐Free

Paper, Stat!: Or, Preservation at The National Personnel Records Center

O'Neill, Marta National Personnel Records Center

First iteration: Preservation Essentials

Jul-‐2002 Historic Floods in Ohio Libraries: An Overview

Bambakidis, Elli Dayton and Montgomery County Public Library

First photo illustrations

Oct-‐2002 Preservation Websites for 'Fun and Profit'


Overview of preservation websites

Jan-‐2003 Preservation vs. Conservation: What's the difference?

Daly, Coralina A. Iowa State

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Date Title Author Institution Notes Apr-‐2003 Digital Preservation in Libraries Bambakidis, Elli Dayton Metro

Library

Jul-‐2003 Microfilm Preservation Storage Project at the National Personnel Records Center


Oct-‐2003 Caring for Pueblo Pottery in the Archives: Not Featured in an MLS program near you…

Voss-‐Hubbard, Anke

Illinois Wesleyan U.

Jan-‐2004 Preservation Through Alternate Forms of Access: The Foundation of a Digitization Project

Thomas, Jennie Albion College

Apr-‐2004 Preservation Resources Online Bambakidis, Elli Dayton Metro Library

Jul-‐2004 CONDUCTING PRESERVATION ASSESSMENTS: Phase One


Oct-‐2004 Selected Guide to Resources on Mold

Voss, Anke Illinois Wesleyan U.

Jan-‐2005 Scrapbooks: Information or Artifact?

Thomas, Jennie Albion College

Apr-‐2005 Map Preservation Bambakidis, Elli Dayton Metro Library

Last column, 3 year term

Jul-‐2005 Burned Records: Conducting a Condition Assessment at the National Personnel Records Center


Oct-‐2005 Preservation Education Partnership for the New Century

Voss, Anke Illinois Wesleyan

Last column, 3 year term

Jan-‐2006 You Want Me to Display it Where? Preservation Friendly Exhibits

Miller, Mary U of IL at Urbana-‐Champaign Urbana

Thomas unable to submit column 3. Column 1

Apr-‐2006 Practical Preservation for the Penurious: Plans, Policies, and Procedures [part 1]

Sally Childs-‐Helton

Butler U Libraries

Column 1

Jul-‐06 Environmental Monitoring Made Easiest: the PEM

Marta O'Neill National Personnel Records Center

Oct-‐06 Disaster Recovery Resources [On-‐line]

Lynn Smith Herbert Hoover Presidential Library

Column 1

Jan-‐07 Counting the (Hidden) Costs: Microilming Archival Materials

Miller, Mary U of IL at Urbana-‐Champaign Urbana

Column 2

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Date Title Author Institution Notes Apr-‐07 Practical Preservation for the

Penurious 2: Environmental Control on No Budget


Butler U Libraries

Column 2

Jul-‐07 What You Should Know About Mold

Marta O'Neill National Personnel Records Center

Column 6, last column

Oct-‐07 Photographic Slide Preservation Lynn Smith Herbert Hoover Presidential Library

Column 2

Jan-‐08 Archivist, Assess Thyself: On-‐line Tools for Preservation Assessments

Miller, Mary University of Illinois at Urbana-‐Champaign Urbana

Column 3

Apr-‐08 Practical Preservation for the Penurious 3: Storage Considerations


National Personnel Records Center

Column 3

Jul-‐08 Microfilm in the Time of Cholera Marta O'Neill National Personnel Records Center

Column 7

Oct-‐08 Will You Still Hear Me Tomorrow? A Look at Audio Preservation


Column 3

Jan-‐09 Audiovisual self assessment program (AvSAP)

Jimi Jones UIUC Column 1

Apr-‐09 After the water receded: salvaging cultural treasures

Nancy Kraft U of Iowa Column 1

Jul-‐09 Evaluating scrapbooks for preservation and access: information or artifact


Butler U Column 4

Oct-‐09 Getting Ready to Move Marta O'Neill National Personnel Records Center

Column 8

Jan-‐10 Cold Enough for the Negatives? (nitrate film)

Lisa Wood Ohio Historical Society

Column 1

Apr-‐10 Recovery of Archives, Libraries, and Museums in Haiti


Editor

Jul-‐10 Saving Your Stuff Archivally at Home : Preservation Outreach and Education


Butler U Libraries

Column 5

Oct-‐10 No column Jan-‐11 Scrapbooks: Documents of

everyday life Lisa Wood Ohio Historical

Society Column 2

Apr-‐11 After the Deluge: Tips on Dealing Successfully with a disaster salvage vendor

Katie Mullen Wisconsin Historical Society

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Date Title Author Institution Notes Jul-‐11 “You Want the Civil War Letters

Exhibited Where?” Archives, Exhibits, and Preservation Concerns


Butler U Libraries

Column 6

Oct-‐11 This Map Doesn’t Fit in the File; Shall I Fold It?

Lynn Smith Hoover Presidential Library

Editor

Jan-‐12 No column Apr-‐12 Five Preservation Resources

Every Archivist Needs Katie Mullen Wisconsin

Historical Society

Jul-‐12 An Enduring Media: Handling and Storage of Glass Plate Negatives

Lisa Wood Ohio Historical Society

Oct-‐12 The Long, Hot Summer and Sustainable Preservation Environments

Sara Holmes NARA Editor

Jan-‐13 A Preservation Odyssey Daria Labinsky National Archives St. Louis

Apr-‐13 From the White House to the Boathouse: Preserving the Lost Records of Eisenhower’s Farewell Address

Valoise Armstrong

Dwight D. Eisenhower Presidential Library and Museum

19

History Mixed Media

Date Title Author Institution Notes Apr-‐05 A Hitchhiker’s Guide to the

Audiovisual Universe Eisloeffel, Paul Nebraska State

Historical Society

Jul-‐05 Archiving the Airwaves Mohn, Sylvia Minnesota Public Radio

1st column

Oct-‐05 Describing Photographs in Words Miller, Cynthia Read

The Henry Ford 1st column

Jan-‐06 Digitizing Sound Recordings and Moving Images: Part One: Why Digitize

Eisloeffel, Paul Nebraska State Historical Society

Apr-‐06 Digitizing Sound Recordings and Moving Images: Part Two: Let’s Get Technical!


Jul-‐06 Digitizing Sound Recordings and Moving Images: Part Three: Steps to Producing a Digital Product


Oct-‐06 Run! It’s Oversize! Miller, Cynthia Read

The Henry Ford 2nd column

Jan-‐07 Digitizing Strong Women, Good-‐Looking Men, and Above-‐Average Children

Mohn, Sylvia Minnesota Public Radio

2nd column

Apr-‐07 Feed Your Craving for All Things Audiovisual

Carter, Lisa University of Kentucky

Jul-‐07 Public Broadcasting’s Metadata Schema for Audio and Video Files

Mohn, Sylvia Minnesota Public Radio

3rd column

Oct-‐07 Looking Right: Showing Your historical Photo to Advantage

Cynthia read-‐Miller

The Henry Ford 3rd column

Jan-‐08 Doing it Yourself…Or Not Kopana Terry U of Kentucky 1st column Apr-‐08 A Call to Reexamine Audiovisual

Preservation Lyon, Bertram U of Kansas

Jul-‐08 Home Movies, Part 1: Understanding the Genre


Oct-‐08 Home Movies, Part 2: The Archival Challenge


Jan-‐09 Snap shot as art and evidence Cynthia Read Miller

Henry Ford 4th column

Apr-‐09 Why sound matter to oral history Kopana Terry U of Kentucky 2nd column Jul-‐09 Thoughts on the annual spring

meeting on audiovisal matters Carter, Lisa North Carolina

State

Editor

20

Date Title Author Institution Notes Oct-‐09 Ephemeral Films Eisloeffel, Paul Nebraska State

Historical Society

Jan-‐10 What’s That Smell? A Field Guide to the Telltale Odors of Photographic Materials

Cynthia Read Miller

Henry Ford 5th column

Apr-‐10 Motion Picture films and magnetic tape: a short primer

Paul Eisloeffel Nebraska State Historical Society

Editor

Jul-‐10 Digital Asset Managemnet and AV Preservation: Will We be Glad We Did This in 10 Years?

Bert Lyons

Oct-‐10 MPLP/AV: Musings on Minimal Processing and Audiovisuals


Editor

Jan-‐11 History is just a click away: social media unlocks america's vault

Wanda Williams, Theresa Fitzgerald

NARA-‐St. Louis

Apr-‐11 Saving community video Heather Fox Appalshop Archive

Jul-‐11 No column Oct-‐11 No column Jan-‐12 Mysteries of Magnetic Tape

Revealed at MAC Fall Symposium Paul Eisloeffel Nebraska State

Historical Society

Editor

Apr-‐12 The Media Preservation Initiative at Indiana University–Bloomington

Mike Casey Archives of Traditional Music

Jul-‐12 Vintage Film and Media Literacy Paul Eisloeffel Nebraska State Historical Society

Editor

Oct-‐12 Expanding Access to Archive Photographs through Historypin

Elizabeth E. Reilly

U of Louisville

Jan-‐13 ETs in the Archives (Electrical Transcription Discs, That Is)


Editor

Apr-‐13 Teaching Diversity and Documenting Change: The Indiana Universities Library Film Archive Educational Collection and Race Representation

Josephine McRobbie, Asia Harman

Indiana U

21

History Up-‐and-‐Comers

Date Title Author Institution Notes Oct-‐11 Archival Job-‐Hunting Advice for

Students: Tips from the Field of the Resume Wars

Matthew Peek N/A Editor

Jan-‐12 The Hiring Manager’s View: Unsolicited Advice for Archivists Looking for their First Job

Mark Greene U of Wyoming

Apr-‐12 Representing the Under-‐Represented: Opportunities for Archival Students in Minority and Ethnic Collections

Matthew Peek Airstream, Inc. Editor

Jul-‐12 MAC 2012 Annual Meeting Student Poster Session Unveils Accomplished Student Work

Matthew Peek Airstream, Inc. Editor

Oct-‐12 No column Jan-‐13 Keep Calm and Expect the

Unexpected Justin Seidler Editor

Apr-‐13 Past Forward: The Reclamation of the Michigan Women’s Historical Center and Hall of Fame Media Collection

Elyssa Bisoski / Kelly Kietur, Jennifer Patchett, Natasha Rogers, Elizabeth Thornburg

Loyola U -‐ Chicago / Wayne State

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History Advertisements

Date ACA Archivematica Atlas Systems Crowley Cuadra Star Jan-‐09

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Apr-‐09

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Oct-‐09

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Oct-‐10 x

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Apr-‐11 x

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Oct-‐11 Jan-‐12

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Jul-‐12

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x

x

Jan-‐13 x

x

x Apr-‐13 x x x

Date Eloquent Archives

Hollinger Metal Edge

LBS/Archival Products Safe Sound Scene Savers UWM SOIS

Jan-‐09 x x x x x x Apr-‐09 x x x Jul-‐09 x x x x Oct-‐09 x x x x Jan-‐10 x x x x Apr-‐10 x x x x Jul-‐10 x x x Oct-‐10 x x x x Jan-‐11 x x x x Apr-‐11 x x x x Jul-‐11 x x x x Oct-‐11 x x x Jan-‐12 x x x Apr-‐12 x x x x Jul-‐12 x x x x Oct-‐12 x x x x Jan-‐13 x x x Apr-‐13 x x x x

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History Page Counts

Date Quarter Consecutive Issue No. Volume Number Page Count

Jun-‐96 06 092 24 1 24 Sep-‐96 09 093 24 2 32 Dec-‐96 12 094 24 3 32 Mar-‐97 03 095 24 4 32 Jun-‐97 06 096 25 1 40 Sep-‐97 09 097 25 2 36 Dec-‐97 12 098 25 3 32 Mar-‐98 03 099 25 4 32 Jun-‐98 06 100 26 1 28 Sep-‐98 09 101 26 2 28 Jan-‐99 01 102 26 3 28 Apr-‐99 04 103 26 4 32 Jul-‐99 07 104 27 1 36 Oct-‐99 10 105 27 2 32 Jan-‐00 01 106 27 3 32 Apr-‐00 04 107 27 4 36 Jul-‐00 07 108 28 1 36 Oct-‐00 10 109 28 2 36 Jan-‐01 01 110 28 3 36 Apr-‐01 04 111 28 4 44 Jul-‐01 07 112 29 1 44 Oct-‐01 10 113 29 2 44 Jan-‐02 01 114 29 3 32 Apr-‐02 04 115 29 4 40 Jul-‐02 07 116 30 1 40 Oct-‐02 10 117 30 2 32 Jan-‐03 01 118 30 3 36 Apr-‐03 04 119 30 4 36 Jul-‐03 07 120 31 1 40 Oct-‐03 10 121 31 2 36 Jan-‐04 01 122 31 3 40 Apr-‐04 04 123 31 4 36 Jul-‐04 07 124 32 1 40 Oct-‐04 10 125 32 2 32 Jan-‐05 01 126 32 3 40 Apr-‐05 04 127 32 4 40 Jul-‐05 07 128 33 1 48 Oct-‐05 10 129 33 2 40 Jan-‐06 01 130 33 3 40 Apr-‐06 04 131 33 4 36 Jul-‐06 07 132 34 1 48

