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NIH Public Access Policy- Update
Karen M. Albert, MLS, AHIP Senior Director, Education & Information
Services
July, 2009
“…“…publication is the lifeblood in the career of a publication is the lifeblood in the career of a working scientist. Publication is the means by working scientist. Publication is the means by which an investigator tells his or her which an investigator tells his or her colleagues, the world in general, and posterity colleagues, the world in general, and posterity about what he or she has found in the course about what he or she has found in the course of doing experiments…”of doing experiments…”
Harold Varmus , Harold Varmus , The Art and Politics of Science (2009), pg247
Outline and Objectives Presentation outline:
Brief policy overview How to comply-Library support Typical problems – solutions Answer questions
Objectives: Gain a basic understanding of the policy and
how to comply Learn how the Library can help
NIH Public Access Policy Rationale Signed into law December 2007 Formerly a recommendation, now a
requirement Pressure to make results of tax-payer funded
research accessible to the public “To ensure that the public has access to the
published results of NIH-funded research to help advance science and improve human health.”
The Law -- NIH Public Access Policy
Requires all investigators funded by the NIH to submit or have submitted for them to . . . PubMed Central an electronic version of their final, peer-reviewed manuscripts upon acceptance for publication, to be made publicly available no later than 12 months after the official date of publication. . . in a manner consistent with copyright law.
--Responsibility of the grantee to ensure articles are submitted
Policy Applies to Any Final Manuscript that ….
Is peer-reviewed, and Accepted for publication in a journal on or
after April 7, 2008, and Arises from:
Direct funding from an NIH grant or cooperative agreement, or
Direct funding from an NIH contract signed on or after April 7, 2008
Does NOT apply to non-peer-reviewed materials such as letters, editorials or book chapters
U.S. Government Initiative: PubMed Central (PMC)
Free digital archive of biomedical & life sciences journal literature
Developed & managed by NIH/NLM/NCBI Publishers deposit electronic content
Content available immediately or after a specified embargo period
Voluntary participation by publishers was low
www.pubmedcentral.gov
PubMed vs. PubMed Central
PubMed Central (PMC) Digital archive of full-text, peer-reviewed journal papers Each paper indexed with a PMCID
Series of numbers preceded by ‘PMC’ Content is publicly accessible and integrated with
other databases
PubMed: Provides access to citations from biomedical literature. Includes 17 million+ citations from MEDLINE and other
life sciences journals. Science journals for biomedical articles back to the
1950s Links to full text articles and other scientific resources. Each citation indexed with a PMID
Points to consider in complying
Which submission method will be used? What version of the paper will be made
available on PMC? Who will submit the paper? When will it be submitted? Who will approve the submission? When will the paper be made public on
PMC?
How to Comply
Step 1-Address copyright
Before signing a copyright transfer agreement, make sure the publisher permits deposit of the article in PubMed Central (via NIHMS System)
How to Comply
Step 2- Check Library website for journal/publisher policies – Some journals post for you!
See Journal Deposit/No Deposit List
Journals List Library website: http://www.fccc.edu/library/talbot
How to Comply
Step 3 - Submit article to NIH - 4
Methods:Method A: Publish in a journal on
this list that deposits all NIH-funded final published articles in PMC without author involvement - Examples:
How to Comply
Method B: Make arrangements to have a publisher on this list deposit a specific final published article in PubMed Central.
This is generally an “Open Choice”- author-pays model- which costs $$$
How to Comply
Method C: Deposit the final peer-reviewed manuscript in PMC yourself via the NIH Manuscript System (NIHMS)
The Library will do this for you! Email: [email protected]
Submission form Library website: http://www.fccc.edu/library/talbot
Library’s submission request form
The number of months after publication that the full-text manuscript can be made freely available in PubMed Central.
-- usually 12 months --
Journal Embargo Period
Author approval still required NIHMS emails corresponding author to
approve manuscript Can be done only by authors who log into
NIHMS with an eRA Commons Account or NIH Account.
