Promoting & supporting healthy development and nurturing relationships for all infants and young children in New Mexico

NMAIMH Board of Directors Meeting

Minutes – January 6, 2016

Approved as Written

Date Approved: February 3, 2016

NAME

Present

(in person)

Present

(phone)

Not

Avail-

able

NAME

Present

(in person)

Present

(phone)

Not

Avail-

able

Directors:

Brian

Reeves Members Present:

Carolyn

Newman Pamela Segel

(End. Committee.)

Courtney

Lewis Gloria Radoslovich

(CDD)

Diana

Edwards

Gary

Atias

Inez

Ingle

Jonetta

Martinez-Pacias Guests:

Liz

Martinez Connie Compton

(Admin Asst)

Robin A.

Wells Misty Stacy

(Bookkeeper)

Rose

Cavalcante

Ruth

Ortiz

1. A quorum being present, the meeting was called to order at 1:02pm by Courtney Lewis, Acting

President.

2. Introductions were made and Courtney welcomed the new Directors (Brian Reeves, Liz Martinez and

Rose Cavalcante).

3. Changes to Agenda: Courtney Lewis requested that the following item be added to New Business:

Buddy System.

4. The Board reviewed the draft minutes of the December 2, 2015 meeting. There were no changes

suggested.

Upon motion duly made (by Jonetta Martinez-Pacias), and seconded (by Gary Atias), the minutes

of the December 2, 2015 meeting, as written, were APPROVED. The three new Directors abstained

from voting as they were not at the December 2015 meeting.

NMAIMH Board Minutes 1/6/2016 pg. 2

5. Treasurer’s Report:

Misty Stacy, Bookkeeper, reviewed the financial statements with the Board. Courtney Lewis advised

the Board that she had met with Daphne Wood-Hopkins at the Behavioral Health Division of CYFD

to discuss funding requirements to keep the Association solvent and support the endorsement process.

CYFD agreed to continue to fund the organization. Courtney will revise the proposed budget and

submit it to the Board for an email vote. A copy of the approved budget for 2016 will be presented to

the members at the Annual meeting and will appear in the February minutes.

Upon motion duly made (by Gary Atias), and seconded (by Robin Wells), the Treasurers Report

was ACCEPTED.

6. Old Business:

a. Standing Committees:

i. Executive Committee:

Courtney Lewis advised that there was no meeting in December. Once the Board elects new

officers in February, the Committee meetings will resume.

ii. Nominating Committee:

Carolyn Newman advised that there are still openings on the Board but the Committee does

not have any applicants at this time.

b. Special Committees:

i. Training Committee

Courtney Lewis reviewed the information contained in the Training Committee Report (a copy

of which is included in the Agenda attached hereto and made a part of these minutes).

ii. Membership Committee

No report at this time.

iii. Endorsement Committee

Inez Ingle advised that the Committee has been engaged in the process of finding a new

Endorsement Coordinator over the past month. In the meantime, Pam Segel will continue to

review endorsement renewal forms and return phone calls, but will not be processing

applications.

iv. Fund Development Committee

No report at this time.

c. Other Old Business:

i. New Endorsement Coordinator: An applicant has been selected and Courtney Lewis will

prepare a contract for signature. The contract will be for 20 hrs/wk and the Endorsement

Coordinator will take over the coordination and oversight of the Reflective Consultation

groups. Pam will supply a list of times that the Endorsement Coordinator should be available

(e.g., Board meetings, Alliance calls, Endorsement Committee meetings, Monthly

Endorsement call, etc.). Courtney will run the contract by the Board before sending it out.

The Board also approved creating a position for a Level IV endorsed professional to oversee

the endorsement exams. Courtney and Pam will work on a job description.

ii. 2016 Annual Meeting and Board Orientation: Courtney Lewis asked for volunteers to pick

up food for various times. Jonetta will bring in breakfast for the short meeting prior to the

Annual meeting on Friday morning; Courtney will supply food for Friday evening; Brian will

NMAIMH Board Minutes 1/6/2016 pg. 3

pick up breakfast for Saturday morning; lunch will be ordered out on Saturday; and Robin

will pick up snacks for later Saturday afternoon.