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Oct-‐06 10 133 34 2 44

Date Quarter Consecutive Issue No. Volume Number Page Count

Jan-‐07 01 134 34 3 44 Apr-‐07 04 135 34 4 40 Jul-‐07 7 136 35 1 48 Oct-‐07 10 137 25 2 40 Jan-‐08 1 138 35 3 40 Apr-‐08 4 139 35 4 36 Jul-‐08 7 140 36 1 48 Oct-‐08 10 141 36 2 48 Jan-‐09 1 142 36 3 44 Apr-‐09 4 143 36 4 36 Jul-‐09 7 144 37 1 44 Oct-‐09 10 145 37 2 44 Jan-‐10 1 146 37 3 40 Apr-‐10 4 147 37 4 36 Jul-‐10 7 148 38 1 44 Oct-‐10 10 149 38 2 32 Jan-‐11 1 150 38 3 32 Apr-‐11 4 151 38 4 32 Jul-‐11 7 152 39 1 40 Oct-‐11 10 153 39 2 32 Jan-‐12 1 154 39 3 32 Apr-‐12 4 155 39 4 36 Jul-‐12 7 156 40 1 44 Oct-‐12 10 157 40 2 32 Jan-‐13 1 158 40 3 40 Apr-‐13 4 159 40 4 32

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History Editors

Cheri Thies 1999?-‐2001 Mark Shelstad 2001-‐2003 Janet Carlton 2003-‐2007 Kathy Koch 2007-‐2011 Jennie Thomas 2011-‐2015

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History Assistant Editors

Archival Resources on the Web Tanya Zanich-‐Belcher September 1996-‐June 1998 Elizabeth Kaplan September 1998-‐July 2000 ? October 2000-‐January 2001 Heather Muir April 2001-‐April 2003 Coralina Daly July 2003 Robert Garrett October 2003-‐July 2006 (1 term) Adam Groves October 2006-‐July 2012 (2 terms) Emily Stenberg October 2012-‐July 2015 (Term 1) Electronic Currents Chris Prom January 2009-‐October 2011 (1 term) Joanne Kaczmarek January 2012-‐October 2014 (Term 1) Preservation Essentials Lynn Smith January 2009-‐October 2011 (1 term) Sara Holmes January 2012-‐October 2014 (Term 1) Mixed Media Lisa Carter April 2005-‐January 2010 (2 terms) Paul Eisloeffel April 2010-‐October 2012 (1 term) Heather Fox January 2012-‐October 2015 (Term 1) Up-‐and-‐Comers Kevlin Haire July 2005-‐April 2011 (2 terms) Matthew Peek July 2011-‐October 2012 Justin Seidler January 2013-‐October 2015 (Term 1) News From The Midwest Heidi Butler October 2005-‐January 2010 (2 terms) Audrey Coleman October 2005-‐January 2010 (2 terms) Troy Eller April 2010-‐January 2016 (Term 2) Alison Stankrauff April 2010-‐January 2016 (Term 2) Regionalia (now on the MAC Calendar) Michelle Christian April 2001-‐July 2006 (2 terms) Melissa Gottwald October 2006-‐July 2012 (2 terms) Jeremy Brett October 2012-‐July 2015 (Term 1)

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Workflow Two weeks before the deadline of the 1st, the Newsletter Editor compiles a list from last year’s issue and from any information that MAC Council has supplied that needs to be included in the “MAC News” section of the newsletter. This information is then passed along to the PIO, so the PIO can be sure to gather this information from the numerous people involved in MAC leadership. At this time you can also remind the PIO to send out an email on the MAC Listserv, soliciting newsletter content, which contains the deadline date, lists each section editor and their contact information, as well as that of the newsletter editor. It can be helpful to chart this out as such in order to keep track of what you are supposed to receive and have received: October issue Item Rec’d MAC News: President’s Letter MAC News: VP column MAC News: Between meeting Council actions MAC News: AM 2011 MAC News: Symposium article X MAC News: DSA blurb MAC News: Prez blurb MAC News: Motley Thanks blurbs X MAC News: Bowen Thanks blurb X MAC News: Emeritus Thanks blurbs X Archival Resources on the Web X News from the Midwest Electronic Currents X Preservation Essentials X Mixed Media -‐-‐-‐ Up-‐And-‐Comers People and Posts X New Members Regionalia Other News: Papers of George Washington Document Search

X

Two weeks before the deadline of the 1st, the Newsletter Editor sends out an email reminding all Assistant Editors of the deadline; the Newsletter Editor also contacts the Vendor Coordinator to find out who has paid for an ad in the upcoming issue and provides Aleda with any new advertising artwork. • 1st – All content providers have material in to the Assistant Editors

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• 5th – All Assistant Editors have edited their content and sent it to the Newsletter Editor

• 10th – Newsletter Editor has edited and layed out the content and sent it on to the Copyeditor in the form of a Word document, file title “MAC NL year month”

• The Newsletter Editor may need to go back to the Assistant Editor, who may need to go back to the author—this all needs to happen very quickly

• The Newsletter Editor and the Copyeditor go back and forth until a final version of the newsletter is agreed upon

• The Graphic Designer creates a PDF of the document—the Graphic Designer may come back to you at this time in order to cut or add content to make the newsletter the proper length

o Information in the Other News column is usually the first place to cut or the first place you can add

§ What’s going on in SAA that relates to MAC? Are there are any SAA fellows this year who are MAC members? Does NARA have any regional news? What’s going on for May Day? Are there additional images to go along with any of the content?

§ News from the Midwest usually has extra material that can be added

• Once the newsletter is the proper length, the Copyeditor takes an initial look through the PDF, and then it is sent to the Newsletter Editor to go through one more time

• Any changes that are made at this point need to be minimal—you send the Graphic Designer and the Copyeditor an email that lists the page, column, paragraph, and line number for the change, along with the original text, and then the text to be changed

o Double check that changes to MAC officers and dates of future events have all been listed correctly

o Double check that all paid advertisements appear

o The Graphic Designer will determine the layout of advertisements and photographs

• Once a final version of the PDF has been agreed upon, the Graphic Designer sends the issue to the printer

• When we get into the publication month for the issue, the Newsletter Editor sends the final PDF to the MAC Webmaster to be added to the MAC website. The Newsletter Editor also needs to provide the Webmaster with a brief description of the issue to post to the website. This same brief description can also be sent to the PIO to be posted to the MAC listserv. Be sure the newsletter has posted to the MAC website before the PIO message goes out on the listserv.

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Example: The October issue of the MAC Newsletter is now available to members on the MAC Web site, http://www.midwestarchives.org; login and choose “Latest MAC Newsletter” under Quick Links. This issue reviews all the great sessions, special events, and meetings that took place at the Annual Meeting in St. Paul, MN, as well as what’s to come at the Fall Symposium in Sioux City, IA. You’ll also find President Zanich-‐Belcher’s last letter to the MAC membership as president; insights to Civil War resources available on the Web; details into the Bentley Historical Library’s MeMail Project to provide enhanced archival services for the University of Michigan’s born-‐digital content; and preservation issues to consider when creating an exhibit of archival materials.

• When we get into the publication month for the issue, send the final PDF to EBSCO via FTP, and contact EBSCO to let them know the issue has been uploaded. See Appendix B for instructions.

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Information for Assistant Editors Deadlines for the rotating/guest authors to submit the column to you:

• January issue – November 1 • April issue – February 1 • July issue – May 1 • October issue – August 1

The deadline for you to turn the edited column in to me is the 5th of the same month. Early submissions are always welcome! Please make the MAC Style Guide your new best friend. You can find it here: http://www.midwestarchives.org/styleguidel.pdf. A couple of other editing items to keep in mind:

• References should be at the end of the column under a Notes heading. Please make sure that your authors have not used the footnote or endnote function in Word. If they have, either you or they will need to redo the references using Format >> Font >> Superscript for the number that appears in the text and then simply list the references in the Notes section at the end of the document.

• Turn off any hyperlinks to URLs or email addresses.

• One space (not two) after a sentence.

• Pay attention to the “spelling of frequently used words” section in the style guide.

The content of the column is up to you and the authors. Check back issues of the newsletter on MAC’s website to be sure a topic has not been written about recently. Column length should be 1500 words including notes. An article that runs a bit over is okay, but try to stay away from really long columns. Images are great. They should be 300 DPI JPEGs. Be sure that all images have a caption and credit line (if they don’t, I’ll just pester you for them). I send a column reminder to all the assistant editors about 10-‐15 days before the column is due to me. I always appreciate it if you can give me a heads up if a column is going to be late. Keep in mind that while you only have 5 days to review your column, I have 5 days to review the entire newsletter, make necessary changes, lay it out in order in a Word document, and get it to the proofreader. So, please get in touch with the author to remind them about the column well in advance, and send additional reminders as necessary. For those of you with columns that have a rotating author, officially, rotating authors sign on to a three-‐year term (one column per year) that can be renewed once. Sometimes it’s not a nice and neat three

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year term, but more of a three column term if you have a two-‐part article or have to switch things around. Finally, don’t be afraid to edit the column—for length, clarification, etc. Revel in the power of the red pen!

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Current MAC Newsletter Editorial Board

Editor:

Jennie Thomas Head Archivist Rock and Roll Hall of Fame and Museum Library and Archives 216-‐515-‐1942 [email protected]

Assistant Editors:

Archival Resources on the Web Emily Symonds Stenberg [email protected]

Electronic Current Joanne Kaczmarek University of Illinois [email protected]

MAC News Adriana Cuervo Assistant Archivist for Music and Fine Arts Sousa Archives and Center for American Music University of Illinois 217-‐244-‐9309 [email protected]

Mixed Media Heather Fox The Filson Historical Society [email protected]

News From the Midwest Troy Eller (Illinois, Iowa, Michigan, Nebraska, North Dakota, Ohio) Society of Women Engineers Archivist Walter P. Reuther Library Wayne State University 313-‐577-‐2863 [email protected]

Alison Stankrauff (Indiana, Kansas, Kentucky, Minnesota, Missouri, South Dakota, Wisconsin) University Archivist Indiana University South Bend

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574-‐520-‐4392 [email protected]

People and Posts David McCartney, Chair, MAC Membership Committee University Archivist University of Iowa Libraries 319-‐335-‐5921 david-‐[email protected]

Preservation Essentials Sara Holmes National Archives and Records Administration [email protected]

Up-‐and-‐Comers Justin Seidler [email protected]

Regionalia (now on the MAC Calendar) Jeremy Brett [email protected]

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Appendix A Newsletter Editorial Board Reports

MAC NEWSLETTER Report to MAC Council, October 1998 Cheri Thies, Editor Accomplishments: First, I want to thank all the members of the Newsletter Editorial Board (Brenda Burk, Todd J. Daniels-‐Howell, Glen A. Gildemeister, Elizabeth Kaplan, and Mee Kim) and Publications Assistant Aleda Downs for all their hard work and encouragement. As you know, this was a transitional issue for the newsletter, with only Burk and Kim as returning assistant editors. Even with this transition and a period of “learning the ropes," by myself and the new assistant editors, we met all deadlines and produced a 28 page newsletter. I must say that with the work of the assistant editors and Aleda, the role of editor is very manageable and even, dare I say it, fun. Problems: You may have noticed that there was no advertising in this issue. Somehow, over the last few months, with the division of the development position into the two positions: Development Coordinator and Vendor Coordinator, the sale of ads for the newsletter was lost in the shuffle. Add to that some confusion over the billing for advertisements being transferred to the editor in May 1997 and it led to no one knowing who was doing what. Nancy, Katie, and I are now in contact about this, however, and hopefully advertisements (and hence, revenue) will reappear within the next few issues. Future plans: The first thing I am working on is to develop a comprehensive listing of all the recurring news notices that should be in each issue (i.e., minority scholarship application notice in the winter issue and article on recipient in the fall issue) and a listing of all committees, task forces, etc. so that we can make sure that they are represented in the newsletter at least once a year. I am also looking back through Council minutes for mentions of articles, etc. that are supposed to appear in the newsletter [such as, Jim Fogerty each year writing something about the international publication program] and pursuing those topics. Items for discussion with Council: 1. A little slight of hand.

