DEFENSE MEDICAL LOGISTICSSTANDARD SUPPORT (DMLSS)

New Item Request (NIR)

New Item Request (NIR)

NIR Usage

● The DMLSSs NIR electronically replaced the outdated manual local purchase form.

● NIRs are used to submit a request for a supply item(s) that do not have an existing customer or LOG catalog record and/or the item has not previously been approved for purchase.

● NIRs are interconnected to the selected Commodity Class. NIRs are used to create a new master record (IM Module)

Target Flag

Target Flag

● DMLSS validates funds availability at the expense center and EOR level. For example, if a customer associated to expense center 355610 is placing a pharmaceutical order for $5,000; then expense center 355610 must have an available balance of at least $5,000 dollars in EOR 615.

● The target flag should not be set to NONE unless otherwise directed by higher authority.

● Maximum Order Limit. Use this field to restrict the price limit for any one item ordered by the customer.

● How are areas kept from processing orders that would cause them to have a negative available balance? Answer: by setting target flags

Elements of Resource (EOR)

Elements of Resource (EOR)

● Most commonly used (EORs)

– 624- Medical equipment

– 604 – Medical/Nonmedical Supplies

– 615-Phamacy drugs

Commodity class

● Commodity classes identify what three types of items?

● Answer: Supplies (i.e. medical, non-medical), expense, repair parts, and capital equipment.

Commodity class relationships

AFMAN 41-216 (fig 9.2)

Commodity class options

● Pharmaceutical – Use for drugs/pharmaceuticals related to Federal Stock Classes (FSC) 6505, 6508, or NDC‘s.

● Repair Part Medical/Nonmedical – Medical/Nonmedical parts for equipment.

● Supply WRM SG Managed – Assign this CC to WRM supply items that are centrally managed by AFMOA/SGAL. This CC expends funds to EOR 604. All receipts and issues associated to this CC are respectively coded as reimbursable and refundable.

● Supply Durable Medical/Nonmedical – Use for medical/nonmedical durable supply items. Medical examples include scissors and IV poles while nonmedical examples include calculators and pencil sharpeners.

● Supply Expendable Medical/Nonmedical – Medical/nonmedical items that are not durable. Items are usually expended, consumed, or used one time then discarded. Examples of medical items are bandages and gauze. Examples of nonmedical items are paper and scotch tape.

● Equipment Capital Medical/Nonmedical – Assign to medical/nonmedical equipment with a purchase cost greater than $249,999.99. Capital equipment is associated to OP funds centrally managed at AFMOA/SGAL.

AFMAN 41-216 para. 5.2.1.4.3

Commodity class options

● Equipment Durable Medical/Nonmedical – Assign to medical/nonmedical supplies when medical maintenance, warranty management, or the accountability of highly pilferable items is required. Durable equipment expends to EOR 604. Note: Any item, regardless of cost, that meets the criteria for equipment as defined in AFI 41-209, should be coded as Equipment Expense rather than Equipment Durable.

● Equipment Durable WRM SG Managed – Use for WRM SG Managed equipment durable items that are centrally managed and purchased by AFMOA/SGAL. The CC for these items is associated to EOR 604, if and when these WRM items are sold off. All associated receipts and issues are respectfully coded as reimbursable and refundable.

● Equipment Expense Medical/Nonmedical – Use for medical/nonmedical equipment with a unit cost less than $250,000 that meets the criteria outlined in AFI 41-209. The CC for these items is associated to EOR 624.

● Equipment Expense WRM SG Managed - Use for WRM SG Managed medical/nonmedical equipment with a unit cost less than $250,000 that meets the criteria outlined in AFI 41-209. This CC expends funds to EOR 624, if and when these WRM items are sold off. All receipts and issues associated to this CC are respectively coded as reimbursable and refundable.

AFMAN 41-216 para. 5.2.1.4.3

Required Delivery Date (RDD) field

● RDD-Identifies the date in which the item is required to be delivered to the customer.

Customer Catalog check box

● Customer Catalog - Check this indicator to automatically add the new record to the customer‘s catalog upon approval.

Vendor Information

● The customer loads the vendor‘s information so the Approval and Ordering Authorities know where to purchase the requested item.

● If a Source of Supply (SOS) is chosen (i.e. little running-man) from the dropdown menu and the vendor‘s information is already stored in the SOS table, these data fields will auto-populate the Vendor information with the stored data.

AFMAN 41-216 para. 7.3.3

NIR Routing Process

Originator

Approval Authority

Catalog Research

HazMat Review

LOG Authority

Ordering Authority

NIR

DIRECTIONAL

FLOW

O

A

C

H

L

OAFMAN 41-216 para. 7.3.4

NIR Approval Process

Originator

Approval Authority

Catalog Research

HazMat Review

LOG Authority

Ordering Authority

Approval Authority

Originator must be within department or cost center (i.e. ordering clerk).

Approval Authority must be within Originators “chain of command” (i.e. Department head/supervisor, Officer in Charge (OIC), NCOIC).

Cat Research is Medical Logistics (i.e. customer service section).

HazMat Review is Medical Logistics (i.e. customer service section). If unknown materiel, Medical Logistics can consult with Bioenviromental Engineering for assistance.

Log Authority must be Medical Logistics Flight Commander, Medical Logistics Flight Chief, NCOIC.

Order Authority is Medical Logistics (i.e. ordering section).

AFMAN 41-216 para. 7.3.4

References

COMPLIANCE WITH THIS PUBLICATION IS MANDATORY

● AFMAN 41-216, DEFENSE MEDICAL LOGISTICS STANDARD SUPPORT (DMLSS) USERS MANUAL