NORTHERN BORDER PROSECUTION INITIATIVE
Online Training Tool
Bureau of Justice Assistance
Department of Justice
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Overview
The Northern Border Prosecution Initiative (NBPI) provides
funds to eligible jurisdictions in the fourteen Northern border
states, using a calculated payment-per-case basis for qualifying
federally initiated and declined-referred criminal cases that
were resolved after October 1, 2005.
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Eligibility
A county or state government in Alaska, Idaho, Maine, Michigan,
Minnesota, Montana, New Hampshire, New York, North Dakota, Ohio,
Pennsylvania, Vermont, Washington, and Wisconsin may participate if:
The jurisdiction prosecuted and/or detained a defendant in a federally
initiated and declined/referred criminal case that was disposed of
during the applicable reporting period.
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Registration
For New NBPI Participants
Go To: http://www.ojp.usdoj.gov/NBPI/index.html
To complete your jurisdiction’s registration you will need the following information:
Jurisdiction DUNS Number: http://www.dnb.com/US/duns_update/ Jurisdiction Employer Identification Number (EIN):
http://www.irs.gov/businesses/small/article/0,,id=98350,00.html
Jurisdiction Address Primary Point-of-Contact Name, Position Title, Phone Number,
Email Address, Agency Name, and Address Chief Executive Officer Name, Phone Number, and Email
Address Financial Point-of-Contact Name, Phone Number, and Email
Address
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III. Locate your jurisdiction
II. Choose your stateI. Select ‘Begin Application’
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Create User Name and Password
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Jurisdiction Registration Information Page
All mandatory fields are denoted by an asterisk
DUNS number help can be found at this website: http://www.dnb.com/US/duns_update/
EIN number help is provided at this website: http://www.irs.gov/businesses/small/article/0,,id=98350,00.html
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Primary Point of Contact Page
The primary point of contact (POC) is the main recipient of official electronic correspondence regarding the status and approval of applications.
The POC must be appointed by your jurisdiction’s Chief Executive Officer.
The POC must be an employee of the jurisdiction.
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Chief Executive Officer Information Page
The Chief Executive
Officer is the
jurisdiction's highest
ranking elected or
appointed administrative
official, responsible for
managing human and
budgetary resources.
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Financial Point of Contact Page
In addition to the Primary
POC, the Financial Point of
Contact will receive official
electronic correspondence
regarding issues related to
the bank account
information, payment
requests, and
disbursements of funds.
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Registration Complete
You are now ready to access the online Northern Border Prosecution Initiative application.
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Login Page
Go To: https://external.ojp.usdoj.gov/NBPI/login.jsp
Forgot your user id or password? Call the NBPI Helpdesk at 1-866-817-9274
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Funding Status Page
Edit Jurisdiction Information
Edit Contact Information
Review already submittedApplications
Apply for open NBPI quarterApplications
Update banking information
NBPI Tools
Request Payment
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Jurisdiction Information Page
Make changes to your
jurisdiction’s general
information on this screen.
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Contact Information Page
Update the point of contact,
chief executive officer and
financial point of contact
information from this screen.
The primary point of contact
must be appointed by the
jurisdiction CEO and be a
jurisdiction employee.
Manage Application Screen (Application not open; only case data)
This screen is displayed only if the case reporting is open, but the application period is closed. Only the case data may be accessed at this phase of the NBPI process.
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Manage Application Screen (Application Open)
Apply for a new NBPI
application quarter here.
Update an open application:
change profile information,
add/delete prosecution data,
and add/delete detention data.
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Cost Profile Page
Enter Detention Per Diem Rate:
Publicized per diem rate of
the jurisdiction jail facility.
This figure is the per-day
cost the jurisdiction would
charge an outside
jurisdiction to house
inmates in its jails.
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Cost Profile Page (Continued)
Enter Total Felony Cases: The number
of all felony cases prosecuted and
resolved during the reporting period in the
jurisdiction. This number should include
federally declined as well as regular,
resolved felony cases.
Total Misdemeanor Cases: The number
of all misdemeanor cases prosecuted and
resolved during the reporting period in the
jurisdiction. This number should include
federally declined as well as regular,
resolved misdemeanor cases.
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Salary Costs Page
Each jurisdiction should submit the number and salary costs for each personnel category listed. The figures should reflect the personnel that work on all felony or misdemeanor cases, not only federally initiated cases.
The reported sum for each personnel category should total the jurisdiction’s actual salary expenditures for the reporting period, not an estimate or average.
All salary costs may include benefits and overtime required by negotiated contract, statute, or regulation such as union agreements, contractual obligations, and required post staffing minimums.
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Add Prosecution Page
Each prosecution case must have the
following information:
Docket Number- This is the court case
number assigned to each federally
initiated case you apply for
Referring Federal Agency- Choose
the federal agency that referred the
case to your jurisdiction.
Referred Date- The date that the
federally initiated case was transferred
to your jurisdiction for prosecution.
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Add Defendant Page
Select an already entered docket number from the drop down list to add the defendant information.
Resolution- The type of resolution of the case: dismissal, plea, conviction or sentencing.
Defendant First and Last Name- Note that the middle initial is optional.
Resolved date- The date the resolution of the case occurred.
Case Type- Choose felony or misdemeanor if your jurisdiction resolved both types of federally referred cases during the reporting period.
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Add Prosecution Page (Continued)
Instructions for a prosecution case that you need to enter more
than once as a result of multiple defendants associated with the case:
Each defendant represents a separate case; one case with multiple
defendants should be claimed as separate cases.
If a NBPI qualifying case has more than one defendant, you may
select the same docket number for multiple defendants.