7. New Business:

a. Senate Bill 24 & Finalize Legislative Session Plans: Courtney and Carolyn will secure a table for

opening day at the Legislative session. Courtney will also advise the board when Senate Bill 24

will be heard.

b. Call for Action Community Engagement Meeting (1/14/2016): Courtney and Brian will attend

c. Report on Meeting with Daphne Wood-Hopkins at CYFD Region IX: This was discussed during

the Treasurers report.

d. Survey for feedback around Endorsement Process: Courtney, with help from members of the

Leadership Academy, will create a survey to be sent to all who endorsed professional who used

the EASy system.

e. Brindle Leadership Grant & Meeting to discuss Grads Grant Proposal: Courtney Lewis advised

the Board that the grant that was submitted to the Brindle Corporation for the GRADS program

was put on hold. Instead, Brindle awarded NMAIMH a $5,000 grant to assist in our leadership

and staff transitions, and requested a later meeting with representatives of NMAIMH to assess the

association’s readiness to take on the GRADS project. Gary Atias will contact Brindle for

guidance on what specific goals they wish the Board to accomplish. The Board will continue

discussion of this issue at the Orientation Meeting at the end of January.

f. Reinstate Endorsement Coordinator and Administrative Assistant on Board ListServ: Courtney

Lewis asked the Board to consider adding the Endorsement Coordinator’s and Administrative

Assistant’s emails to the Board of Directors listserv so that they may be kept aware of Board

discussions.

Upon Motion duly made (by Robin Wells), seconded (by Carolyn Newman) the

suggestion to add the emails of the Endorsement Coordinator and Administrative Assistant to the

Board ListServ was unanimously APPROVED.

g. Buddy System: Courtney Lewis suggested that the Board adopt a buddy system in an effort to

mentor and support new Directors. Courtney agreed to mentor Brian Reeves and Liz Martinez,

and Carolyn Newman agreed to mentor Rose Cavalcante.

h. Announcements: Elections of officers and Committee Chairs will be held at Feb 2016 meeting.

Robin asked that updated information for the website be sent to her.

8. The Board confirmed the next regularly scheduled meeting will be held on February 3, 2016

9. There being no further business, the meeting adjourned at 2:56pm

Respectfully submitted by Connie Compton, Administrative Assistant

NMAIMH Board Minutes 1/6/2016 pg. 4

Board of Directors Meeting Agenda (Revised 1/6/2016)

January 6, 2016

1:00 – 3:00 pm

630 Manzano St. NE, Albuquerque, NM 87110 Conference Call Number: 1-641-715-3580 Meeting Code: 422680

2. Call to order

3. Introductions

4. Review Agenda – Changes/Additions

5. Review/Accept previous BOD meeting minutes

6. Treasurer’s Report:

a. Review and approve December 2015 Financial Statements

b. Review and approve 2016 Budget

7. Old Business (Please keep committee reports brief and refer to your written reports):

a. Standing committee Reports

i. Executive Committee

ii. Nominating Committee

b. Special Committee Reports

i. Training Committee

ii. Membership Committee

iii. Endorsement Committee

iv. Fund Development Committee

c. Other Old Business:

i. New Endorsement Coordinator

ii. 2016 Annual Meeting (see attached draft agenda) & Board Orientation – need volunteers to

pick up food.

8. New Business:

a. Senate Bill 24 (see attached) – Finalize Legislative Session Plans

b. Call to Action Community Engagement Meeting on Thursday, January 14, 2016 (see attached)

c. Report on meeting with Daphne Wood–Hopkins at CYFD (Courtney Lewis, Inez Ingle & Jacqui

Van Horn) regarding continuing to support endorsement in the State.

d. Survey's for feedback around Endorsement Process

e. Brindle: Leadership Grant for $5,000 (how to use it and who will oversee) & Meeting to discuss

Grads Grant proposal (do we have capacity to manage/facilitate and who will strategize and

create plan)

f. Reinstate Endorsement Coordinator and Administrative Assistant on Board ListServ

g. Buddy System

h. Announcements: For February Meeting - Election of Officers (President, Vice President,

Treasurer, Secretary) and Appointment of Committee Chairs & Members (Executive,

Nominating, Training, Membership, Endorsement, and Fund Development).

