NORTHERN CAPE PROVINCE
PRESENTATION TO THE
PORTFOLIO COMMITTEE 19 MAY 2006
PMG note: graphics not included please email [email protected]
INTRODUCTION TO NORTHERN CAPE
Bordering the cold Atlantic Ocean, Northern Cape is a province of extremes: the lowest and highest temperatures in the country, the lowest rainfall, the smallest population (2% of the total population of South Africa) and the lowest population density (2,0 persons per square kilometer – compared to 375 people per square kilometer in Gauteng). But the surface area (361 830 square kilometers) is the largest of the nine comprising 30 % of the total area of the country (1 219 090 square kilometers).
36% of the population are under the age of 15 and 4% over the age of 65.
Approximately 79% of the entire adult population (aged 20 years and older) of Northern Cape do not have Standard 10.
23% (almost 1 in every 4) of the black population in the Northern Cape have no formal education at all.
2
PROPOSED SERVICE POINTS
Sandrift
REGIONAL OFFICES
DISTRICT OFFICES
MOBILE UNITS
ONE STOP SERVICE CENTRE
PescodiaGaleshewe
Longlands
Richmond
Kuruman
Kimberley
Ritchie
DelportshoopWarrenton
Barkly WestPostmasburg
Danielskuil
DouglasNiekerkshoop
KeimoesUpington
KathuHartswaterOlifantshoek
PofadderGriekwastadKakamas
Vanwyksvlei
Kenhardt
Prieska Strydenburg
Britstown
CarnarvonDe Aar
Noupoort
ColesburgHanover
Williston
Petrusville
Philipstown
Hopetown
Victoria-West
Port Nolloth Aggeneys
KamieskroonGaries
Springbok
Nababeep
CalviniaLoxton
Fraserburg
Sutherland
3
NORTHERN
CAPE
REGION
OLD AND NEW OFFICES WITHIN THE PROVINCE
RO = Regional Office DO = District office SP = Service Point BP = Border Post
DO SPRINGBOK
BP GEMSBOK BP RIETFONETIN
BP NOENIEPUT BP NAKOP
BP ONSEEPKANS BP VIOOLSDRIFT
BP ALEXANDER BAY
RO UPING TO N
M P C C P escodia M P C C G aleshew e
S P K athu
DO KURUMAN
M P C C C olesberg
DO DE AAR
BP Mc CARTHY'SRUST
BP MIDDELPUTS
RO KIM BERL EY
NO RTHERN CAP EPRO VINCE
RO = Regional Office DO = District office SP = Service Point MPCC = Multi Purpose Community Centre
S P S teinkop f S P P ofadde r
S P P ort N olloth S P G aries
S P R IN G B O KR E FU G E E
R E C E PT IO N O FF IC E
S P W illis ton
S P S utherlan d
S P F raserburg
DO CALVINIA
BP ALEXANDERBAY
BPSENDELINGSDRIFT
BP VIOOLSDRIFT BP ONSEEPKANS
RO SPRING BO K
M P C CA ugrabie s
M P C CLouisvale
M P C C M ornin gG lory
S PG roble rshoo p
S P R ietfontein S P K akam as
S P K athu S P H otazel
S PM ago janen g
S P B odulon g
M P P C V anZ ylsrust
DO KURUMAN
S P D anielskui l
S PO lifan tshoe k
S PG riekw asta d
DOPOSTMASBURG
BP GEMSBOK BP RIETFONTEIN
BP NOENIEPUT BP TWEERIVIEREN
BP NAKOP BP Mc CARTHY'SRUST
BP MIDDELPUTS
RO UPING TO N
S P D ougla s S P H opetow n
S P B ark leyW est
M P C CP escodia
M P C CG aleshew e
M P C CC ole sberg
S PV ictoria-W es t
DO DE AAR
S P H artsw ate r
DO JANKEMPDORP
S P C arnarvo n
S P M arydale
DO PRIESKA
RO KIM BERLEY
NO RTHERN CAP EPRO VINCE
ESTABLISHMENT COMPARISON: NORTHERN CAPE
REGIONAL OFFICES
DISTRICT OFFICES
PERMANENT SERVICE POINTS
MPCCsPORTS OF
ENTRY
Current
New Current
New Current
New Current
New Current
New
2 3 3 7 1 24 3 7 11 13
CURRENT ESTABLISHM
ENT
IN PHASING 2006/2007
OF APPROVED
ESTABLISHMENT
2006 APPROVED
ESTABLISHMENT
TOTAL FINANCIAL
IMPLICATION OF 2006/7 IN
PHASING
172 74 494 R 5 741 580
PMG note: graphics not included please email [email protected]
PM OFFICE LAYOUT OF ESTABLISHMENTPROPOSED APPROVED PROVINCIAL M ANAG ER'S OFF ICE :
NORT HERN CAPE
1 x Sen Secretary
PR OVIN C IAL C O-OR D IN ATION :SER VIC E D ELIVER Y, SPECIAL
PR OGR AMMES AN DIN TER D EPAR TMEN TAL LIAISON
1 x D D 1 x ASD
GEN ER AL OFFIC E SUPPOR T
1 x SAO1 x C AC2 x SAC /AC
1 x Messenger/D river1 x C leaner
H U MAN R ESOU RC ES
1 x C hief Training Officer1 x Sen/ Training Officer3 x Senior / Personnel Pract2 x Employee Wellness Practitioners (SAO/AO)
FIN AN C IALAN D LOGISTIC AL SERVIC ES
1 x Senior/ S tate Accountant1 x Senior /Provisioning Administrative Officer
C OMMU N IC ATION SER VIC ES
1 x Senior C ommunication Officer
IN TER N AL AU D IT
1 x D D Internal Audit1 x ASD Internal Audit
IT SU PPORT
1 x Senior D ata Technologist
SEC UR ITY SER VIC ES
1 x ASD (C orruption Investigation)1 x ASD (C orruption Prevention)1 x C ontrol Security Officer
LEGAL SER VIC ES
1 x Legal Administrative Officer
SU PPOR T FU N C TIONS
1 x D D Support Services
SEC RETARIAL ANDAD MINISTRATIVE SUPPORT
1 x Secretary1 x ASD
C IVIC SER VIC ES
REGIONAL REPRESENTATIVES
N ATION AL IMMIGR ATION
AREA IMMIGRATION HEADREFUGEE REC EPTION OFFIC ES
C IVIC SER VIC ESAN D N ATION AL IMMIGR ATION
1 x Area Manager (D )
PROVINCIALMANAGER'S OFFICE
1 x Provincial Manager (Chief Director)
DESCRIPTION QUANTITY Condition Time frame
COMPUTERS 11 GOOD 2 YEAR
LAZER PRINTER 11 GOOD I YEAR
FAX MACHINE 1 GOOD 2 YEARS
VCR 1 POOR 4 YEARS
LAPTOP 1 GOOD 3 YEARS
TABLET 1 GOOD 1 YEAR
DIGITAL CAMERA 1 POOR 3 YEARS
RECORDING MACHINE 1 GOOD 3 YEARS
SCANNER 1 GOOD 3 YEARS
PHOTOCOPY MACHINES 1 POOR 7 YEARS
TELEVISION 1 GOOD 4 YEARS
VIDEO CAMERA 1 POOR 4 YEARS
PM OFFICE EQUIPMENT
BACKGROUND
• KIMBERLEY WAS FOUNDED IN 1870 AFTER THE DISCOVERY OF DIAMONDS AND IN 1887 DE BEERS CONSOLIDATED MINES LTD ASSUMED CONTROL OF ALL THE DIAMOND MINES
• A TRENDSETTER IN MANY WAYS, KIMBERLEY CAN BOAST THAT IT WAS THE FIRST CITY IN THE SOUTHERN HEMISPHERE TO INSTALL ELECTRIC STREET LIGHTING AND THE FIRST IN SOUTH AFRICA TO SWITCH TO AN AUTOMATIC EXCHANGE, AND THAT IT HOUSED THE COUNTRY’S FIRST STOCK EXCHANGE.