It bothers me that the newsletter does not reach our members until the end of the publication month. In checking back, I found that up until April 1989, the newsletter was published in January, April, July, and October. In the April 1989 issue there is an announcement that that would be changed to March, June, September, and December. There was no reason given for the change. I would like to propose that we change back to the January, April, July, and October schedule but keep the deadlines as they are now—November 15, February 15, May 15, and August 15. Then we would still publish at the same time as now but it would appear that the newsletter was coming out just prior to the month of publication instead of when it is almost over. It is basically a slight of hand move but I think it would look better for the organization.

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Deadline for submissions Present publication date Proposed publication date May 15 June July (still received in late June) August 15 September October (still received in late

Sept.) November 15 December January (still received in late

Dec.) February 15 March April (still received in late

March)

The other possibility is to switch to Spring, Summer, Fall, and Winter. 2. The dates of the spring meeting.

It is expected that most of the important news events (MAC Council, awards, etc.) of the spring meeting will be covered in the next newsletter. When the deadline for that issue is May 15 and the meeting is not until May 13-‐15, it makes it nearly impossible to get that material in the next issue. I would like to know if Council sees these dates as a one time thing or if there is the possibility of it happening each year. This is something we need to look at closely.

3. Should the Distinguished Service Committee Chair be added to the Leadership page?

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MAC NEWSLETTER Report to MAC Annual Business Meeting, May 1999 Cheri Thies, Editor First, I wish to begin with a thank-‐you to all the members of the Newsletter Editorial Board (Brenda Burk, Todd J. Daniels-‐Howell, Glen A. Gildemeister, Elizabeth Kaplan, and Mee Kim) and Publications Assistant Aleda Downs. Only because of their hard work and dedication did we get the September 1998 (28 pages), January 1999 (28 pages), and April 1999 (32 pages) issues into the hands of our members. And every column appeared in both of the 1999 issues—not an easy feat when it is all volunteer submissions. Also, I want to thank Development Coordinator Nancy Webster for all her work with the ACA/MAC reciprocal advertisement, which appeared in the April issue, and Vendor Coordinator Katie Dishman for her work in soliciting advertising for the newsletter. In the April issue we ran four paid advertisements. I would like to take this opportunity to welcome two new assistant editors. Lynn Leitte, Minnesota Historical Society, will be replacing Glen as assistant editor of People and Posts, and Kathy Koch, Milwaukee Urban Archives, will be replacing Beth Kaplan as assistant editor on News from the Midwest. Beth will remain as assistant editor for The Lone Arranger and Archival Resources on the World Wide Web. I’d also like to thank three of our columnists who every issue provide us with insights into the archival world, large and small: Mark Shelstad, Erik Nordberg, and Kerrie Moore. We did experience a minor problem with the April issue. As many of you personally experienced, the April issue did not reach a large number of our members until the week of April 12-‐16. Since the newsletter left the printers on March 26, and because the occurrence of lateness was widespread over the entire MAC area, we believe it was due to a holdup at the Chicago distribution site. I am going to monitor the next 2-‐3 issues, randomly selecting people around the MAC region to see when they receive their issues. If it seems to be a recurring problem, I will be returning to Council with suggestions to remedy it. I’m hoping, however, that it was a one-‐time event. Over the next year, we will continue to provide you with the best newsletter we can but remember we need your help. Please submit news notes, articles, etc. to the appropriate assistant editor or contact me directly. We need your news!

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MAC NEWSLETTER Report to MAC Council, October 1999 Cheri Thies, Editor Accomplishments: As always, I wish to begin with a thank-‐you to all the members of the Newsletter Editorial Board (Brenda Burk, Todd J. Daniels-‐Howell, Elizabeth Kaplan, Mee Kim, Kathy Koch, and Lynn Leitte) and Publications Assistant Aleda Downs. Together we produced the July 1999 (36 pages) and October 1999 (32 pages) issues. And, again, every column appeared in both issues. In the July issue we ran four paid advertisements with a total income of $525 and two job announcements totaling $70. In the October issue, we ran five advertisements totaling $550. (The two job announcements in the October issue were both of the $35 length but were waived since the advertisers are institutional members of MAC.) I would also like to thank Mark Shelstad, who has written the Archives Listserv column for the last four years. Mark has asked to be replaced and we are currently looking for a new columnist. Problems and comments: Unlike the April issue, the July issue did reach most of the membership on time. I am going to monitor this for a few more issues, however, to make sure the lateness of the April issue was indeed just a one time problem. I will also continue to tell future job advertisers that we cannot guarantee delivery before the middle of the month of issue. I have had no comments at all about the discontinuance of the Legislative Update column. Future plans: I did not update the Newsletter Editorial Board guidelines over the summer as I had planned. Having discovered, during discussion with Lynn while she was rewriting the Membership Committee guidelines, that the Newsletter Editor is ex-‐officio on the Membership Committee,* I decided to wait for the updated versions of all the other guidelines to be done this fall. After checking those to see where the Newsletter Editor is mentioned, I will rewrite the guidelines so they conform with all the others. *(Which, by the way, I didn't know and which has now been removed as we both could see no good reason for it to be there.) Items for discussion with Council: I would like to make a change in the advertisement rates for the newsletter. After doing a study of nine other archival newsletters, I determined that all of them give some type of discount for multiple issue placement. I would like to give a 20% discount for advertising in 4 consecutive issues, beginning with this January's issue. That is the average discount given by the other newsletters. Presently our rates are: Full page $250, ½ page $150, ¼ page $75, and business card $50. The discounted rates, per issue, would be: Full page $200, ½ page $120, ¼ page $60, and business card $40; but would guarantee a total fee of $800, $480, $240, $160, respectively. I've spoken with Katie and there will be no problem with having new advertising cards done with the new rates. If there are questions about this, please contact me or we can discuss it further at the fall meeting.

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MAC NEWSLETTER Report to MAC Annual Business Meeting, May 2000 Cheri Thies, Editor

First, I wish to begin with a thank-‐you to all the members of the Newsletter Editorial Board (Brenda Burk, Todd J. Daniels-‐Howell, Elizabeth Kaplan, Mee Kim, Kathy Koch, and Lynn Leitte,) and Publications Assistant Aleda Downs. Only because of their hard work and dedication did we get the July 1999 (36 pages), October 1999 (32 pages), January 2000 (32 pages), and April 2000 (36 pages) issues into the hands of our members. Also, I want to thank Development Coordinator Nancy Webster for all her work with the ACA/MAC reciprocal advertisements and Vendor Coordinator Katie Dishman for her work in soliciting advertising for the newsletter. Beginning with the January 2000 issue, we instituted the new advertising policy of a 20% discount for placing advertisements in a run of four consecutive issues. We now have five companies signed on for the four run package.

I’d also like to thank two long term columnists that left the newsletter this year, Mark Shelstad, who wrote the Archives Listserv column for four years, and Kerrie A. Moore, who wrote the Regionalia column from September 1998 through January 2000, and commend Erik Nordberg, who in every issue since has regaled us with the trials, tribulations and joys of the Lone Arranger. I hope he will continue for at least another years.

I would also like to welcome their replacements, Jeannine Strunk, ELCA Archives, whose first Regionalia column will appear in the July 2000 issue, and Jennifer Rawlings, Jefferson National Expansion Memorial, whose first Archives and Archivists Listserv column appeared in the April 2000 issue.

In the April issue, we also reintroduced a past feature of the newsletter, the Institutional Spotlight. This will be an occasional (or not so occasional) column, depending on how many submissions I receive from the membership. Over the next year, we will continue to provide you with the best newsletter we can but remember we need your help. Please submit news notes, articles, etc. to the appropriate assistant editor or contact me directly. We need your news!

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MAC NEWSLETTER Report to MAC Council, October 2000 Cheri Thies, Editor Accomplishments: As always, I wish to begin with a thank-‐you to all the members of the Newsletter Editorial Board (Brenda Burk, Todd J. Daniels-‐Howell, Elisabeth Kaplan, Mee Kim, Kathy Koch, Lynn Leitte, and Heather A. Muir) and Publications Assistant Aleda Downs. Together we produced the July 2000 (36 pages) and October 2000 (36 pages) issues. In both issues we ran five paid advertisements with a total income of $800. In the July issue we ran one job announcement with an income of $70. We also ran the SAA reciprocal ad in the July issue. I would officially like to thank Elizabeth Kaplan, who was assistant editor in charge of Archival Resources on the World Wide Web, The Lone Arranger, Regionalia, and part of the News from the Midwest from September 1998 through April 1999, and Archival Resources on the World Wide Web and The Lone Arranger from July 1999 through July 2000. Her replacement, Heather A. Muir, is well on her way to continuing Beth’s great work. Future plans: For the January issue, I am planning on running a notice on the Archives and Archivists Listserv reminding MAC members of the upcoming publication deadline. Items for discussion with Council: I recently found out that there were a number (and I don’t know how many) of people in Minnesota and the Chicago area that did not get their July newsletter or the fall program. I’m not sure why this occurred—whether it was bulk mailing, address changes, or whatever—but it has left me a little concerned. I spoke with Barbara about this and we decided to place a notice in each issue of the newsletter reminding members how important it is to get address changes to the secretary as soon as possible due to the bulk mailing restrictions on forwarding and return of materials (they often won’t and/or don’t do either). I would also like to have Council consider whether I should post a query to the Archives Listserv asking members to notify me if they have not received their publications in a timely manner. The reason I’m putting this to Council is that if we discover that it is a widespread problem, is Council willing to look into possible alternatives, within all levels of mailing, knowing that almost any change would be more costly? If Council thinks this is worth the effort, I will run the query in late November to cover the fall program and October newsletter and again in late-‐February to cover the January newsletter and then report back in the spring. If there turns out to be a large problem, it could then be turned over to a committee of the secretary, newsletter editor, AI chair, etc., to look into the possible changes and costs thereof.

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MAC NEWSLETTER Report to MAC Council, May 2001 Cheri Thies, Editor Ok, one last time… Accomplishments:

As always, I wish to begin with a thank-‐you to all the members of the Newsletter Editorial Board (Brenda Burk, Todd J. Daniels-‐Howell, Mee Kim, Kathy Koch, Lynn Leitte, Heather A. Muir, and Jeannine Strunk), Publications Assistant Aleda Downs, and Proofreader Darlene Brill. Together we produced the January 2001 (36 pages) and April 2001 (44 pages) issues.

In both issues we ran four paid advertisements with a total income of $720. In each issue we ran one job announcement with a combined income of $245. We also ran the SAA and ACA reciprocal ads in the January issue.

I would officially like to thank Mee Kim, who was assistant editor in charge of the News from the Midwest (Michigan, Minnesota, Nebraska, North Dakota, South Dakota, and Wisconsin) from June 1997 through January 2001. Jeannine Strunk, Regionalia columnist, graciously agreed to take her place in News from the Midwest and also be assistant editor in charge of the Regionalia column. Also, a welcome to Michele Christian, who is the new Regionalia columnist.

I would also report that, working with Barbara Floyd, we seem to have been able to solve, at least for the time being, most of the problems members were having with their mailings. In relation to the mailing problems, in the January issue we also began publishing a boilerplate box requesting that all address changes be sent to the secretary as soon as possible. Although, I just realized that I forgot to put it in the April issue—oops! [Note to Mark S.: Another thing to remember.] Future plans:

As you all know, Mark Shelstad will be taking over the editorship of the newsletter with the July issue. Mark for four years wrote the Archives and Archivists Listserv column and has been involved in numerous MAC meetings, including serving on the Program Committee for the joint MAC/SRMA meeting in Kansas. I’m very excited that he agreed to take this position and I know he’ll do a great job. In fact, just two days after he received my packet of materials about the newsletter, he was suggesting possible new columns and other ideas for change and improvement! That’s involvement!

