Find out about what the definition of a service is, get an update on the service we have completed so far this year, learn how to tackle MRFs, and see the differences and similarities between a K-Family & Interclub event.
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› SUMMER 2013 . CONTENTS 1 Welcome Welcome Welcome Welcome 2 What What What What’s a Service H s a Service H s a Service H s a Service Hour? our? our? our? 2 Service Spotlight Service Spotlight Service Spotlight Service Spotlight 3 Monthly Report Forms Monthly Report Forms Monthly Report Forms Monthly Report Forms 4 Summer S Summer S Summer S Summer Service ervice ervice ervice 4 K-Family & Interclub Hours Family & Interclub Hours Family & Interclub Hours Family & Interclub Hours 5 Contact Information Contact Information Contact Information Contact Information › Secretary’s Scoop Secretary’s Scoop Welcome! I am very excited to introduce you to the first issue of the Secretary’s Scoop! Within this newsletter, I hope to assist you with making your time as Club Secretary as enjoyable as possible. It is understood by many that by holding this position, you must be responsible for keeping accurate records, compiling your club’s service hours, submitting the MRF, and so much more-making you an integral part of your club! Tackling on all of these responsibilities may seem daunting, but it is my job to make sure that you are never feeling too overwhelmed. The resources available to you are vast, and I will use these newsletters, as well as my emails to you, to condense them and inform you of ways to make your job easier. So, go ahead, take a look at the contents, and see what the Secretary’s Scoop has to offer you! Yours in caring and service, NJ District Secretary Dawn Kreder Always be nice to secretaries. They are the real gatekeepers in the world. -Anthony J. D’Angelo Page 1
Transcript
› SUMMER 2013
.
CONTENTS
1111 WelcomeWelcomeWelcomeWelcome
2222 WhatWhatWhatWhat’’’’s a Service Hs a Service Hs a Service Hs a Service Hour?our?our?our?
2222 Service SpotlightService SpotlightService SpotlightService Spotlight
3333 Monthly Report FormsMonthly Report FormsMonthly Report FormsMonthly Report Forms
5555 Contact InformationContact InformationContact InformationContact Information
›
Secretary’s Scoop Secretary’s Scoop
Welcome!
I am very excited to introduce you to the first issue of the
Secretary’s Scoop! Within this newsletter, I hope to assist you
with making your time as Club Secretary as enjoyable as
possible. It is understood by many that by holding this position,
you must be responsible for keeping accurate records, compiling
your club’s service hours, submitting the MRF, and so much
more-making you an integral part of your club!
Tackling on all of these responsibilities may seem daunting, but it
is my job to make sure that you are never feeling too
overwhelmed. The resources available to you are vast, and I will
use these newsletters, as well as my emails to you, to condense
them and inform you of ways to make your job easier.
So, go ahead, take a look at the contents, and see what the
Secretary’s Scoop has to offer you!
Yours in caring and service,
NJ District Secretary Dawn Kreder
Always be nice to
secretaries. They are the real
gatekeepers in the world.
-Anthony J. D’Angelo
Page 1
What’s a ‘‘Service Hour?’’
IIIIt’st’st’st’s not always easy for your clubnot always easy for your clubnot always easy for your clubnot always easy for your club’s’s’s’s members to distinguish what members to distinguish what members to distinguish what members to distinguish what
counts as a service hour for Circle K, and what doesn’t. Below are counts as a service hour for Circle K, and what doesn’t. Below are counts as a service hour for Circle K, and what doesn’t. Below are counts as a service hour for Circle K, and what doesn’t. Below are
some helpful points to remember and relay to your clubs to help some helpful points to remember and relay to your clubs to help some helpful points to remember and relay to your clubs to help some helpful points to remember and relay to your clubs to help
make the definition of a service hour clearer.make the definition of a service hour clearer.make the definition of a service hour clearer.make the definition of a service hour clearer.
A voluntary act which no payment is
received for that benefits others
Any administration hours or
preparation time for an event that is
purely service in nature
Ex) Working with a community
agency, acquiring project supplies,
or pre-project training
Travel time TO a service project
Ex) Driving for 1 hour to a Relay
for Life event
Outside service projects not
directly associated with CKI,
but are offered to members
Ex) Circle K Members volunteer
at a service project hosted by a
sorority on campus.
Service Spotlight ThreeThreeThreeThree months of service hours have been reported for the 2013months of service hours have been reported for the 2013months of service hours have been reported for the 2013months of service hours have been reported for the 2013----2014 Service Year 2014 Service Year 2014 Service Year 2014 Service Year
so far, and we are already well on our way towards making a difference on our so far, and we are already well on our way towards making a difference on our so far, and we are already well on our way towards making a difference on our so far, and we are already well on our way towards making a difference on our
campuses, campuses, campuses, campuses, in our in our in our in our communities, and the world. communities, and the world. communities, and the world. communities, and the world. Let’s see what we’Let’s see what we’Let’s see what we’Let’s see what we’ve accomplishedve accomplishedve accomplishedve accomplished!!!!
