In accordance with the Americans with Disabilities Act, we invite all attendees to advise us of any special accommodations due to disability. The meeting place is accessible to persons with disabilities. If assistance is needed to participate, please call the office of the Workforce Solutions for North Central Texas at (817) 695-9184. Please submit your request as far as possible in advance of the meeting you wish to attend. Workforce Solutions for North Central Texas Board may discuss, deliberate, and take all appropriate action on any matter listed on this agenda and may convene into closed executive session in accordance with the Texas Open Meetings Act.
NORTH CENTRAL TEXAS WORKFORCE BOARD OF DIRECTORS MEETING
Meeting Agenda July 16th, 2019
9:30 am-1:00 pm 616 Six Flags Dr.
Arlington, TX 76011 Transportation Council
Room
Call to Order – Roger Harris, Chair
1. Special Recognition and Introductions a. Gary Henderson – Board Member representing Community Based
Organization b. Bill King – Board Member representing Education c. Daniela Ramirez – Research Analyst/Planner d. Danielle Davis – Partnership Development Coordinator
2. Declare Conflicts of Interest
3. Consent Items
a. Approval of the Minutes from the May 21, 2019 Meeting b. Board Policy on Registration Requirements for WorkInTexas.com c. Board Policy on Individual Training Accounts (ITAs) – Workforce Innovation and
Opportunity Act (WIOA) Funding for Training Programs
4. Discussion, Consideration, and Possible Action Regarding a. Committee Reports
i. Workforce Development Committee – Jason Gomez ii. Oversight & Accountability Committee – Carlton Tidwell
• Financial Update • Performance Update
iii. Executive Committee – Roger Harris b. NCTCOG Contract Deliverables Report – David Setzer c. Child Care Performance Plan – David Setzer / ResCare Workforce Services
5. Executive Director's Report
a. Rapid Response Report b. TWC Conference
WORKFORCE BOARD OF DIRECTORS MEETING AGENDA PAGE 2 Workforce Solutions for North Central Texas is an equal opportunity employer/program. Auxiliary aids and services are available upon request to individuals with disabilities. For the hearing impaired, call TDD 1-800-735-2989 or VOICE 1-800-735-2988. For more information, visit www.dfwjobs.com.
North Central Texas Workforce Board of Directors Meeting
6. Announcement of Executive Session As authorized by Section 551.071 to consult with the Board’s attorney for legal advice on any matter listed on the agenda, pending or contemplated litigation, settlement offers, or any matter in which the duty of the Board’s attorney to the Board under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflict with the provisions of Chapter 551 of the Texas Open Meetings Act.
7. Action as a Result of Executive Session
8. Other Business
BREAK – Reconvene meeting in Metroplex Meeting Room for Board Development
9. Board Development – Reagan Miller, Texas Workforce Commission will present on
Child Care Services program.
10. Adjourn
North Central Texas Workforce Board of Directors
Meeting Minutes May 21, 2019
9:30 a.m. – 1:30 p.m. Transportation Council Room
616 Six Flags Drive Arlington, TX 76011
BOARD MEMBERS PRESENT:
Bindu Adlakha Meera Ananthaswamy David Bristol Anna Coker Chip Evans Jason Gomez Gae Goodwin Roger Harris Mickey Hillock Lisa Huffaker Tracey Kirsch Roselyn Lane Ada Lawniczak Lakeitria Luter Scott McCune John Rattan LaShanda Reed-Larry Jennifer Suguitan Aaron Thibault Kenny Weldon
Stefanie Wagoner Jacqueline Womble
CHIEF ELECTED OFFICIALS PRESENT:
Judge Danny Chambers Judge Alfonso Campos
Judge David Sweet
BOARD MEMBERS NOT PRESENT:
Robert Hill Mike Hinojosa Rolanda Greer Macharia Tony Mobly Carlton Tidwell Catherine Tietjen Elaine Zweig
Call to Order – Roger Harris, Chair Roger Harris called the meeting to order at 9:30 a.m.
1. Special Recognition and Introductions
Roger Harris gave special recognition to the Terrell ISD JET Grant. Jason Gomez gave a brief description of the grant program. David Setzer introduced a new staff member, Patricio Vargas and Chief Elected Officials Judge David Sweet and Judge Alfonso Campos.
2. Declare Conflicts of Interest There were no conflicts to declare
3. Consent Items a. Approval of the Minutes from the March 19, 2019 Meeting b. Board Policy on Subsidized Employment/Subsidized Work Experience
Mickey Hillock made a motion to approve the consent items. Roselyn Lane seconded the motion. None apposed, and the consent items were approved.
North Central Texas Workforce Board of Directors
4. Committee Reports
a. Workforce Development Committee – Jason Gomez Discussion, Consideration, and Possible Action Regarding:
i. iWork Youth Career Expo Tammy Davis explained the purpose of iWork. She also recapped our Plano event on April 18th, 2019.
ii. 5th Annual Early Childhood Conference Morgan Armstrong provided the recap of the Annual Childcare Conference on April 13th, 2019. Childcare providers can get up to 7 hours of training at the event.
b. Oversight & Accountability Committee – Carlton Tidwell Discussion, Consideration, and Possible Action Regarding:
i. Financial Update Randy gave a first quarter financial update and the funding estimates for 2020 starting October 1st, 2019 through September 2020 to the board. These are our core grants to fund our operations at the board staff level as well as the workforce centers.
ii. Performance Update Michael Nicholas presented on the December 2018 Performance Update.
iii. 2019 TWC Monitoring Report Debbie Kosarek gave an update on the annual TWC Monitoring that took place in January 2019. The report came back in April.
c. Executive Committee – Roger Harris Discussion, Consideration, and Possible Action Regarding:
i. Lease Updates David Setzer gave an update on the McKinney Center, Terrell Center and possible collocating our center within Weatherford College.
ii. Terrell Workforce Center Lease Randy Richardson provided an update on the Terrell lease renewal. The Terrell lease was discussed in depth and no opposition was recorded by the board.
iii. Child Care Timeline David Setzer reviewed the Child Care Timeline with the board. He presented what actions the board staff have done since ResCare was awarded the contract. Katina Prescott spoke to the board on behalf of ResCare on their actions for improving Child Care Services.
iv. Board Secretary Vacancy Roger Harris made the board aware that we have a vacancy for the Board Secretary. He opened discussion for suggestions from the board. David Setzer announced to the board the addition of three new board members slated to join at the next board meeting.
5. Executive Director's Report
a. David Setzer announced updates from the TAWB/EDC meeting he attended. David gave an update on the FY20 WIOA Allocations, Career Day at Sagamore Hill Elementary School, Rapid Response Report and the Skills Development Fund Update.
North Central Texas Workforce Board of Directors
6. Announcement of Executive Session As authorized by Section 551.071 to consult with the Board’s attorney for legal advice on any matter listed on the agenda, pending or contemplated litigation, settlement offers, or any matter in which the duty of the Board’s attorney to the Board under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflict with the provisions of Chapter 551 of the Texas Open Meetings Act.
7. Action as a Result of Executive Session
8. Other Business
BREAK – Reconvene meeting in Metroplex Meeting Room for Board Development
9. Board Development – Jarrad Toussant presented to the board about the Texas Education Agency Strategic Priorities.
10. Adjourn
Roger Harris adjourned the meeting at 12:30 pm.
Workforce Board of Directors Meeting Minutes Page 4
Workforce Solutions for North Central Texas is an equal opportunity employer/program. Auxiliary aids and services are available upon request to individuals with disabilities. For the hearing impaired, call TDD 1-800-735-2989 or VOICE 1-800-735-2988. For more information, visit www.dfwjobs.com.
NORTH CENTRAL TEXAS WORKFORCE SOLUTIONS BOARD MEETING
Board Policy on Registration Requirements for WorkInTexas.com Recommendation Background: The Texas Workforce Commission (TWC) provided guidance on May 23, 2019, related to registering individuals and tracking program services in the newly enhanced WorkInTexas.com (WIT). The new WIT is scheduled for launch in summer 2019 and boards are required to implement local policies and procedures prior to launch to ensure all customers are fully registered in WIT prior to program participation. Information: The policy outlines the requirements for Workforce Solutions for North Central Texas (WSNCT) to ensure all customers fully register in WorkInTexas.com before receiving any services, except in cases in which customers are referred to WSNCT as part of interagency collaborative programs. Customers referred to WSNCT as part of interagency collaborative programs are fully registered in WorkInTexas.com before the completion of an orientation, assessment, or planning meeting, as applicable. Examples of customers referred as part of an interagency collaborative partnership include the following:
• Temporary Assistance for Needy Families (TANF) Choices Program • Supplemental Nutrition Assistance Program (SNAP) Employment & Training • Noncustodial Parent (NCP) Choices Program
WSNCT will encourage advanced completion of WIT registration to avoid any delays in the provision of services. Recommendation: The Workforce Development Committee recommends that the North Central Texas Workforce Development Board approve the Policy on Board Policy on Registration Requirements for WorkInTexas.com. Approval Date: July 16, 2019 Attachment: Proposed Board Policy on Registration Requirements for WorkInTexas.com.
Workforce Solutions for North Central Texas is an equal opportunity employer/program. Auxiliary aids and services are available upon request to individuals with disabilities. For the hearing impaired, call TDD 1-800-735-2989 or VOICE 1-800-735-2988. For more information, visit www.dfwjobs.com.
NORTH CENTRAL TEXAS WORKFORCE SOLUTIONS BOARD MEETING
Policy on Individual Training Accounts-Workforce Innovation and Opportunity Act Funding
for Training Programs Background: The Workforce Innovation and Opportunity Act (WIOA) establishes allowances for individuals to select training providers and programs. Boards choosing to use Individual Training Accounts (ITAs) to fund training programs located outside of their workforce area and outside of the state of Texas must establish a local policy to include requirements provided by the Texas Workforce Commission (TWC). Boards have the flexibility to establish funding caps and other limitations for ITAs within the established guidelines. The TWC issued new guidance on May 2, 2019 to provide Boards with the information on using ITAs for training programs and training providers located outside of their local workforce development area and outside of Texas. Information: The policy outlines the requirements for the selection of a training provider or program located outside of the workforce board area and outside of the state of Texas to include:
• Training program must be listed on the statewide ETPL in the state where the provider is located,
• WSNCT Workforce Center Subrecipient staff documents out-of-state ETPL providers in participant case files prior to requesting or approving the use of an ITA,
• Training program must align with local target occupations or target occupations in an area to which the participant is willing to commute or relocate,
• ITA is used in accordance with other existing guidance, and • ITA amount must not exceed $15,000 for training services and required fees. Exceptions to
the ITA funding cap are determined on a case by case basis with sufficient documentation and Workforce Center Subrecipient management approval and include at a minimum:
o Travel distance to an available training provider o There is no other training provider available for the specific occupation or certification
needed o Participant is in need of specific certification to complete a degree a plan and other
options are not available Recommendation: The Workforce Development Committee recommends that the North Central Texas Workforce Development Board approve the Policy on Individual Training Accounts-Workforce Innovation and Opportunity Act Funding for Training Programs. Approval Date: July 16, 2019 Attachment: Proposed Board Policy on Individual Training Accounts-Workforce Innovation and Opportunity Act Funding for Training Programs
Workforce Financial Report
Workforce Solutions for North Central Texas is an equal opportunity employer/program.Auxiliary aids and services are available upon request to individuals with disabilities. For thehearing impaired, call TDD 1-800-735-2989 or VOICE 1-800-735-2988. Workforce Solutions forNorth Central Texas services are provided based on eligibility.