Also, with Todd Daniels-‐Howell finishing his term on Council, he has asked to give up his role as an assistant editor. Todd will be replaced by Janet Carleton, who for a number of issues has been coordinating the Electronic Currents column. The Newsletter Editorial Board guidelines do, however, state that a member of Council is to serve on the board, and Mark, who knows he will not be able to make every meeting because of his distance from the MAC region, feels that he would indeed like a liaison on the Council to make his reports for him and report back to him any details of the meetings that will impact on the newsletter. So, here’s your opportunity, Council members, my phone number is 651-‐296-‐1082, e-‐mail: [email protected]. Please let me know if you’re interested. Items for discussion with Council:

Nothing this time. Enjoy!

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Midwest Archives Conference MAC Newsletter Report to Council Mark Shelstad, Editor 1 October 2001

1. Accomplishments

• I wish to thank the members of the Newsletter Editorial Board (Brenda Burk, Janet Carleton, Lynn Leitte, Heather A. Muir, Kathy Koch and Jeannine Strunk), along with the newsletter columnists, Publications Assistant Aleda Downs, and Proofreader Darlene Brill for all of their hard work in producing the July and October issues. Both are 44 pages in length, which included the hotel/conference survey in the July issue. Announcements on the Archives & Archivists Listserv have also resulted in greater amounts of materials being submitted.

• Thanks are also extended to Janet Carleton, coordinator of the Electronic Current column, for agreeing to be the assistant editor for Current Issues.

• Both issues ran two paid advertisements with total income of $360. In the July issue one position announcement ran with income of $35 and one position announcement in the October issue had an income of $140. A reciprocal SAA advertisement also ran in the July issue.

• Added a change of address form to be included in every newsletter to keep the membership database current.

• Updated the advertising rates to reflect opportunities MAC's Web site for vendors. • Reviewed and provided commentary on a draft MAC Writer's Style Guide with Archival Issues

editor Mark Greene. 2. Future Activities

• Monitoring late issues. Brenda Burk reported that the Indianapolis membership received their July issues late. No other members reported delivery problems with the July newsletter.

• Reviewing options for the Preservation Column with Janet Carleton. It has been difficult to retain a columnist and options are to either locate another columnist who could write on topics of their choice or cover the Conservation Distribution List, or discontinue the column altogether. A possible substitute is an ongoing column supplied by the Education Committee, which has expressed an interest in doing so.

• Monitoring the Ohio Archivist, which has gone to an electronic only format (either html or pdf versions) starting with the fall 2001 issue. The pdf version is 38 pages in length with bookmarks and thumbnails of each page. Both formats have a vendor advertisement on the front page with a link to their Web site. I will report back on any feedback that the Ohio Archivist receives, what kind of access is provided for members that do not have web access, who mounts and upkeeps the electronic version, and archiving options. Web site: <http://www.ohiojunction.net/soa/oa/>.

3. Item for Discussion

• The October 2001 issue featured MAC's new logo, resulting in the masthead having the text MAC or Midwest Archives Conference both appearing twice. Two mock-‐ups have been created by Aleda Downs and examples of the October issue cover and the two alternatives are attached with this report. The Newsletter Editorial Board reviewed the two options and recommends the masthead without the bar. With Council's approval, I would like to use the new masthead without the bar in the January 2002 issue.

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Midwest Archives Conference MAC Newsletter Business Meeting Report Mark Shelstad, Editor 22 April 2002 I wish to thank the members of the Newsletter Editorial Board (Brenda Burk, Janet Carleton, Lynn Leitte, Heather A. Muir, Kathy Koch and Jeannine Strunk), along with the newsletter columnists (Marta O’Neill, Erik Nordberg, and Jennifer Rawlings) Publications Assistant Aleda Downs, and Proofreader Darlene Brill for all of their hard work in producing the July 2001 (44 pages), October 2001 (44 pages), January 2002 (32 pages), and April 2002 issues (40 pages). Thanks to their hard work and dedication we were able to produce these issues of the newsletter for the membership. One assistant editor and columnist left during this past year: Jeannine Strunk, who served as a columnist and editor for eleven columns, and Erik Nordberg, who penned twenty “Lone Arranger” columns for five years. My thanks to them both for their service to MAC and its newsletter. Thanks are also extended to Janet Carleton, coordinator of the Electronic Current column, for agreeing to be the assistant editor for Current Issues; and to Kathy Koch and Michele Christian for stepping forward to carry on Jeannine Strunk’s work as assistant editor. During the past 4 issues, two paid advertisements ran with total income of $720 and three vendors have renewed their advertising for 2002-‐2003. Five position announcements also ran during these 4 issues, with total income of $315. Reciprocal advertisements from the Society of American Archivists ran in the July 2001 and January 2002 issues, as did an ad from the Academy of Certified Archivists in the April 2002 issue. Thanks to Development Coordinator Nancy Webster for her work in coordinating these ads. During the past year, several changes to the content of the newsletter were implemented, including the resumption of the “Preservation Issues” column in the April 2001 issue, which will feature rotating columnists; a change of address form to keep the membership database current; updating the advertising rates to reflect opportunities for vendors with MAC’s Web site; and a different masthead with the new MAC logo starting in the January 2002 issue.

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Midwest Archives Conference MAC Newsletter Report to Council Mark Shelstad, Editor 23 September 2002 Activities for April-‐September 2002 Thanks and Acknowledgements

• I wish to thank the members of the Newsletter Editorial Board (Brenda Burk, Josh Ranger, Janet Carleton, Lynn Leitte, Heather A. Muir, Kathy Koch and Michele Christian), along with the newsletter columnists (Erik Nordberg, Jim Buchman, Judy Cobb, Elli Bambakidis, Jennifer Rawlings, Bob Carter, Caryn Wojcik and Marta O’Neill), Publications Assistant Aleda Downs, and Proofreader Darlene Brill for all of their hard work in producing the July and October issues, which are 40 and 32 pages in length, respectively. Thanks to their hard work and dedication we are able to produce these two issues of the newsletter for the MAC membership.

• Brenda Burk left the editorial board with her election to Treasurer this spring and has been replaced by new Public Information Officer Josh Ranger. Burk edited the “MAC News” column from December 1996-‐July 2002, or 23 columns with three different newsletter editors. Thanks to Brenda for all of her work in coordinating this column for almost six years.

Advertising • A reciprocal SAA advertisement ran in the July issue. Thanks to former Development

Coordinator Nancy Webster for her work in coordinating this ad. • Both issues ran three vendor advertisements with total income of $300. • Paid advertisements ran in the July and October issues with total income of $150. • Two position announcements ran in the October issue with total income of $175. • I received an inquiry from Light Impressions in August concerning advertising with MAC and

forwarded the information onto Brad Bauer and Matthew Wilkins. The company intends to purchase a membership in January 2003 and advertise in the newsletter and on the MAC Web site.

Miscellaneous • A search for columnists is still on to replace the “Lone Arranger” column with a column featuring

archivists from a variety of institutional settings. • Discussed with Publications Assistant Aleda Downs the status of the final electronic copy of the

newsletter. Downs has been sending the newsletter editor the final electronic copy since September 1998 (Aleda also has the electronic files going back to the March 1996 issue). She has been sending however, the low-‐resolution copy since she thought the high-‐resolution copy could not be handled by the editor’s e-‐mail system, but could produce the high-‐resolution copy for all issues back to March 1996.

Item for Discussion

• I would like to establish a rate for sale of individual back issues. Archival Issues currently charges $15 per copy plus $1 shipping and handling. I would like to propose a charge of $5 per issue plus $1 shipping and handling and include this information in the advertising rates printed in the back of the newsletter and on the MAC Web site.

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MAC Newsletter Board Report to Council Mark Shelstad, Editor 14 April 2003 Activities for October-‐April 2003

Thanks and Acknowledgements • I wish to thank the members of the Newsletter Editorial Board (Joshua Ranger, Janet Carleton,

Lynn Leitte, Heather A. Muir, Kathy Koch and Michele Christian), and columnists (Elli Bambakidis, Coralina Daly, Laurie Gemmill, Cal Lee, and Jennifer Rawlings) for all of their hard work in producing the January and April issues, which are both 36 pages in length. Thanks to their talents and dedication we were able to produce these two issues of the newsletter for the membership.

• Thanks are also extended to Publications Assistant Aleda Downs and Proofreader Darlene Brill for their efforts in proofing, making the newsletter visually appealing, and getting them to the printer.

Advertising • The January and April issues ran two paid advertisements with total income of $360. Three

vendors have renewed their advertising for 2003-‐2004. One vendor, Archival Products, paid their 2003 advertising in advance.

• The January issue ran one position announcement with income of $35; the April issue ran two position announcements with total income of $175.

• A reciprocal SAA advertisement ran in the January issue, as did a reciprocal ad from the Academy of Certified Archivists in the April issue. Thanks to Development Coordinator Brad Bauer for his work in coordinating the ACA ad.

Updates • Lynne Leitte will be stepping down as assistant editor for the People and Posts column when her

term as Membership Chair ends. Lynne edited this column for the past four years, or fourteen issues and my thanks to her for coordinating this column and the emeritus member award information.

• Heather Muir has stepped down as assistant editor for the Archival Resources on the World Wide Web, but continuing to coordinate a new column featuring rotating columnists from different institutional backgrounds. I want to thank Heather for editing and often writing this column for nearly the past three years, or eleven issues, and for agreeing to remain with the newsletter. Coralina Daly will be taking over Archival Resources on the Web column starting with the July issue and I want to thank Coralina for stepping forward and becoming assistant editor.

• Jennifer Rawlins has stepped down as the Archives & Archivists Listserv columnists after the April 2003 issue. Jennifer has written the column for the past three years, or thirteen issues. I want to thank Jennifer for her dedication in following and summarizing the postings of this list. A replacement columnist is being sought.

Item for Discussion • I have 24 issues of the newsletter in electronic form going back to 1998 in PDF and will work

with Laura Mills and Tim Ericson concerning the archiving of these items at UW-‐Milwaukee. These electronic files are part of a larger dialogue on MAC’s electronic publications and archives,

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but I would like to suggest that MAC follow SAA’s Task Force on Electronic Publishing Report and the upcoming work by its Working Group on Electronic Publications (see http://www.archivists.org/saagroups/taskforces/tfep-‐finalreport.pdf). Given that SAA’s archives are also at UW-‐M, and the quality and quantity of MAC’s publications there would be an opportunity to partner with SAA on digital preservation.

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Midwest Archives Conference MAC Newsletter Report to Council Janet Carleton, Editor 17 October 2003 Activities for May-‐October 2003 Thanks and Acknowledgements

• I wish to thank the members of the Newsletter Editorial Board (Michele Christian, Cory Daly (outgoing), Bob Garrett (new), Laurie Gemmill (new), Kathy Koch, Josh Ranger, Wes Wilson (new)), along with the newsletter columnists (Cal Lee (outgoing), Marta O’Neill, Anke Voss-‐Hubbard (new), Caryn Wojcik), Publications Assistant Aleda Downs, and Proofreader Darlene Brill for their hard work in producing the July and October issues, which are 40 and 36 pages in length, respectively. Thanks to their sweat and dedication we were able to bring these two issues to the MAC membership.

• This has been quite a time of transition within the editorial staff and columnists and I'm very

grateful to all for their help and understanding. I am particularly grateful to Mark Shelstad for his extraordinary guidance as he gently handed over the reins, and to Steve McShane who helped me gather needed MAC data through the trials of major viruses, worms, and deadlines.

Advertising

• A reciprocal SAA advertisement ran in the July issue. • July issue ran three vendor advertisements with income of $300 • October issue ran four vendor advertisements with income of $375 • No position advertisements, perhaps due to the ease of using professional listervs instead.

Miscellaneous

• The new Style Guide is available on the MAC website and we hope to institute its use in upcoming newsletter issues.

• We are picking up the idea of a humor column with rating columnists again.

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Midwest Archives Conference MAC Newsletter Report to Council Janet Carleton, Editor April 2004 Activities for November–April 2004 (January and April Newsletters) Thanks and Acknowledgements

• Thanks to members of the Newsletter Editorial Board (Michele Christian, Bob Garrett, Laurie Gemmill, Kathy Koch, Josh Ranger, Wes Wilson), along with the newsletter columnists (Charlie Arp, Elli Bambakidis, Chris Prom (new), Jennie Thomas (new)).

