NORTHERN CAPE EDUCATION DEPARTMENT – CONDITIONAL

GRANTS

EXPENDITURE AND PERFORMANCE

16 September 2009

2008/09 CG BUDGETS

PROGRAMME BUDGET

Food Nutrition R59 019 000Life Skills/HIV & AIDS R 3,648,000Infrastructure R52 352 000FET Recap R 7 620 000Total R122 639 000

PERFORMANCE – 2008/09

GRANT ALLOCATION RECEIVED EXPENDITURE VARIANCE

Infrastructure R52 352 000 R52 352 000 R52 312 976 R39 024

Food Nutrition

R59 019 000 R59 019 000 R59 019 141 -R141

HIV & AIDS R3 648 000 R3 648,000 R3 648 438 -R438

FET Recap R7 620 000 R7 620 000 R7 620 000

TOTAL R122 639 000 R122 639 000 R122 600 555 R38 445

FOOD NUTRITION

Allocation R59 019 000Expenditure R59 019 141Variance -R141% Expenditure 100%

LIFE SKILLS/HIV & AIDS

TOTAL Allocation R3,648,000.00Expenditure R3,648,438.00Variance - R438.00% Expenditure 100%

INFRASTRUCTURE

Allocation R52 352 000Expenditure R52 312 976Variance R39 024% Expenditure 99.9%

FET - RECAPITALISATION

Allocation R7 620 000Expenditure R7 620 000Variance R0% Expenditure 100%

ACHIEVEMENTS – Food Nutrition

159 531 learners reached in 468 primary schools

80 802 learners in 228 secondary schools

174 days of feeding in 2008/09341 school gardens established1498 food handlers employedEquipment and utensils provided to

Quintile 1 and 2 Secondary schools

CHALLENGES – Food Nutrition

Budget shortfall in 2008/09 because of J.T Gaetsewe inclusion resulting in reduction of feeding days from 196 to 174

Infrastructural backlogs in J.T Gaetsewe hampering the implementation of school feeding

Safety aspects in our food preparation areas i.e gas usage and lack of sufficient ventilation

Condition of services for our food handlers Timeous submission of reports by schools impacting

on validity of information included in provincial reports

MONITORING – Food Nutrition

Monitoring plan outlined in Annual Performance Plan strictly adhered to.

A common monitoring tool is enforced and implemented by all districts.

Target of 40% set out in Annual Performance Plan per quarter per district exceeded.

Mandatory quarterly meetings are held with all districts to monitor and scrutinize progress.

ACHIEVEMENTS – Life Skills

TARGET FOR 2008/2009 ACHIEVED DEVIATE

Life Skills training / cluster for educators 172 Educators trained in Life Skills Not all ws done

Life Skills training for FET lecturers None trained Not doneLife Skills training for ABET practitioners None trained Not doneDrug Abuse training for educators 23 educators trained in Moral Reg None

Order and deliver LTSM LTSM received and delivered None

Advocacy and Focus Days 15 330 people reached None

Monitor and evaluate educational sites 90 schools monitored None

Care & Support training for educators 184 Educators trained in C & S NoneLay Counseling training for educators 52 Educators trained in LC NoneFirst Aid training for educators 17 Educators trained in FA None

Peer Education training 193 Learners trained as PE NoneIntervention programs 630 Learners PE summit None

1 746 Learners - Interventions None

Administration & Meetings All admin done, meetings attended and reports handed in

CHALLENGES – Life Skills

No Life Skills Coordinator in Siyanda District Capturing of data – Teenage pregnancy cases New educators for the programme (re –

training) Difficulty with financial constraints Functional Health Advisory Committees

MONITORING – Life Skills

Monitoring tool is utilized for schools to monitor the implementation of the Life Skills programme.

Monitoring is done against the approved plan and is continuous

Bi-Monthly meetings are held with districts to monitor progress and address challenges.

Mandatory monthly, quarterly and annual reports are submitted by districts.

ACHIEVEMENTS – Infrastructure (Congruent with the APP)

Programme No. Allocation

R,000

Expenditure Status

Ablution 10 5,500 2,750 5 Completed; 5 in construction phase;

Admin blocks

3 3,600 3,000 2 Completed; 1 under construction

Classrooms 19 12,200 11,450 17 complete; 2 under construction

ECD 18 8,400 6,300 6 complete; 7 in construction phase; 5 soil quality issues

CURRENT MAJOR PROJECTS

Completion of 18 ECD classrooms (brick and mortar) – 15 to be completed during 09/10

Finalisation of delivery of 20 mobile ECD classrooms: Electrification and sewer connections will to be

completed by end-October 2009 Completion of Bankhara Bodulong and

Bathlaros Special School School Flagship Rehabilitation Programme,

involving 40 schools

CHALLENGES – Infrastructure

Contractors not able to complete projects on time due to lack of resources (funds, skills, equipment, management systems, etc);

Developing an accurate data base of infrastructure, including condition assessments;

Improving infrastructure management capacity – programme management and planning

MONITORING - Infrastructure

Monitoring capacity in the department during 08/09 has been improving steadily. However, the departure of three staff members in one year has presented a challenge;

An improved programme and project reporting system has been introduced and BAS has been structured to assist improved reporting;

The appointment of a deputy director has been a most steadying factor.

TRENDS IN ALLOCATION

52352

59019

3648

48098

37132

3922

2781231909

2747

0

10000

20000

30000

40000

50000

60000

70000

Infrastructure Food Security Life Skills

Allo

catio

n 08/09

07/08

06/07

TRENDS IN EXPENDITURE

2009/10 CG BUDGETS

PROGRAMME BUDGET

Food Nutrition R55 690,000Life Skills/HIV & AIDS R 3,828,000Infrastructure R87 802 000

2009/10 EXPENDITURE – First Quarter : April – June 2009

GRANT ALLOCA-TION`

TRANSFERS RECEIVED

ACTUAL EXPENDI-

TURE

VARIANCE FROM

TRANSFER

% SPENT FROM TOTAL

Infra-structure

87 802 000 21 948 000 28 092 672

-6 144 672 32%

Food Nutrition

55 690 000 13 461 000 10 097 241

3 363 759 18 %

HIV & AIDS

3,828 000 957 000 200 227 756 773 5%

TOTAL 147 320 000 36 366 000 38 390 140

-2 024 140 26%

FIRST QUARTER EXPENDITURE TRENDS

PROGRAMME : INFRASTRUCTURE The variance between the actual expenditure and the

transfers received which adds up to R6.1 million emanates from payments not being processed by the end of the 08/09 financial year and the payments of new schools which are currently in construction.

Expenditure relates mainly to Capital projects e.g. ECD Classrooms, new schools and upgrading of water provision and quality.

FIRST QUARTER EXPENDITURE TRENDS

PROGRAMME : NUTRITION The variance between the actual expenditure of 18%

and the transfers received is excluding payments worth R2,7m captured under equitable share, this is as a result of combined schools receiving both allocations (the total is =22,9%

The allocation per school was at R1.50 per learner per day to accommodate for the ungazzetted schools

FIRST QUARTER EXPENDITURE TRENDS

PROGRAMME

Life Skills/HIV & AIDS

Reason for under-performance and expenditure –

First transfer was only received on 27 May 2009 and most of the activities started late and will show in the next quarterly report.

MONITORING – Life Skills

Monitoring tool is utilized for schools to monitor the implementation of the Life Skills programme.

Mandatory monthly, quarterly and annual reports are submitted by districts.,32 schools reached

THANK YOU