July 16th, 2019Presented By: Randy Richardson
Workforce Board, Staff & Centralized Functions
Budget Year• Budget Year is October 1st, 2018 through September 30th, 2019
Approved Budget• Approved Budget is $14,649,181
Expenditures
• Behind 3rd quarter targets by 11.6% or $1.7 Million
Staff Update
Budget Costs• Personnel Costs Budgeted
(salaries, fringe and indirect) - $6,925,877
Expenditures• Behind 3rd quarter targets by 7.0% or $484,000
Staff Update Con’t Date Date Total Months
Position Vacant Filled
Vacant Through April
2019
Sr. Database Specialist 10\1\18 unfilled 7.0 Child Care Outreach 10\1\18 10\15\18 .5 Administrative Assistant 10\27\18 3\11\19 4.5 Sr. Early Childhood Specialist 10\01\18 11\12\18 1.4 Sr. Early Childhood Specialist 10\01\18 11\26\18 1.9 Accountant 10\01\18 11\5\18 1.2 Special Projects Coordinator 10\01\18 unfilled 7.0 Career Pathways Coordinator 10\1\18 unfilled 7.0 Digital Graphic Design Specialist 10\1\18 4\15\19 6.5 Continuous Improvement Specialist 10\1\18 10\28\18 .9 Communications Supervisor 10\01\18 01\14\19 3.5 Total 41.4
Staff Update Con’t
Additional Factors that Contribute to Lower than Anticipated Personnel Expenditures:
• NCTCOG Fiscal Monitors- Approximately 11.2%
behind established targets
• NCTCOG Technology Staff- Approximately 5.4%
behind established targets
Equipment & Software
Budget $840,374• Workforce center computer lease payments
• Servers, switches, routers, security appliances
• Microsoft software licenses
• Vehicles
Expenditures• Behind 3rd quarter targets by 22.8% or $191,000
• These funds are projected to be fully expanded by
fiscal year end
Budget is $1,059,391 to Provide Selected Child Care Centers• Professional development training
• Equipment and materials
• Curriculum development
Expenditures• Behind 3rd quarter targets by 34.0% or $363,000
• These funds are projected to be fully expended by
fiscal year end
Child Care Quality Improvement
Document Management System:• Budget $148,311
• Expenditures are behind 3rd quarter targets by
33.6% or $50,000
Status:• TANF, SNAP and NCP programs are scheduled for
transition to the paperless automated format during
FY19
• They are still within the developmental stage of the
process but still scheduled for completion by the
end of FY19
Leasehold Improvements (NCTCOG) Headquarters and Workforce Centers• Budget $470,000
• Expenditures behind 3rd quarter targets by 35.0%
or $164,000
• Expenditures anticipated to approach closer to
targets by end of 3rd quarter as final NCTCOG
headquarter remodel invoices are paid
Special Projects Update
Contract Year is October 1st, 2018 – September 30th, 2019
Contract Amount is $71.3 M
Expenditures are behind 3rd quarter targets by 13.7% or $9.8 M
Child Care (Direct Care and Local Match)
• Expenditures are behind target by 17.0% or $9.3 M
• TWC required a “ramp-up” plan for the average kids served per day target through the
balance of FY19 to urge ResCare to reach TWC overall targets of 8,096
• As of April 2019, the “ramp-up” target was 7,439 and actual enrollment totaled 7,012
• ResCare is continuing to enroll additional children each month (requiring overtime for key
frontline staff)
Workforce Center Subrecipient
WIOA• Expenditures are ahead of 3rd quarter target by 5.5%
or $308,000• FY18 multiple year customer training encumbrances
were liquidated during 1st quarter of FY19• Expenditures expected to approach target level by
the end of the 3rd quarter
National Dislocated Worker Grant Oil/Gas• The grant ended as of 12/31/18• Participants were difficult to serve due to the upturn
in the oil and gas industry over the past two years• Expenditures- Final expenditures were 68.5% or
$219,000 behind target
Workforce Center Contractor
QUESTIONS
EXECUTIVE SUMMARY
Apirl 2019
Workforce Board, Staff, and Centralized Functions The Board approved a budget for the Workforce Board, its staff, and centralized functions for FY 2019 in an amount totaling $14,649,181. As of April (seventh month of FY 2019) the Board’s expenditures are approximately 11.6% or $1.7 million below final benchmarks for this point of the fiscal year. Staffing Update A large portion of the lower than anticipated expenditure levels are attributable to the personnel costs. These costs (salaries, fringe, and indirect costs) are approximately 7.0% or $484,000 behind April targets. This is primarily due to the following:
Date Date Total Months
Position Vacant Filled
Vacant Through April
2019
Sr. Database Specialist 10\1\18 unfilled 7.0 Child Care Outreach 10\1\18 10\15\18 .5 Administrative Assistant 10\27\18 3\11\19 4.5 Sr. Early Childhood Specialist 10\01\18 11\12\18 1.4 Sr. Early Childhood Specialist 10\01\18 11\26\18 1.9 Accountant 10\01\18 11\5\18 1.2 Special Projects Coordinator 10\01\18 unfilled 7.0 Career Pathways Coordinator 10\1\18 unfilled 7.0 Digital Graphic Design Specialist 10\1\18 4\15\19 6.5 Continuous Improvement Specialist 10\1\18 10\28\18 .9 Communications Supervisor 10\01\18 01\14\19 3.5 Total 41.4
In addition to the above, the NCTCOG technology support and fiscal monitor staff are
approximately 5.4% and 11.2% respectively behind established targets due to staff
charging their labor to the Workforce Board funding at a lower rate than anticipated.
Equipment and Software An equipment and software budget of $840,374 is include within the FY 2019 workforce budget. The primary items included are as follows:
• Microsoft software licenses • Workforce center computer lease payments • Workforce share of the NCTCOG infrastructure costs for items including
servers, switches, routers, and security appliances. • Vehicles
As of April, this category was approximately 22.8% or $191,000 behind target. At this time it is projected that these expenditures will approach target level by the end of FY 2019.
Child Care Quality Improvement The Board approved $1,059,391 within the FY 2019 budget to provide professional development training, equipment, and materials for selected child care staff and child care centers located within the Board’s fourteen (14) county region. As of April, these expenditures were approximately 34.0% or $363,000 behind established targets. It’s still anticipated that this project will be fully expended by the end of the fourth quarter. Special Projects Update $618,312 of special projects were approved within the FY 2019 budget. This funding was primarily dedicated for the document management system and leasehold improvements. Document Management System: $148,311 was budgeted for this project which primarily includes completing the transfer of the SNAP, NCP, and TANF programs to a paperless, automated format. This project is still in the development phase of the process but is still projected that it will be fully implemented by the end of the fourth quarter. The April expenditures totaled approximately $37,000 which is 33.6%, or $50,000 behind current targets. Expenditures are expected to approach closer to targets by the end of the fourth quarter as additional equipment and consulting hours are purchased.
Leasehold Improvements: $470,000 was budgeted in FY 2019 for various workforce center and NCTCOG headquarter location enhancements and modifications. April expenditures total approximately $110,000 which is approximately 35.0% or $164,000 behind targets. Expenditures are expected to approach closer to targets by the end of the third quarter as the final invoices are paid regarding the NCTCOG headquarter remodel.
Workforce Center Subrecipient The Board currently has contracts with ResCare to operate its workforce centers in the amount of $71.3 million. As of April (seventh month of ResCare’s contract) expenditures are behind established targets for the third quarter of FY 2019 by approximately 13.7% or $9.8 million. Below is a summary of grant noteworthy information:
• Child Care (Direct Care and Local Match) – April expenditures are behind established targets by approximately 17.0% or $9.3 million.
TWC's established average kids served per day target increased from 5,796 in FY 2018 to 8,096 for FY 2019. TWC also required a "ramp up" plan from each of the Boards for the balance of FY 2019 that specify targets for each month in an effort to incentivize the achievement of the overall TWC target. As of April, the enrollment target totaled 7,439 and the actual enrollment equaled 7,012. ResCare is currently in the process of requiring overtime for key front-line staff to add additional resources to assist in the enrollment of additional children in an effort to meet overall TWC targets by September 2019.
• WIOA –Expenditures are ahead of established targets by approximately 5.5% or $308,000 primarily due to FY 2018 multiple year customer training encumbrances being liquidated during the first and second quarters of FY 2019. Expenditures are expected to approach closer to target level by the end of the third quarter when the majority of the prior year training courses are projected to be completed.
• National Dislocated Worker Grant (NDW) Oil\Gas- The main objective of the grant is to serve dislocated workers impacted by the downturn in the oil and gas and related industries. This grant was issued by TWC to the Board on November 30, 2016. The grant period is for approximately twenty-seven (27) months, October 11, 2016-December 31, 2018. Due to the situation in which the oil and gas industry has experienced an upturn in production, it became more difficult to locate participants that meet this grant eligibility criteria. Final expenditures are behind target approximately 68.5% or $219,000.
The Board staff will closely monitor expenditure rates of both the Board and its workforce service delivery contractor for the FY 2019. Board staff will work diligently with our workforce contractor, ResCare, to ensure that the workforce programs are operating as effectively and efficiently as possible
1
Child Care Local Match
25,214 7,879 9,004
117,776
#VALUE!
#VALUE!
819822.00% 1692197.00% 3415926.00%
6306.00% ##
behind WIA ## WNi's child care ## majority of its The Board received
The Board received
5934251.00% ##
STATEMENT OF GRANT EXPENDITURE SUMMARY Contract to Date
April 30, 2019 #
Funding Source
Budget
% of FY
BUDGET
Total Expend.
