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• Strategy 1 - Establishment of a statewide program to acquire, process and disseminate current, accurate, and detailed elevation data, flood hazard studies, reports, and maps (hard copy and digital).
• Strategy 2 - Establishment of North Carolina as a Cooperating Technical State (CTS) through the FEMA Cooperating Technical Partners Program. This designation would establish North Carolina as the custodian of the Flood Insurance Rate Maps.
State Response / Strategies
• New / up-to-date / improved Flood Insurance Rate Maps:Study on a Basin by Basin Issued on a Countywide Basis
• New DFIRMs (new H&H studies) for all North Carolina by FY 2007-08
• New detailed, accurate elevation data
• Reduction of time needed for post-preliminary review and appeals process for new FIRM maps (6 months)
• Better notification and dissemination of information about new and revised maps
Program Objectives and Deliverables
• On-going program for updating and maintaining FIRMs
• Better equipped and informed post-event mitigation activities as a result of updated flood risk maps
• Cost-effective data sharing through the implementation and operation of an inter-operable Geographic Information System
• Internet web application providing cost-effective upload, download, management, and dissemination of digital data and maps (24 x 7 / free access)
• Implement a real-time flood inundation and forecast mapping system (flood warning)
Program Objectives and Deliverables - continued
Floodplain Mapping - Phases
Phase I—blue (December 2003) Phase II—gold (December 2004)
Phase III—green (December 2006)
Key Components of the New Maps - Production
Digital FIRM=
Flood Hazard Data
Base Data + Topography +
• Leverage efficient and effective technology for more efficient digital / map modernization for new maps / future updates (GIS, LIDAR, etc.)
• Collect complete elevation data coverage in North Carolina
• Study as many miles of stream as need and possible (1 sq. mile basin threshold / efficient limited-detail approach)
• Requirement for hard copy (snapshot) and digital (living) version – different purposes, valued products for each
• Emphasize / Establish digital data sharing with counties / municipalities
• Leverage program deliverables to defray the overall cost and further implement other (e.g. flood warning)
• Strong, upfront community involvement and buy-in
• Documentation is Required (Business Rules and Procedures)
• No new wheels – Share everything / Co-opetition
Programmatic / Operations - Priniciples
Data Acquisition – Public vs. Private
• Assessment / scoping of map needs (State of NC / NC Communities)
• Digital base maps (State of NC / NC Communities)
• Acquisition of elevation data (RFQ)
• Engineering studies (RFQ)
• Digital flood insurance rate maps (RFQ)
• Quality assurance/quality control (Geodetic Survey / 3rd Party)
• Information technology architectural design and implementation (RFQ)
• Real Time Flood Forecasting and Inundation Mapping (State of NC / FEMA / USGS / NWS)
• NCFPMP has established a distributed program structure utilizing multiple agencies as leads:– NCFPMP – Overall program/policy development and management,
contractual management, operations management, H&H analysis, scoping, outreach, post-preliminary
– NCGS – (lead partner) Elevation acquisition, elevation quality control (3rd party, independent surveyors
– NC CGIA – (lead partner) Base map acquisition / review, DFIRM review, IT design and implementation
– FEMA – Overall CTP partner, concurrence on policy and maps, post-preliminary (regulatory responsibilities), financial support
– Dewberry – H&H concurrence review, DFIRM and DFIRM database concurrence review, community mapping needs / scoping support, program and policy support
– CTS Committee – policy / program direction (advisory), program / product feedback, inter-agency coordination and collaboration
Current Program / Operations - Structure
• NCFPMP has established a distributed QA / QC program structure utilizing multiple agencies as leads:
• QA / QC for elevation data – NCFPMP / NCGS / 3rd party surveyors / FEMA-Dewberry
• QA / QC for DFIRM panels, database, reports – NCFPMP, CGIA, FEMA-Dewberry
• QA / QC for Hydraulic & Hydrologic studies - NCFPMP, FEMA, and Dewberry
• QA / QC for Information Technology Infrastructure – NCFPMP, CGIA, IRMC, FEMA
Current Program / Operations – QA / QC
• August 15, 2000, North Carolina General Assembly reallocates $23.2 million from Hurricane Floyd Reserve to Floodplain Mapping – Phase I
• September 15, 2000, State of North Carolina and FEMA signed MOA transferring primary responsibility for NC FIRMs to North Carolina
• October 2000, North Carolina holds first CTS Committee Meeting