9. Confirm next meeting

10. Adjourn

NMAIMH Board Minutes 1/6/2016 pg. 5

NMAIMH Treasurer’s Report

INCOME

APPROVED

BUDGET

CURRENT

MONTH

YEAR TO

DATE VARIANCE

Region IX FY 2015 $29,985 -$ 40,458.63$ (10,473.63)$

Region IX FY 2016 $25,000 5,278.31$ 19,758.33$ 5,241.67$

Brindle Grant -$ 5,000.00$ 6,500.00$ (6,500.00)$

Membership $6,000 1,370.00$ 7,240.00$ (1,240.00)$

Endorsement $5,000 1,190.00$ 7,120.00$ (2,120.00)$

Training Fees $6,000 -$ 6,250.00$ (250.00)$

Donations -$ 360.00$ 1,644.26$ (1,644.26)$

Checking-January 1, 2015 $56,915.00

128,900.00$ 13,198.31$ 88,971.22$ (16,986.22)$

ACCOUNT DESCRIPTION

APPROVED

BUDGET

CURRENT

BILLING

EXPENDED

YTD

BUDGET

BALANCE

Bank and PayPal Fees 400.00$ 37.86$ 359.99$ 40.01$

Insurance 1,105.00$ -$ 1,105.00$ -$

Licensing and Permits 150.00$ -$ 135.00$ 15.00$

Legal and Accounting 7,500.00$ 592.50$ 7,661.20$ (161.20)$

Telecommunications 600.00$ 46.77$ 560.68$ 39.32$

Board and Travel Expense 4,500.00$ -$ 5,896.99$ (1,396.99)$

Marketing and Advertising 2,500.00$ -$ 1,020.22$ 1,479.78$

Training Expenses 2,000.00$ -$ 2,070.32$ (70.32)$

RC Contract Services 18,720.00$ 500.00$ 7,645.65$ 11,074.35$

RC Coordination 1,680.00$ 140.00$ 1,680.00$ -$

Endorsement Coordinator 23,600.00$ 1,785.00$ 22,225.00$ 1,375.00$

Administrative Contract Services 19,185.00$ 1,248.28$ 15,639.03$ 3,545.97$

Administrative Director 40,000.00$ 3,080.00$ 33,462.50$ 6,537.50$

Professional Fees-COS 500.00$ -$ -$ 500.00$

Miscellaneous 500.00$ -$ 400.00$ 100.00$

Computer and Internet 1,500.00$ -$ 615.00$ 885.00$

Office Supplies 500.00$ -$ 994.42$ (494.42)$

Meals and Entertainment 500.00$ -$ 436.17$ 63.83$

125,440.00$ 7,430.41$ 101,907.17$ 23,532.83$

New Mexico Association for Infant Mental Health

INCOME & EXPENDITURE REPORT

as of December 30, 2015

NMAIMH Board Minutes 1/6/2016 pg. 6

Dec 30, 15

001 · NMAIMH 42,658.62

Paypal · Paypal Account 1,342.89

44,001.51

44,001.51

44,001.51

56,915.93

-12,914.42

44,001.51

44,001.51

Total Equity

TOTAL LIABILITIES & EQUITY

New Mexico Assocation for Infant Mental Health

BALANCE SHEET

as of December 30, 2015

TOTAL ASSETS

LIABILITIES & EQUITY

32000 · Unrestricted Net Assets

Net Income

ASSETS

Current Assets

Checking/Savings

Total Checking/Savings

Total Current Assets

Equity

NMAIMH Board Minutes 1/6/2016 pg. 7

Dec 1 - 30, 15

1,370.00

1,190.00

360.00

00075 · Region 9 Grant (2015-2016) 5,278.31

0074 · Brindle Grant 5,000.00

10,278.31

13,198.31

13,198.31

33.91

3.95

592.50

500.00

140.00

1,248.28

1,785.00

3,080.00

46.77

7,430.41

5,767.90

5,767.90

Total Expense

Net Ordinary Income

Net Income

New Mexico Association for Infant Mental Health

PROFIT & LOSS

December 1-30, 2015

66703 · Endorsement Coordinator Profess

66705 · Administrative Director

68101 · Telecommunications Expense

Total 0007 · Grant Income

Total Income

Gross Profit

Expense

007 · Paypal fees

60400 · Bank Service Charges

66700 · Professional Fees

66701 · RC Professional Fees

667011 · Reflective Consultation Coordin

66702 · Administrative Coordinator Prof

Ordinary Income/Expense

Income

0001 · Membership

0002 · Endorsement Fees

0003 · Donations

0007 · Grant Income

NMAIMH Board Minutes 1/6/2016 pg. 8

NMAIMH Executive Committee Report

No Report at this time

NMAIMH Nominating Committee Report

No Report at this time

NMAIMH Training Committee Report

Submitted by Courtney Lewis, Chair

We are working on organizing the Annual Meeting and Orientation. Diana will be taking the minutes at