% Expended
TWC Target %
Difference
FY 2019 Grants 1 CHILD CARE 55,521,860 73.56% 17,968,094 32.36% 55.91% (23.55)% 2 WIOA 11,866,742 15.72% 7,937,927 66.89% 66.73% 0.16% 3 SNAP 1,053,069 1.40% 408,174 38.76% 52.50% (13.74)% 4 TANF 3,568,848 4.73% 1,499,390 42.01% 52.50% (10.49)% 5 RESOURCE ADMINISTARTION GRANTS 932,186 1.24% 370,354 39.73% 53.56% (13.83)% 6 TAA 679,969 0.90% 108,537 15.96% 52.50% (36.54)% 7 Vocational Rehabiliation 1,173,052 1.55% 127,104 10.84% 23.31% (12.48)% 8 Other 683,098 0.91% 275,969 40.40% 43.33% (2.93)%
Total FY 2019 Grants 75,478,824 100.00% 28,695,549 38.02% 56.76% (18.74)%
FY 2018 Grants 9 CHILD CARE 40,747,510 71.85% 46,251,981 113.51% 100.00% 13.51% 10 WIOA 9,141,584 16.12% 9,141,584 100.00% 100.00% 0.00% 11 TANF 3,336,771 5.88% 3,336,771 100.00% 100.00% 0.00% 12 RESOURCE ADMINISTRATION GRANTS 731,560 1.29% 668,039 91.32% 100.00% (8.68)% 13 TAA 1,649,078 2.91% 441,135 26.75% 100.00% (73.25)% 14 Vocational Rehabilitation (VR) 541,578 0.95% 205,776 38.00% 87.57% (49.57)% 15 Other 565,376 1.00% 499,200 88.30% 98.22% (9.92)%
Total FY 2018 Grants 56,713,457 100.00% 60,544,487 106.76% 99.79% 6.96%
FY 2017 Grants
16 Other 1,521,713 100.00% 1,299,271 85.38% 99.87% (14.49)%
Total FY 2017 Grants 1,521,713 100.00% 1,299,271 85.38% 99.87% (14.49)%
TOTALS 133,713,994 100.00% 90,539,308 67.71% 75.50% (7.79)%
Contractor Expenditures
Cont. Target
Board
Board Target
April EXPENDITURE SUMMARY
Board Exp. Summary
100%
90%
80%
70%
60%
50%
40%
30%
20%
10%
0%
7,853,016 39,529,396
100% 90% 80% 70% 60% 50% 40% 30% 20% 10%
0% Remaining Balance
Oct Nov Dec Jan Feb Mar Apr May June July Aug Sept
Actual Expenditures
Contractor Exp. Summary 0
6,796,165 31,757,669
BOARD BUD. $14,649,181 CONT. BUD. $71,287,065 TARGET 58.0% TARGET 58.2%
100% 90% 80% 70% 60% 50% 40% 30% 20% 10%
0% Oct Nov Dec Jan Feb Mar Apr May June July Aug Sept
2
STATEMENT OF GRANT EXPENDITURES DETAIL Contract to Date
April 30, 2019
State
Targets
Item No.
1st
2nd
3rd
4th
End of Grant
Funding Source
Beginning
Date
Ending Date
Budget
% of Total FY
Budget
Total Expend.
Balance
% Expended
TWC Target %
Difference
Fiscal Year 2019 1 22.50% 45.00% 67.50% 100.00% 100.00% CHILD CARE DIRECT CARE 10/01/18 12/31/19 43,421,383 57.53% 13,065,013 30,356,370 30.09% 52.50% (22.41)%
2 20.00% 40.00% 60.00% 80.00% 100.00% CHILD CARE LOCAL MATCH 10/01/18 12/31/19 5,733,306 7.60% -1,975 5,735,281 -0.03% 52.50% (52.53)%
3 25.00% 50.00% 75.00% 100.00% 100.00% CHILDCARE QUALITY 10/01/18 10/31/19 2,102,088 2.79% 785,419 1,316,669 37.36% 52.50% (15.14)%
4 25.00% 50.00% 75.00% 100.00% 100.00% CHILD CARE ATTENDANCE AUTOMATION SERVICE 10/01/18 11/30/19 260,812 0.35% 115,365 145,447 44.23% 49.65% (5.41)%
5 100.00% 100.00% 100.00% 100.00% 100.00% CHILDCARE PRS 09/01/18 08/31/19 4,004,271 5.31% 4,004,271 0 100.00% 100.00% 0.00%
6 40.00% 60.00% 80.00% 100.00% 100.00% WIOA YOUTH 07/01/18 06/30/20 3,784,878 5.01% 2,698,025 1,086,853 71.28% 66.67% 4.62%
7 40.00% 60.00% 80.00% 100.00% 100.00% WIOA ADULT 07/01/18 06/30/20 3,450,408 4.57% 2,203,499 1,246,909 63.86% 66.67% (2.80)%
8 40.00% 60.00% 80.00% 100.00% 100.00% WIOA DISLOCATED 07/01/18 06/30/20 4,554,113 6.03% 2,984,098 1,570,015 65.53% 66.67% (1.14)%
9 50.00% 75.00% 100.00% 100.00% 100.00% RAPID RESPONSE 07/01/18 07/31/19 77,343 0.10% 52,304 25,039 67.63% 76.71% (9.08)%
10 22.50% 45.00% 67.50% 100.00% 100.00% SNAP 10/01/18 09/30/19 1,053,069 1.40% 408,174 644,895 38.76% 52.50% (13.74)%
11 22.50% 45.00% 67.50% 100.00% 100.00% TANF/CHOICE 10/01/18 10/31/19 3,277,296 4.34% 1,358,294 1,919,002 41.45% 52.50% (11.05)%
12 25.00% 50.00% 75.00% 100.00% 100.00% TWC RAG ISAMS 10/01/18 09/30/19 19,477 0.03% 16,430 3,047 84.35% 57.97% 26.39%
13 22.50% 45.00% 67.50% 100.00% 100.00% EMPLOYMENT SERVICES 10/01/18 12/31/19 750,709 0.99% 283,361 467,348 37.75% 52.50% (14.75)%
14 22.50% 45.00% 67.50% 100.00% 100.00% TRADE ACT SERVICES 10/01/18 12/31/19 679,969 0.90% 108,537 571,432 15.96% 52.50% (36.54)%
15 25.00% 50.00% 75.00% 100.00% 100.00% VETERAN RESOURCE 10/01/18 09/30/19 162,000 0.21% 70,564 91,436 43.56% 57.97% (14.41)%
16 30.77% 53.85% 76.92% 100.00% 100.00% NON CUSTODIAL PARENT 09/01/18 09/30/19 291,552 0.39% 141,095 150,457 48.39% 52.50% (4.11)%
17 33.33% 58.33% 83.33% 100.00% 100.00% INFRASTRUCTURE SUPPORT SERVICES CONTRACT 09/01/18 08/31/19 126,552 0.17% 91,652 34,900 72.42% 66.21% 6.21%
18 25.00% 50.00% 75.00% 100.00% 100.00% WORKFORCE COMMISSION INITIATIVES 10/01/18 01/31/20 122,815 0.16% 61,673 61,142 50.22% 43.33% 6.89%
19 25.00% 50.00% 75.00% 100.00% 100.00% REEMPLOYMNET SERVICES AND ELIGIBILITY ASSESSMENT 10/01/18 09/30/19 560,283 0.74% 214,296 345,987 38.25% 57.97% (19.72)%
20 14.29% 57.14% 100.00% 100.00% SUMMER EARN AND LEARN 03/15/19 01/31/20 934,000 1.24% 35,453 898,547 3.80% 14.29% (10.49)%
21 25.00% 50.00% 75.00% 100.00% 100.00% WAGES SERVICES FOR PAID WORK EXPERIENCE 10/01/18 09/30/19 112,500 0.15% 112,500 0.00% 50.00% (50.00)%
22 25.00% 50.00% 75.00% 100.00% PERFORMANCE INCENTIVE AWARD TX RISING STAR CHILD CARE 01/01/19 12/31/19 75,000 0.10% 75,000 0.00% 32.69% (32.69)%
Totals 75,478,824 100.00% 28,695,549 46,670,775 38.02% 56.76% (18.74)%
Fiscal Year 2018 23 100.00% Fiscal Year 2018 10/01/17 12/31/18 33,715,967 59.45% 32,786,130 929,837 97.24% 100.00% (2.76)%
24 100.00% CHILD CARE LOCAL MATCH 10/01/17 12/31/18 5,901,757 10.41% 4,915,984 985,773 83.30% 100.00% (16.70)%
25 100.00% CHILDCARE QUALITY 10/01/17 01/31/19 1,129,786 1.99% 1,129,786 0 100.00% 100.00% 0.00%
26 100.00% WIOA YOUTH 07/01/17 06/30/19 3,160,126 5.57% 3,160,126 0 100.00% 100.00% 0.00%
27 100.00% WIOA ADULT 07/01/17 06/30/19 2,894,089 5.10% 2,894,089 0 100.00% 100.00% 0.00%
28 100.00% WIOA DISLOCATED 07/01/17 06/30/19 3,087,369 5.44% 3,087,369 0 100.00% 100.00% 0.00%
29 100.00% TANF/CHOICE 10/01/17 10/31/18 3,336,771 5.88% 3,336,771 0 100.00% 100.00% 0.00%
30 100.00% EMPLOYMENT SERVICES 10/01/17 12/31/18 731,560 1.29% 668,039 63,521 91.32% 100.00% (8.68)%
31 100.00% TRADE ACT SERVICES 10/01/17 12/31/18 1,649,078 2.91% 441,135 1,207,943 26.75% 100.00% (73.25)%
32 100.00% INFRASTRUCTURE SUPPORT SERVICES CONTRACT 09/01/17 12/31/18 241,578 0.43% 75,237 166,341 31.14% 100.00% (68.86)%
33 100.00% REEMPLOYMENT SERVICES AND ELGIBILITY ASSESSMENT 11/01/17 10/31/18 495,046 0.87% 469,250 25,796 94.79% 100.00% (5.21)%
34 100.00% PERFORMANCE INCENTIVE AWARD-WIOA FOSTER YOUTH 01/01/18 12/31/19 30,000 0.05% 0 30,000 0.00% 66.39% (66.39)%
35 100.00% STUDENT HIREABILITY NAVIGATOR PROGRAM 03/01/18 08/31/19 300,000 0.53% 130,539 169,461 43.51% 77.55% (34.04)%
36 72.73% 100.00% 100.00% EXTERNSHIPS FOR TEACHERS 04/04/18 02/28/19 40,330 0.07% 29,950 10,380 74.26% 100.00% (25.74)%
Totals 56,713,457 100.00% 60,544,487 3,589,052 106.76% 99.79% 6.96%
Fiscal Year 2017 37 100.00% 100.00% NATIONAL DISLOCATED WORKER GRANT-OIL AND GAS 10/11/16 12/31/18 1,491,713 98.03% 1,299,271 192,442 87.10% 100.00% (12.90)%
38 100.00% 100.00% BOARD SERVICE AWARD 01/01/17 06/30/19 30,000 1.97% 0 30,000 0.00% 93.30% (93.30)%
Totals 1,521,713 100.00% 1,299,271 222,442 85.38% 99.87% (14.49)%
Grant Totals 133,713,994 90,539,308 3,811,493 67.71% 75.50% (7.79)%
3
STATEMENT OF GRANT EXPENDITURES DETAIL Contract to Date
April 30, 2019
Notes
Carry over balances available for FY 2019 total approximately $9.5 million. This is primarily due to an additional $2.3 million
allocated to the Board from TWC during the final quarter of FY 2018 plus enrollment restrictions imposed in August of 2016
still in place for over one half of FY 2018. The carry over funding will primarily be utilized for program delivery services
during FY 2019. TWC's established average kids served per day target increased from 5,796 in FY 2018 to 8,096 for FY
2019 (including additional targets for carry over). TWC also required "ramp up" targets for each month that will occur
through the end of FY 2019 in an effort to incentivize our area to the overall TWC target. As of April the enrollment target
totaled 7,439 and the actual enrollment equaled 7,012. ResCare is currently in the process of enrolling additional children in
an effort to meet overall TWC targets by September 2019. ResCare's April expenditures are approximately 17.0% or $9.3
million behind targets established for the third quarter of FY 2019. Expenditures are anticipated to increase for the balance 1,2,24,25 CHILD CARE DIRECT CARE\LOCAL MATCH of FY 2019 as enrollments increase.
This Grant is utilized primarily to provide equipment, curriculum development, and staff development to selected child care 3 CHILDCARE QUALITY centers located within the Board's region. This grant is projected to be fully expended prior to its grant end date.