• Katie Dishman deserves a special thanks for stepping in as an additional proof reader. • Thanks to Publications Assistant Aleda Downs, and Proofreader Darlene Brill. • Thanks to all these folks' hard work and dedication we were able to bring the January and April

issues (40 and 36 pages in length respectively) the MAC membership. Advertising

• Reciprocal SAA advertisement ran in the July issue. Thanks to Matt Wilkin for coordinating reciprocal adverts.

• One position announcement ran in the January issue with income of $140. • One paid advert with income of $50. • Four vendor advertisements ran in January with income of $360. • Five vendor advertisements ran in April issue with income of $360 plus % of package deal. • A brand new advertiser purchased our "package deal" (see large rate card on MAC website)

beginning with the April issue. I'm not sure how that breaks down between the various venues (website, newsletter, journal, conference programs).

Miscellaneous

• With these two issues, we implemented two procedural changes: 1. asking all content contributors to follow the MAC Style Guide, creating more work for the Board, but it should result in less work for the Publications Assistant and Proofreader; 2. moved submission deadline to the 10th from the 15th giving the Board more time to edit and proofread.

• We are always looking for feature articles and institutional spotlights, so please let me know if you feel inspired!

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Midwest Archives Conference MAC Newsletter Report to Council Janet Carleton, Editor 22 October 2004 Activities for May–October 2004 Thanks and Acknowledgements

• A hearty “thank you” to the members of the Newsletter Editorial Board: Michele Christian, Bob Garrett, Laurie Gemmill, Kathy Koch, Josh Ranger, and Wes Wilson.

• I also greatly appreciate the contributions of the rotating columnists (for the July and October issues: Marta O’Neill, Shawn Rounds (new), Anke Voss, and Caryn Wojcik).

• Thanks to Katie Dishman for proofreading. • Due to the above volunteers’ sweat and dedication we were able to bring to the MAC

membership the July and October Newsletter issues (40 and 32 pages in length respectively). • Thanks to Publications Assistant Aleda Downs, and Copy Editor Darlene Brill for their

professionalism and excellent work. Advertising

• I‘m very pleased to report that we now have six income-‐producing advertisers. • The July issue ran five advertisements (1 full-‐page, 2 half-‐pages, 2 quarter-‐pages). The full-‐page

advertiser chose our largest package (all four advertising venues). • The October issue ran six advertisements (2 full-‐page, 2 half-‐pages, 2 quarter-‐pages). The two

full-‐page advertisers chose our largest package (all four advertising venues). • One position advertisement ran in July. • Reciprocal SAA advertisements ran in the July and October issues (not counted in above lines).

Miscellaneous

• The MAC Style Guide (available on the MAC Web site) is in use and makes Aleda and Darlene very happy.

• We are planning to run humor pieces on an occasional basis. • A new column focusing on audiovisual materials and using the rotating columnists model is in

the works. • I would love to publish more “institutional spotlights”—please volunteer!

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Midwest Archives Conference MAC Newsletter Report to Council Janet Carleton, Editor 19 April 2005 Activities for November 2004–April 2005 (January and April 2005 Newsletters) Thanks and Acknowledgements

• A big “thank you” to the members of the Newsletter Editorial Board: Lisa Carter (new), Michele Christian, Bob Garrett, Laurie Gemmill, Kathy Koch, Josh Ranger, and Wes Wilson.

• I also greatly appreciate the contributions of the rotating columnists. For the January and April issues they were Elli Bambakidis, Paul Eisloeffel (new), Chris Prom, and Jennie Thomas. Also one guest columnist who will be joining us as a regular rotating columnist, Sally Childs-‐Helton.

• Thanks to Katie Dishman for proofreading. • Due to the above volunteers’ sweat and dedication we were able to bring to the MAC

membership the January and April Newsletter issues (both were 40 pages in length). • Thanks once more to Publications Assistant Aleda Downs, and Copy Editor Darlene Brill for their

professionalism and excellent work. Advertising

• We had six advertisers (2 full-‐page (“cut” of package unknown), 2 half-‐pages (total $480), 2 quarter-‐pages (total $240)) in both issues. The full-‐page advertisers had chosen our largest package (all four advertising venues). Don’t know yet if they will re-‐up the same package or what the Newsletter’s “cut” of that annual package price comes out to.

• No position advertisements. • Reciprocal ACA advertisement ran in the April issues (not counted in above lines). • Worked with Treasurer Brenda Burk and the Advertising Task Force to refigure a more efficient

and organized method for handling advertising, especially the package deals. Other

• New column “Mixed Media: Working with Audio and Visual Materials” under new Asst. Editor Lisa Carter made its appearance in the April issue. Paul Eisloeffel was inaugural writer.

• We’ve been running humor pieces authored by Nancy Sandleback under “Other News,” but may turn it into a regular column.

• Plans for a student-‐focused column are coming along, under the leadership of Kevlin Haire, a new archivist with a previous career in journalism/editing. Anyone who has an interest in contributing content of interest to or about students, please feel free to contact me.

• Copy Editor Darlene Brill has moved on (as of the April issue). I will miss her greatly. I look forward to working with our new Copy Editor Deb Eisloeffel. Darlene trained Deb on the April issue.

• I would love to publish more “institutional spotlights”—please volunteer to write one about your institution!

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Midwest Archives Conference MAC Newsletter Report to Council Janet Carleton, Editor 24 September 2005 Activities for May 2005–September 2005 (July and October 2005 Newsletters) Thanks and Acknowledgements

• A big “thank you” to the members of the Newsletter Editorial Board: Heidi Butler (new), Lisa Carter, Michele Christian, Audrey McKanna Coleman (new), Bob Garrett, Laurie Gemmill, Kevlin Haire (new), Kathy Koch (outgoing), Josh Ranger, and Wes Wilson.

• Special thanks to Kathy Koch for plugging away at “News From the Midwest” for twenty-‐five issues! She even found two great replacements for her NFTM slot—Audrey McKanna Coleman and Heidi Butler.

• I also greatly appreciate the contributions of the rotating columnists. For the July and October issues they were Judy Cobb, Sylvia Mohn (new), Angela O’Neal (new), Marta O’Neill, Cynthia Read Miller (new), and Anke Voss (outgoing). Guest columnists were George Bain, Karen Jania, and Nancy Sandleback,.

• Thanks to Katie Dishman for proofreading. • Due to the above volunteers’ hard work we were able to bring to the MAC membership the July

and October Newsletter issues (48 and 40 pages in length respectively). • Thanks to Publications Assistant Aleda Downs, and new Copy Editor Deb Eisloeffel for their

professionalism and excellent work. New Features/Updates

• Please encourage students and educators to contact Kevlin with items for “Up-‐And-‐Comers: News for Student Archivists” which debuted in July. New to the October issue is “Fractured Fotos!” under the leadership of Paul Eisloeffel.

• “Program Committee Call for Papers” appeared in the Newsletter (July) for the first time in quite a while. Thanks Chris and Tamar.

• Created mailer for the President’s Award to improve its visibility. • Added scholarship winners’ photos (informal headshots) to their essays, beginning with

October. • Change of address form updated to reflect availability of on-‐line membership directory (and

Josh’s great directions). • Rate cards for Web site updated (by Aleda) to reflect current contact information. • Secured several new columnists by badgering MACers at the SAA meeting. • Minutes: do we need a long version of the minutes published in the Newsletter? Would a

synopsis of the major points with a link to the Web site suffice? The July issue usually contains nine to ten pages of minutes from the spring meeting.

• We’re always looking for your content—cover articles, humor pieces, institutional spotlights, news bits, and photos!

Advertising

• July: five advertisers—1 full page ($200 ea.), Scene Savers; 2 half-‐pages ($120 ea.), Archival Products and Metal Edge; 2 quarter-‐pages ($60 ea.), Safe Sound Archive and Hollinger. One position announcement ($105 by word count). Total $665.

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• October: four advertisers—2 half-‐pages ($120 ea.), Archival Products and Metal Edge; 2 quarter-‐pages ($60 ea.), Safe Sound Archive and Hollinger. Total $360.

• Scene Savers missed the October publication date but will resume a year’s full-‐page advertising with the next issue.

• Continued to work with Treasurer Brenda Burk and Vendor Coordinator Miriam Kahn to refigure a more efficient and organized method for handling advertising. The package deal concept does not seem to be working and needs a serious overhaul.

• Reciprocal adverts: these are run in the MAC Newsletter for SAA (biannually) and ACA (annually). No one seemed to remember when it was last “our turn” and reciprocal adverts were run on MAC’s behalf. With Kentucky joining MAC I thought we had something to advertise and so engaged Aleda to create a simple quarter-‐page advertisement that SAA and ACA will run in their next newsletters. Perhaps it could also be used in other MAC publications and on the Web site. Low res version inserted at the end of this report.

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Midwest Archives Conference MAC Newsletter Report to Council Janet Carleton, Editor 14 April 2006 Activities for November 2005–April 2006 (Production of January and April 2006 Newsletters) Thanks and Acknowledgements • Newsletter Editorial Board

• A huge “thank you” to the members of the board. They come through for us every quarter to contribute to every issue of the Newsletter. They are Heidi Butler, Lisa Carter, Michele Christian, Audrey McKanna Coleman, Bob Garrett, Laurie Gemmill, Kevlin Haire, Josh Ranger, and Wes Wilson.

• Rotating columnists • MAC members greatly benefit from the contributions of the rotating columnists as they enable

us to draw on their special areas of expertise. For the January and April issues regular columnists, and subjects on which they wrote, were new columnist Sally Childs-‐Helton (preservation planning on a budget), Paul Eisloeffel (digitizing audio and video x 2), Chris Prom (Web usability), and Shawn Rounds (GIS).

• Many thanks to Elli Bambakidis, Jenny Thomas, and Anke Voss who have completed their three year terms.

• Guest columnists were Adam Groves (presidential libraries on-‐line), Mary Miller (exhibit planning), and Nancy Sandleback (archival humor).

• Production • Special thanks to Katie Dishman for proofreading. • Thanks to Publications Assistant Aleda Downs, and Copy Editor Deb Eisloeffel for their

professionalism and excellent work. • Due to the above volunteers’ hard work we were able to bring to the MAC membership two

quality and on-‐time Newsletter issues (40 and 36 pages in length respectively). Advertising • Advertisers

• Six paying advertisers in both issues—1 full page, 2 half-‐pages, 3 quarter-‐pages. Archival Products, Hollinger Corporation, Metal Edge, Safe Sound Archive, Scene Savers, and University of Wisconsin–Milwaukee SIS.

• One position advert in January • Rate Card

• Pulled the Rate Cards (both small and large) from the Web site and Newsletter in January as there are problems with how the rates are represented. (see Vendor Coordinator’s report). Replaced rate cards with VC’s contact info.

• MAC publications coordinated advertising procedures needed badly. • Reciprocal adverts

• Published in the MAC Newsletter for SAA (biannually) and Academy of Certified Archivists (annually).

• Working on AMIA to participate.

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• MAC’s advert, “Kentucky has joined MAC, shouldn’t you?”, ran in SAA’s November/December 2005 Archival Outlook, and the Academy of Certified Archivists’ ACA News.

• Hoping to have an advert for MAC’s fall symposium created and run in the above publications this year.

Updates • Kevlin Haire’s “Up-‐And-‐Comers: News for Student Archivists” column is now a year old. Please

encourage students and educators to contact Kevlin with news items. • “Fractured Fotos!”, under the leadership of Paul Eisloeffel, continues to be a fun way to end each

issue. • Change of address form: Run in modified form for two issues to reflect availability of on-‐line

membership directory (and Josh’s great directions), then removed completely. • Minutes: With Council’s approval, began running a synopsis of major meeting points with a

instructions to contact the MAC secretary for a full version. Secretary Christy reports no requests for that full version.

• Size: Responding to a mention in the October Council minutes that the newsletter was budgeted for 32 pages, I surveyed the last ten years of issues (see Appendix) and found that it has never been 32 pages. Need we budget for a larger newsletter or impose a page limit?

• EBSCO: Rolling out a full-‐text version of Library, Information Science & Technology Abstracts (LISTA) and has requested permission to add MAC Newsletter content. Royalties would be paid to MAC just as they are for AI.

• Content: We’re always looking for yours—cover articles, humor pieces, institutional spotlights, news bits, and especially photos!

