Distric ssions Judge, asur.
OFFICE OF THE DISTRICT AND SESSIONS JUDGE, KASUR.
To
The Punjab Procurement Regulation Authority, Alflah Building, Mall Road, Lahore.
No. 802 N Dated: 2, 3 r- P- 157
Subject: ADVERTISEMENT
Dear Sir,
Enclosed please find a copy of advertisement for purchase of
Stationery items, Computer Stationery, Printing Items and Other Items on your
web site. The bank receipt is hereby attached.
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TENDER NOTICE
Sealed tenders are invited from well reputed companies/firms registered with the Sales
Tax/Income Tax Department for procurement of Stationery items, Computer Stationery, Printing
Items and Other Items.
TERMS AND CONDITIONS:-
• The bidders should attach 5% CDRs (refundable) bank draft of the estimated cost in the
name of District and Sessions Judge, Kasur without which tender will not be considered.
• Technical and Financial bids should be submitted separately in two envelops.
• Capabilities with respect to personnel, equipment and accessories.
• Profile of firm/company, including financial status and verifiable projects completed
during last two years.
• Estimated cost is given in the table.
Sr. No. Head Estimated cost Rs.
1 Stationery items 927,000/-
2 Computer Stationery 252,000/-
3 Printing Items 150,000/-
4 Other Items 200,000/-
• Authority letter from the manufacturer, as to proof of being their authorized dealer (in
case you are non-manufacturers).
• Any further particular information the firm wishes to furnish.
2. Tenders should reach in the office of undersigned in sealed envelopes on 18.03.2019 at
12:30 PM.
3. Tender documents can be obtained from the date of Advertisement from the office of
District and Sessions Judge, Kasur on a payment of Rs.500/-(Non-refundable) during
working hours from the date of advertisement.
5. Technical and Financial bids should be received through courier till 12:30 PM of the
closing date i.e. 18.03.19 and will be opened on the same d to at 01:00 PM in the
presence of the bidders.
,
essions Judge, asur.
49-9250092
Quantity
50
50
15000
10000
10000
10000
5000
10000
02
& Sessions Judge, Dis
14. Lemon Max soap/equivalent 92gm 100
15. Soap Safeguard/equivalent 145g 70
16. Towel Medium White 20
17. Dusting Cloth big size 100
18. Mortien/equivalent mosquito killer Spray 50
19. Mortien/equivalent Mosquito killer machine with liquid 50
20. Remote door bell Electronic 100
21. Small cell power plus/equivalent AAA 10 dozen
22. Large cell power plus/equivalent AA 10 dozen
23. Wiper 50
24. Hand wash Detol/equivalent 50
25. Air Freshner Cobra/equivalent 50
26. Large Thermos 05
Printing Items
Sr. No. Description
1. Register CD3 9.5 x 17 (zoo PVe- goof-v)
2. Register CD2 17 x 27 61-4' P 23olve)
3. Summon Gawahan
4. Notice Talbi Mulzim Jail
5. Warrant Arrest Non Bail able
6. Warrant Arrest Bail able
7. Samnaat Talbi Mulzimaan
8. Notice Talbi Record
9. Cash register 200 pages 17 x 27
OFFICE OF THE DISTRICT AND SESSIONS JUDGE, KASUR.
Stationery Items
Sr. No. Description Quantity
1. Copy mate/equivalent Legal Size 70gsm 100 Ream
2. Copy Mate/equivalent 80 gm Legal size 200 Ream 3. IK/equivalent Legal Size white paper 80 gm 150 Ream 4. Wooden pen stand 10 5. Ink Pen Parker/ equivalent 05 dozen 6. Short Hand copy 100 pages minimum 300 7. Ball Point Dollar/ equivalent Black 150 packet 8. Gel Pencil signo/equivalent 100 packet 9. File Cover simple best quality 500 10. Small Tag 5" 500 bundle 11. Large Tag 30" 300 12. Large register 17 x 27 100 13. Small register 18.5 x 9.5 200 14. Small envelop 9 x 4 3000 15. Medium envelop 10 x 5 3000 16. Large envelop 14 x 11.5 2000 17. Lead Pencil Gold Fish/equivalent 100 packet 18. Pointer Dollar/equivalent Black 100 packet 19. Photo copier toner for Toshiba estudio 256SE/equivalent 02 20. Photo copier toner for Toshiba estudio 356SE/equivalent 02 21. Photo copier toner for Toshiba eStudio457/equivalent 02 22. Steel Sowa 20 23. Stapler Machine Bahadur/equivalent 26/6 20
24. Staple pin 20 pack-Box 05 box
Computer Stationery
Sr. No. Description Quantity
1. AA Paper/equivalent Legal Size 80grm 200 Ream
2. Toner Cartridge HP 26A/equivalent 05
3. Toner Cartridge HP 80A/equivalent 05
4. Toner Cartridge HP 05A/equivalent 02
Sr. No.
