NITAAC Customer Trainings

1/6/2014

What is NITAAC?

NIH Information Technology Acquisition & Assessment Center (NITAAC)• Housed within HHS/NIH• Over 20 years experience in government-wide IT contracting• Sole mission is to manage the NIH GWACs

NITAAC administers three GWACs for IT products, services and solutions:

NITAAC’s Contract Holders come from a diverse pool of industry leaders selected through a highly competitive process based on:• Technical capabilities; Past performance; Price• Small disadvantaged business (SDB) participation• Small business subcontracting plans

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What are Government-Wide Acquisition Contracts (GWACs)?

Government Wide Acquisition Contracts are: • Task order or delivery order contracts for Information Technology• Utilized to streamline acquisition under FAR 16.505• Not subject to the Economy Act (FAR Subpart 17.502-2(b))

Operated only by the Office of Management and Budget (OMB) designated by Executive Agents • Pursuant to section 5112(e) of the Clinger-Cohen Act (1996)

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CIO-SP3 & CIO-SP3 Small Business GWACs

These two contract vehicles allow you to purchase any Information Technology (IT) services and solutions

Each GWAC has a $20B ceiling, a 15 year period of performance and a 10 year ordering period (awards made in 2012)

Flexible pricing arrangements including:• Fixed-Price (FP), Cost-Plus-Fixed-Fee (CPFF), Cost-Plus- Award-Fee (CPAF), Cost-Plus-

Incentive-Fee (CPIF), Labor Hour (LH) and Time-and-Materials (T&M) • Flexibility to use “hybrid” contract types to fit the needs of unique requirements

Task orders may be awarded in 30 days or less• Customer sets schedule based on needs and complexity of requirements

137 Labor Categories with competitively priced labor rates• Additional categories can be added at the task order level

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CIO-SP3 & CIO-SP3 Small Business GWACs

All Contract Holders have accounting systems determined to be adequate for cost reimbursement task orders• Adequacy determined by verification from the Defense Contract Audit Agency (DCAA),

Defense Contract Management Agency (DCMA) or any Federal civilian audit Agency• Accounting systems can be verified at the task order level

Can be used for commercial and non-commercial solutions

Average 3-5 responses per task order solicitation

Contractor GWAC program performance reported to CPARS annually• The NITAAC Program has a Contract Holder monitoring and oversight program to ensure

contract compliance (evaluated on a quarterly and annual basis)

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Scope of CIO-SP3 and CIO-SP3 Small Business GWACs

Task Area 1: IT Services for

Biomedical Research, Health Sciences &

Healthcare

Task Area 2: Chief Information

Officer (CIO) Support

Task Area 3: Imaging

Task Area 4: Outsourcing

Task Area 5: IT Operations and

Maintenance

Task Area 6: Integration Services

Task Area 7: Critical Infrastructure

Protection and Information Assurance

Task Area 8: Digital Government

Task Area 9: Enterprise Resource

Planning

Task Area 10: Software Development

Everything IT! Services and Solutions Across 10 Task Areas

Task Areas Intended To Be Used As A Guide Only

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CIO-SP3

53 Contract Holders eligible in all 10 task areas Task Order Award Range: $45K - $655M

• In the past, NITAAC has processed task orders valued at over $1 Billion• No ceiling on task orders

Subcontractors added at the task order level

Average ceiling labor rates 10-15% less than comparable GWACs

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CIO-SP3 Small Business

92 Contract Holders across 5 socioeconomic categories

Task Order Award Range: $26K - $239M • No ceiling on task orders

Limitation of subcontracting on a cumulative basis, monitored at the master contract level

Ordering Agency receives credit towards all Small Business and Small business subcontracting goals

Average ceiling labor rates 10-15% less than comparable GWACs

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Meet Small Business Goals Through Five Set-Aside Categories:

Number of offerors eligible to bid is based on task areas selected

CIO-SP3 Small Business

CIO-SP3 Small Business GWAC

Small Business(92)

HUBZone(3)

SDVOSB(10)

8(a)(37)

Women Owned(26)

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CIO-SP3 Small Business Example

39 Contract HoldersTask Areas 3 & 5

Task Area 3 – (43 eligible

Contract Holders)

Task Area 5 – (82 eligible

Contract Holders)

Operational Support for Special Operations Command Task Order(s): Task Area 3 (43 eligible) and Task Area 5 (82 eligible) Category: Small Business Actual Results: 39 of the 94 small businesses were eligible to view this requirement

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8(a) Contract Holders

Direct Orders • Separate offers and acceptances not required for individual task

orders. SBA’s acceptance of the original contract is valid for the term of the contract. [FAR 19.804-6(a)]

The requirements of FAR 19.805-1 do not apply to individual orders that exceed the competitive threshold as long as the original contract was competed. [FAR 19.804-6(b)]

An 8(a) concern may continue to accept new orders under a GWAC even after a concern’s program term expires, exits the 8(a) Program or becomes other than small for the NAICS code assigned under the contract. [FAR 19.804-6(c)]

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ECS III

Fixed price delivery order contract for services and products with a $6B ceiling

Delivery Order Award Range To Date: $100 - $8.9M

Contract Holders: 42 — Small Businesses: 30— Women Owned: 8

Quick, efficient process to compete and award delivery orders

Ceiling prices lower than open market and less than or equal to GSA

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ECS III

Items added to the contract daily through a fully automated refresh process• Consumer driven contracts

Average 3-5 responses per Request for Quote (RFQ)