APPENDIX Page Counts I created a spread sheet with page counts for the last 10 volumes of the newsletter. You can see that sizes have gone up and down over the past 10 years, but 8 of the 10 years the newsletter has been more than 32 pages, and 2 of the 10 it’s been less than 32 pages. -‐-‐ 41 pages average vol 33 (2005–2006) -‐-‐ 38 pages average vol 32 (2004–2005) -‐-‐ 38 pages average vol 31 (2003–2004) -‐-‐ 36 pages average vol 30 (2002–2003) -‐-‐ 40 pages average vol 29 (2001–2002) -‐-‐ 38 pages average vol 28 (2000–2001) -‐-‐ 34 pages average vol 27 (1999–2000) -‐-‐ 29 pages average vol 26 (1998–1999) -‐-‐ 35 pages average vol 25 (1997–1998) -‐-‐ 30 pages average vol 24 (1996–1997)

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Midwest Archives Conference MAC Newsletter Report to Council Janet Carleton, Editor 26 September 2006 Activities May 2006–September 2006 (Production of July and October 2006 Newsletters) Thanks and Acknowledgements • Newsletter Editorial Board

• Many thanks to all the members of the board! These folks come through for MACers every quarter and contribute to every issue of the Newsletter. They are Heidi Butler, Lisa Carter, Michele Christian (final issue was July), Audrey McKanna Coleman, Bob Garrett (final issue was July), Melissa Gottwald (first issue was October), Adam Groves (first issue was October), Laurie Gemmill, Kevlin Haire, and Wes Wilson.

• Rotating columnists • MAC members greatly benefit from the contributions of the specialized knowledge of rotating

columnists. For the July and October issues rotating columnists were Paul Eisloeffel (digitizing audio and video, part 3), Cynthia Read Miller (storage of oversize graphical materials), Marta O’Neill (environmental monitors), Shawn Rounds (on-‐line data access), new contributor Lynn Smith (disaster recovery resources), and Caryn Wojcik (on-‐line data access).

• Guest columnists • A grateful thanks to Sally Childs-‐Helton (surviving institutional anniversaries), Katherine Burger

Johnson (intro to University of Louisville), and Nancy Sandleback (archival humor). • Completed Terms

• Many thanks and best wishes to Bob Garrett, Josh Ranger, and Caryn Wojcik. • Production

• Special thanks to Katie Dishman for proofreading. • Thanks to Publications Assistant Aleda Downs, and Copy Editor Deb Eisloeffel for their

professionalism and excellent work. • Due to the above volunteers’ hard work we were able to bring to the MAC membership two

quality and on-‐time Newsletter issues (48 and 44 pages in length respectively). Advertising • Advertisers

• Seven paying advertisers in both issues—2 full page, 2 half-‐page, 3 quarter-‐page—ArcaSearch, Archival Products, Hollinger Corporation, Metal Edge, Safe Sound Archive, Scene Savers, and University of Wisconsin–Milwaukee SIS.

• Note: successfully attracting print advertisers results in more printed pages and should be taken into account when planning for budgeted newsletter size. Advertisers currently occupy 3 3/4 pages of each issue.

• One job announcement in October. • Rate Card

• Updated rate cards are ready to be added back to the Web site and publications. MAC Vendor Coordinator drafted the text which I edited for style then passed on to our professionals to complete. The October issue includes the brief rate card.

• Reciprocal adverts

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• Published in the MAC Newsletter on behalf of SAA (biannually) and Academy of Certified Archivists (annually).

• Seeking subject matter for our reciprocal adverts to run in above publications. Decided against advertising our fall 2006 seminar.

• Open to suggestions of other organizations to approach. AMIA and AASLH have declined. Updates • New columns: MAC’s VP instituted a new column in July as part of the “MAC News” section. • EBSCO: Rolling out a full-‐text version of Library, Information Science & Technology Abstracts (LISTA)

and requested permission to add MAC Newsletter content. Royalties would be paid to MAC just as they are for AI. Agreement was signed in June. No full-‐text material for the newsletter has appeared as of today.

• Continuity: As a result of the March strategic planning session I’ve received 2 expressions of interest in becoming the next Newsletter Editor. It would make much sense to phase in a new editor over a couple of issues (or perhaps longer in the future). I have 2 issues yet in my term. An incoming editor could function as an assistant editor for the next 2 issues (work begins Nov. 1 for next issue), then take over on the third, with the outgoing editor still assisting on that issue. Although it is especially cruel and nonfunctional that the issue a new editor begins with is by far the most difficult of the year (July cover date, May publication).

• Content: We’re always looking for yours—cover articles, humor pieces, institutional spotlights, news bits, and especially photos!

Repeated item that I don’t believe Council has discussed (has not appeared in minutes) • Size: Responding to a mention in the October 2005 Council minutes that the newsletter was

budgeted for 32 pages, I surveyed the last ten years of issues (see Appendix) and found that it has never been 32 pages. Need we budget for a larger newsletter or impose a page limit? MAC publications coordination is needed (as recognized in the March strategic planning session).

APPENDIX Page Counts I created a spread sheet with page counts for the last 10 volumes of the newsletter. You can see that sizes have gone up and down over the past 10 years, but 8 of the 10 years the newsletter has been more than 32 pages, and 2 of the 10 it’s been less than 32 pages. -‐-‐ 46 pages average, vol 34 (2006–2007) first 2 issues only -‐-‐ 41 pages average, vol 33 (2005–2006) -‐-‐ 38 pages average, vol 32 (2004–2005) -‐-‐ 38 pages average, vol 31 (2003–2004) -‐-‐ 36 pages average, vol 30 (2002–2003) -‐-‐ 40 pages average, vol 29 (2001–2002) -‐-‐ 38 pages average, vol 28 (2000–2001) -‐-‐ 34 pages average, vol 27 (1999–2000) -‐-‐ 29 pages average, vol 26 (1998–1999) -‐-‐ 35 pages average, vol 25 (1997–1998) -‐-‐ 30 pages average, vol 24 (1996–1997)

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Midwest Archives Conference MAC Newsletter Report to Council Janet Carleton, Editor 30 April 2007 Activities October 2006–April 2007 (Production of January and April 2007 Newsletters) Acknowledgements • Newsletter Editorial Board

• Many thanks to all the members of the board! These folks work on each and every quarterly issue. They are Heidi Butler, Lisa Carter, Audrey McKanna Coleman, Melissa Gottwald, Adam Groves, Laurie Gemmill, Kevlin Haire, Dina Kellams, and Wes Wilson.

• Rotating columnists • MAC members greatly benefit from the contributions of the specialized knowledge of rotating

columnists. For the January and April issues rotating columnists were Lisa Carter authoring her first column (annual meeting audiovisual offerings), Sally Childs-‐Helton (environmental control), new contributor Mary Miller (microfilming), Sylvia Mohn (audio digitization), Angela O’Neal (user generated content), and Chris Prom (collection management software).

• Guest columnists • A grateful thanks to Phil Bantin (Liberian archives), Paul Eisloeffel (Fractured Fotos!), and Nancy

Sandleback (archival humor). • Production

• A very special thanks to PIO Kellams for working with me on a redistribution of the editing of the MAC organizational news, prompted by the search for a new editor. As the PIO’s job load was lightened by the splitting of the position with a Web master, Dina agreed that she could take on more of the MAC-‐specific editing chores (columns of president and vice president, minutes, and treasurer’s reports).

• Special thanks to Katie Dishman for proofreading. • Thanks to Publications Assistant Aleda Downs, and Copy Editor Deb Eisloeffel for their

professionalism and excellent work. • Thanks to everyone’s hard work we were able to bring to the MAC membership two quality and

on-‐time Newsletter issues of 44 and 40 pages. Advertising • Advertisers

• Paying advertisers were seven for the January and six for the April issues—2 full page, 3 half-‐page, 2 quarter-‐page—ArcaSearch, Archival Products, Hollinger Corporation, Metal Edge, Safe Sound Archive, Scene Savers, and University of Wisconsin–Milwaukee SIS. The difference between the two was the expiration of ArcaSearch’s one-‐year contract.

• Reciprocal adverts • Published in the MAC Newsletter on behalf of SAA (biannually) and Academy of Certified

Archivists (annually). A new reciprocal advertiser in April is NAGARA. • Hope in the future to use the reciprocal adverts owed MAC to promote MAC’s annual meeting.

Planning MAC’s reciprocal adverts may be a job better suited to position other than the newsletter editor.

Updates

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• EBSCO: The first full-‐text newsletter articles appeared Library, Information Science & Technology Abstracts (LISTA) this winter. To date, only the articles from the January 2007 issue feature full-‐text. The database coverage of the newsletter goes back through the July 2006 issue.

The Job • Welcome Kathy Koch, new newsletter editor! • Continuity: In my last report (fall 2006) I requested permission to implement a phasing-‐in process for

a new editor. Unfortunately that was not to be as I was unable to find a new editor candidate until March. Documented in my E-‐mails to the Council Listserv, I searched long and hard, but until Kathy Koch, I was unable to find a volunteer with successful newsletter experience who was able to put in the amount of time needed for the editorship. I will stay on through the July issue and can also help with the October issue. The July issue is the most difficult of the year, due to the many leadership changes and news coming out of the annual meeting (awards, minutes, etc.).

• As this is my last report to Council, I wish to thank MAC for giving me the opportunity to experience the challenge of the newsletter editorship. I’ve acquired many new skills and learned much about the workings of the organization.

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Report of the MAC Newsletter Editorial Board October 15, 2007 The current members of the MAC Newsletter Editorial Board are Kathy Koch (chair), Heidi Butler, Lisa Carter, Steve Charter, Audrey McKanna Coleman, Laurie Gemmill, Melissa Gotwald, Adam Groves, Kevlin Haire, and Dina Kellams. Thanks to the assistant editors for their continued hard work. Janet Carleton finished her second term as editor with the April 2007 issue, but graciously stayed on to help as new editor Kathy Koch with the July 2007 issue. Janet did the bulk of the work for this issue and was a valuable resource for the October 2007 issue. Many thanks to Janet for her help in the transition. The July 2007 issue kicked of the first “I Am MAC” column, which features a photo and short profile of a MAC member. Thanks to Janet Carleton and Assistant Editor Dina Kellams for starting this column. Mixed Media guest columnist Sylvia Mohn ended her term and will be replaced by Kopana Terry, University of Kentucky. Terry’s first column will be in the January issue. Kiffany Francis, Ohio University was a guest columnist for the July 2007 Electronic Currents column and will continue as a guest editor. Through the efforts of Webmaster Doug Bicknese, an ftp site on the MAC Web page was established to help in the editing of the Newsletter. The site will be used for transferring photos and files between the editor and Aleda Downs. The ftp site was first used for the October 2007 issue. Previous issues used an ftp site set up by former editor Janet Carleton through her university. The MAC ftp site should help easy future transitions between editors. Carleton’s ftp site also included PDF versions of the Newsletter that she worked on back to July 2003. The current MAC ftp site does not have these. The current total size of the PDF Newsletters is approximately 50 MB. Would Council like to see the past issues reside on the ftp site where Council can access them or on the MAC Web site where they would be accessible to all members? If neither of these suggestions is suitable, I would suggest that the PDF files be sent to the MAC Archives.

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Midwest Archives Conference MAC Newsletter Report to Council Kathy Koch, Editor April 10, 2008 Activities October 2007–April 2008 : Production of January and April 2008 Newsletters Acknowledgements Newsletter Editorial Board

• Thank you to my wonderful and hardworking assistant editors Heidi Butler, Lisa Carter, Steve Charter, Audrey McKanna Coleman, Melissa Gottwald, Adam Groves, Laurie Gemmill, Kevlin Haire, and Dina Kellams.

• The following assistant editors have agreed to stay on for a second term: Heidi Butler (Oct 2008-‐July 2011), Lisa Carter (April 2008-‐Jan 2011), and Audrey McKanna Coleman (Oct 2008-‐July 2011).

• A special thanks to outgoing PIO Dina Kellams who bravely took over the editing of the “MAC News” items during her term as PIO.