Carry over balances available for FY 2019 total approximately $912,000 The carry over funding will primarily be allocated
for program delivery services during FY19. Expenditures are expected to be at or close to target level spending throughout 6,7,8 WIA ADULT\DISLOCATED\YOUTH the balance of the year.
The number of participants served is currently less than anticipated. Outreach efforts will continue throughout the fiscal year
along with additional staff resource efforts dedicated to this funding source. Additionally, TWC notified the Board that
additional allocations from TWC equaling approximately $185,000 will be received during the 3rd quarter. Additional staff 10 SNAP resources will be hired by ResCare to address the additional funding.
Carry over balances available for FY 2019 total approximately $187,000 The carry over funding will primarily be allocated
for program delivery services during FY19. Currently participant enrollment numbers are lower than anticipated primarily 11 TANF due to the favorable economy within our region.
This grant provides rent, network, and other non-salary support for certain TWC staff located within the NCTCOG's facilities
located at 600 Six Flags Drive in Arlington. NCTCOG staff will continue to review expenditure levels and will request 12 TWC RAG ISAMS additional funds from TWC if the current expenditure trends continue in future months.
Carry over balances available for FY 2019 total approximately $180,000 and will be primarily allocated for program delivery
services during FY 2019. Expenditures should approach closer to targets by the end of the third quarter as carry over 13,30 EMPLOYMENT SERVICES funding is fully implemented and certain projects managed at the Board level are fully implemented.
This funding source is utilized to serve individuals who have lost their employment due to their jobs being transferred outside
of the U.S. Our Board area has not encountered a significant number of these customers during FY 2018 which is the
primary reason the FY 2018 grant has unspent funds totaling $1.3 million at the end of September 2018. The FY 2018
unused funds will be utilized as carry over funding, as much as possible, primarily for program delivery services during FY 14,31 TAA 2019. The unused funding as of 12\31\18, approximately $1.2 million, was returned to TWC.
This grant supports the ten (10) veterans staff located within the workforce centers regarding primarily infrastructure costs
(rent, utilities, maintenance, telephone, technology, etc…) and their share of special projects. It's currently anticipated that
the grant will approach closer to targets by the end of the third quarter when computers dedicated for the veterans staff are 15 VETERANS purchased.
This funding source is utilized to support the Vocational Rehabilitation (VR) staff located within the Waxahachie, Corsicana,
Greenville, and Granbury workforce centers including the one-time costs to construct the accommodations necessary to
integrate the VR staff within the Greenville and Granbury centers. The FY 2018 grant did not incur as much one-time costs 17,32 INFRASTRUCTURE SUPPORT SERVICES CONTRACT necessary to integrant VR staff within the workforce centers as earlier anticipated.
This grant is designated to assist individuals who have exhausted unemployment benefits and are in need of reemployment
services. Additional funding was received by TWC over and above the initial estimate. An amendment was issued to 19 REEMPLOYMNET SERVICES AND ELIGIBILITY ASSESSMENT ResCare in April 2019 which will allocate funding for additional staff resources.
This grant is a summer youth program specifically to provide employability skills training and paid work experience for
students with disabilities. Expenditures are projected to increase as the program becomes fully operational. The project is
required to be completed by September 2019. This particular grant is a Vocational Rehabilitation (VR) grant which considers
the NCTCOG a vendor instead of a subrecipient. Because of this, the revenue earned by the NCTCOG is determined not
only by the salary reimbursements for the children within the program but also due to funds earned for certain pay points
such as number of children registered within the program, number of children provided work readiness training, number of
worksite identification and placements, and worksite monitoring's. It is feasible for this grant that the NCTCOG receive more 20 SUMMER EARN AND LEARN or less funds earned by achieving the above pay points than actual expenditures incurred.
This grant's primary purpose is to provide year round work experience opportunities for student's with disabilities.
Expenditures are projected to approach closer to targets by the end of the 3rd quarter as the program becomes fully 21 WAGES SERVICES FOR PAID WORK EXPERIENCE operational.
The Board received these funds from TWC for high performance measure recognition. Board staff will develop a plan for 22 PERFORMANCE INCENTIVE AWARD TX RISING STAR CHILD CARE these funds and they are projected to be expended prior to the end of the grant.
The Board received these funds from TWC for high performance measure recognition. Board staff will develop a plan for 34 PERFORMANCE INCENTIVE AWARD-WIOA FOSTER YOUTH these funds and they are projected to be expended prior to the end of the grant.
This grant is a VR grant and requires the NCTCOG to provide student hireability services to referred VR participants as
identified by local TWC VR staff. TWC will provide the NCTCOG $100,000 per year for each of the Hireability Navigator
positions which includes all associated costs such as personnel, travel, rent, supplies, etc.... The funds received by the
NCTCOG are not based on actual cost but by a negotiated rate predetermined prior to the grant start date. The NCTCOG
will receive an equal portion of the available funds each month that the positions (2 positions) are employed by either the 35 STUDENT HIREABILITY NAVIGATOR PROGRAM NCTCOG or ResCare. The two positions were employed by end of the 4th quarter of FY 2018.
This grant is designated to help reemploy individuals who lost their jobs due to the decline in activity within the oil and gas
industry. Due to the situation in which the oil and gas industry has began to experience an upturn in production, it has
become more difficult to locate participants that meet this grants eligibility criteria. The unused funds will be returned to 37 NATIONAL DISLOCATED WORKER GRANT-OIL AND GAS TWC.
The Board received these funds from TWC for high performance measure recognition. Board staff will develop a plan for 38 BOARD SERVICE AWARD these funds and they are projected to be expended prior to the end of the grant.
4
STATEMENT OF EXPENDITURE DETAIL Fiscal Year to Date
April 30, 2019
Workforce Development Board
Workforce Center Contractors
Totals W\Out
Unallocated Funds
Totals With Unallocated Funds
Grant
Operations
Special
Approved
Unallocated
Total Available
ResCare
Total Allocation
Total Allocation Projects Board Budget Funds Board Funding 10/1/2018 10/1/2018 10/1/2018 10/1/2018 10/1/2018 10/1/2018 10/1/2018 10/1/2018 9/30/2019 9/30/2019 9/30/2019 9/30/2019 9/30/2019 9/30/2019 9/30/2019 9/30/2019
Budget Summary
Child Care Direct Care
$
3,704,414
$
197,994
$
3,902,409
$
370,376
$
4,272,784
$
44,043,049
$
47,945,458
$
48,315,834
$ - 0 0 0 Child Care Quality 2,069,889 $ 2,069,889 57,199 $ 2,127,088 2,069,889 2,127,088 Child Care Local Match $ - 10,652,727 10,652,727 10,652,727 Child Care PRS 235,000 235,000 $ 235,000 5,465,000 5,700,000 5,700,000 WIOA Youth 1,305,622 57,164 1,362,786 45,316 $ 1,408,102 1,820,768 3,183,554 3,228,870
$ - 0 0 WIOA Adult 1,375,485 57,010 1,432,494 98,695 $ 1,531,190 1,851,937 3,284,431 3,383,127 VR Year Round Work Experience $ - 112,500 112,500 112,500 WIOA Dislocated Workers 1,762,482 69,579 1,832,061 106,491 $ 1,938,552 2,326,261 4,158,322 4,264,813 WIOA Rapid Response 11,446 11,446 11,656 $ 23,102 42,423 53,869 65,525 SCSEP 8,535 8,535 $ 8,535 0 8,535 8,535 Externship for Teachers 0 $ - 0 0 Student Hireability Navigator 96,186 96,186 $ 96,186 92,062 188,248 188,248 TWC RAG\ISAM 29,072 29,072 -9,595 $ 19,477 29,072 19,477 NCP 116,347 4,700 121,047 5,286 $ 126,333 165,219 286,266 291,552 SNAP Employment & Training 365,856 15,335 381,191 149,287 $ 530,478 517,572 898,763 1,048,050 TANF/CHOICES 1,256,568 60,772 1,317,340 67,744 $ 1,385,084 2,068,004 3,385,344 3,453,088 Trade Act Services 46,951 1,060 48,011 -2,834 $ 45,177 776,602 824,613 821,779 Employment Services 687,330 52,259 739,589 49,335 $ 788,924 78,729 818,318 867,653 Veterans Resource Administration 138,915 2,439 141,354 13,175 $ 154,529 7,471 148,825 162,000 WF Commission Initiatives 96,429 96,429 -2,779 $ 93,651 0 96,429 93,651 Reemployment Services and Eligibility Assessment 171,058 171,058 65,014 $ 236,072 360,767 531,825 596,839 National Dislocated Workforce Grant-Oil and Gas 52,915 52,915 9,528 $ 62,442 326,718 379,633 389,160 Summer Earn and Learn 48,239 48,239 $ 48,239 549,255 597,494 597,494 Performance Incentive Award WIOA Foster Youth 30,000 30,000 $ 30,000 30,000 30,000 Infrastructure Support Services Contract 205,140 100,000 305,140 $ 305,140 30,000 335,140 335,140 Child Care Attendance Automation 216,990 216,990 $ 216,990 0 216,990 216,990
$ 14,030,869 $ 618,312 $ 14,649,181 $ 1,033,893 $ 15,683,074 $ 71,287,065 $ 85,936,245 $ 86,970,138