One defendant charged in multiple cases should be claimed as only
one case to the extent the defendant's cases are being
investigated and/or prosecuted during concurrent periods of time.
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Prosecution Guidelines
ELIGIBLE CASES
Federally initiated criminal case.
Declined/referred to a county or state jurisdiction after October 1, 2005.
Prosecuted by a state or county prosecutor.
Resolved during a designated reporting period.
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Prosecution Guidelines (Continued)
ELIGIBLE CASES (continued):
Provided pre-trial detention.
Each defendant represents a separate case; one case with multiple
defendants should be claimed as separate cases.
One defendant charged in multiple cases should be claimed as only one
case to the extent the defendant's cases are being investigated and/or
prosecuted during concurrent periods of time.
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Prosecution Guidelines (Continued)
A case is eligible, regardless of:
The level, type, or number of criminal offenses involved.
The defendant's age or citizenship status at the time of the federal referral.
Whether the case was formally declined/referred by a U.S. Attorney, or
declined/referred through a blanket federal declination-referral policy;
accepted federal law enforcement practice; or federal prosecutorial discretion.
Whether state or local law enforcement participated with federal authorities in
the investigation or arrest (federal/state task forces).
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Prosecution Guidelines (Continued)
INELIGIBLE CASES
Federally referred case declined and not prosecuted by state or county
prosecutors.
Probation or parole violation or revocation hearings.
Extradition cases.
Cases not accepted by state or county prosecutors.
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Prosecution Guidelines (Continued)
FEDERALLY INITIATED CASES
A federally initiated case results from a criminal investigation or an arrest
involving federal law enforcement authorities for a potential violation of
federal criminal law, including task forces on which a federal agency or
officer participates in the investigation or arrest process. Jurisdictions
applying for NBPI funds must enter the referring federal agency on each
case submitted for prosecution costs in the online application.
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Prosecution Guidelines (Continued)
FEDERAL DECLINATION/REFERRAL
A federal declination/referral occurs when, during an investigation or
following an arrest, a U.S. Attorney or a federal law enforcement official
decides not to pursue federal criminal charges against a defendant
(declination) and requests that a state or local jurisdiction prosecute
the defendant for possible violation of state or local criminal statutes
(referral).
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Prosecution Summary Page
This page displays a list of all prosecution cases submitted for the NBPI reporting period.
From this page, you can update prosecution cases, remove prosecution cases or add detention cases.
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Add Detention Page
Each detention case must have the following information:
Docket number/ Defendant- choose a docket number and defendant from the list of already submitted prosecution cases.
Inmate ID- The identification number used by the jurisdiction jail facility to identify the inmate.
Detained Date- The date the defendant was taken in to custody.
Released Date- The released date for a detention record cannot be after the prosecution resolved date for the corresponding prosecution case.
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Detention Summary Page
This page displays a list of all the
detention cases submitted for the
NBPI reporting period.
From this page, you can update
detention cases, remove detention
cases or add prosecution cases.
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Submit Application Page
This page shows all the open
applications for a jurisdiction that
have not yet been submitted to BJA
for review.
Click the ‘Submit’ link to continue
the application process.
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Application Summary Page
This page provides an overview of all the information submitted on a NBPI application quarter- cost profile data, prosecution cases and detention cases.
To make any change at this point, select the ‘Manage Application’ link from the left menu.
The total application value is the total possible reimbursement for the jurisdiction. The actual payment amount will be based on NBPI funding levels.
To submit the application, click the ‘Proceed’ link.
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Application Certification Page
I. Certify that the information submitted in the application is accurate and that the cases submitted are federally initiated.
II. Select an answer for ‘Are you the CEO?’ If no is selected, an authorized designee page will pop up. This person must be appointed by the CEO and must be a jurisdiction employee.
III. Check the certification box and enter the CEO name.
IV. Complete application submission.
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Application Submitted Confirmation Page
Your application has been successfully submitted.
BJA will review the submitted applications and conduct outreach to jurisdictions if any questions or concerns are found.
Jurisdictions may be asked to provide additional prosecution and detention case data.
Please print a copy for record-keeping purposes
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Request Payment Page
Once BJA’s review is complete and
award amounts have been
calculated, you will be able to
request payment on each NBPI
application quarter you applied for.
Each jurisdiction will have 45 days
to complete certification and
request payment. After 45 days, the
funds may no longer be available.
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Confirm Banking Information Page
Verify that the banking information for your jurisdiction is correct.
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Request Payment Certification Page
Certify that the information submitted in the application is accurate and that the cases submitted are federally initiated.
Select an answer for ‘Are you the CEO?’ If no is selected, an authorized designee page will pop up. This person must be appointed by the CEO and must be a jurisdiction employee.
Check the certification box and enter the CEO name.
Complete payment request certification.
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Payment Request Confirmation Page
Your payment request was successful.
Please allow two to three weeks for the payment to reach the jurisdiction general fund.
Please print a copy for record- keeping purposes.
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Banking Information Page
Review the banking information on file for your jurisdiction.
Make necessary changes here.
Mail the updated ACH form to:
Office of Justice ProgramsAttn: Office of the Chief Financial Officer Control Desk810 Seventh Street, NWWashington, DC 20531
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Application History Page
The application history
page provides a summary
of every application a
jurisdiction has submitted
and the status of each
application.
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Mail Center
The NBPI Mail Center allows users to complete the following actions:
View and reply to email.
Compose and send new email.
Set their email preferences.
View sent messages.
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Change Password
This page allows the NBPI user to change their current password.
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Log Out
Use the log out link to end your NBPI session.
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NBPI Contact Information
The Northern Border Prosecution Initiative Helpdesk can be reached at 1-866-817-9274 or email [email protected]