• OUR BIGGEST TOURIST ATTRACTION BEING THE BIG HOLE WHICH IS 1.5KM IN CIRCUMFERENCE AND ABOUT 365M DEEP, WAS THE RICHEST DIAMOND YIELDING MINE UNTIL IT CLOSED IN 1915.
• OTHER NOTABLE ATTRACTIONS WOULD INCLUDE THE WILLIAM HUMPHREY’S ART GALLERY AND THE MCGREGOR MUSEUM OF NATURAL HISTORY.
• OUR PRINCIPAL INDUSTRY INCLUDES DIAMOND CUTTING, THE PROCESSING OF LIME AND TUNGSTEN AND THE MANUFACTURE OF CEMENT AND BRICKS.
• THE LANGUAGES SPOKEN IN OUR REGION ARE ENGLISH, AFRIKAANS, SETSWANA, XUN!, KHWE AND XHOSA.
• WE ARE ALSO PROUD TO INFORM THAT THE XUN!, KHWE AND SAN COMMUNITIES ARE +/- 10KM FROM KIMBERLEY, AT A PLACE CALLED PLATFONTEIN
• THE LANGUAGES SPOKEN BY THEM ARE RECORDED ON OUR NATIONAL EMBLEM !KE E: / XARRA //KE (UNITY IN DIVERSITY)
REGIONAL OFFICE KIMBERLEY
THE OFFICE RELOCATED TO A NEW BUILDING / OFFICE DURING 2003.
OFFICE CAN BE REGARDED AS A MODEL OFFICE FOR THE COUNTRY.
OFFICE CATERS FOR THE NEEDS SUCH AS IT ARE DISABLED FRIENDLY,
THERE ARE A MOTHER’S ROOM AVAILABLE, A SEPARATE ROOM TO CONDUCT MARRIAGES, SEPARATE CUBICLES WHERE SEPARATE INTERVIEWS CAN BE CONDUCTED, AND A DISABILITY FRIENDLY COUNTER. COUNTER STAFF IS MULTI-SKILLED
OFFICE HAS IT’S OWN AUDITORIUM, CAFETERIA FOR STAFF, ENTERTAINMENT AREA (LAPA BRAAI AREA), FULLY EQUIPPED KITCHEN.
SHOULD THE NEW ESTABLISHMENT BECOME INTO OPERATION OFFICE SPACE WOULD BE INADEQUATE AS OFFICE IS ALREADY FILLED TO ITS MAXIMUM CAPACITY.
STATE OF OFFICES
MULTI PURPOSE
COMMUNITY CENTRES
THLOKOMELO
MANNE DIPICO
GALESHEWE
PMG note: graphics not included please email [email protected]
KIMBERELY REGIONAL OFFICE LAYOUT OF ESTABLISHMENT
REGIONALREPRESENTATIVE O FFICE
1 x AO 1 x Chief1 x SAC/AC Security Officer
MPCC PESCO DIA
2 x SAC/AC
MPCCG ALESHEWE
3 x SAC/AC
PERMANENTSERVICE PO INT :BARKLEY WEST
2 x SAC/AC
PERMANENTSERVICE PO INT :
HO PETO WN
2 x SAC/AC
SUPERVISION C IVIC SERVICES
4 x CAC
OPERATIONALMANAGEMEN T
CIVIC SERVICES1 x Senior Adm inistrative Officer
PERMANENTSERVICE PO INT :
DO UG LAS
2 x SAC/AC
ID 'S
7 x SAC/AC
SUPERVISIONCIVIC SERVICES
2 x CAC
BIRTHS,MARRIAGES &
DEATHS
6 x SAC/AC
SUPERVISIONCIVIC SERVICES
1 x CAC
OPERATIONALMANAGEMEN T
CIVIC SERVICES1 x Senior Adm inistrative Officer
TRAVELDO CUMENTS &
CITIZENSHIP
3 x SAC/AC
SUPERVISIONCIVIC SERVICES
1 x CAC
ADMINISTRATIVEFUNCTIO NS: EG.
FINANCIAL ADMIN,HUMANRESO URCES,
PRO VISIO NING,TRANSPO RT, REG ISTRY
5 x SAC/AC2 x Security O fficer3 x C leaner1 x Messenger
SUPERVISIONADMINISTRATION
(FINANCE)
1 x AO1 x CAC
OPERATIONALMANAGEMEN T
CIVIC SERVICES ANDSUPPORT FUNCTIONS
1 x Senior Administrative Officer
REGIONAL OFFICE:KIMBERLEY
OFFICE HEAD
1 x ASD
PERMITTING O FFICE
7 x Sen / Imm igration O fficer (Processor / Exam iner)
SUPERVISIONPERMITTING O FFICE
2 x Chief Imm igration O fficer (Team Leader)
O PERATIO NALMANAG EMENT
PERMITTING OFICE
1 x Control Im m O fficer (O perational Manager)
LAW ENFO RCEMENT
10 x Sen / Imm igration Officer (Sen / Investigator / Sen / Inspector)
SUPERVISIONLAW ENFO RCEMENT
2 x Chief Imm igration O fficer (Team Leader)
O PERATIO NALMANAG EMENT
LAW ENFO RCEMENT
1 x Control Im m O fficer (Operational Manager)
NATIONAL IMMIGRATIO NBRANCH
1 x Regional Immigration Head (ASD)
REGIONALREPRESENTATIVE
1 x Deputy Director
KIMBERLEY REGIONAL OFFICE VEHICLESVEHICLE REGISTRATION NUMBER
YEAR MAKE METER READINGDATE
KM DATE SERVICED
METER READING SERVICE
VEHICLE CONDITION
GFZ 033 G 2005 VW Polo 1.9 TDI Classic
Car in Kuruman with PM’s personnel
11/01/06 8327 GOOD
GFZ 034 G 2005 VW Polo 1.9 TDI Classic
41533–4670615/03-13/04/2006
5173 30/11/05 22500 GOOD
GFZ 044 G 2005 VW Polo 1.9 TDI Classic
23019-2416613/03-13/04/2006
1147 23/11/05 10181 GOOD
GFY 895 G 2004 Mazda B 2600i D/cab 4x4
25355-2748413/03-13/04/2006
2129 23/11/05 19610 GOOD
NXR 114 G 2002 Toyota Condor 2.4i Estate
69408-7251012/03-13/0/2006
3102 06/09/05 60233 GOOD
GFY 919 G 2004 Nissan Almera180 Elegance(NIB BRANDED VEHICLE)
20405-2081415/03-13/04/2006
409 14/12/05 15195 GOOD
GGB 889 G 2004 Mitsubishi Canter FE7 -115100L. (MOBILEUNIT TRUCK)
2237 0 New vehicle Not yet due for a service