Rotating columnists—thanks to: • Charles Arp: Electronic Currents—electronic records management • Sally Childs-‐Helton: Preservation Essentials—storage considerations • Mary Miller: Preservation Essentials—on-‐line assessment tools • Chris Prom: Electronic Currents—web analytics • Kopana Terry, new contributor: Mixed Media—do it yourself versus a vendor

Guest columnists—thanks to: • Laura Berfield and Emilia Garvey: Up-‐and-‐Comers—UIUC student chapter • Janice Childers: Archival Resources on the Web—Kentucky resources • Betram Lyons: Mixed Media—audiovisual preservation • Bethany Panaozzo: Up-‐and-‐Comers—NARA internship • Tom Steman: Archival Resources on the Web—video and pinball game history

MAC Vice President’s Column i. Many thanks to outgoing VP Tanya Zanish-‐Belcher for beginning this column to keep members

updated on MAC meetings. I hope that incoming VP Doug Bicknese will carry on the tradition.

Production • Special thanks to Katie Dishman for proofreading. • Thanks to Publications Assistant Aleda Downs and Copy Editor Deb Eisloeffel for their patience

during my first year as editor. • The January issue numbered 40 pages and April issue 36. • A number of members reported that the January issue arrived later than usual. The printer

mailed the Newsletter on time and the delay was chalked up to the vagueness of bulk-‐rate mailing. The Newsletter is mailed so that it should start arriving in mailboxes the first week of the month, but will often not arrive until the 3rd or even the 4th week.

Advertising Advertisers

• Paying advertisers were six for the January and seven for the April issue—1 full page, 5 half-‐page, 2 quarter-‐page—Archival Products, Cuadra Star, Hollinger Corporation, Metal Edge, Safe

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Sound Archive, Scene Savers, and University of Wisconsin–Milwaukee SOIS. The Cuadra Star ads began with the April issue.

Reciprocal ads • No reciprocal adverts were published in these two issues. The reciprocal ads seem to have

tapered off. If Council believes the reciprocal ads worthwhile, I will look into getting these ads back on track and pursuing any new ad agreements that Council may suggest.

Job Announcements • Two job announcements ran in April 2008 issue—Nebraska Capitol Collections and North

Carolina State University—for a total revenue of $175. Updates

• The Fractured Fotos! column by Paul Eisloeffel was put on hiatus with the January 2008 issue due to a lack of submissions. If interest returns, the column may be resurrected.

• The Newsletter is still interesting in running the Institutional Spotlight column and publishing your news and photos in the News from the Midwest column. Don’t be shy—start bragging about your repository.

• The submission deadline for the January 2009 issue will be moved a few days earlier to November 7, 2008 (the editor does not want to take a laptop on vacation to Costa Rica).

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MAC Newsletter Report to Council Kathy Koch, Editor October 24, 2008 Activities May 2008–October 2008: Production of July and October 2008 Newsletters The Newsletter Editorial Board is Heidi Butler, Lisa Carter, Steve Charter, Audrey McKanna Coleman, Melissa Gottwald, Adam Groves, Laurie Gemmill, Kevlin Haire, and Anke Voss. Laurie Gemmill, assistant editor for Current Essentials (Electronic Currents and Preservation Essentials), ended her second term with the October issue. In order to fill her position with someone knowledgeable about both subjects, the column was split into its two parts, and two assistant editors were sought. The new assistant editors are Chris Prom, University of Illinois at Champaign-‐Urbana, for Electronic Currents, and Lynn Smith, Hoover Presidential Library, for Preservation Essentials. Both Prom and Smith make the switch from rotating columnist to assistant editor. Rotating columnists for these issues were:

• Paul Eisloeffel: Mixed Media—home movies (2 parts) • Kiffany Francis: Electronic Currents—community involvement in digital collections • Marta O’Neill: Preservation Essentials—microfilm • Shawn Rounds: Electronic Currents—interactive Web 2.0 tools • Lynn Smith: Preservation Essentials—audio preservation

Guest columnists were:

• Chris D’Arpa: Archival Resources on the Web—WWII oral histories • Gabriel Henderson: Up-‐and-‐Comers—internship • Lisa Hooper: Up-‐and-‐Comers—Indiana University SAA student chapter project • Noah Lenstra: Archival Resources on the Web—mines and miners

Production The July and October issues numbered 48 pages. The October issue was longer than usual due to three thank-‐you columns by the Emeritus Scholarship recipients (new this year) and a lengthy (but excellent) Mixed Media column. Advertising Paying advertisers were 7 for the July and October issues—1 full page, 4 half-‐page, 2 quarter-‐page—Archival Products, Cuadra Star, Hollinger Corporation, Metal Edge, Safe Sound Archive, Scene Savers, and University of Wisconsin–Milwaukee SOIS. Looking Ahead Electronic Currents and Preservation Essentials will be in need of new rotating columnists; suggestions from Council are welcome. Rotating columnists write one column per year for a three year term; the term is renewable once. My first term as editor will end with the July 2009 issue. I have enjoyed working on the Newsletter and would like to stay on for a second term, if that is acceptable to Council.

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July 2009 issue: officers and committee chairs who will have information about the annual meeting appearing in the July issue—there are only 16 days between the end of the annual meeting and the July issue deadline of May 10. MAC Newsletter Report to Council Kathy Koch, Editor April 8, 2009 Activities November 2008–April 2009: Production of January and April 2009 Newsletters The Newsletter Editorial Board is Heidi Butler, Lisa Carter, Steve Charter, Audrey McKanna Coleman, Melissa Gottwald, Adam Groves, Kevlin Haire, Chris Prom, Lynn Smith, and Anke Voss. Rotating columnists for these issues were:

• Jimi Jones: Preservation Essentials—University of Illinois’s AvSAP program • Nancy Kraft: Preservation Essentials—effects of June 2008 flooding in Iowa • Cynthia Read Miller: Mixed Media—snapshots • Angela O’Neal: Electronic Currents—Ohio memory/collaborative digital services • Tom Steman: Archival Resources on the Web—Olympic history (new rotating columnist) • Kopana Terry: Mixed Media—oral history

Guest columnists were:

• Adrienne Breznau: Archival Resources on the Web—St. Louis resources • Meg Miner: archives and native American genealogy (part 2) • Katie Scanlan: Up-‐and-‐Comers—University of Wisconsin–Madison SAA student chapter (2 parts)

Production The July issue numbered 44 pages and the April issue 36 pages. Advertising There were 7 ads in January issue (1 full page, 5 half-‐page, 1 quarter-‐page): Archival Products, Cuadra Star, Eloquent Archives, Hollinger Metal Edge, Safe Sound, Scene Savers, and University of Wisconsin–Milwaukee SOIS. There were 4 ads in the April issue (all half-‐page ads): Archival Products, Cuadra Star, Eloquent Archives, and Hollinger Metal Edge. On April 1, the Crowley Company submitted a quarter-‐page ad to run for 1 year (4 issues). Looking Ahead The deadline for the July issue is May 10. The July issue is packed with annual meeting news from officers and committee chairs; your cooperation in meeting the May 10 deadline is essential to getting the issue out on time. Anke Voss will send reminders to all who need to submit information. If you would like to review what was printed last year, the July 2008 issue is on the MAC ftp site or you can request it from me. Melissa Gottwald, Assistant Editor for Regionalia, has agreed to a second term (October 2009–July 2012).

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As always, ideas for guest columns are welcome. Let us help you brag about your new collections, exhibits, or projects—submit your news to the News from the Midwest column.

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MAC Newsletter Report to Council Kathy Koch, Editor October 12, 2009 Production of July and October 2009 Newsletters The Newsletter Editorial Board is Heidi Butler, Lisa Carter, Audrey McKanna Coleman, Melissa Gottwald, Adam Groves, Kevlin Haire, Kathy Koch (chair), David McCartney, Chris Prom, Lynn Smith, and Anke Voss. Many thanks to rotating columnists Sally Childs-‐Helton, Paul Eisloeffel, Kiffany Francis, Mark Myers, and Marta O’Neill; and guest columnists Katie Blank, John Straw, and Adam Zimmerli. The July and October issue each numbered 44 pages. There were six ads in both issues: Archival Products (½ page), Cuadra Star (½ page), Crowley Company (¼ page), Eloquent Archives (½ page), Hollinger Metal Edge (½ page), and University of Wisconsin–Milwaukee SOIS (½ page). The new proofreader, Bob Burchfield, has worked on the July and October issues, and I’ve been pleased with his work. As a reminder, when Council approved hiring Bob, it was with the understanding that his work be reviewed after 8-‐9 months before renewing his contract. Bob started in May (for production of the July issue), so that would schedule a review for January/February. By then Bob should have been able to work on content for AI and a MAC meeting. Assistant Editor Change Lisa Carter, assistant editor for Mixed Media, will complete her second and last term with the January issue. Paul Eisloeffel, currently a rotating columnist, will be taking over as assistant editor with the April 2010 issue. EBSCO I was contacted by EBSCO to expand the license for the Newsletter so that it would be included in EBSCOhost Connection, which allows article citations from the Newsletter to be made available to users of commercial search engines, e.g., Google, Yahoo. After speaking with President Zanish-‐Belcher’s about the issue, I agreed to the new terms on behalf of MAC. Newsletter on the Website With the new Memberclicks website up and running, I hope that in the near future we can reopen the discussion about placing current and past issues of the Newsletter online.

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MAC Newsletter Editorial Board Report to Council April 12, 2010 Production of January and April 2010 Newsletters The Newsletter Editorial Board is Audrey McKanna Coleman, Paul Eisloeffel, Troy Eller, Melissa Gottwald, Adam Groves, Kevlin Haire, Kathy Koch (chair), David McCartney, Chris Prom, Lynn Smith, and Anke Voss. Paul Eisloeffel, Nebraska State Historical Society, replaced Lisa Carter as assistant editor of Mixed Media with the January issue. Troy Eller, Wayne State University, replaced Heidi Butler as assistant editor for News from the Midwest with the April issue. Rotating columnists and guest columnists for these issues were Valerie Harris, University of Illinois at Chicago; Cynthia Read Miller, The Henry Ford; Mark Myers, Kentucky Department for Libraries and Archives; Tom Steman, St. Cloud State University; Erin Vandenberg, DePaul University; and Lisa Wood, Ohio Historical Society. There were 6 ads in January issue (5 half-‐page, 1 quarter-‐page): Archival Products, Cuadra Star, Crowley, Eloquent Archives, Hollinger Metal Edge, and University of Wisconsin–Milwaukee SOIS. There were 7 ads in the April issue–the same as January with the addition of a business card size ad from the ACA. The ad for Cuadra Star was comped (joint decision between the Editor and Vendor Coordinator) because we mistakenly ran their old ad in the October and January issues; their July ad will also be comped. Search for New Editor (2011-‐2013) [Council decision needed]: My second and final term as editor will end next April. I would like Council’s advice on how the search should be handled and who should be responsible for making the final selection of the new editor. I strongly suggest that the new editor be in place for the April issue (production starts in February) and be assigned some editing responsibilities. This will help the new editor become acquainted with procedures before taking over the lengthy July issue on their own. I’d be happy to work in an advisory capacity for the July 2011 issue, and for October if needed. Newsletter on Web site [Council decision needed]: The April issue was the first issue to be placed on the MAC Web site, and an E-‐mail announcement was sent to members. Thanks to Web Master Erik Moore for making the needed changes to the Web site. I like to request for Council to determine how long the issues should remain accessible to members only. Moore and I recommend one year. For comparison, the SAA newsletter is available to the public after 6 months, the MARAC newsletter in less than 6 months, and the ACA newsletter immediately. Considering a majority of the Newsletter deals with current and upcoming events and news from MAC, Midwest repositories (News from the Midwest), and across the US (Regionalia), much of the news is “old” after one year. A one year members only policy would allow MAC members first crack at the content including the longer lasting columns (Mixed Media, Electronic Currents, Preservation Essentials), and allow MAC to share with and educate non-‐members. Award Nomination Forms [Council decision needed]: Now that the new Web site is up and running, I would like to discuss moving the Emeritus Member, Presidents’ Award, and Distinguished Service Award nomination forms from the October issue to the Web site. Forms for the PA and DSA are already on the

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Web site, but would need a bit of tweaking so they can be easily updated each year. The Newsletter runs an article soliciting nominees in the October issue; the article could indicate that the forms are on-‐line and that a paper form can be requested from the chair. This is what is currently done for the scholarships. This would result in a reduction of 6 pages in the October issue and reduce printing costs. Respectfully submitted, Kathy Koch Chair, MAC Newsletter Editorial Board