Most Hours in April: Stockton with 893 hours!
Most Hours in May: Stockton with 308 hours!
Most Hours in June: Rutgers with 225.5 hours!
NJCKI’s Total Service Hours: 3,506.25 hours!
Page 2
Current: 3,506.25 Goal: 15,550
Monthly Report Forms
Filling out Monthly Report Forms, or Filling out Monthly Report Forms, or Filling out Monthly Report Forms, or Filling out Monthly Report Forms, or ‘‘‘‘‘‘‘‘MRFsMRFsMRFsMRFs’’’’’’’’ for short, is one of the most imperative parts of for short, is one of the most imperative parts of for short, is one of the most imperative parts of for short, is one of the most imperative parts of
the secretary’s position. Do not feel intimidated! With some practice and the secretary’s position. Do not feel intimidated! With some practice and the secretary’s position. Do not feel intimidated! With some practice and the secretary’s position. Do not feel intimidated! With some practice and attention to detail, attention to detail, attention to detail, attention to detail,
turning in these forms is as easy as pie! Below you will find a turning in these forms is as easy as pie! Below you will find a turning in these forms is as easy as pie! Below you will find a turning in these forms is as easy as pie! Below you will find a small breaksmall breaksmall breaksmall break----down of the MRF down of the MRF down of the MRF down of the MRF
and what you need to know to fill it out efficiently.and what you need to know to fill it out efficiently.and what you need to know to fill it out efficiently.and what you need to know to fill it out efficiently.
Each month, you will be reporting on club
membership, meetings and attendance.
Make sure club members sign into
meetings so you can keep track of who
attended each meeting.
Next, make sure you report on your club’s
service projects! Include details such as
how many members went, when the event
was, and how many hours were
performed. Don’t forget to use the proper
event code(s)! Finally, make sure you keep track of all of
the fundraising your club does, whether
it is for the club itself, The Eliminate
Project, or any of our preferred charities.
Additionally, at the end of the MRF, feel
free to nominate any club members or
projects that go above-and-beyond!
Need a copy of the MRF? Having trouble with Excel? Email
me with any and all questions and I can assist you! ☺
Summer Service
Just because school isn’t in session doesn’t mean that we have to stop serving our communities!Just because school isn’t in session doesn’t mean that we have to stop serving our communities!Just because school isn’t in session doesn’t mean that we have to stop serving our communities!Just because school isn’t in session doesn’t mean that we have to stop serving our communities!
Below you will learn about oneBelow you will learn about oneBelow you will learn about oneBelow you will learn about one susususummer service projectmmer service projectmmer service projectmmer service project I didI didI didI did that involves Hurricane Sandy relief, a that involves Hurricane Sandy relief, a that involves Hurricane Sandy relief, a that involves Hurricane Sandy relief, a
cause I feel very strongly about and encourage you to assist with.cause I feel very strongly about and encourage you to assist with.cause I feel very strongly about and encourage you to assist with.cause I feel very strongly about and encourage you to assist with.
Sandycastle – Point Pleasant, NJ
On Sunday, May 26th, members of NJCKI, NJKCI, and NYCKI came
together to help with the creation of what would be the World’s Tallest
Sandcastle ever! We sifted buckets of sand for sharp objects in order
to ensure the safety of those at the site. Once the castle is complete,
people can pay to view the castle and all proceeds will help with
Hurricane Sandy relief efforts. It was a fun day of service that I will
never forget! Other opportunities to help restore the shore are
available all throughout the state, and I encourage all of you to find a
project near you to participate in this summer. ☺
Pictured: TopPictured: TopPictured: TopPictured: Top----CKI members posing with some CKI members posing with some CKI members posing with some CKI members posing with some shovels! shovels! shovels! shovels!
Bottom: Bottom: Bottom: Bottom: The finished castle as of 7/2/13The finished castle as of 7/2/13The finished castle as of 7/2/13The finished castle as of 7/2/13
K-Family & Interclub Hours What constitutes a K-Family service hour? Just what ARE interclubs? This next section will go over both
of these types of service hours so that you can correctly report them to the district.
K-Family Hours
When 2+ members from one branch of the
Kiwanis Family (i.e. Circle K) attend an event with
2+ members from another branch (i.e. Kiwanis)
Note: Events can be a K-Family AND an interclub,
but not every interclub is a K-Family event.
Interclub Hours
When 2+ members from one Circle K club
attend an event that another Circle K club is
hosting with 2+ members.
Note: The host club does NOT also record the
event as interclub hours. Additionally,
District Events do not count towards
interclub hours.
Left: Kiwanis One Day, KLeft: Kiwanis One Day, KLeft: Kiwanis One Day, KLeft: Kiwanis One Day, K----Family AND InterclubFamily AND InterclubFamily AND InterclubFamily AND Interclub
Right: NYCKI & NYCKI AIDS Walk, InterclubRight: NYCKI & NYCKI AIDS Walk, InterclubRight: NYCKI & NYCKI AIDS Walk, InterclubRight: NYCKI & NYCKI AIDS Walk, Interclub