all the meetings. The Board voted to all chip in $10 each for food and Jeri Davenport will only provide

lunch for the Annual Meeting. Diana will be coming up with team building activities for the orientation

and Courtney will be organizing the afternoon role/strategic planning for 2016. We will need volunteers

to pick up the different meals/snacks for the meetings and orientation. The Annual Meeting presentations

will be delegated throughout the board members at this meeting.

NMAIMH Membership Committee Report

No Report at this time

NMAIMH Endorsement Committee Report

Submitted by Inez Ingle, Chair:

The Endorsement Committee did not meet this month but has spent time reaching out to endorsed

members and following up on applications for the Endorsement Coordinator position. The Committee

reviewed and interviewed 2 applicants making a recommendation to the Board. Our next Endorsement

Committee meeting is scheduled for 1/20/16 at 8:30.

Submitted by Pam Segel:

New

Applications

Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec

Level 1 1 3 1 2* 4

Level 2 4 4 3 1* 2 (1**)

Level 3 1 1 2 2 3** 1 1

Level 4 1 1**

*No payment submitted

**Applicant applying at incorrect Level

Newly

Endorsed

Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec

Level 1 1 1

Level 2 2 1 2 1

Level 3 4 8

Level 4

NMAIMH Board Minutes 1/6/2016 pg. 9

NMAIMH Fund Development Committee Report

No Report at this time

2016 Annual Meeting Agenda (Draft)

Annual Meeting Presenter sign up:

1) Welcome and commence meeting –

2) Brief introductions of board, endorsement coordinator, administrative assistant, and members -

3) Greetings to membership -

Reports from committees

a. Executive committee – please refer to Annual Report

b. Nominating committee – announce new board members – Carolyn Newman, Chair

c. Finance committee (financial statements) – Misty?

d. Endorsement committee – Inez Ingle, Chair

e. Training committee – Courtney Lewis, Chair

f. Membership committee –

5. Old business – Thanks to Pam, Marina, Anilla, Joy, Angel, Stephen, and Wendy for their service –

6. New business – Endorsement Coordinator, Working together with the Early Childhood Leadership

Academy

7. Announcements –

8. Adjourn – Courtney Lewis

NMAIMH Board Minutes 1/6/2016 pg. 10

NEW BUSINESS:

(a) Senate Bill 24

SENATE BILL 24

52ND LEGISLATURE - STATE OF NEW MEXICO - SECOND SESSION, 2016

INTRODUCED BY

Gerald Ortiz y Pino

FOR THE LEGISLATIVE HEALTH AND HUMAN SERVICES COMMITTEE

AN ACT

RELATING TO CHILDREN; ENACTING A NEW SECTION OF THE PUBLIC ASSISTANCE ACT

TO DIRECT THE HUMAN SERVICES DEPARTMENT TO ENSURE THAT CERTAIN BEHAVIORAL

HEALTH AND DEVELOPMENTAL SCREENINGS AND SERVICES ARE PROVIDED TO RECIPIENT

CHILDREN; MAKING AN APPROPRIATION.

BE IT ENACTED BY THE LEGISLATURE OF THE STATE OF NEW MEXICO:

SECTION 1. A new section of the Public Assistance Act is enacted to

read:

"[NEW MATERIAL] EARLY AND PERIODIC SCREENING, DIAGNOSTIC AND

TREATMENT PROGRAM SCREENING PROCEDURES.--

A. By December 31, 2016, the secretary shall adopt and

promulgate rules to ensure that providers include a comprehensive health,

mental health and developmental history, including an assessment of

behavioral health and social-emotional development and an assessment for

substance use disorder as part of every eligible recipient's screening

under the early and periodic screening, diagnostic and treatment program

screening procedures. Department rules shall require that a provider:

(1) undertake the evaluation pursuant to this subsection

in accordance with an evidence-based, validated behavioral health and

developmental screening tool or tools; and

(2) use age-appropriate questions for each child and the

child's caregiver when using the validated behavioral health and

developmental screening tool or tools pursuant to Paragraph (1) of this

subsection.