GOOD
GFY 629 G 2002 Ford Ranger 2.2 29656-3057603/03-13/04/2006
920 19/08/05 20119 GOOD
GGB 869G 2005 Fuso Canter(MOBILEUNIT TRUCK)
2055-206015/3-13/04/2006
5 New truck Not yet due for service
GOOD
GGC 080 G 2005 Mitsubishi Fuso(MOBILE UNIT TRUCK)
1470-263725/03-13/04/2006
1159 New truck Not yet due for service
GOOD
GGC 087 G 2005 MitsubishiFuso (MOBILE UNIT TRUCK)
1376-289625/03-13/04/2006
1493 New truck Not yet due for service
GOOD
KIMBERLEY REGIONAL OFFICE EQUIPMENT
DESCRIPTION QUANTITY CONDITION TIME FRAME
COMPUTERS 24 GOOD 1 YEAR
LAZER PRINTERS 10 GOOD 1 YEAR
OKI PRINTERS 4 GOOD 1 YEAR
COPY MACHINES 7 GOOD 4 YEARS
FAX MACHINE 1 GOOD 3 YEARS
LAPTOPS 1 GOOD 1YEAR
CAPTURING STATION 1 POOR 3 YEARS
ID CAMERAS 3 GOOD 2 YEARS
TELEVISION 1 GOOD 2 YEARS
CASH REGISTERS 4 GOOD 6 YEARS
FRIDGE 1 GOOD 4 YEARS
MICROWAVE OVEN 1 GOOD 7 YEARS
WATER COOLER 1 GOOD 1 YEAR
URN 1 GOOD 1 YEAR
SAFES 1 GOOD 12 YEARS
KIMBERLEY REGIONAL OFFICE SERVICE POINTS
EMPLOYEE WELLNSS
REGIONAL OFFICEKIMBERLEY
SIYANCUMA MUNICIPALITY
17099
FRANCES BAARD MUNICIPALITY9
139133
DIKGATLONG MUNISIPALITY
22656
BREIPAAL210KM *5360 ^A/T
CAMPBELL200km *1119 ^A
DOUGLAS210km *4862 ^A/T
GRIEKWASTAD300km *2449 ^A
MATHLOMOLA100km *816 ^T
RITCHIE80km *613 ^T
SCHMIDTSDRIFT260km *1880 ^T/A
SOL PLAATJE139133
GALESHEWE20km *70627 ^T/X/A/E
KIMBERLEY0 *45840 ^A/E/T/X
MOTSWEDIMOSA80km *3390 ^A/T
RITCHIE80km *3587 ^A/T
ROODEPAN30km *12143 ^A/E
SOL PLAATJE30km *3547 ^T/A
BARKLY WEST75km *4668 ^T/A/E
DELPORTSHOOP110km *1886 ^A/T
DIKGATLONG110km *3995 ^A/T
HOLPAN200km *344 ^A
KUTLWANO210km *1988 Â/T
LONGLANDS110km *405 ^A/E
MATALENG75km *4597 ^T
TIDIMALO110km *3734 ^A/T/E
ULCO150km *768 ^A/T/E
WINDSORTON100km *180 ^A/E/T
MAGARENGMUNISIPALIT
14214
IKHUTSENG140km *6523 ^T/E
MAGARENG140km *2453 ^A/E
WARRENTON140km *5238 ^A/E
PHOKWANE MUNICIPALITY
26593
ANDALUSIA PARK200km *549 ^A/E
GANSPAN200km *766 ^A
HARTSWATER200km *3520 ^A/E/T
JAN KEMPDORP PART 2200km *10594 ^A/T/E
PHOKWANE220km *11164 ^A/E
DIAMONDFIELDS MUNICIPALITY
3131
BELLSBANK100km *214 ^A/X
DIAMONDFIELDS150km *2900 ^X/A/E
KLEIN BOETSAP400km *17 ^T
SIYATHEMBAMUNICIPALITY
6631
NIEKRKSHOOP520km *1220 ^A
PRIESKA470km *5411 ^A/T
BACKGROUND
• DE AAR WAS A FARM THAT BELONGED TO JAN GABRIEL VERMEULEN (SWART JAN). AND IN THIS FARM A PIT (VEIN) WITH PERMANENT FRESH WATER WAS DISCOVERED AND IT PROVIDED WATER TO THOUSANDS OF SHEEP, THUS THE NAME DE AAR
• DE AAR IS SITUATED IN THE KAROO WHICH IS FAMOUS FOR THE BEST SHEEP FARMING IN THE WORLD AND THEREFORE DE AAR CONTRIBUTED TO THE CONNECTION BETWEEN TRADE AND TRANSPORT IN MANY PARTS OF THE COUNTRY.
• THIS TOWN USED TO BE THE 2ND BIGGEST RAILWAY JUNCTION IN SOUTH AFRICA BUT DUE TO THE INCREASE IN ROAD TRANSPORT, THE LIME LIGHT OF THE TOWN IS NO LONGER, THUS THE HIGH PERCENTAGE OF POVERTY.
• THE TOURISM ATTRACTION FOR THIS TOWN IS THE GARDEN OF REMEMBRANCE, HOUSE OF OLIVE SCHREINER AND THE KHOISAN ROCK ENGRAVINGS.
• DE AAR IS THE POOREST REGION/ DISTRICT IN THE PROVINCE WITH ECONOMIC GROWTH AVERAGING 1% OVER THE PAST 5 YEARS, WHICH IS BY FAR LOWER THAN THE PROVINCIAL AVERAGE GROWTH OF 2% OVER THE SAME PERIOD.
• THE TOWN’S POOR PERFORMANCE IN THE ECONOMY IS DUE TO THE HIGH LEVELS OF UNEMPLOYMENT AND POVERTY.
• THE POPULATION IS MADE UP OF THE WHITES, COLOUREDS, SOTHO AND XHOSA AND OF WHICH MOST PEOPLE PREFER TO SPEAK AFRIKAANS AND / OR XHOSA
DISTRICT OFFICE DE AAR
OFFICE SITUATED IN THE CBD AND IS ACCESSIBLE TO THE PUBLIC.
ENTRANCE OF OFFICE IS HOWEVER NOT DISABLE FRIENDLY AND OWNER WORKING ON ISSUE IN CONJUNCTION WITH MUNICIPALITY.
ABLUTION FACILITIES ARE VERY AWKWARD NOT USER FRIENDLY, AS IT NEEDS TO BE REACHED BY STAIRS AND AT TIMES EMBARRASSING BECAUSE ALTHOUGH SEPARATE FACILITIES ARE AVAILABLE FOR GENDER GROUPS THE SAME MAIN ENTRANCE TO THE FACILITY HAS TO BE UTILIZED. NO ABLUTION FACILITIES ARE AVAILABLE TO MEMBERS OF THE PUBLIC.
OFFICE SPACE WILL BE TOTALLY INADEQUATE WITH THE ENVISAGED NEW IMMIGRATION ESTABLISHMENT AND SHOULD THE CIVIC SERVICES ESTABLISHMENT ALSO BECOME OPERATIONAL.
