Every student will have a personalized learning plan that supports them in being
college/career ready and having the interpersonal skills important to life success.
DESTINATION
Operational vs Non-Operational Budgets Expenditures
Operational Budget includes the daily expenditures associated with running the school district, primarily salaries & benefits as well as transportation, utilities and supplies & services.
Non-Operational are directed primary to maintaining, repairing, and rebuilding district facilities. Non-operational dollars cannot be used for daily operational expenditures, but for a few specifically defined exceptions. Capital Budget include purchases for educational equipment, ongoing facilities
upkeep and repairs to buildings according to an established replacement cycle. These funds are typically not large enough for major renovations or reconstruction. Capital outlay dollars cannot be used for operational needs, except for the salaries of maintenance and custodians who maintain the facilities.
Bond Funds dedicated to new construction and remodel of district facilities. Bond funds cannot be used for operational needs.
see SMSD Budget and Finance FAQ
SMSD BUDGET 2020-2021OPERATINGUnrestricted$245,854,40061% of Total
FEDERALRestricted
$15,108,5344% of Total
CAPITAL OUTLAYRestricted
$45,998,63011% of Total
BOND (DEBT)Restricted
$33,229,4508% of Total
FLOW-THROUGHRestricted
$39,839,82110% of Total
SELF-SUPPORTEDRestricted
$22,766,6226% of Total
State & Local Revenues
(State = 73%)
Federal Revenues
(Federal = 100%)
Local Revenues
(State = 0%)
Local & BondProceeds $264,220,000
(State = 0%)
State & Local Revenues
(State = 78%)
Fees, Gifts & Grants Revenues
(State = 1%)
Unrestricted for these purposes:• Salary & benefits
83%• Student
transportation 6%
• Supplies & services 5%
• Utilities 4%• Other 2%
Restricted by federal statute for these purposes:• Title VIB special
education• Title I reading &
math support in our high poverty schools
• Title IIA to develop high qualified teachers and principals
• Title III & IV
Restricted by state statute for these purposes:• Bond Debt & Apple
Leases• Construction• Renovation & repair• Maintenance
salaries• Technology and
software• Furnishings and
equipment• Uniform purchases
Requires voter approval and is restricted for these purposes:• Major construction
and renovation of facilities
• Equip and furnish facilities
• Cannot be used for operations
• Bond debt is paid from the Bond & Interest Fund
Restricted by state statute for these purposes:• KPERS flow-
through contribution funded by the state
• Cost of living weighting funded by local taxes
Restricted by state statute for the revenue specific purposes:• Food service
and summer school
• Textbook rental & student materials
• Gift, Donations & non-federal grants
• Special liability
0.0
1.0
2.0
3.0
4.0
5.0
2012 2013 2014 2015 2016 2017 2018 2019 2020 2021
Bill
ions
Assessed Valuation Growth$4.49 Billion3.6% Increase
Kansas State Statue Authorized Use of Funds
Article 53 – Capital Outlay State Aid, 72-53,116. Capital outlay fund; use of moneys; investments authorized. (a) Any moneys in the capital outlay fund of any school district and any moneys received from issuance of bonds under K.S.A. 72-53,117 or 72-53,122, and amendments thereto, may be used for the purpose of the acquisition, construction, reconstruction, repair, remodeling, additions to, furnishing, maintaining and equipping of school district property and equipment necessary for school district purposes, including: (1) Computer software; (2) performance uniforms; (3) housing and boarding pupils enrolled in an area vocational school operated under the board of education; (4) architectural expenses; (5) building sites; (6) undertaking and maintenance of asbestos control projects; (7) school buses; and (8) other fixed assets.