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MAC Newsletter Report October 11, 2010 The Newsletter Editorial Board is Audrey McKanna Coleman, Paul Eisloeffel, Troy Eller, Melissa Gottwald, Adam Groves, Kevlin Haire, Kathy Koch (chair), David McCartney, Chris Prom, Lynn Smith, and Anke Voss. Production of the July and October 2010 Issues The newsletter numbered 44 pages for July and 32 pages for October, smaller than usual due to the removal of the three award forms (6 pages) from the issue. The issues continue to be posted to the website prior to their arrival in members’ mailboxes. Rotating columnists and guest columnists for these issues were Susanne Belovari, Tufts University; Jeremy Brett, University of Iowa; Sally Childs-‐Helton, Butler University; Joanne Kaczmarek, University of Illinois at Urbana-‐Champaign; Noah Lenstra, University of Illinois at Urbana-‐Champaign; Bert Lyons, Library of Congress/Alan Lomax Archive; and Craig Simpson, Kent State University. There were four ads in July issue: Archival Products, Cuadra Star, Eloquent Archives, and Hollinger Metal Edge. There were seven in October, the same four from July plus ACA and the University of Wisconsin—Milwaukee School of Information Studies. Printer Delay of October Issue On October 6, Aleda Downs notified me that the October issue had not yet been printed; the issue was sent to the printer on September 13, two days prior to our established deadline of the September 15. Art & Print told Aleda that they were having cash flow problems and couldn’t pay for a paper delivery. Aleda explained to the printer that the Newsletter had timely information that needed to reach our members on schedule and reminded him that MAC was a long-‐time customer. Art & Print stated that they would expedite the Newsletter once the paper came in. At the writing of this report, the Newsletter is still not printed. Considering that the issue is mailed bulk rate and can take two to three weeks to be delivered, it will likely arrive in members’ mailboxes in late October to early November if printed the week of October 11. This is not the first time in recent months that there has been a delay with the printer. The first and most serious occurrence was earlier in the year with the ballot printing, also due to not having paper. The April 2010 newsletter experienced a slight delay as well. Is it time to look for a new printer? If so, Aleda indicated she can recommend a few printers in the Chicago area. Update on Copyeditor New copyeditor Armgard Haken was contracted for a one year term on July 15. Since then she has worked on the October newsletter and the symposium flyer and website text; she is currently working on an issue of AI. She has received glowing reviews from everyone I spoke to. Comments included: “She has been very prompt with her work, very careful with her editing, and very focused on implementing the MAC Style Guide,” “I have extreme confidence in her capabilities,” and “Of the three copyeditors with whom I have worked, I would rate Armgard the best by far.”

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Below is a cost comparison between Haken and Burchfield, MAC’s previous copyeditor. Burchfield April 2010 Newsletter: 9 hrs @ $22/hr: $198 July 2010 Newsletter: 8 hrs @ $22/hr: $176 October 2010 Newsletter: 14 hrs @ $22/hr: $308 Fall Symposium 2009: 1.5 hrs @ $22/hr: $33 AI (32:1): 12 hours @ $22/hr.: $264 Haken Fall Symposium 2010: 2.5 hrs @ $30/hr: $75

Includes becoming familiar with Style Guide (this was her first job), and .5 hours of proofing website text (which Burchfield did not do)

October 2010 newsletter: 6.5 hrs @ $30/hr: $195 AI (32:2): being worked on now, hope to have numbers by Council meeting Last year the Proofreading group’s final recommendations were to hire Haken for a one-‐year term and to conduct a thorough search for a permanent copyeditor in 2011. Should we consider foregoing the full search and renewing Haken’s contract for another year if the amounts paid to her is comparable to Burchfield (or to Deb Eisloeffel, who has also hired at $30 per hour) and the quality of her work does not decrease? This comparison would be best made after she completes the upcoming issue of AI and the January newsletter. Another search may not find someone better/cheaper than Haken, and the thought of finding a third copyeditor in three years along with training a new newsletter editor and possibly finding a new printer sounds rather exhausting. Search for New Editor (2011-‐2013): My second and final term as newsletter editor ends with the April 2011 issue. A call for a new editor was published in the October issue, and I hope it generates some interest in the position. I contacted one of the current assistant editors to encourage him to apply for the position; he is tentatively interested. I hope to have a recommendation for Council by the end of the year so that the new editor can apprentice for the April issue before taking over with the July issue. Respectfully submitted, Kathy Koch, Newsletter Editorial Board Chair

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MAC Newsletter Editorial Board Report April 19, 2011 The Newsletter Editorial Board is Audrey McKanna Coleman, Paul Eisloeffel, Troy Eller, Melissa Gottwald, Adam Groves, Kevlin Haire, Kathy Koch (chair), David McCartney, Chris Prom, Lynn Smith, and Anke Voss. As I end my second and final term as editor, I’d like to thank the all of the assistant editors I’ve worked with for wrangling news and writing columns; copyeditors Deb Eisloeffel, Bob Burchfield, and Armgard Haken for keeping us typo-‐free; and Aleda Downs, who in addition to making the newsletter look good, was always willing to lend a hand with whatever requests we threw at her. Production of the January and April 2011 Issues The January and April issues were both 32 pages. The issues continue to be posted to the website shortly after the final PDF is available. There were 5 ads in January and 6 in April. The summary of minutes of the October Council meeting were drafted by Secretary Josh Ranger in a new format, with the intention of making the summary easier for the secretary to write and more enjoyable for the members to read. As we did not receive any negative comments on the new format, we’ll continue using it. Rotating columnists and guest columnists for these issues were: Stephanie Caloia and Lisa Schell, students, Wayne State University; Theresa Fitzgerald and Wanda Williams, National Personnel Records Center; Heather Fox, Appalshop Archive; Cynthia Ghering, Michigan State University; Ben Goldman, University of Wyoming; Amy Jankowski and Danielle Taylor, students, Indiana University ; Jamie Martin, Target Corporation; Katie Mullen, Wisconsin Historical Society; Lisa Schmidt, Michigan State University; Tom Steman, St. Cloud State University; and Lisa Wood, Ohio Historical Society New Editor I was fortunately that three well-‐qualified people were interested in the editor position. Jennie Thomas, Rock and Roll Hall of Fame and Museum, will be taking over as the new editor with the July issue, and I’ll be helping her with this issue since it is the largest of the year. I’m confident that the newsletter will be in great hands and that Jennie’s experience on the Archival Issues Editorial Board will help with the transition. New Printer MAC has now fully transitioned all of its print items to Inner Workings of Chicago. Unfortunately, there have been some rather unexpected bumps in the road with the newsletter: the January newsletter arrived later than expected (though this may have due to the holidays), and we were overcharged for the January newsletter. The good news is that the April newsletter arrived in mail boxes earlier than usual. Respectfully submitted, Kathy Koch, MAC Newsletter Editor

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MAC Newsletter Editorial Board Report April 9, 2012 The Newsletter Editorial Board is Adriana Cuervo, Paul Eisloeffel, Troy Eller, Melissa Gottwald, Adam Groves, Sarah Holmes, Joanne Kaczmarek, David McCartney, Matthew Peek, Alison Stankrauff, and Jennie Thomas (chair). Production of the January and April 2012 Issues The January issue was 32 pages, and April, 36. The issues continue to be posted to the Web site shortly after the final PDF is available. There were 5 ads in January and 8 in April. We are having a difficult time getting individuals to serve as rotating or even guest columnists—some are even not following through when they have agreed to serve as a rotating or guest columnist and the assistant editors are getting stuck writing the columns, usually at the last minute, on a semi-‐regular basis. I don’t know if there is a better way to market for rotating or guest columnists? Guest columnists for these issues were: Jeremy Brett, independent archivist; Chris Prom, University of Illinois; Mark A. Greene, University of Wyoming; Danielle Emerling, Indiana University-‐Bloomington School of Library and Information Science; Alex R. Champion, UW-‐Madison School of Library and Information Studies; Patricia Bravender, Grand Valley State University; Emily Ward, University of Illinois Archives; Katie Mullen, Wisconsin Historical Society; Mike Casey, Archives of Traditional Music; New Assistant Editors Needed Both Melissa Gottwald, “Regionalia,” and Adam Groves, “Archival Resources on the Web,” have reached the end of two 2-‐year terms. We put a notice in the newsletter requesting anyone interested to contact us, but if you have any suggestions or recommendations, please let me know. New Printer We are now using Martin Graphics as our printer. The April issue is our first with them. The issue is currently late, and we are wondering if we need to adjust our due dates to allow the printer more lead time in getting future issues out. Advertising Many organizations that solicit advertising in their publications provide the advertisers with a free copy of the publication at no charge, we do not. Can we consider adding advertisers to our newsletter distribution list? Respectfully submitted, Jennie Thomas, MAC Newsletter Editor

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MAC Newsletter Editorial Board Report October 10, 2012 The Newsletter Editorial Board is Adriana Cuervo, Paul Eisloeffel, Troy Eller, Sarah Holmes, Joanne Kaczmarek, David McCartney, Alison Stankrauff, Emily Symonds Stenberg, and Jennie Thomas (chair). Production of the July and October 2012 Issues The July issue was 44 pages, and October, 32. The issues continue to be posted to the Web site shortly after the final PDF is available. There were 6 ads in July and 7 in October. Guest columnists for these issues were: Robin Chandler and Kevin Clarke, University of California, Santa Cruz; Daniel Noonan, Ohio State University; Wendy Pflug, Ohio State University; Elizabeth E. Reilly, University of Louisville; and Lisa Wood, Ohio Historical Society. I seem to be receiving newsletter content in a less streamlined and timely fashion of late—specifically from MAC officers. Perhaps information regarding what information is due when for which newsletter issue is not being passed along as new people take over these positions? If there is something I can do on my end to ensure this process goes more smoothly, please let me know, because too many contact points and the delays have proven very problematic, causing confusion and additional delays as I try to piece it all together. Assistant Editors Paul Eisloeffel is not continuing a second term for “Mixed Media.” He will be replaced in the April issue with Heather Fox at the Filson Historical Society in Louisville, KY. Matthew Peek, formerly the Assistant Editor for “Up-‐and-‐Comers” has not been in contact with me since the July issue. I finally gave up trying to contact him and sent him an email letting him know I would have to replace him starting with the January issue. If you have any information on Matthew or have suggestions or recommendations for his replacement, please let me know. “Regionalia” Column As a result of the Newsletter Redesign Task Force, the removal of the “Regionalia” column from the newsletter has been the first major change. Items that formerly appeared in this column, as well as related items from the “News from the Midwest” column, are still being sent to Jeremy Brett but are now being added to the MAC Calendar on the Web site: http://www.midwestarchives.org/calendar. I also hope that through the Newsletter Redesign Task Force additional outlets for soliciting content can be identified, and we can publish a schedule for what content is due when to the assistant editors and to the editor for each issue of the newsletter so that this information is available to all who need it when they need it. Respectfully submitted, Jennie Thomas, MAC Newsletter Editor

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Appendix B FTP Site Information

The FTP Site information you requested is referenced below. To connect through Microsoft Internet Explorer, copy this link exactly as it is referenced here, and paste it into the address bar: //ftp1915:[email protected] This will open a blank screen. Right click on the blank screen and a menu will appear. Choose “login as” and another screen will appear. The login screen should show the following:

Address: ftp.epnet.com UserID: ftp1915 Password: cul1Nury At the bottom right check the box that says “save password”.

Just drag and drop your files and they'll be transferred to our FTP Server. For an alternative web browser, please use the instructions for that specific web browser.

*The UserID and Password are CASE SENSITIVE so please enter them exactly as shown. Please Email Us Ann Mooney, [email protected], each time data is uploaded. Reference the title, the cover date, and ftp1915. No abbreviations please.

NAMING YOUR FILE:

• When naming your files do not use (i.e., back slashes (\), colons (:), question marks (?), etc.). • Remove all spaces from file name. • Issue level data files should be clearly labeled with the journal name (initials) and the coverdate. • Article level data files should be labeled with the title (initials), coverdate, and page numbers. • Established file names should remain consistent for each issue downloaded.

FILE SIZE:

• Reduce the size of the files before sending. WinZip for Windows or Stuffit for the Mac can accomplish this goal.

Contact: If you have questions please contact the EBSCO Serials Coordinator with whom you have been in contact.

EBSCO Publishing, EPPubData Group, 10 Estes Street, Ipswich MA 01938 (800) 653-‐2726; (978) 356-‐6500 ([email protected])

4/19/2006

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