Child Care Direct Care 1,734,809.18 31,523.08 $ 1,766,332 $16,977,333 $ 18,743,665 $ 18,743,665 Child Care CCC 0 0.00 0 0 0 0 SCSEP 4,481 0 4,481 4,481 4,481 Child Care Quality 855,708 0 855,708 0 855,708 855,708 Child Care Local Match 0 0 0 4,917,447 4,917,447 4,917,447 Child Care PRS 114,545 0 114,545 3,319,546 3,434,092 3,434,092 WIOA Youth 621,345 9,030 630,375 1,291,730 1,922,106 1,922,106 WIOA Adult 700,275 11,205 711,480 1,456,623 2,168,103 2,168,103 WIOA Dislocated Workers 875,456 14,383 889,840 1,849,158 2,738,997 2,738,997 WIOA Rapid Response 5,332 0 5,332 27,899 33,231 33,231 Student Hireablility Navigator 64,709 0 64,709 44,753 109,462 109,462
0 0 0 0 0 NCP 57,878 628 58,506 82,589 141,095 141,095 SNAP Employment and Training 176,002 3,352 179,354 228,875 408,229 408,229 VR-Summer Earn and Learn 16,583 0 16,583 18,870 104,697 104,697 TANF/CHOICES 605,836 11,689 617,525 932,501 1,550,025 1,550,025
0 0 0 0 0 Trade Act Services 26,374 312 26,686 223,662 250,348 250,348 Employment Services 358,575 15,360 373,935 26,370 400,305 400,305
0 0 0 0 0 Veterans Resource Administration 67,088 0 67,088 3,476 70,564 70,564
0 0 0 0 0 0 Reemployment Services and Eligibility Assessment 84,628 0 84,628 174,311 258,939 258,939 National Dislocated Workforce Grant-Oil and Gas 33,092 0 33,092 100,751 133,843 133,843 Resource Administration Grant-ISAMS 16,430 0 16,430 16,430 16,430 Teacher Externship 3,461 0 3,461 3,461 3,461 WF Commission Initiatives 61,673 0 61,673 0 61,673 61,673 Infrastructure Support Services Contract 49,674 49,365 99,038 12,530 111,568 111,568 Child Care Attendance Automation 115,365 0 115,365 0 115,365 115,365 Totals: $ 6,649,318 $ 146,847 $ 6,796,165 $ 31,688,425 $ 38,553,834 $ 38,553,834
Totals: 47.4% 23.7% 46.4% 44.5% 44.9% 44.3% Board Established Benchmarks 58.0% 58.0% 58.0% 58.2% 58.1% 57.5% Over / (Under) Expended (10.6)% (34.3)% (11.6)% (13.7)% (13.3)% (13.1)%
5
STATEMENT OF EXPENDITURES BY CATEGORY
Fiscal Year to Date April 30, 2019
Workforce Development Board
Workforce Center
Contractors
Contract Beginning
Operations
Other Special
Approved
Unallocated
Total Available
ResCare
Totals W\Out
Totals With Projects Board Budget Funds Board Funding 10/1/2018 10/1/2018 10/1/2018 10/1/2018 10/1/2018 10/1/2018 Unallocated Unallocated
Contract Ending 9/30/2019 9/30/2019 9/30/2019 9/30/2019 9/30/2019 9/30/2019 Funds Funds Type of Expenditure
Budget Summary SUBCONTRACTOR OPERATIONS:
$
4,038,673
494,375
$
4,038,673
$
4,038,673
$
6,952,934
$
10,991,608
$ 10,991,608 Salaries
Fringe Benefits 1,845,674 1,845,674 1,845,674 1,381,294 3,226,967 3,226,967 Indirect Cost\PEO 1,041,529 1,041,529 1,041,529 968,207 2,009,737 2,009,737 Profit 724,022 724,022 724,022 Occupancy 2,519,021 2,519,021 2,519,021 141,308 2,660,329 2,660,329 Travel 311,949 311,949 311,949 210,324 522,273 522,273 Equipment 840,374 1,334,749 1,334,749 3,460 1,338,209 1,338,209 Other 1,359,952 1,359,952 1,359,952 311,965 1,671,917 1,671,917 Prof Services $2,073,699 123,936 2,197,635 2,197,635 48,987 2,246,622 2,246,622
Total Cost of Operations $ 14,030,870 $ 618,311 $ 14,649,181 $ - $ 14,649,181 $ 10,742,502 $ 25,391,683 $ 25,391,683 Total Program Services - 62,763,870 62,763,870 62,763,870 Budget Adjustments - 1,033,893 1,033,893 (2,219,305) (2,219,305) (1,185,412) Total Budget $ 14,030,870 $ 618,311 $ 14,649,181 $ 1, 033,893 $ 15,683,074 $ 71,287,066 $ 85,936,247 $ 86,970,140
Expenditure Summary
SUBCONTRACTOR OPERATIONS:
$2,047,667
49,365
$2,047,667
$
3,889,299
$
5,936,966
$
5,936,966 Salaries Fringe Benefits 935,465 $935,465 667,612 1,603,076 1,603,076 Indirect Cost 528,014 $528,014 529,631 1,057,645 1,057,645 Profit $0 0 - - Occupancy 1,409,532 $1,409,532 81,176 1,490,708 1,490,708 Travel 120,230 $120,230 116,223 236,453 236,453 Equipment 235,763 $285,128 2,408 287,535 287,535 Other 536,054 $536,054 135,776 671,830 671,830 Prof Services 836,593 97,482 $934,075 65,968 1,000,044 1,000,044
Total Cost of Operations $ 6,649,318 $ 146,847 $6,796,165 - $ 5,488,092 $ 12,284,256 $ 12,284,256 Total Program Services 0 26,200,333 26,269,578 26,269,578 Total Expenditures $ 6,649,318 $ 146,847 $6,796,165 $ 31,688,425 $ 38,553,834 $38,553,834
Expenditure Percentages Summary
Remaining Budget
$
7,381,552
$
471,464
$
7,853,016
$
39,598,641
$
47,382,413
$ 48,416,306
Cost of Operations 47.4% 23.7% 46.39% 51.1% 48.4% 48.4% Program Services 0.0% 0.0% 0.00% 41.7% 41.9% 41.9% Total Expenditures 47.4% 23.7% 46.39% 44.5% 44.9% 44.3% Board Established Benchmarks 58.0% 58.0% 58.0% 58.2% 58.1% 57.5% Over / (Under) Expended (10.6)% (34.3)% (11.6)% (13.7)% (13.3)% (13.1)%
BCY19 - Final Release February 2019Performance Report (MPR) Overview
Workforce Solutions for North Central Texas is an equal opportunity employer/program.Auxiliary aids and services are available upon request to individuals with disabilities. For thehearing impaired, call TDD 1-800-735-2989 or VOICE 1-800-735-2988. Workforce Solutions forNorth Central Texas services are provided based on eligibility.
BCY19 – February 2019 Final Release MPR“Meeting Performance (MP)” or “Positive Performance (+P)” within 16 of 17formally contracted performance measures for which we have all available data:
Performance Status # of Measures
Positive Performance (+P) 4
Meeting Performance (MP) 12
Negative Performance (-P) 1
BCY19 – February 2019 Final Release MPR
REEMPLOYMENT & EMPLOYER ENGAGEMENT MEASURES
PERFORMANCE MEASURES TARGET CURRENT PERFORMANCE
PERCENTAGE OF CURRENT TARGET
NUMERATOR (Successful Outcomes)
DENOMINATOR (Population)
PERFORMANCE STATUS
PERFORMANCE CHANGE FROM
PREVIOUS MONTH
Claimants Reemployed within 10 Weeks 54.03% 55.42% 102.57% 7,208 13,005 MP -0.39%
# of Employers Receiving Workforce Assistance
9,172(5,024-Month)
5,863 116.70% - - +P 1.85%
BCY19 – February 2019 Final Release MPR
PROGRAM PARTICIPATION MEASURES
PERFORMANCE MEASURES TARGET CURRENT PERFORMANCE
PERCENTAGE OF CURRENT TARGET
NUMERATOR (Successful Outcomes)
DENOMINATOR (Population)
PERFORMANCE STATUS
PERFORMANCE CHANGE FROM
PREVIOUS MONTH
Choices Full Work Rate –All Family Total 50.00% 55.72% 111.44% 80 144 +P +0.04%
Avg # Children Served Per Day – (Combined) Discrete Month
8,096-EOY7,439-Month 6,879 92.47% 137,585 20 -P +365
BCY19 – February 2019 Final Release MPR
5,571
5,9106,150 6,514
6,879
7,002
6,707
6,9017,101
7,301
7,4397,439
6,707
7,439 7,439 7,439
8,0968,096
6,3726,556
6,7466,936
7,068 7,068
5,000
5,500
6,000
6,500
7,000
7,500
8,000
8,500
October 2018 November 2018 December 2018 January 2019 February 2019 March 2019
Average # Children Served Per Day – Combined (Discrete Month):
Average Children Served Per Day Current Target End of Year Target Meeting Performance (MP)
+339+240
+364
+365
+286 Average Increase Per Month
+123
BCY19 – February 2019 Final Release MPR
166.12%
85.64% 86.61%89.22%
92.47% 94.13%
80.00%
90.00%
100.00%
110.00%
120.00%
130.00%
140.00%
150.00%
160.00%
170.00%
180.00%
October 2018 November 2018 December 2018 January 2019 February 2019 March 2019
Average # Children Served Per Day – Combined (Discrete Month):
Percent of Target Target
BCY19 Performance Status Criteria
WIOA OUTCOME MEASURESPERFORMANCE STATUS FORMER CRITERIA
(C&T Measures)NEW CRITERIA
(Non C&T Measures)
Negative Performance < 95.00% < 90.00%
Meeting Performance >= 95.00% and < 105.00% >= 90.00% and < 110.00%
Positive Performance >= 105.00% >= 110.00%
BCY19 – February 2019 Final Release MPR
WIOA OUTCOME MEASURES
PERFORMANCE MEASURES TARGET CURRENT PERFORMANCE
PERCENTAGE OF CURRENT TARGET
NUMERATOR (Successful Outcomes)
DENOMINATOR (Population)
PERFORMANCE STATUS
PERFORMANCE CHANGE FROM
PREVIOUS MONTH
Employed/Enrolled Q2 Post Exit –C&T Participants 69.00% 66.41% 96.25% 10,444 15,727 MP +0.06%
Employed/Enrolled Q2-Q4 Post Exit –C&T Participants 84.00% 85.41% 101.68% 10,048 11,764 MP +0.05%
Median Earnings Q2 Post Exit – C&T Participants $6,150.97 $6,329.63 102.90% - 9,883 MP $ 3.02
Credential Rate – C&T Participants 60.00% 71.92% 119.87% 105 146 +P +0.97%
Employed Q2 Post Exit – Adult 74.90% 78.35% 104.61% 152 194 MP 0.00%
Employed Q4 Post Exit – Adult 72.40% 72.89% 100.68% 121 166 MP 0.00%
Median Earnings Q2 Post Exit – Adult Undetermined $5,232.50 - - 147 N/A $ 0.00
BCY19 – February 2019 Final Release MPRWIOA OUTCOME MEASURES
PERFORMANCE MEASURES TARGET CURRENT PERFORMANCE
PERCENTAGE OF CURRENT TARGET
NUMERATOR (Successful Outcomes)
DENOMINATOR (Population)
PERFORMANCE STATUS
PERFORMANCE CHANGE FROM
PREVIOUS MONTH
Credential Rate – Adult 76.90% 76.79% 99.86% 43 56 MP 0.00%
Employed Q2 Post Exit – DW 77.70% 77.95% 100.32% 152 195 MP 0.00%
Employed Q4 Post Exit – DW 84.80% 80.14% 94.50% 117 146 MP +2.44%
Median Earnings Q2 Post Exit – DW Undetermined $9,522.30 - - 148 N/A $ 0.00
Credential Rate – DW 78.20% 74.36% 95.09% 29 39 MP +3.63%
Employed/Enrolled Q2 Post Exit – Youth 76.20% 73.11% 95.94% 87 119 MP 0.00%
Employed/Enrolled Q4 Post Exit – Youth 71.80% 75.00% 104.46% 93 124 MP 0.00%
Credential Rate – Youth 56.40% 73.33% 130.02% 11 15 +P 0.00%
BCY19 – February 2019 Final Release MPRNorth Central is currently ranked 20th of 28 Boards and 3rd of 7 Large Boards.
BOARDAVERAGE RANK PER
FORMALLY CONTRACTED PERFORMANCE MEASURE
ALL BOARDS RANK LARGE BOARDS RANK
Alamo 14.75 15 2
Borderplex 17.63 26 5
Dallas County 19.06 28 7
Gulf Coast 16.94 24 4
Lower Rio Grande 10.63 2 1
North Central Texas 15.88 20 3
Tarrant County 18.06 27 6
QUESTIONS
PERFORMANCE MEASURES STATUS SUMMARY
(YEAR-TO-DATE)MONTH: April 2019 RELEASE: Final Release
North Central Texas Workforce Development Board's current status is reflected by the highlight.