LEASE WAS RENEWED 31 DECEMBER 2005 WITH CONDITION THAT OWNER WOULD BE IN A POSITION TO AVAIL ADDITIONAL OFFICE AS SOON AS NEED ARISE
STATE OF OFFICE
DE AAR DISTRICT OFFICE LAYOUT OF ESTABLISHMENT
MPCCCOLESBERG
2 x S A C /AC
PERMANENTSERVICE POINT:VICTORIA-WEST
2 x S A C /AC
SUPERVISIONCIVIC SERVICES
2 x C AC
TRAVELDOCUMENTS,CITIZENSHIP
2 x S A C /AC
BIRTHS, MARRIAGESDEATHS & ID'S
6x S A C /AC
SUPERVISIONCIVIC SERVICES
2 x C AC
OPERATIONAL MANAGEMENTCIVIC SERVICES
1 x S en io r A dm in is trat ive O ff icer
ADMINISTRATIVEFUNCTIONS : EG.PROVISIONING,
TRANSPORT, REGISTRY
2 x S A C /AC1 x Security O ff icer2 x C leaner
SUPERVISIONADMINISTRATION
(FINANCE)
1 x AO
LAW ENFORCEMENT
5 x Sen / Im m ig ra t ion O ff icer (S en / Inves tigato r / Sen / Inspecto r)
NATIONALIMMIGRATION BRANCH
LAW ENFORCEMENTSUPERVISION
1 x C h ief Im m ig ra t ion O ff ice r (T eam Leader)
OFFICE HEAD
1 x A SD
DISTRICT OFFICEDE AAR
DE AAR DISTRICT OFFICE VEHICLES
VEHICLEREGISTRATION NUMBER
YEAR MAKE METER READINGDATE
KM DATE SERVICED
METER READING SERVICE
VEHICLE CONDITIO
N
GFZ045G 2005 VW Polo 1.9 TDI Classic 49,67502/05/06
5,113 05/04/06 45,385 Good
GFY899G 2005 Mazda D/Cab 2600 52,29902/05/06
2,395 24/02/05 43,010 Good
GGB034G 2005 Toyota HiLux 2L 25,33802/05/06
2,617 21.11.05 15,240 Good
DE AAR DISTRICT OFFICE EQUIPMENT
DESCRIPTION QUANTITY CONDITION TIME FRAME
COMPUTERS 13 GOOD 2 YEARS
LAZER PRINTERS 7 GOOD 1 YEAR
OKI PRINTERS 2 GOOD 1 YEAR
FAX MACHINES 1 GOOD 2 YEARS
LAPTOP 1 GOOD 1 YEAR
TELEVISION 0
RECORDING MACHINES 0
PHOTOCOPY MACHINE 2 GOOD 2 YEARS
ID CAMERAS 2 GOOD 1 YEAR
CASH REGISTERS 1 GOOD 5 YEARS
SAFE 1 GOOD 8 YEARS
FRANKING MACHINE 1 GOOD 9 YEARS
SERVICE POINTS
DE AAR DISTRICT OFFICE
N o rva lsp o n t2 9 6km *1 45 4 ^A fr
N o u po o rt3 0 1 km *7 7 52 6 A fr
C O L E S B E R G3 0 0km * 16 15 9 ^A fr
F ra serb u rg6 7 8 km * ^A fr
V a n W yksv le i5 5 4km *2 20 0 ^A fr
H u tch in son3 5 2 km * ^A fr
L o xton4 9 4 km *8 3 8 ^A fr
C a rna rvon3 8 0km *10 23 1 ^A fr
V ic to ria W es3 2 6km *11 74 7 ^A fr
R IC H M O N D3 0 1 K M *6 6 07 ^aA fr
V o sb u rg2 5 0km *1 43 5 ^A fr
V a nd e rklo o f2 2 4km *1 30 0 ^A fr
S tryd e nb u rg2 8 0km *1 97 9 ^A fr
P e tru sv ille2 1 6km *3 44 9 ^A fr
P h illip s to w n1 2 0km *5 11 4 ^A fr
B rits to wn1 0 2km *6 06 8 ^A fr
H a no ver1 3 8km *4 74 0 ^A fr
D E A A R*2 8 8 79 ^A fr
D IS T R IC T O F F IC ED E A A R
BACKGROUND
• KURUMAN IS A TOWN SITUATED IN THE KGALAGADI DISTRICT MUNICIPALITY WITH A POPULATION OF 190 000, AND THE DOMINANT LANGUAGE BEING SETSWANA.
• THE TOWN IS NAMED AFTER THE SAN CHIEF WHO WAS KNOWN TO BE KHUDUMANE
• KHUDUMANE, THE SAN CHIEF WAS KILLED BY THE TLAPIN TRIBE ON THE HILL OVERLOOKING THE TOWN.
• THIS TOWN IS ALSO KNOWN AS GASEGONYANA MEANING “SMALL CALABASH”
• KURUMAN IS FAMOUS FOR MINING IN ASBESTOS, MANGANESE, HAEMATITE, CROCIDOLITE AND IRON.
• KURUMAN IS BLESSED WITH A PERMANENT AND ABUNDANT SOURCE OF WATER FORM OF A MINERAL SPRING CALLED THE “EYE’’ DELIVERING 20 BILLION LITRES A DAY.
DISTRICT OFFICE KURUMAN
STATE OF OFFICE
THE OFFICE RELOCATED TO A NEW BUILDING / OFFICE DURING 2004.
ACCESSIBLE TO DISABLED AND OLD PEOPLE. SITUATED IN THE CBD, NEXT TO THE TAXI RANK. THIS OFFICE CAN BE REGARDED AS ONE OF THE MODEL OFFICES WITHIN THE PROVINCE.
KURUMAN DISTRICT OFFICE LAYOUT OF ESTABLISHMENT
PERMANEN TSERVICE POINT:
KATHU
2 x SAC/AC
MPCCVAN ZYLSRUS
2 x SAC/AC
PERMANEN TSERVICE POINT:
HOTAZEL
2 x SAC/AC
SUPERVISIONCIVIC SERVICES
3 x CAC
ID'S
4 x SAC/AC
SUPERVISIONCIVIC SERVICES
1 x CAC
OPERATIONAL MANAGEMENTCIVIC SERVICES
1 x S en io r Adm in is trat ive O ff icer
PERMANEN TSERVICE POINT:MAGOJANEN G
2 x SAC/AC
PERMANEN TSERVICE POINT:
BODULONG
2 x SAC/AC
SUPERVISIONCIVIC SERVICES
2 x CAC
BIRTHS,MARRIAGES
& DEATHS
4 x SAC/AC
TRAVELDOCUMENTS
& CITIZENSHIP
2 x SAC/AC
SUPERVISIONCIVIC SERVICES
1 x CAC
ADMINISTRATIVEFUNCTIONS : EG.