NMAIMH Board Minutes 1/6/2016 pg. 11

B. Department rules shall require a provider that serves a

recipient under the early and periodic screening, diagnostic and treatment

program screening procedure to create a medical schedule for each

recipient that records each service provided to the recipient pursuant to

Subsection A of this section. The department shall not reimburse a

provider for early and periodic screening, diagnostic and treatment

program screening procedures rendered to a recipient unless that

recipient's medical schedule indicates that the recipient has received all

of the early and periodic screening, diagnostic and treatment program

screening procedures that are indicated for the recipient's age.

C. By December 31, 2016, the secretary shall ensure that

eligible recipients under five years of age are provided with any and all

behavioral health services that are medically necessary. The secretary

shall adopt and promulgate rules that direct providers to maximize the use

of relationship axis disorder coding and diagnostic impressions of serious

imminent risk to support a finding of medical necessity for the provision

of behavioral health services to eligible recipients under five years of

age.

D. By December 31, 2016, the secretary shall establish a program

to train providers of primary care or behavioral health services to

recipients who are under five years of age that includes training on:

(1) comprehensive screening;

(2) access to medically necessary mental health services;

and

(3) documenting the need for services based on

relationship axis disorder codes and diagnostic impressions of serious

imminent risk.

E. By December 31, 2016, the secretary shall convene an advisory

group that includes representatives from the department of health,

medicaid managed care organizations and the children, youth and families

department to assist the human services department to:

(1) develop rules governing comprehensive screening

pursuant to this section;

(2) identify mechanisms to improve access to medically

necessary prevention and early intervention services; and

(3) contribute to the content of training offered pursuant

to Subsection D of this section.

F. As used in this section:

(1) "behavioral health services" means services to promote

emotional health or to prevent, treat or support recovery from mental

illness, substance use disorder, chemical dependence or gambling

addiction;

NMAIMH Board Minutes 1/6/2016 pg. 12

(2) "early and periodic screening, diagnostic and

treatment program screening procedures" means the medicaid program

established under federal law to serve recipients under twenty-one years

of age;

(3) "primary care" means the first level of basic physical

or behavioral health care for an individual's health needs, including

diagnostic and treatment services; and

(4) "provider" means a provider of early and periodic

screening, diagnostic and treatment program screening procedures to

eligible recipients."

SECTION 2. APPROPRIATION.--Seventy-five thousand dollars ($75,000)

is appropriated from the general fund to the human services department for

expenditure in fiscal years 2017 and 2018 to obtain the requisite

professional expertise and implement the provisions of Section 1 of this

act. Any unexpended or unencumbered balance remaining at the end of fiscal

year 2018 shall revert to the general fund.

-----------

NMAIMH Board Minutes 1/6/2016 pg. 13

(b) Community Engagement:

From: "Martinez, Soledad P, CYFD" <soledadp.martinez@state.nm.us> Date: December 22, 2015 at 9:44:08 AM MST Subject: Community Engagement

Hello all, I am writing to get you before you are off with your families! This invitation is very important and I hope we have an IMH contingency to represent and speak about what the babies need! Please let me know if you are able to attend. See invitation from Deputy Secretary, Jennifer Saavedra. Invite your Judges, CASA’s, GAL’s etc.

Dear The Department of Cultural Affairs and the Children, Youth and Families Department cordially invite you to a Call to Action Community Engagement Meeting on Thursday, January 14, 2016 at the Bank of America Theatre at the National Hispanic Cultural Center located at 1701 4th Street SW, Albuquerque, NM 87102 from 10:00 a.m. to noon.

We believe that New Mexico can be the best place to be kid! To make this vision a reality, we need all New Mexicans to pull together and join the fight!

During this meeting, we will outline and share exciting exclusive information on the PullTogether initiative and discuss the important role that each person in attendance plays in these efforts. We want to hear from New Mexico’s leaders, child welfare experts and community partners about ideas and resources available to improve the quality of life for our children.

Please RSVP with number of guests to Christa Sorrell at Christa.Sorrell@State.nm.us or you may call her at (505) 827-7602.

We look forward to see you there!

Jennifer Saavedra Deputy Cabinet Secretary New Mexico Children, Youth and Families Department P.O. Drawer 5160 Santa Fe, New Mexico 87502 Phone: 505-476-0341 Fax: 505-827-4474