NIHMS emails author again to approve PMC-formatted manuscript for public display
After specified delay period, NIHMS automatically sends article to PMC for public posting
How to comply-Publisher submits -- Author Approves
Method D: Complete the submission process for a final peer-reviewed manuscript that the publisher has deposited in the NIHMS.
Publisher submission
Some publishers (like Elsevier) submit final manuscripts to PMC on behalf of authors.-- You still have to approve the manuscript via the NIH Manuscript Submission system
Publishers that submit, but require PI approval
Elsevier (except for J Urology)
Taylor and Francis Wiley-Blackwell Oxford U. Press Nature – some journals MaryAnn Liebert Lippincott Williams and Wilkins
Method D – Process Details Publishers submit the manuscript to NIHMS
NIHMS emails the corresponding author Author must approve the manuscript Author receives NIHMS number
NIHMS emails corresponding author again Author approves PMC-formatted version for public display
Once the process is complete, NIHMS emails all authors the citation and PMCID no.
After specified delay period, NIHMS automatically sends article to PMC for public posting
One of the Two approval steps
How to Comply
Step 4 - Demonstrate Compliance
Cite NIHMS (temporary number) Cite PMCID (permanent number) Provide reason article does not fall under the
policy
How to Comply: Cite PMCID number
In all grant applications, renewals, progress reports or biosketches
List the PubMed Central reference number (PMCID) at end of journal citation.
If a PMCID number is not yet available, include the NIH Manuscript Submission system reference number (NIHMS ID) instead.
See “Citation Methods” Web page at http://publicaccess.nih.gov/citation_methods.htm
Example: Varmus H, Klausner R, Zerhouni E, Acharya T, Daar A, Singer P.
2003. PUBLIC HEALTH: Grand Challenges in Global Health. Science 302(5644): 398–399. PMCID: PMC243493
Locating PMCID’sPubMed: Abstract or Abstract Plus Format
PubMed Central (PMC)-formatted articlehttp://www.pubmedcentral.nih.gov/
PMID to PMCID Converter
Use this link to find PMCID numbers Use this link to find PMCID numbers when you have the PMID number: when you have the PMID number: http://www.ncbi.nlm.nih.gov/sites/pmctohttp://www.ncbi.nlm.nih.gov/sites/pmctopmidpmid
NIH Grantee Compliance Reminder- Acceptable Explanations
Explanations to use for lack of required #’s:
“Paper accepted prior to April 7, 2008”
“Paper was not peer-reviewed”
“PMC Journal – In Process”Papers from journals that submit final published
version directly to PMC on behalf of authors NOTE: Use only for Methods A or B journals
FAQ: http://publicaccess.nih.gov/FAQ.htm#c7
Summary of Steps
Step 1 -- Address Copyright Step 2 -- Identify Journal Submission Policy
Step 3 -- Submit article to NIH (via Methods A, B, C or D)
Method A: Journal submits final article of PMC Method B: Author-pays an Open Choice fee; Journal submits final
article to PMC Method C: Library submits; Author approves Method D- Publisher submits; Author approves
Step 4 -- Demonstrate compliance PMCID NIHMS Other wording
Problems/Questions: Which version should be submitted?
Final peer-reviewed manuscript: The Investigator's final manuscript of a peer-reviewed paper accepted for journal publication, including all modifications from the peer review process.
Final published article: The journal’s authoritative copy of the paper, including all modifications from the publishing peer review process, copyediting and stylistic edits, and formatting changes.
Problem with publisher submission
Where is my manuscript’s NIHMSID? Three sources of information:
Ask the corresponding author- See Library’s sample letter
Ask the Publisher Ask the NIHMS Help Desk at: http://www.nihms.nih.gov/db/sub.cgi?page=email&from=faq
If no response, ask Library for help
Configuring EndNote To configure EndNote to include the
PubMed Central ID (PMCID):
See Library’s EndNote page -- scroll to bottom or link here:
http://www.fccc.edu/library/endnote.html
Contact the Library for help, if needed
Points to Remember Act on accepted papers promptly
Follow up on all eligible papers to obtain PMCIDs
Email or call the Library for help:[email protected] or [email protected]
See NIH Public Access Homepage:http://publicaccess.nih.gov/index.htm