PROVISIONINGTRANSPORT,
REGISTRY
3 x SAC/AC2 x Cleaner1 x Security Officer
SUPERVISIONADMINISTRATIO N
(FINANCE)
1 x AO
OPERATIONAL MANAGEMENTCIVIC SERVICES ANDSUPPORT SERVICES
1 x S en io r Adm in is trat ive O ff icer
LAW ENFORCEMEN T
10 x Sen /Immigration Officer (Snr / Investigato r/ Sen / Inspector)
SUPERVISIONLAW ENFORCEMEN T
2 x Chief Immigration Officer (Team Leader)
NATIONALIMMIGRATION BRANCH
OPERATIONAL MANAGEMENTLAW ENFORCEMENT
1 x C ontro l Im m igrat ion O ff icer (O pera tional M anager)
OFFICE HEAD
1 x A SD
DISTRICT OFFICEKURUMAN
DISTRICT OFFICE KURUMAN VEHICLES
VEHICLE REGISTRATION NUMBER
YEAR MAKE METER READINGDATE
KM DATE SERVICED
METER READING SERVICE
VEHICLE CONDITION
GFY 903 G 2005 MAZDA DRIFTER B2600
3643118.04.2006
1711 13.03.006 31975 GOOD
GGB 029 G 2005 TOYOTAHILUX2000
1364414\10\05
4909 26\09\05 10862 GOOD
GFZ 030 G 2005 POLOCLASSICTDI
5439431.03.2006
1718 20.02.06 56133 GOOD
GFY 620 G 2004 FORDRANGER2.2
6627715.02.2006
2654 02.03.006 60000 GOOD
GFY 758 G 2005 NISSAN HARDBOD2.4
2891731.03.006
2985 04\10\05 1641 GOOD
GGB 892 G 2006 MITSUBISH CANTER FE7-115(MOBILE UNIT
TRUCK)
23882006.02.15
882 - - GOOD
GGB 867 G 2006 TrailerMitsubishi(MOBILE UNIT
TRUCK)
GOOD
GGC 067 G 2006 TRAILER MITSUBIS(MOBILE UNIT
TRUCK)
GOOD
KURUMAN DISTRICT OFFICE EQUIPMENT
DESCRIPTION QUANTITY Condition Time frame
COMPUTERS 19 GOOD 2 YEAR
LAZER PRINTER 6 GOOD I YEAR
FAX MACHINE 1 GOOD 2 YEARS
CASH REGISTERS 1 GOOD 4 YEARS
LAPTOP 1 GOOD 1 YEARS
FRANKING MACHINE 1 GOOD 5 YEAR
PHOTO COPY MACHINE
2 GOOD 3 YEARS
OKI PRINTERS 6 GOOD 2 YEARS
ID CAMERAS 2 GOOD 3 YEARS
SAFE 1 GOOD 8 YEARS
KURUMAN DISTRICT OFFICE SERVICE POINTS
District Kuruman
District Siyanda District Kgalagadi
MochawengMunicipality
GaSegonyaneMunicipality
GaMagaraMunicipality
Mochaweng
BothetheletsaPopulation-934Distance-55-km
ManyedingPopulation-1277Distance-50 km
PieterhamPopulation-737Distance-64 km
TsinengPopulation-3900Distance-80 km
NwelengwePopulation-1126Distance-44 km
GamotihibiPopulation-520-520
Distance-50 km
DitshswanengPopulation-841
Population-34 km
MetwetsanengPopulation-1120
Distance-123
MaipengPopultion-659Distance-70
LagaganengPopulation-659
Distance-40
MetsitsimantsiPopulation-890Distance-990
PerthPopulation-1400
Distance-123
EllenndalePopulation-698
Distance-64
MokalamossanePopulation-725Distance-35km
MadibengPopulation-2500Distance-150 km
DikhungPopulation-1000Distance-64 km
ThamoyanchePopulation-640Distance-30km
PadstowPopulation-1690Distance-123km
ChurchhillPopulation-1000Distance-30 km
TlapengPopulatio-710
Distance-55 km
KamdenPopulation-3012Distance-60km
WashingtonPoppulation-742
Distance-50
GasehuneloPopulation-2001Distance-58 km
BendelPopulation-312
Distance-53
PhomolongPopulation-742Distance-95 km
DeurhamPopulation-1475Distance-70km
DeurhamPopulatio-2053Distance-50 km
PenrynPopulation-1450Distance-82 km
GalothlarePopulatio-920
Distance-
KURUMAN DISTRICT OFFICE SERVICE POINTS (CONTINUED)
Gasegonyane
BahlarosPopulation-12238Distance-25 km
MothibistadPopulation-21900Distance-11 km
VanzylsrusPopulation-3000Distance-220 km
KagungPopulation-1410Distance-25 km
KURUMAN DISTRICT OFFICE SERVICE POINTS (CONTINUED)
GaMagara
SedibengPopulation- 1335Distance-55 km
KathuPopulation-7000Distance-40 km
DebenPopulation—3000Distance-40 km
SishenPopulation-3000Distance-40 km
DingletonPopulation-4500Distance-60 km
KURUMAN DISTRICT OFFICE SERVICE POINTS (CONTINUED)
BACKGROUND
• UPINGTON WAS FOUNDED IN 1884, A TOWN 400KM AWAY FROM KIMBERLEY AND IT WAS NAMED AFTER SIR THOMAS UPINGTON, PRIME MINISTER OF THE CAPE COLONY (1884 – 1886)
• IN THE 1870’S THE AREA WAS INHABITED BY THE KORANNAS UNDER THE LEADERSHIP OF KLAAS LUCAS AND OF KLAAS POFADDER.
• IN THOSE DAYS THERE WERE RIVER PIRATES LIVING ON THE MANY SMALL ISLANDS IN THE GARIEP RIVER PREVIOUSLY KNOWN AS THE ORANGE RIVER
• THE ORANGE RIVER FLOWS NEXT TO UPINGTON AND IS ONE OF THE BIGGEST SOURCES OF INCOME DUE TO THE INTENSE IRRIGATION OF THE VINEYARDS ALONG THE RIVER BANKS, THUS UPINGTON ACCOUNTS FOR ALMOST 10% OF THE SOUTH AFRICAN WINE PRODUCTION.
• UPINGTON IS AGAIN FAMOUS FOR IT’S DRIED FRUIT.
• THIS TOWNS CLIMATE CAN REACH A MAXIMUM OF 40 DEGREES CELSIUS AND A MINIMUM OF –4 DEGREES CELSIUS
• THE UPINGTON REGION EXPERIENCES THE MOST HARSH CIRCUMSTANCES LIKE HEAT, SNOW IN SUTHERLAND, DROUGHT AND SAND STORMS IN THE KALAHARI, AND ON THE OTHER SIDE WE ARE BLESSED WITH THE AUGRABIES WATERFALLS, THE KONGO CAVES, GEMSBOK NATIONAL PARK, NAMAKWALAND, BOESMANLAND, THE ORANGE RIVER, THE BIG FIVE, KAAPSE FYNBOS, THE KALAHARI DESERT AND THE HANTAMBERG.
• • THE PREFERRED LANGUAGE IS AFRIKAANS EVEN THOUGH MOST OF THE PEOPLE ARE THE
XHOSA’S.
REGIONAL OFFICE UPINGTON
STATE OF OFFICE
OFFICE SITUATED IN THE CBD. IS ACCESSIBLE TO THE PUBLIC.
ENTRANCE OF OFFICE IS HOWEVER NOT DISABLED FRIENDLY.
OFFICE SPACE LIMITED AND WOULD NOT BE ABLE TO ACCOMMODATE NEW ESTABLISHMENT. DIFFICULT TO ACQUIRE SUITABLE ACCOMMODATION IN UPINGTON AREA.
CORPORATE COLOURS AND SIGNAGE.
UPINGTON REGIONAL OFFICE LAYOUT OF ESTABLISHMENT
R EGION ALR EPRESEN TATIVE O FFICE
1 x AO 1 x Chief1 x SAC/AC Security Officer
MPCCAU G RAB IES
2 x SAC/AC
MPCCLO U ISVALE
2 x SAC/AC
PER MAN ENTSERVICEPO IN T :
R IETFON TEIN
3 x SAC/AC
MPCCMOR NING
G LORY
2 x SAC/AC
SU PERVISION C IVIC SERVICES
4 x C AC
OPERATIONALMANAGEMEN T
CIVIC SERVICES1 x Senior Adm inistrative Officer
PER MAN ENTSERVICE PO INT :G R OB LERSHO OP
2 x SAC/AC
PER MAN ENTSERVICE PO INT :
K AK AMAS
2 x SAC/AC
SU PERVISIONC IVIC SERVIC ES
2 x C AC
ID 'S
7 x SAC/AC
SU PERVISIONC IVIC SERVIC ES
1 x C AC
OPERATIONALMANAGEMEN T
CIVIC SERVICES1 x Senior AdministrativeO fficer
B IRTHS,MARR IAGES &
D EATHS
7 x SAC/AC
TR AVELD O CU MENTS &
C ITIZEN SH IP
3 x SAC/AC
SU PERVISIONC IVIC SERVIC ES
2 x C AC
AD MINISTRATIVEFU NC TIO NS: EG.