Requirements can be easily set aside for small businesses

Flexibility to do consolidated purchases and delivery orders with options

Potential applications include: • Citrix Support• Lease printers• Mobility• Software Development

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Scope of the ECS III Contract

Lot 1: Commercial Hardware, Software and Networking

Equipment

Lot 2: Commercial Telecommunications

Equipment

Lot 3: Scientific Research Stations and Other Electronic

Devices and Systems

Lot 4: Software (including Operating Systems)

Lot 5: Warranty and Maintenance Services

Lot 6: Support Services

Everything IT! Products and related Services across 6 Lots

Lots Are Intended To Be Used As A Guide Only

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ECS III

28 Contract HoldersLots 2 & 3

Lot 2 – (33 eligible

Contract Holders)

Lot 3 – (33 eligible

Contract Holders)

Title of Requirement: Apple Mac Minis

Lot(s): Lot 2 (33 eligible) and Lot 3 (33 eligible)

Category: Small business Actual Results: 28 of the 42 Small business Contract Holders were eligible to view this

requirement

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Advantages of Using NITAAC

Advantages of Using NITAAC

Contracts

— Agile and flexible in support of all contract types— Available for procurements worldwide — Broad scope supports everything IT!

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Advantages of Using NITAAC

Faster • FAR 16.505 Ordering

Fair Opportunity [FAR 16.505(b)(1)]

• Streamlined process saves you time The competition requirements in FAR 6 and the policies in FAR 15.3 do not

apply to the ordering process [FAR 16.505(b)(1)(ii)] Formal evaluation plans, scoring of quotes or scoring of offerors not required

[FAR 16.505(b)(1)(v)(B)] No protest on orders under $10M except on the grounds that the order

increases the scope, period or maximum value of the contract [FAR 16.505 (a)(10)(ii)]

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Advantages of Using NITAAC

Easier• Secure, easy-to-use, online systems for competition management and awardee selection

e-GOS - CIO-SP3 and CIO-SP3 Small Business (IT Services/Solutions) RFQ System - ECS III (IT Products/Services)

• FAR guidance built into systems to ensure fair opportunity competition• Manage every aspect of procurement from solicitation to closeout

Build and post solicitations Conduct market research Organize question and answer period Create amendments Send post award notification to offerors

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Advantages of Using NITAAC

Cost Competitive• CIO-SP3 average ceiling rates 10-15% less than comparable GWACs• ECS III Contract Holder prices are less than or equal to their GSA prices• Task/delivery order competition drives prices/rates even lower

Encourage further negotiation at the task and delivery order level (at the discretion of the ordering contracting officer)

Control• Task and Delivery Orders placed directly by your Agency• Easily add Agency specific terms and conditions • Easily establish early, frequent and constructive communication with

industry partners through the use of: Requests for Information (RFIs) Sources Sought Special Notices

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Customer Service Program

Customer Support Center• Customized support from Contracting Officers and IT Specialists

1-hour response to any contractual, technical and procedural questions

Technical Reviews

• Comprehensive SOW/PWS assessment on every order SOW/PWS evaluated for scope, clarity and other factors to assure quality responses Assessments returned with recommendations within 24 hours Document library of tools and templates based on 20+ years of government-wide

IT contracting

Training (2 CLPs for every participant)• On-Site at customer’s location• WebEx• Monthly classroom session at NIH

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Steps to best utilize NITAAC GWACs

1. Market research via e-GOS or RFQ systems2. Submit your draft SOW to NITAAC for review3. Upload required documents into e-GOS or RFQ systems4. Establish competition criteria5. Conduct competition in either the e-GOS or RFQ system6. Evaluate offers7. Award in contract writing system (ie: PRISM)8. Select awardee(s) in e-GOS or RFQ system

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Coming Soon… CIO-CS

CIO-CS > Chief Information Officer – Commodities and Solutions

Designed to compliment and align with CIO-SP3 GWACs Provide a contract that can continue to fulfill demand for commodity

solutions Assure flexibility for CIO’s in responding to Executive Orders and demand

for shared solutions including Cloud Computing and Mobility Competitively select a pool of manufacturers and resellers that offer the

depth and breadth of commodity IT solutions at the best price over the next decade

FAR Part 12 Commercial Contract with set-up for delivery orders Flexibility to meet CIO needs as technologies evolve over the next ten

years

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NAICS Codes to Award Contracts

All task and delivery orders must reflect the NAICS code of the parent contract and the prime Contract Holder’s contract number to ensure proper credit is applied to your Agency

For CIO-SP3 and CIO-SP3 Small Business (NAICS 541512)

ECS III (NAICS 334111)

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NIH Contract Access Fee (NCAF)

GWAC NCAF FEE CAP APPLICABILITY

CIO-SP3* 1% $150K >$15M

CO-SP3 Small Business*

.75% $150K >$20M

ECS III** .5% $10K >$2M

*Any task order base or optional period not to exceed 12 months **Per delivery order, modification or exercise of option

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Summary

Summary

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NITAAC has over 20 years experience in government-wide IT contracting

Contract Holders are pre-vetted and prices are competitive, so you save time and money by only reviewing qualified offers

Agencies can meet their annual goals with several set-aside categories

NITAAC offers an extensive library of tools/templates to help you move quickly and efficiently through the procurement process

NITAAC’s Customer Service Center is available to assist you from cradle to grave on all of your IT requirements

Email: NITAACsupport@nih.gov

Phone: 1.888.773.6542

Web: www.nitaac.nih.gov

NITAAC Customer Support Center

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