Performance Measure
Positive Performance
(+P)
Negative Performance
(-P)
Meeting Performance
(MP)
1 - Reemployment and Employer Engagement Measures
27 1Claimant Reemployment within 10 Weeks1
11 15 2# of Employers Receiving Workforce Assistance2
2 - Program Participation Measures
13 11 4Choices Full Work Rate - All Family Total3
2 21 5Avg # Children Served Per Day - Combined (Discrete Mont5
ALL BOARDS RANKING SUMMARY (YEAR-TO-DATE)MONTH: April 2019 RELEASE: Final Release
Alamo Area
Brazos Valley
Cameron County
Capital Area
Central Texas
Coastal Bend
Concho Valley
Dallas County
Deep East Texas
East Texas
Golden Crescent
Gulf Coast
Heart of
Texas
Lower Rio
Grande
Middle Rio
Grande
North Central
North East Texas
North Texas
Panhandle Permian Basin
Rural Capital
South Plains
South Texas
Southeast Texas
Tarrant County
Texoma Border Plex
West Central
1 - Reemployment and Employer Engagement MeasuresClaimant Reemployment within 10 Weeks 12 3 14 17 187 10 26 11 13 16 20 21 5 27 28 19 15 1 2 25 8 23 4 24 9 22 61
# of Employers Receiving Workforce Assistance 21 25 10 13 244 8 9 7 1 23 26 2 12 11 3 27 18 28 17 16 15 5 20 14 22 6 192
Average Group Rank: 16.50 14.00 12.00 15.00 21.00 5.50 9.00 17.50 9.00 7.00 19.50 23.00 11.50 8.50 19.00 15.50 23.00 16.50 14.50 9.50 20.50 11.50 14.00 12.00 19.00 15.50 14.00 12.50
2 - Program Participation MeasuresChoices Full Work Rate - All Family Total 3 28 13 26 54 14 16 21 23 1 18 19 7 12 8 25 24 2 22 15 6 11 20 17 9 10 273
Avg # Children Served Per Day - Combined (Discrete Month) 5
Average Group Rank: 3.00 28.00 13.00 26.00 5.00 4.00 14.00 16.00 21.00 23.00 1.00 18.00 19.00 7.00 12.00 8.00 25.00 24.00 2.00 22.00 15.00 6.00 11.00 20.00 17.00 9.00 10.00 27.00
Average Rank Per Performance Measure: 12.00 18.67 12.33 18.67 15.67 5.00 10.67 17.00 13.00 12.33 13.33 21.33 14.00 8.00 16.67 13.00 23.67 19.00 10.33 13.67 18.67 9.67 13.00 14.67 18.33 13.33 12.67 17.33
6 23 7 23 18 1 5 20 10 7 13 27 16 2 19 10 28 26 4 15 23 3 10 17 22 13 9 21Overall Board Ranking:April 2019
Final Release
2 5 7 1 4 6 3Large Board Ranking:April 2019
Final Release
North Central Texas Workforce Development Board
BOARD SUMMARY REPORT - CONTRACTED MEASURES
NORTH CENTRALBOARD NAME: APRIL 2019 REPORTYear-to-Date Performance Periods* As Originally Published 5/31/2019
FINAL RELEASE
2 1 1 75.00%
% +P & MPWith Positive Performance (+P):
Meeting Performance (MP):
With Negative Performance (-P):
Contracted Measures
Status Summary
% CurrentTarget
EOYTargetMeasure Status From
2 Years Ago YE
Prior Year End To
CurrentPerf. YTD Den
YTD NumCurrentTarget QTR 1 QTR 2 QTR 3 QTR 4
NotesSource
Reemployment and Employer Engagement MeasuresClaimant Reemployment within 10 Weeks 7/18 1/1953.82%MP 102.99% 53.82% 55.43% 55.25% 52.90% 57.73% 53.31% 54.69%
18,54710,281TWC
# of Employers Receiving Workforce Assistance
10/18 4/196,209+P 120.47% 9,172 7,480 10,004 9,098 4,316 4,364 2,731----------TWC
Program Participation MeasuresChoices Full Work Rate - All Family Total 10/18 4/1950.00%+P 111.82% 50.00% 55.91% 56.14% 57.80% 57.82% 52.52% 60.36%
13575TWC
(Discrete Month)Avg # Children Served Per Day - Combined 4/19 4/19
17,439-P 94.26% 8,096 7,012 n/a n/a n/a n/a n/a n/a
22154,266TWC
Avg # Children Served Per Day - Combined 10/18 4/191
n/an/a n/a n/a 6,456 5,953 5,777 5,895 6,844 7,012152
981,360TWC
TWC modified child care measure status methodology effective with the February MPR to be more consistent with the historic methodology. Generally, <95% of Target is -P, >=105% of Target is +P (unless service level is unsustainable), or else MP. This methodology is applied to the monthly Ramp-up Target if the Board has not yet hit their Combined Target or against the Combined Target itself once the Board has fully ramped up.
1.
WIOA Outcome MeasuresEmployed/Enrolled Q2 Post Exit – C&T
Participants7/17 3/18
2n/an/a n/a 69.00% N/L N/L 67.59% N/L N/L N/L N/L
N/LN/LLBB-K
Employed/Enrolled Q2-Q4 Post Exit – C&T Participants
1/17 9/172
n/an/a n/a 84.00% N/L N/L 86.06% N/L N/L N/L N/LN/LN/LLBB-K
Median Earnings Q2 Post Exit – C&T Participants
7/17 3/182
n/an/a n/a $5,869.00 N/L N/L $5,851.76 N/L N/L N/L N/LN/LN/LTWC
Credential Rate – C&T Participants 1/17 9/172
n/an/a n/a 60.00% N/L N/L 65.69% N/L N/L N/L N/LN/LN/LLBB-K
Employed Q2 Post Exit – Adult 7/17 3/182,3
n/an/a n/a 74.90% N/L N/L 76.41% N/L N/L N/L N/LN/LN/LDOL-C
Employed Q4 Post Exit – Adult 1/17 9/172,3
n/an/a n/a 72.40% N/L N/L 75.39% N/L N/L N/L N/LN/LN/LDOL-C
Median Earnings Q2 Post Exit – Adult 7/17 3/182,3,4
-----N/L N/L ----- N/L N/L $6,152.00 N/L N/L N/L N/LN/LN/LDOL-C
Credential Rate – Adult 1/17 9/172,3
n/an/a n/a 76.90% N/L N/L 72.37% N/L N/L N/L N/LN/LN/LDOL-C
Employed Q2 Post Exit – DW 7/17 3/182,3
n/an/a n/a 77.70% N/L N/L 79.51% N/L N/L N/L N/LN/LN/LDOL-C
Employed Q4 Post Exit – DW 1/17 9/172,3
n/an/a n/a 84.80% N/L N/L 84.11% N/L N/L N/L N/LN/LN/LDOL-C
Median Earnings Q2 Post Exit – DW 7/17 3/182,3,4
-----N/L N/L ----- N/L N/L $8,208.66 N/L N/L N/L N/LN/LN/LDOL-C
Credential Rate – DW 1/17 9/172,3
n/an/a n/a 78.20% N/L N/L 69.91% N/L N/L N/L N/LN/LN/LDOL-C
Page 1 of 2Operational Insight - MPR 4.0
Note: In some cases historic data not available at time of original publication (such as when a new measure is created) has been added to the MPR retroactively to allow trend analysis.
BOARD SUMMARY REPORT - CONTRACTED MEASURES
NORTH CENTRALBOARD NAME: APRIL 2019 REPORTYear-to-Date Performance Periods* As Originally Published 5/31/2019
FINAL RELEASE
% CurrentTarget
EOYTargetMeasure Status From
2 Years Ago YE
Prior Year End To
CurrentPerf. YTD Den
YTD NumCurrentTarget QTR 1 QTR 2 QTR 3 QTR 4
NotesSource
WIOA Outcome MeasuresEmployed/Enrolled Q2 Post Exit – Youth 7/17 3/18
2,3n/an/a n/a 76.20% N/L N/L 72.87% N/L N/L N/L N/L
N/LN/LDOL-C
Employed/Enrolled Q4 Post Exit – Youth 1/17 9/172,3
n/an/a n/a 71.80% N/L N/L 78.09% N/L N/L N/L N/LN/LN/LDOL-C
Credential Rate – Youth 1/17 9/172,3
n/an/a n/a 56.40% N/L N/L 63.78% N/L N/L N/L N/LN/LN/LDOL-C
This data is unavailable as TWC works to updating its WIOA reporting system to comply with changes made by the U.S. Department of Labor. We anticipate it returning for the May 2019 MPR.2.
<90% of Target is -P and >= 110% of Target is +P.3.
Targets will be negotiated late in BCY18 when casemix data is available.4.
Page 2 of 2Operational Insight - MPR 4.0
Note: In some cases historic data not available at time of original publication (such as when a new measure is created) has been added to the MPR retroactively to allow trend analysis.