http://www.kslegislature.org/li/b2019_20/statute/072_000_0000_chapter/072_053_0000_article/072_053_0116_section/072_053_0116_k/
Beginning Fund Balance $15,850,663
Revenues:
Property/MV Taxes $36,449,937
Miscellaneous/Interest 74,853
Apple Repair/Replacement Fees 125,000
Apple Trade-In 0
Total Revenues $36,649,790
Total Budget Available $52,500,453
Capital Outlay:Revenue
Total Budget Available $52,500,453
Expenditures:Schools/Departments $ 1,943,885Technology 4,632,119Operations and Maintenance 12,945,000Salaries & Benefits (inc. $2.3M custodial) 6,862,002Bond & Apple Lease Payments 17,893,736Unallocated Projects 3,223,710
Total Expenditures $47,500,453Ending Fund Balance $5,000,000
Capital Outlay:Expenditures
Board Policy DBB – Minimum Operating Fund Balance and Use of Capital Outlay Fund for Salaries
Good business practice recommends that the district maintain a minimum unencumbered operating fund balance, including the contingency reserve fund balance, of 10-15%. The district will target a minimum operating fund balance of 10-15%, and will take budget measures to maintain a minimum operating fund balance of one month of expenses or 8.3% of total annual operating fund expenditures, whichever is greater, as reserve for cash flow purposes and for economic uncertainties. A minimum operating fund balance of this level is prudent: (a) because reserves are an important component of a healthy school district budget and need to be available to cover everyday cash flow; (b) to protect against the risk of the district having insufficient operating funds to cover payroll or other operating expenses in the event of a delay or unplanned reduction of state payments or county payments; and (c) to maintain a high bond rating.
The district may assign custodial and maintenance salaries and benefits to the capital outlay fund, but in no event will such salaries and benefits exceed 25% of capital outlay annual tax revenues. This 25% cap is prudent to protect against the risk of the district having insufficient capital outlay funds to meet routine and unplanned facility maintenance needs, to support technology infrastructure and devices for students and staff, and to replace furniture, fixtures, and equipment.
Budget Year 2021-22 2022-23
Projected Tax Revenues $36,449,937 $36,645,333
25% of Tax Revenues $9,112,484 $9,161,333
Budgeted Salary & Benefits $6,862,002 * $9,162,002 *
* Included for Secondary Workload $2,300,000 $2,300,000
FundBeginning
Balance Receipts ExpendituresEnding
Balance
Bond & Interest $ 21,796,127 $ 33,417,968 $ 22,815,350 $ 32,398,745Special Assessment 505,192 767,744 850,000 422,936
OTHER DEBT FUNDS
Note: The Bond & Interest numbers above do NOT include the anticipated sell of series 2021A and 2021B bonds the first week of May. The budgeted numbers will be updated with the actual debt schedule prior to approving the budget in August.
$0 $5 $10 $15 $20 $25
2022
2024
2026
2028
2030
2032
2034
2036
2038
Millions
Debt Retirement Schedule
2012A - Refunding2015A - Construction2016B - ConstructionInterest
7.437 Current Mill Levy
7.434 Projected Mill Levy
$-
$20
$40
$60
$80
$100
$120
$140
Issue 1 - 2021A$132,110,000
Issue 2 - 2024A$132,110,000
Mill
ions
2021 Bond Authorization $264.22 Million
RemainingSpent
SELF-SUPPORTED FUNDS
FundBeginning
Balance Receipts ExpendituresEnding
Balance
Adult Supplemental $ 35,421 $ 0 $ 35,421 $ 0
E‐School 676,013 164,000 184,743 655,270
Food Service 2,003,935 11,774,288 13,259,181 519,042Summer School 618,202 437,000 828,110 227,092Special Liability 2,027,616 631,828 1,208,000 1,451,444Student Materials 438,632 699,000 1,137,632 0Textbook Rental 3,346,462 1,638,801 4,873,783 111,480Health Reserve 114,149 1,705,000 1,705,000 114,149Gifts, Grants & Donations 1,025,172 563,186 576,376 1,011,982Drug Free Schools‐Local 6,648 0 6,648 0
0.000 10.000 20.000 30.000 40.000 50.000 60.000
*2021
2020
2019
2018
2017
2016
2015
2014
2013
2012
Mill Levy History
General FundLOBCapital OutlayBond & InterestCost of LivingDeclining EnrollmentSpecial AssessmentSpecial Liability
* Anticipated 2021 cost to owner of $200,000 home -- $1,146
Projected 2021Mill Levy – 51.999 (0.67% decrease)
Budget TimelineBudget Workshop – Non Operating Funds April 26, 2021
Budget Workshop – Operating Funds May 17, 2021
Notify County Clerk of Intent to Exceed Revenue Neutral Rate July 20, 2021 **
Approval of Publication July 26, 2021 *
Publication of Notice of Hearing in KC Star July 30, 2021 *
10-day Publication Noticed Ends August 9, 2021 *
Revenue Neutral & Budget Hearings and Adoption August 23, 2021 *
Budget Submission Deadline September 20, 2021 **
* Tentative** Upon adoption of HB2104 “Revenue Neutral” bill
Presentation can be found at SMSD.org – Budget & Finance Section