FIN ANC IALAD MIN ,H U MANR ESO UR CES,
PRO VISIO NING,TR ANSPOR T,
R EGISTRY
5 x SAC/AC2 x Security O fficer2 x C leaner1 x Messenger
SU PERVISIONAD MINISTRATION
(FIN AN C E)
1 x AO1 x C AC
OPERATIONALMANAGEMEN T
CIVIC SERVICES ANDSUPPORT FUNCTIONS
1 x Senior Administrative Officer
REGIONAL OFFICE:UPINGTON
OFFICE HEAD
1 x A SD
PERMITTIN G O FFICE
7 x Sen / Im migration O fficer (Processor / Exam iner)
SU PERVISIONPERMITTIN G O FFICE
2 x C hief Im migration O fficer (Team Leader)
O PERATIO N ALMAN AG EMENT
PERMITTING OFICE
1 x C ontrol Imm O fficer(O perational Manager)
LAW ENFO R CEMENT
10 x Sen / Im migration O fficer (Sen / Investigator / Sen / Inspector)
SU PERVISIONLAW ENFO R CEMENT
2 x C hief Im migration O fficer (Team Leader)
O PERATIO N ALMAN AG EMENT
LAW ENFO R CEMENT
1 x C ontrol Imm O fficer (O perational Manager)
AIRPOR T &R AILWAY STATION
5 x Sen / Imm igration Officer (Sen / Investigator / Sen / Inspector)
SU PERVISIONAIR POR T & R AILWAY
STATION
1 x C hief Im migration O fficer (Team Leader)
NATIONAL IMMIGRATIO NBRANCH
1 x Regional Immigration Head (ASD)
REGIONALREPRESENTATIVE
1 x Deputy Director
UPINGTON REGIONAL OFFICE VEHICLES
VEHICLE REGISTRATION NUMBER
YEAR MAKE METER READINGDATE
KM DATE SERVICED
METER READING SERVICE
VEHICLE CONDITION
GFZ029G 2005 Polo 1.9T.D.I.
4868015.04.06
2426 30.03/06 46251 GOOD
GFZ043G 2005 Polo 1.9T.D.I.
4272415.04.06
2470 08.03.06 37721 GOOD
GFY906G 2005 Mazda 2.6 Rustler 4x4 bakkie
4461415.04.06
1758 24/03.06 41417 GOOD
012DTHGP 1998 Nissan Hard body 4X4 3.0
6564215.04.06
380 14.03.06 64175 GOOD
GGB047G 2005 Toyota Hilux 2.0 2719015.04.06
356 05/09/14 20096 GOOD
GFZ094G 2005 Toyota Hilux 2.0 2943815.04.06
672 07/12/05 20859 GOOD
GGC 021G 2005 Toyota Runx(NIB BRANDED)
1373615.04.06
3340 None None GOOD
GGB565G 2005 Toyota Hi Ace Minibus
287615.04.06
0 None None GOOD
GGB893G 2005 Fuso Truck(MOBILE UNIT
TRUCK)
301815.04.06
0 None None GOOD
UPINGTON REGIONAL OFFICE EQUIPMENT
DESCRIPTION QUANTITY CONDITION TIME FRAME
COMPUTERS 18 GOOD 2 UEAR
LAZER PRINTER 18 GOOD 2 YEARS
FAX MACHINE 1 GOOD 2 YEARS
OKI PRINTERS 5 GOOD 1 YEAR
LAPTOP 1 GOOD 2 YEARS
ID CAMERAS 3 GOOD 1 YEAR
CASH REGISTER 1 GOOD 2 YEARS
RECORDING MACHINE
1 GOOD 2 YEARS
TELEVISION 1 GOOD 2 YEARS
FRANKING MACHINE 1 GOOD 2 YEARS
UPINGTON REGIONAL OFFICE SERVICE POINTS
LEERKRAN S
* 2702(30Km)
KA RO S
* 2262(40Km)
BLO EM S M O N D
* 636(25Km)
BLAA U W S KO P
* 720(25Km)
K' N O N EI LAN D
* 5475(30Km)
M CT A GGERS
* 545(20Km)
S ES BRU GGE
* 2778(13Km)
S T RAU S S BU RG
* 678(15Km)
LO U I S EVA LEW EG
* 5161(10km)
LO U I S EVA LE
* 7492(25km)
U PI N GT O N
* 93122
I S LA N DS
(KEI M O ES )
* 1713(48- 55Km)
EKS T EEN S KU I L
* 1772(37Km)
FREI RS DA LE
* 2657(62Km)
W ARM S A N D
* 1640(52Km)
N EI LERS DRI FT
* 1847(51Km)
CU RRI ES CAM P
* 620(28Km)
S O VERBY
* 1150(32Km)
KEI M O ES
* 19398(42Km)
N O U DO N S I ES
* 1850(125Km)
S CH U I T DRI FT
* 3014(202Km)
BLO U PU T S
* 1292(170Km)
A U GRA BI ES
* 2992(118Km)
RI EM VAS M A A K
* 1320(125Km)
M ARCH AN D
* 3316(108Km)
A LH EI T
* 1713(98Km)
CI LLI ER
* 1050(85Km)
LU T Z BU RG
* 1308(72Km)
KA KAM A S
* 15531(82Km)
M I DDELPO S
* 255(450Km)
N ' W O U DT S VI LLE
* 2165(460Km)
Loeriesf ontein
* 1985(350Km)
BRA N DVLEI
* 1805(257Km)
CA LVI N I A
* 18430(400Km)
O PW AG
* 590(120Km)
VO LLGRAA FFS I G
* 1058(85Km)
GA RI EP
* 1134(90Km)
GRO O T DRI N K
* 2577(75Km)
T O PLI N E
* 1206(90Km)
L' M BRECS DRI FT
* 551(82Km)
W EGDRA AI
* 2548 (110Km)
BO EGO EBERG
* 2500(137Km)
M ARYDA LE
* 3500(176Km)
GRO BLERS H O O P
* 3302(125Km)
N O EN I EPU T
* 778(170Km)
LO U BO S
* 641(280Km)
M I ER(groot&klein)
* 704(245Km)
A S KH A M
702(180Km)
W ELKO M
* 706(225Km)
P' LA N DERS BRO N
* 709(268Km)
RI ET FO N T EI N
* 2082(278Km)
KA LAH ARI O N S EEPKA N S
* 2137(235Km)
S W ART KO P
* 419 (240Km)
KEN H ARDT
* 6411(115Km)
FRAS ERBU RG
W I LLI S T O N
* 4177(340Km)
S U T H ERLAN D
* 3596(500Km)
U PI N GT O N
REGI O N A L O FFI CE
BACKGROUND
• SPRINGBOK IS KNOWN TO BE THE HEART OF THE NAMAQUALAND REGION.