Reemployment and Employer Engagement Measures
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Claimant Reemployment within 10 Weeks 54.03% 57.28% 106.00% +P 27 57.00% 105.48% +P 27 55.81% 103.29% MP 28 55.42% 102.57% MP 28 55.41% 102.55% MP 28 55.43% 102.99% MP 28 0.02% 0
# of Employers Receiving Workforce Assistance 9,172 3,616 111.36% +P 5 4,290 111.75% +P 3 5,090 114.85% +P 3 5,863 116.70% +P 3 6,675 118.84% +P 3 7,480 120.47% +P 3 1.63% 0
Program Participation MeasuresTA
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Choices Full Work Rate - All Families 50.00% 58.00% 116.00% +P 12 57.82% 115.64% +P 8 55.68% 111.36% +P 11 55.72% 111.44% +P 11 54.88% 109.76% +P 11 55.91% 111.82% +P 8 1.03% +3
Avg # Children Served Per Day ‐ Combined 6,707 5,910 85.64% -P N/A 6,150 86.61% -P N/A 6,514 89.22% -P N/A 6,879 92.47% -P N/A 7,002 94.13% -P N/A 7,012 94.26% -P N/A 10 N/A
WIOA Measures
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Employed/Enrolled Q2 Post Exit – C&T Participants 69.00% 66.53% 96.42% MP 25 66.20% 95.94% MP 27 66.35% 96.16% MP 27 66.41% 96.25% MP 27 67.03% 97.15% MP 26 N/A N/A N/A N/A N/A N/A
Employed/Enrolled Q2‐Q4 Post Exit – C&T
Participants84.00% 85.38% 101.64% MP 6 85.30% 101.55% MP 6 85.36% 101.62% MP 6 85.41% 101.68% MP 6 85.55% 101.85% MP 7 N/A N/A N/A N/A N/A N/A
Median Earnings Q2 Post Exit – C&T Participants $ 5,869.00 $ 6,274.28 N/A N/A N/A $ 6,320.94 102.96% MP 14 $ 6,326.61 102.92% MP 14 $ 6,329.63 102.90% MP 14 $ 6,466.55 107.50% +P 7 N/A N/A N/A N/A N/A N/A
Credential Rate – C&T Participants 60.00% 75.64% 126.07% +P 9 69.13% 115.22% +P 15 70.95% 118.25% +P 16 71.92% 119.87% +P 16 70.33% 117.22% +P 16 N/A N/A N/A N/A N/A N/A
Employed Q2 Post Exit – Adult 74.90% 81.44% 108.73% MP 7 78.35% 104.61% MP 9 78.35% 104.61% MP 10 78.35% 104.61% MP 11 76.52% 102.16% MP 12 N/A N/A N/A N/A N/A N/A
Employed Q4 Post Exit – Adult 72.40% 65.43% 90.37% MP 20 72.89% 100.68% MP 14 72.89% 100.68% MP 15 72.89% 100.68% MP 15 73.00% 100.83% MP 16 N/A N/A N/A N/A N/A N/A
Median Earnings Q2 Post Exit – Adult UNDETERMINDED
TARGET $ 5,701.67 N/A N/A N/A $ 5,232.50 N/A N/A N/A $ 5,232.50 N/A N/A N/A $ 5,232.50 N/A N/A N/A $ 5,037.24 N/A N/A N/A N/A N/A N/A N/A N/A N/A
Credential Rate – Adult 76.90% 78.26% 101.77% MP 12 73.68% 95.81% MP 17 76.79% 99.86% MP 15 76.79% 99.86% MP 16 77.08% 100.23% MP 12 N/A N/A N/A N/A N/A N/A
Employed Q2 Post Exit – DW 77.70% 76.47% 98.42% MP 19 77.95% 100.32% MP 19 77.95% 100.32% MP 19 77.95% 100.32% MP 20 78.89% 101.53% MP 14 N/A N/A N/A N/A N/A N/A
Employed Q4 Post Exit – DW 84.80% 80.65% 95.11% MP 19 77.70% 91.63% MP 26 77.70% 91.63% MP 26 80.14% 94.50% MP 23 78.63% 92.72% MP 27 N/A N/A N/A N/A N/A N/A
Median Earnings Q2 Post Exit – DW UNDETERMINDED
TARGET $ 8,038.29 N/A N/A N/A $ 9,522.30 N/A N/A N/A $ 9,522.30 N/A N/A N/A $ 9,522.30 N/A N/A N/A $ 9,631.85 N/A N/A N/A N/A N/A N/A N/A N/A N/A
Credential Rate – DW 78.20% 75.00% 95.91% MP 14 70.73% 90.45% MP 20 70.73% 90.45% MP 22 74.36% 95.09% MP 19 72.06% 92.15% MP 21 N/A N/A N/A N/A N/A N/A
Employed/Enrolled Q2 Post Exit – Youth 76.20% 74.24% 97.43% MP 19 73.11% 95.94% MP 21 73.11% 95.94% MP 21 73.11% 95.94% MP 21 76.83% 100.83% MP 18 N/A N/A N/A N/A N/A N/A
Employed/Enrolled Q4 Post Exit – Youth 71.80% 69.05% 96.17% MP 19 75.00% 104.46% MP 16 75.00% 104.46% MP 16 75.00% 104.46% MP 16 72.34% 100.75% MP 18 N/A N/A N/A N/A N/A N/A
Credential Rate – Youth 56.40% 75.00% 132.98% +P 10 73.33% 130.02% +P 7 73.33% 130.02% +P 7 73.33% 130.02% +P 8 61.90% 109.75% MP 15 N/A N/A N/A N/A N/A N/A
BOARD BCY19 - YTD CONTRACTED PERFORMANCE MEASURES REPORT
Final Release - April 2019 Monthly Performance Report
PER
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DEC 2018FINAL RELEASE
JAN 2019FINAL RELEASE
FEB 2019FINAL RELEASE
APR 2019FINAL RELEASE
MAR 2019FINAL RELEASE
NOV 2018FINAL RELEASE
CONTRACT ACTION ITEMS Format Comments/Other Board Committies Citation
Financial reportsProvided to Board Committees and the Board
Oversight & Accountability and Executive Committee and WF Board
II.A.a
Annual Financial reportProvided to Board Committees and the Board
Oversight & Accountability and Executive Committee and WF Board
II.A.b
Close out reports to various BOARD funding agencies
Closed in Cash Dispersement Expenditure and Reporting (CDER) system
II.A.c
Cash requests to TWC and other BOARD funding agencies
Send Cash Dispersement Expenditure and Reporting (CDER) systemCDER to TWC
II.A.d
Continually perform monitoring, auditing, review and evaluation activities in accordance with funding and legislative agency requirements and best practices.
Electronic copy of the finalized reports provided to the Chair of the O&A Committee. Finalized reports are also posted to Board Members only section of the website.
Driven by all program requirements, the annual risk assessment, and flexible per business needs
Chair of the Oversight & Accountability Committee receives a copy of the finalized report. All finalized monitoring reports are posted to the Members Only section of the Website.
II.A.e II.B.e
Processing of paymentsDeltek Accounting Systen provides reports used operationally
II.A.f
Financial analysis of awarded funds and contracts
Provided to Board Committees and the Board
Oversight & Accountability and Executive Committee and WF Board
II.A.g
Development of cost allocation plans Excel Robust planning document II.A.h
NCTCOG Contract Deliverables
CONTRACT ACTION ITEMS Format Comments/Other Board Committies Citation
NCTCOG Contract Deliverables
General management and administraton of workorce activities
Executive Director Report to the Committees and the WF Board
II.B
Implementation of Board policies
Policy on Development, Approval and Review of Policies
Publication of policies
4‐year Review Process
Policy ensures consistent approach and process for development and approval of policies.
Policies affecting access to services are brought to the appropriate committee for recommendation of approval by the full Board.
Approved policies are published/maintained on the Workforce intranet for access by staff
Policies are on a 4 year review cycle to ensure all policies remain accurate, necessary, and effective.
II.B
Prepare and present all required strategic plans for review and approval
WIOA Local Plan
WSNCT Strategic Plan
The WIOA Local Plan is submitted every 4 years, with a Plan Modification occurring 2 years into the 4 year plan. The plan modification was approved by the Executove Committee on behalf of the Board on March 12, 2019.
A Strategic Plan update was presented to the Strategic Leadership Committee on February 19, 2019 and to the Board on March 19, 2019.
Strategic Plan ‐ Strategic Leadership
Local Plan ‐ All Committees this
II.B.a
CONTRACT ACTION ITEMS Format Comments/Other Board Committies Citation
NCTCOG Contract Deliverables
Office Space‐NCTCOG will provide safe and efficient office space, equipment, furniture and supplies necesssary for Board administration and operations. Space for the Workforce centers will be obtained according to the NCTCOG's real estate procurement processes.
The NCTCOG Administration department:‐ negotiates necessary space for the Workforce staff‐coordinates with their real estate consultant to locate Workforce center facilities‐provides maintenance support for both the NCTCOG headquarters and the various workforce centers
All Workforce Center leases will be submitted for review and approval by the Workforce Oversight and Accoutability and Executive committees and by the Workforce Board. Final approval will be retrieved from the NCTCOG Executive Committee
Workforce Oversight and Accountability and Executive Commitees and Workforce Board
II.B.b.
Facilitate Board membership nomination process
Annual Board Reappointments
Biennial Board Certification by Governor’s Office
Annual Membership Report to Board & CEOs
Board reappointment process begins in early summer. All terms end on 9/30, with 1/3 of the Board up for reappointment or replacement each year.
Subsequent Board Certification is occurring this year. Certification ensures that Boards are composed according to state and federal law and are meeting all other requirements.
The Membership Report was presented to Board and CEOs at Annual Meeting on January 30, 2019.
Ths item does not go to the a Committee
II.B.c
CONTRACT ACTION ITEMS Format Comments/Other Board Committies Citation
NCTCOG Contract Deliverables
Procurement and Contracting Services
Procure goods and services in compliance with applicable local, state and federal procurement and contracting regulations.
NCTCOG staff determine need, develop procurement specifications, issue procurement solicitation, evaluate proposals, negotiate contract deliverables, award/issue contract documents.
Procurement activities were monitored by Texas Workforce Commission during their annual review in January 2019 with no findings.Contract documents receive legal review prior to issuance. Purchases over $100,000 are approval by the NCTCOG Executive Board.Received the annual Achievement of Excellence in Procurement (AEP) Award from the National Procurement Institute, Inc. (NPI) for the eighth consecutive year. We continue to be the only Workforce Development Board in the Country to achieve this award. Key staff have received ongoing and focused procurement training.
II.B.d
Provide information technology support
The NCTCOG's RIS department provides technology support for the following:‐NCTCOG staff funded by workforce funds located within the NCTCOG headquarters‐the workforce subrecipient staff located within the workforce centers‐ the various TWC staff located within the workforce centers
Annual technology budgets are inlcuded within the annual budgets approved by the Oversight and Accountability Committee and the Workforce Board.
Research & Information Services provides a comprehensive suite of Information Technology and Data services to The Workforce Department. These range from maintaining hardware, network connectivity, software, security and data. Major services provided include:‐Purchase and maintaining desktop computing equipment for WF staff, contractor and resource rooms‐Purchase and maintaining the telephone system and services‐Assist with other equipment include printers, scanners, fax machines and others as required‐Evaluate, purchase, install and maintain software required‐Design, developing and maintaining the network to provide access to internal programs and data and to the Internet‐Design, developing and maintaining the wide area network to provide connectivity for the Workforce Centers and manage vendors and costs associate with the service‐Design, developing and maintaining the security systems protecting them from malware and attempts to steal sensitive data‐Design, developing and maintaining the web environment for the Agency (Including WF)‐Design, developing and maintaining data storage, backup and recovery environments for the Agency (including WF)‐Interact with the State to update state software used by WF‐Provide Service Desk support for the department to address issues WF employee may have with anything related to information technology or data‐Provide Information Technology consulting services to help WF explore and implement new technology as needed‐Provide data for use as needed by WF including population, demographic, and other data geographically referenced‐Assist with construction projects
Oversight & Accountability and WF Board
II.B.f.
CONTRACT ACTION ITEMS Format Comments/Other Board Committies Citation
NCTCOG Contract Deliverables
Budget to actual reports for both the BOARD and subrecipients
Provided to WF Board Committees and the WF Board
Reviewed monthly and summary presented to WF Executive Committee and Oversight & Accountability Committee. Also provided to the WF Board.
Oversight & Accountability and Executive Committee and WF Board
II.B.g.i
NCTCOG annual independent financial audit\NCTCOG annual independent single audit
Provided to the NCTCOG Audit Committee, the NCTCOG Executive Committee , the Workforce Oversight & Accountability and Executive Committee, and the Workforce Board. Chair of WF Board Oversight & Accountability attends the NCTCOG Audit Committee meeting. Results provided to the WF Board.
O&A Chair sits in on COG ReviewOversight & Accountability and Executive Committee and WF Board
II.B.g.iiII.B.g.iii
Periodic NCTCOG internal control reviews
NCTCOG Administration coordinates procurement of independent audit firm to review fiscal internal controls.
The NCTCOG's independent auditor completes a separate engagement to review the NCTCOG's fiscal internal controls primarily including:‐payroll‐accounts payable‐accounts recievable‐treasury management‐purchasing‐petty cash‐cash dispursments
II.B. g. iv.
Annual Workforce budget review and approval by the Board and its appropriate committees
Budget packet is provided to the committees and Board annually for approval
The budget packet inlcudes the following including comparisons to the previous year:‐projected grant revenues‐Workforce expenditure budgets per major budget line item‐FTE information ‐subrecipient projected budgets and FTEs
Oversight and Accountability, Executive, Workforce Board
II.B.g.v.
NCTCOG monitoring review of internal fiscal processes
NCTCOG Administration provides internal fiscal reviews of Workforce specific fiscal processes such as:‐budgeting process‐allocaton plans‐cash request reconciliaton process
The NCTCOG's administrative deparment developed a rotational review timeline in order to complete internal reviews of the selected Workforce specific fiscal transactions. The rotational review inlcudes a process where each selected fiscal process is reviewed at a mimimum of every three years.