1.
2.
3. 4.
Other Items
Quantity
100
100 200 50
Description
Vim/equivalent Powder 450gm Jar Phenyl Finis/ equivalent Acid for Toilet 01 kg Surf Excel/equivalent 01 kg
5. Tissue Paper standard box Rose Patel/equivalent 5 carton 6. Roll Tissue paper standard 100 7. Scotch Brite/equivalent 70 8. Harpic Cleaner/equivalent 500m1 65 9. Dry Mop complete 50 10. Dry Mop cloth 100 11. Phool Jharo 50 12. Broome (Bansi Jharoo) 50 kg 13. Toilet Brush 20
CERTIFICATE
1) We hereby confirm to have read carefully the description of stores/stock and all
the terms and conditions of our tender enquiry No. due for
opening on for the supply of
in additions to the instructions
attached to said tender enquiry. We agreed to abide by all those
instructions/conditions.
2) We also hereby categorically confirm that the stores entered by us ae exactly of
the particulars and specifications laid down in our tender enquiry in all respects.
3) We accept that if the required earnest money in not furnished of our offer is found
lacking in any of the requirement of your tender enquiry, it shall be ignored.
4) We hereby confirm to adhere to the delivery period required I that tender enquiry
which would be the essence of the contract and which will be strictly adhered by
us. In case of failure we agreed unconditionally to accept the recovery of belated
damages on later supplies @ 2% per month or a part thereof rates would be
submitted by the contracts inclusive of all the taxes livid by the Government time
to time.
5) Certified that the prices quoted to the Department against tender No.
are not more than prices charged from any other purchasing agencies in the
District and in case of any discrepancy, the tenderer hereby undertakes to refund
the prices of charged in excess.
Name of Tenderer
Signature of Tenderer
Designation
Seal
r.
i 27. The unsolicited, late and delayed tenders shall not be considered. 28. Any correction or contribution or alteration in the tender must be signed in full by
the same person who is signing the tender for and on behalf of the tenderer. 29. The purchaser does not pledge himself to accept the lowest tender and reserves
himself the right of accepting the whole or any part of the tender or portion of the quantity offered and the tenderer shall supply the same at rate quoted. The tenderer is at liberty to tender for the whole or any portion or the state in the tender that the quoted shall apply only if the entire quantity is purchased.
30. Acceptance by the purchaser will be communicated by letter of acceptance formal "ACCEPTANCE OF TENDER". Where acceptance is communicated by telegram of letter or advance acceptance of tender, the formal acceptance of tender shall be acted upon immediately.
31. The tenderer must always give tender for brand new store/stocks of latest design made according to the modern manufacturing practice.
32. Where offer had been invited in the specified brand, offer for the other brands shall not be acceptable.
33. Purchase committee shall be authorized to cancel or reject any or all the tenders without explaining any reasons, partially or wholly.
34. Against ingenious stores tenders who manufactures must indicate name and address of the work place in Pakistan from where they intend to supply the store. Other than manufacturer tenderer must enclose certificate their manufacturer as under falling which the offer shall be ignored.
This is to certify that M/S due on
and we have agreed to supply/manufacture the said store strictly in accordance with the specification laid down in the sealed invitation to
tender.
35. The tender shall enclose catalogue/leaflets and other technical data if any in respect of store offered by them.
36. Stores shall be brand new and in original manufacturing packing. 37. Technical bid & financial bid should be filed.
Dist essions Judge, asur.
• •
12. The quotations shall be submitted on the basis of counting unit specified in the invitation to tender.
13. A certificate should be given by the tenderer that they will be responsible for the free replacement of stores/stocks if the same is found to be substandard and or at variance with the specification given in the tender enquiry, the tenderer must be clearly identifying variations in their offers. The store offered of specifications superior to the one specified in the tender enquiry shall however be acceptable.