• THE SPRINGBOK AREA IS POPULATED MOSTLY BY COLOUREDS AND AFRIKAANS IS THE DOMINANT LANGUAGE.
• THE NAMAQUALAND REGION IS RICH WITH NATURAL RESOURCES AND HAS A FEW MINES SURROUNDING THE AREA, EVEN THOUGH SOME OF THE MINES HAVE ALREADY CLOSED.
• IT IS RICH IN FARMING CATTLE AND IS ALSO FAMOUS FOR THE GROWING OF DATES.
• UNEMPLOYMENT IS A SERIOUS CHALLENGE IN THE AREA AS A RESULT OF THE CLOSING OF MINES AND THE LOW LEVEL OF EDUCATION WITHIN THE COMMUNITY.
• POVERTY IS COMMON IN THIS PART OF THE PROVINCE.
DISTRICT OFFICE SPRINGBOK
STATE OF OFFICE
OFFICE SITUATED IN THE CBD AND IS ACCESSIBLE TO THE PUBLIC.
NO ABLUTION FACILITIES ARE AVAILABLE TO MEMBERS OF THE PUBLIC. OFFICE SPACE WILL BE TOTALLY INADEQUATE WITH THE ENVISAGED NEW IMMIGRATION ESTABLISHMENT AND SHOULD THE CIVIC SERVICES ESTABLISHMENT ALSO BECOME OPERATIONAL. (CURRENT OFFICE SPACE ALREADY ADEQUATE).
DIFFICULT TO ACQUIRE SUITABLE ACCOMMODATION IN SPRINGBOK AREA
SPRINGBOK DISTRICT OFFICE LAYOUT OF ESTABLISHMENT
R EGION ALR EPRESEN TATIVE O FFICE
1 x AO 1 x Chief1 x SAC/AC Security Officer
PER MAN ENTSERVICE PO INT :
G ARIES
2 x SAC/AC
PER MAN ENTSERVICE PO INT :PO RT NO LLO TH
2 x SAC/AC
PER MAN ENTSERVICE PO INT :
STEINKO PF
2 x SAC/AC
PER MAN ENTSERVICE PO INT :
PO FAD D ER
2 x SAC/AC
SU PERVISION C IVIC SERVICES
4 x C AC
B IRTHS,MARR IAGES &
D EATHS
2 x SAC/AC
TR AVELD O CUMENTS &
C ITIZEN SH IP
2 x SAC/AC
ID 'S
2 x SAC/AC
SU PERVISIONC IVIC SERVIC ES
2 x C AC
OPERATIONALMANAGEMEN T
CIVIC SERVICES1 x Senior Adm inistrative Officer
AD MINISTRATIVEFU NC TIO NS: EG.
FIN ANC IAL AD MIN ,HUMANR ESO UR CES,
PRO VISIO NING,TR AN SPO R T, R EG ISTRY
3 x SAC/AC2 x Security O fficer2 x C leaner1 x Messenger
SU PERVISIONAD MINISTRATION
(FIN AN C E)
1 x AO
REGIONAL OFFICE:SPRINGBOK
OFFICE HEAD
1 x ASD
PERMITTING O FFICE
2 x Sen / Imm igration O fficer (Processor / Examiner)
SU PERVISIONPERMITTING O FFICE
1 x Chief Imm igration O fficer (Team Leader)
LAW ENFO RCEMENT
10 x Sen / Imm igration Officer (Sen / Investigator / Sen / Inspector)
SU PERVISIONLAW ENFO RCEMENT
2 x Chief Imm igration O fficer (Team Leader)
O PERATIO N ALMAN AG EMENT
LAW ENFO RCEMENT
1 x Control Im m O fficer (Operational Manager)
NATIONAL IMMIGRATIO NBRANCH
1 x Regional Immigration Head (ASD)
REGIONALREPRESENTATIVE
1 x Deputy Director
SPRINGBOK DISTRICT OFFICE VEHICLES
VEHICLEREGISTRATION NUMBER
YEAR MAKE METERREADINGDATE
KM DATESERVICED
METER READING SERVICE
VEHICLE CONDITION
GFZ031G 2004 Polo 1.9 TDI 5341228.04.06
1889 2006.03.18 44657 GOOD
GFZ075G 2004 Toyota Hilux 3748215.04.06
699 2006.03.17 26242 GOOD
NSL167GP 2002 Nissan Hard body 4x4 2.4
17499715.04.28
1422 2006.03.17 166313 GOOD
GGB997G 2005 Toyota Run X (NIB BRANDED)
1488415.04.06
1727 2006.03.17 Not serviced yet
GOOD
SPRINGBOK DISTRICT OFFICE EQUIPMENT
DESCRIPTION QUANTITY CONDITION TIME FRAME
ID PHOTO CAMERAS 3 GOOD 3 YEARS
PHOTOCOPY MACHINE
3 GOOD 5 YEARS
CASH REGISTERS 1 GOOD 8 YEARS
FAX MACHINES 2 GOOD 8 YEARS
OKI PRINTERS 2 GOOD 1 YEAR
LAZER PRINTER 4 GOOD I YEAR
COMPUTERS 10 GOOD 2 YEARS
OVERHEAD PROJECTORS
1 GOOD 2 YEARS
FRANKING MACHINE 1 GOOD 8 YEARS
SPRINGBOK DISTRICT OFFICE SERVICE POINTS
B u lle trap3 0 km1 0 0 0
C aro llisb erg1 2 km1 0 0 0
C on cord ia4 0 km5 0 0 0
K om m ag as7 0 km6 0 0 0
S P R IN G B O K
O k iep1 2 km5 0 0 0
N ab ab eep4 2 5 km4 6 0 0
S te in kop f4 5 0 km8 0 0 0
S P R IN G B O K ... con t
G ood h ou se7 5 km7 0 0
H en k ries6 0 km2 5 0
R oo iw a l2 0 km4 2 0
V IO O L S D R IF T1 2 0 km
5 3 0
A g g en eys2 8 5 km2 8 0 0
O n seep kan s5 0 km2 0 0 0
P e lla3 5 km4 8 0 0
W itb an k1 2 0 km
2 8 0
P O F A D D E R1 6 0 km6 0 0 0
SPRINGBOK4 0 0 km from U p in g ton
8 6 0 0
NATIONAL IMMIGRATION
BRANCH
INSPECTORATE
THE REGION CONSISTS OF FIVE INTERNAL TRACING UNITS RESPONSIBLE FOR INTERNAL TRACING, INVESTIGATIONS, REPATRIATION/DEPORTATIONS AND PROSECUTIONS.
• KIMBERLEY REGIONAL OFFICE (2)
• UPINGTON REGIONAL OFFICE (3)
• SPRINGBOK DISTRICT OFFICE (2)
• KURUMAN DISTRICT OFFICE (2)
• DE AAR DISTRICT OFFICE (2)
NATIONAL IMMIGRATION BRANCH
PORT CONTROL OFFICE ALEXANDER BAY
BACKGROUND
• ALEXANDER BAY IS SITUATED ON THE BANKS OF THE ORANGE RIVER BETWEEN RSA AND NAMIBIAN BORDER POST.
• IT HAS A POPULATION OF NOT MORE THAN 2700 PEOPLE AND THE MOSTLY BEING THE COLOUREDS
• THE LANGUAGES SPOKEN BY THE COMMUNITY ARE ENGLISH, AFRIKAANS, ZULU AND XHOSA
• THE SOURCE OF INCOME FOR THE COMMUNITIES IS MINING AS THE PEOPLE ARE FROM ALEXANDER BAY AND ORANJEMUND.