The results of the review are provided to the Director of Administration and the Director of Workforce
II.B.g.vi.
CONTRACT ACTION ITEMS Format Comments/Other Board Committies Citation
NCTCOG Contract Deliverables
Represent the Board regarding all monitoring and audits performed by the Board's various funding agencies and by the annual NCTCOG indepentdent financial Audit.
Provide the monitoring teams and audit teams with all requested documentation, data and information. Answer all questions and inquiries, and provide follow up as needed. Report any unresoved issues to the Workforce Director. The results of the monitoring and audits will be communicated to the Oversight and Accoutability and Executive Committees and the WF Board. Written reports by TWC are sent directly to the Chair of the WF Board and the Chief Elected Official.
NCTCOG staff provide verbal status updates to the O&A Committe, Executive Committee and the WF Board. Staff provide a written copy of the report to those same committees and the Board. Additionally, TWC sends a copy of the written report directly to the Chair of the WF Board and the Chief Elected Official.
Oversight & Accountability and Executive Committees and the WF Board.
II A. i.
Annual inventory of capitalized furniture and equipment
Inventory list developed and provided to the NCTCOG external auditors. Annually provided to TWC.
II.B.g.vii
Insurance coverage for inventory Texas Municipal League (TML) Certicate Of Insurance
Note: While it states inventory, it refers to: ‐workforce center contents ‐capitalized items (equipment over $5,000 per unit)
II.B.g.viii
Fidelity bond and error and omissions insurance
NCTCOG administration ensures that apporpriate amounts of fidility bond and error and omissions insurance is obtained each year.
‐fidelity bond‐required by TWC and indemnifies them against loss arising from a fraudulent or dishonest act of the NCTCOG's offiers and employees holding positions of fiduciary trust.‐errors and ommissions insurance protects the NCTCOG's officers from:^employee lawsuit related liability^violation of whistle blower laws^wrongful termination^errors in normal course of business (disallowed costs)
II. B.g.ix.
CONTRACT ACTION ITEMS Format Comments/Other Board Committies Citation
NCTCOG Contract Deliverables
Document and make available to BOARD disallowed costs
Disallowed costs of the subrecipient are communicated to the Chair of the O&A Committee through copies of the finalized monitoring reports. The finalized reports are posted on the Board Member only section of the website. Any NCTCOG disallowed costs determined by any external review agency are reported out to the O&A and Executive Committees and the WF Board verbally, followed by the reviewing agency's written report. TWC sends a copy of the written report directly to the Chair of the WF Board and the Chief Elected Official.
Subrecipient disallowed costs are provided to the Chair of the Oversight & Accountability Committee and posted monitoring reports on the Board Member Only section of the website. Any NCTCOG disallowed costs are reported out to the O&A and the Executive Committees and the WF Board verbally, followed by the reviewing agency's written report. TWC sends a copy of the written report directly to the Chair of the WF Board and the Chief Elected Official.
II.B.h
PERFORMANCE MEASURES
Develop and present approval of an administrative policy regarding Performance Measures
This policy is currently being developed.
V
Require subrecipients (ResCare) to link goals with program objectives.
Require all subrecipients to report results from key TWC or Board level performance measures that were approved in addition to Formally Contracted Measures.
Subrecipient aligns policies and procedures with Board policies, procedures and TWC rules/regulations.Subrecipient's Contract includes program objectives and performance outcomes to include Formerly Contracted performance measures and other appropriate key performance.
Subrecipient Contract documentation includes specific program deliverables, Formerly Contracted performance measures and appropriate key performance, budget/ expenditure performance measures.Monthly review with Subrecipient on program and expenditure performance.Subrecipient reports out on strategies utilized to improve performance for measures with a ‐P status.Monitoring reports capture error rate reporting.
V.1V.3
CONTRACT ACTION ITEMS Format Comments/Other Board Committies Citation
NCTCOG Contract Deliverables
Provide oversight, assistance, and support to subrecipient for integrating and coordinating strategic planning, budgeting, performance reporting, and performance‐based decision making.
Ensure adequate training is provided to NCTCOG personnel and any subrecipients for performance measures
Provide technical assistance in program delivery and performance improvement. Provide performance level data and evaluate results. Provide and evaluate budget/ expenditures data.Training is provided on performance data management and methodology.
Provide constant technical assistance for all programs.Forecasting profiles for Child Care Services.Provide and evaluate performance data to address performance issues, inconsistencies with data integrity, and strategies for improvement.Conduct monthly fiscal meetings to review expenditure data and address issues. Training via TWC Forums, Quality Assurance Network and Child Care Network meetings.TWC provides programmatic training upon board request. Tools and training in Child Care Forecasting, Laserfiche and Tableau which are used to develop processes and manage programs and performance.
V.2V.6
Expand the information found in Formerly Contracted Measures and Board‐level Performance Measures with summaries at various levels of detail, for use in planning, budgeting, reporting, and decision making; and that such reports to be made widely available to the Board. These reports should present and analyze the results of any subrecipient programs in achieving the TWC defined measures of performance.
Performance data is made accessible via Internet, Intranet, and shared drives.Analytical/visualization tools are utilized to analyze and shape data into meaning formats, which also contain data customization features.
Monthly performance outcomes are accessible in a customized format via a web‐based tool, which allow users to view outcomes/data in a preferred format. Performance measure outcomes and narrative are shared with Board and Subrecipient staff on a monthly basis.Monthly reviews of mature and immature data is conducted pertaining to aggregate and participant level data reviews to determine/estimate performance outcomes of formally contracted performance measures.CSTR data is utilized to identify service utilization patterns and cycle times.
V.4
Maintain controls necessary to ensure the accuracy, continuity, completeness, relevance, reliability and timeliness of performance and that each measure or objective has a definition.
QA monitoring reviews evaluate all aspects of program delivery.Scheduled review of data to identify data integrity or inaccuracies.Data Management Group conducts monthly Data Integrity Reviews.
QA monitoring reviews include program delivery compliance, accuracy, timeliness, data integrity and captures error rate reporting.Monthly reviews of mature and immature data is conducted pertaining to aggregate and participant level data reviews to determine/estimate performance outcomes of formally contracted performance measures.Conducts monthly data entry reviews to identify data entry error that can adversely impact performance.
V.5
CONTRACT ACTION ITEMS Format Comments/Other Board Committies Citation
NCTCOG Contract Deliverables
Conduct reviews and notify TWC of any potential inaccuracies
QA monitoring reviews evaluates data that impacts performance.Scheduled review of data to identify data integrity or inaccuracies.Data Management Group conducts monthly Data Integrity Reviews.
Monitoring reports are provided to the Subrecipient management and monitoring exits are held with subrecipient management. Monitoring reports are provided to TWC.Conducts monthly data entry reviews to identify data entry error that can adversely impact performance.Provides technical assistance for TWIST and WIT to address issues such as data entry functionality and compliance with program guidelines and methodologies.Evaluate performance data to identify inconsistencies with data integrity.
V.7
Identify and implement a process intended to ensure that the programs supported with federal/state funds achieve measurable results
Strategic Plan implementation.Technical assistance in program delivery and performance improvement. Forecasting profiles for Child Care.Provide performance level data and evaluate results. Provide and evaluate budget/ expenditures. Create Laserfiche managed processes to facilitate program delivery.
Provide constant technical assistance for all programs.Forecasting profiles for Child Care Services.Assist in the development of processes and procedures.Provide and evaluate performance data to address performance issues and strategies for improvement.Conduct monthly fiscal meetings to review expenditure data and address issues.Utilize Laserfiche to automate processes to create efficiencies within the service delivery process, increase communication efforts among staff, reduce/minimize error rates, reduce physical file storage space, and increase accessibility to participant files.
V.9
Rapid Response Report October 18’ – June 19’
Company Name Description City/County
Workforce Center
Date Received
Date of Layoff
# of DW Affected
# of DW TWIST
registered
Experian
Consumer Reporting Agency Allen/Collin Plano 7/26/2018
10/1/2018 -
4/1/2019 55 55
Greenville Power Plant
Power Station Greenville/Hunt Greenville 9/14/2018
11/8/2018 - 11/9/2018 10 0
Xome Realty Service
Real Estate Company Lewisville/Denton Denton 9/25/2018
11/20/2018 -
12/31/2018 72 0
Jamba Juice Juice Shop Frisco/Collin Plano 10/2/2018
8/13/2018 -
6/1/2019 60 60
Skinny IT Software Company Frisco/Collin Plano 10/22/2018
10/23/2018
14 0
Ambit Energy
Multi-Level Marketing Company Plano/Collin Plano 11/19/2018
9/20/2018
92 0
Fujitsu Network
Telecommunications Equipment Richardson/Collin Plano n/a n/a 80 0
IBM (Plano)
Electronics Manufacture Plano/Collin Plano 11/20/2018
11/20/2018
30 0
Senior Care Centers
Retirement Housing Corsicana/Navarro Weatherford 11/26/2018
9/7/2018 -
9/8/2018 30 0
Preferred Care Partners
Business Management
Services Plano/Collin Plano 12/10/2018
12/31/2018 -
3/31/2019 30 4
Blackhawk Network
Gift Card Company Lewisville/Denton Denton 12/20/2018
1/25/2019
20 0
ESMS on the Brazos
Horse Boarding Stable Weatherford Weatherford 1/14/2019
12/31/2018
11 0
Smart Apparel US
Professional Clothing Provider Frisco Plano 1/17/2019
7/31/2018
4 0
Rosenberger North America
Radio Frequency Product
Manufacturer Plano/Collin Plano 2/13/19 4/15/19 70 70
Dallas Morning News
(Plano)
News Paper Distribution/ Warehouse
Plano/Collin Plano 2/27/19 4/1/19 42 42
Lee Hecht Harrison
Transition & Outreach Service
Provider Plano/Collin Plano 3/22/19
3/22/19 -
4/22/19 12 12
Community Development Institute (CDI)
Head Start
Child Educational Services Weatherford/Parker Weatherford 4/1119 6/1/19 249 0
First Transit Inc
Public Transportation
Services Denton/Denton Denton 4/24/19 6/3/2019 160 0
HCL America Software Company Frisco/Collin Plano 5/24/19 3/29/19 4 0
Wilhite Seed Seed Company Poolville/Parker Weatherford 5/29/19 5/31/19 13 0
Lee Hecht Harrison
Transition & Outreach Service
Provider Plano/Collin Plano 5/30/19 6/5/19 15 0
Finastra Software Company Plano/Collin Plano 6/4/19 6/4/19 25 0
Brookshire’s Grocery Store Denton/Denton Denton 6/24/19 7/23/19 20 0
Cedar Village Ice Cream Shop Springtown/Parker/ Wise Weatherford 6/25/19 6/28/19 4 2
Rapid Response Services are provided by our sub-recipient. All companies experiencing a layoff are offered and provided services as needed and requested.
Workforce Solutions for North Central Texas is an equal opportunity employer/program. Auxiliary aids and services are available upon request to individuals with disabilities. For the hearing impaired, call TDD 1-800-735-2989 or VOICE 1-800-735-2988. Workforce Solutions for North Central Texas services are provided based on eligibility. For more
information, visit www.dfwjobs.com.