14. In case of experiment in delivery period regarding imported or manufacture ring item will be extendable.
15. The purchaser is District and Sessions Judge, Kasur.
16. The inspection authority will be one as specified in the contract resulting from this tender.
17. The quotation shall be submitted for the unit as specified in the invitation to tender.
18. The tenderer shall keep his question valid acceptance upto 4 days from the date of opening of tender unless otherwise specified.
19. The condition of contract in PR-Xx as demanded to date, shall apply to all the contracts placed by the District and Sessions Judge, Kasur.
20. The successful tenderer shall furnish at the option of the purchaser security deposit or bank guarantee or both upto 10% of the value of the contract for the satisfactory completion of contract without any interest being charge on it.
21. The tenderer shall furnish complete information and particulars as specified in the "invitation to tender".
22. Tender samples are required to be submitted with the quotation. Tender sample shall not be less than the quantity, necessary for test as specified and shall have a sealed label affixed these particulars.
i. Tenderer's name and address. ii. Tender No. iii. Date of opening of tender iv. Item No. of the tender for this sample
23. All the tenders shall be opened at the time and date specified in the invitation to tender. The tenderer's representative shall be present at opening of the tenders.
24. The person signing the tender on behalf of the tenderer must specify the authority, that to say whether he signs as the sole proprietor, active managing partner, managing director, acting director, manager secretary or "per procurationer" for the firm and if is required shall have to produce copy of the document authorizing him to sign the tender.
25. The submission of tender against the invitation to tender by tenderer shall be deemed to be read and accepted the conditions specified in the invitation to tender. Further the tenderer shall be deemed to be fully aware of the nature of goods required and shall be bound to accept the contract, if placed with him on the basis of his process within the validity of his tender.
26. The tenderer shall certify in his tender that stores offered for sully shall be strictly in accordance with the requirement set out in the invitation to tender.
We guarantee to supply stores/stock exactly in accordance with the requirement specified in the invitation to tender:-
Tender No.
Signature
PROFORMA TENDER
Enquiry for purchase on free delivery to consignee basis schedule invitation to
Tender No. 01/2018-2019 Date of Opening: 18.03.2019
Time of Receipt: 12:30 PM Delivery Period: Within three days of issuance supply order
Note: Please read the following instructions carefully.
1. Any offer not received as per terms and conditions of the tender enquiry is liable to be ignored. No offer shall be considered if:-
i. Received without earnest money from un-registered firm. i i . It is received after the date and time fixed for its receipt. iii. The tender is unsigned. iv. The offer is ambiguous. v. The offer is conditional. vi. The offer is from a firm, blacklisted, suspended or removed from the
approved list. vii. The offer is received by telegram/email/Fax. viii. Offer received with shorter validity than required in the tender enquiry. ix. The offer is for store not confirming to specification indicated in the
tender enquiry. 2. Offer will remain valid till 30.06.2019 from the date of opening. 3. The purchaser reserves the rights to purchase full or part of the store or
ignore/scrap/cancel without assigning reason. 4. (a) If the acceptance of tender issued during the valid period of offer is not
accepted by the tenderer. Earnest shall be forfeited and the store purchase at his risk and expense. (b) In case, the offer is withdrawn, amended or revised during the validity period
of the offer, the earnest money will be forfeited. (c) In case, the contractor fails to execute the contract strictly in accordance with
the terms and conditions laid down in the contract. The security deposits by him shall be forfeited and the store purchase at his risk and expense.
( d ) The buyer reserves the right to claim compensation for the loss caused by the delay in the delivery of store.
5. The store is required by the consignee within one month. However, the tenderer is required to indicate his own guarantee earliest date by which the store will be supplied.
6. Tenders should be addressed to the District and Sessions Judge, Kasur. 7. Tenderer should quote their firm and final rate both in words as well as in figure.
Negotiation will be held with lowest bidder if required. 8. Any conditional, ambiguous or incomplete offer in any respect shall be ignored.
No supplementary or revised offer after the opening of tender shall be entertained. 9. The tenderer indicate in their tenders, the complete address or the place/places
where stores will be offered for inspection. 10. The tenderer should be specifically indicating their General Sales Tax
Registration No., Income Tax No. and circle of the Income Tax Department. 11. Any erasing/cutting/crossing etc. appearing in the offer must be properly signed
by the pardon signing the tender. Moreover, all pages to be tendered must be properly signed. Offers with any overwriting shall in no circumstances be accepted.
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