• November 2000, qualified two prime firms (WSC and G&O) to do the elevation acquisition, engineering and surveying, DFIRM generation, IT design and implementation
• January 2001, issued first delivery orders to both firms for elevation acquisition for Phase I area
CTS Program Steps / Milestones
• September 2001, General Assembly transferred NCFPMP from OSBPM to CCPS, sending NC CGIA and NCGS to DENR
• November 2001, North Carolina General Assembly reallocates (through legislation) $ 9.0 million from Hurricane Floyd Reserve to Hurricane Floyd Reserve – Phase I and II
• January 2002, OSBM puts hold on all state funds due to budget shortfall
• January 15, 2002, Onslow County maps are submitted to community (post-preliminary process)
• April 30, 2002, North Carolina Floodplain Mapping Information System (NCFMIS) is certified by IRMC and goes live on the web
• September 2002, National Weather Service Flood Warning Grant approved
CTS Program Steps / Milestones
• October 2002, North Carolina General Assembly reallocates (through Appropriation Bill) $ 9.0 million from Hurricane Floyd Reserve to Hurricane Floyd Reserve – “To be used to leverage / maximize federal and state funds to continue the Floodplain Mapping Program”
• November 2002, Issue Delivery Order for Scoping Tool / Application to be used in Phase II
• March 2003, Qualified two additional Prime Engineering Firms (AMEC and Arcadis)
• December 2003, Submitted Draft State Map Modernization Business Plan (2004-09)
CTS Program Steps / Milestones
Tasks / Outputs Phase I - Phase I -CF Phase II - Phase III -Statewide
CoverageAnnual Map
Maint. LOMCs Deleg.
Acquisition of Elevation Data (# of sq miles) 12,500 13,000 16,372 6,971 48,843 4,884
Quality Control of Elevation Data (# of counties) 31 21 39 17 108 11
Hydrologic and Hydraulic Studies (# of linear stream miles) 9,776 7,474 13,100 5,600 35,950 3,595 500
Digital Flood Insurance Rate Maps (# of panels) 3,665 1,391 3,645 557 9,258 926 200
Map Needs Assessment / Scoping (# of community mtgs) 123 129 260 98 610 61
Post-Preliminary / Outreach (# of community mtgs) 82 51 100 50 283 28
Digital Community Base Data QC (# of GIS layers) 140 92 220 84 536 107
Digital DFIRM Databases QC (# of databases) 39 23 45 23 130 13
NOTE 1: Annual map maintenance figures is based on a 10% modification to the statewide data set except for Base Data QC
NOTE 2: Engineering and DFIRM production for Dare County is being reworked due to Hurricane Isabel
Phase II – Scope of Work
• Elevation Acquisition – 16,372 square miles (25 cm vertical accuracy to bare earth)
• Hydrologic and Hydraulic Modeling – 13,100 linear miles (detail, limited-detail, redelineation)
• DFIRM Panel Production – ~3,645 panels (1:500 and/or 1:1,000 scale)
• DFIRM Database / FIS Reports – 45 counties (whole or partial) / GIS and non-GIS interoperability
• Information Technology (FMIS) – – Transition from FMIS to AHMIS (e.g. Flood Warning, Spill
Modeling, Technological hazards, HAZUS integration)– Multi-Hazard Mapping Portal – Local and Federal WM services
data– Engineering and Inventory Data upload and download– LOMCs submittal, processing, mapping application
• Real Time Flood Forecasting and Inundation Mapping – Phase II (Cape Fear, Roanoke, Yadkin, etc)
Future Delegation of FEMA Work to NC
• Delegation of LOMCs receipt, processing and mapping
• Post-Preliminary Processing - Mapping Resolution• Printing and Mailing of Preliminary and Effective
Maps
• NC FPMP intends to award one IDIQs to a private sector engineering firm
• Selection based on demonstrated competence and qualifications (G.S. 143-64.31)
• 2 year contract with three / 1 year renewal options• No joint ventures allowed / Prime Firms• Letter of qualifications due by April 13, 2004• An evaluation of the submitted letters will be conducted• A short list of firms will be determined with subsequent
interviews be held between May 2004• All firms submitting Letters must be equipped with
manager(s) licensed as a Professional Engineer with the NC Board
• Contractor must have primary contract office within 25 miles of the State Government Complex in downtown Raleigh, N.C. within three months of contract signing.
RFQ Highlights / Contractual Approach
• Firms are required to identify project team members and their specific proposed roles on the project.
• Regarding the evaluation of qualifications, note the emphasis placed on project management, quality control, and capacity (experience and manpower) for doing the work.
• All work must meet FEMA requirements and meet or exceed North Carolina defined requirements (IT / Database)
• Vertical Management Approach• Bi-weekly joint contractors meeting • CTS Committee Meeting •
RFQ Highlights / Contractual Approach