• THERE ARE NO SCHOOLS IN ORANJEMUND THUS THE LEARNERS IN THIS AREA ATTEND SCHOOL IN ALEXANDER BAY.
STATE OF OFFICE
THE BORDER POST OPERATES AT THE THIRD LARGEST IN THE PROVINCE AND CONSISTS CURRENTLY OF FOUR IMMIGRATON OFFICERS.
THE OFFICE WAS RECENTLY UPGRADED THROUGH THE NATIONAL RAMP PROJECT
OPERATING HOURS IS FROM 06H00 TO 22H00 DAILY
TRAVELLER STATISTICS FOR 2005 / 2006 :
SOUTH AFRICANS: ARRIVALS-33 341; DEPARTURE-32 558
TOTAL 65 899
FOREIGNERS: ARRIVALS-83 665; DEPARTURES-77 460;
TOTAL 161 125
TOTAL NUMBER OF TRAVELLERS IS 227 024
NATIONAL IMMIGRATIONDEPARTURES & ARRIVALS
7 x Sen / Im m ig ra t ion O ff icer (P rocessor / Exam iner)
SUPPORTFUNCTIONS
1 x C leaner
NATIONAL IMMIGRATION BRANCH :BORDER POST
ALEXANDER BAY1 x C h ief Im m ig ra t ion O ff icer (T eam Leader)
PCO ALEXANDER BAY LAYOUT OF ESTABLISHMENT
PCO ALEXANDER BAY
VEHICLES
VEHICLEREGISTRATION NUMBER
YEAR MAKE METERREADINGDATE
KM DATESERVICED
METER READING SERVICE
VEHICLE CONDITION
DGY 743 GP 2005 Isuzu 2.4 4x4 2006.17.03 30927 GOOD
PCO ALEXANDER BAY EQUIPMENTDESCRIPTION QUANTITY CONDITION TIME FRAME
COMPUTERS 5 GOOD 1 YEAR
LAZER PRINTERS 2 GOOD 2 YEARS
OKI PRINTERS 1 GOOD 1 YEAR
GPS 0
CASH REGISTER 0
ID CAMERA 0
SAFE 1 GOOD 3 YEARS
PHOTO COPY MACHINE 1 GOOD 5 YEARS
PORT CONTROL 0FFICE VIOOLSDRIFT
BACKGROUND
• VIOOLSDRIFT IS A GATEWAY FOR TOURIST WHO TRAVEL FROM CAPE TOWN TO NAMIBIA.
• VIOOLSDRIFT HAS A POPULATION OF +/- 3500, COLOUREDS BEING THE DOMINEERING COMMUNITY
• THE LANGUAGES SPOKEN BEING NAMA, OVAMBO, XHOSA, AFRIKAANS, ENGLISH AND PROTÉGÉES
STATE OF OFFICE
THE BORDER POST OPERATES AS THE LARGEST TRAVELLERS CLEARING PORT OF THE PROVINCE AND CONSISTS CURRENTLY OF 11 IMMIGRATION OFFICERS
OPERATING HOURS ARE 24 HOURS DAILY
TRAVELLER STATISTICS 2005/2006
SOUTH AFRICANS: ARRIVALS-122 201; DEPARTURE-120 035 TOTAL 242 236
FOREIGNERS: ARRIVALS-140 882; DEPARTURES-138 991; TOTAL 279 873
TOTAL NUMBER OF TRAVELLERS IS 522 109
PCO VIOOLSDRIFT LAYOUT OF THE ESTABLISHMENT
NATIONAL IMMIGRATIONDEPARTURES & ARRIVALS
16 x S en / Im m ig ra t ion O ffice rs (P rocesso r / E xam ine r)
SUPERVISIONNATIONAL IMMIGRATION
4 x C h ief Im m ig ra t ion O ff icer (T eam Leader)
SUPPORTFUNCTIONS
1 x S A C /AC1 x C leaner
NATIONAL IMMIGRATION BRANCH :BORDER POSTVIOOLSDRIFT
1 x C ontro l Im m ig rat ion O ff icer (O pera t iona l M anager)
PCO VIOOLSDRIFT VEHICLES
VEHICLEREGISTRATION NUMBER
YEAR MAKE METERREADINGDATE
KM DATESERVICED
METER READING SERVICE
VEHICLE CONDITION
GFY 756 G 2004 Nissan D/C 2.4 4x4 7168206/01/31
2006.17.03 60561 GOOD
PCO VIOOLSDRIFT EQUIPMENT
DESCRIPTION QUANTITY CONDITION TIME FRAME
COMPUTERS 6 GOOD 2 YEARS
LAZER PRINTERS 2 GOOD 1 YEAR
OKI PRINTERS 2 GOOD 1 YEAR
FAX MACHINE 1 GOOD 3 YEARS
PHOTO COPY MACHINE 1 POOR 9 YEARS
ID CAMERA 0
SAFE 2 GOOD 10 YEARS
PORT CONTROL OFFICE NAKOP
BACKGROUND
• NAKOP IS SITUATED ON THE RSA AND THE NAMIBIAN BORDER
• NAKOP IS OUR SECOND BUSIEST PORT AND IS MAINLY USED AS A GATEWAY FOR COMMERCIAL GOODS
• THE PORT CONTROL OFFICE IS LOCATED 130KM FROM UPINGTON
• IT IS SITUATED ON THE N14 & 15 EN ROUTE MAINLY USED BY TRAVELLERS BOUND FOR THE GAUTENG, NORTH WEST AND FREE STATE PROVINCES.
STATE OF OFFICE
THE BORDER POST OPERATES AS THE SECOND LARGEST CLEARING PORT OF THE PROVINCE AND CONSISTS OF 15 IMMIGRATION OFFICERS
OPERATES ON A 24 HOUR BASIS
TRAVELLER STATISTICS FOR 2005 / 2006 :
SOUTH AFRICANS: ARRIVALS-102 321; DEPARTURE- 104 759 TOTAL 207 080
FOREIGNERS: ARRIVALS-112 431; DEPARTURES-109 879; TOTAL 222 310
TOTAL NUMBER OF TRAVELLERS IS 429 390
PCO NAKOP LAYOUT OF ESTABLISHMENT
NATIONAL IMMIGRATIONDEPARTURES & ARRIVALS
16 x S en / Im m igra t ion O ff icer (P rocessor / E xam iner)
SUPERVISIONNATIONAL IMMIGRATION
4 x C h ief Im m ig ra t ion O ff icer (T eam Leader)
SUPPORTFUNCTIONS
1 x S A C /AC1 x C leaner
NATIONAL IMMIGRATION BRANCH :BORDER POST
NAKOP
1 x C ontro l Im m ig rat ion O ff icer (O pera t iona l M anager)
PCO NAKOP VEHICLES
VEHICLEREGISTRATION NUMBER
YEAR MAKE METERREADINGDATE
KM DATESERVICED
METER READING SERVICE
VEHICLE CONDITION
GFY 900 GP 2005 Mazda D/C 2.6 I 4x4
100 157 06/03/15
7752 23/03/10 94 660 GOOD
PCO NAKOP EQUIPMENT
DESCRIPTION QUANTITY CONDITION TIME FRAME
COMPUTERS 6 GOOD 2 YEARS
LAZER PRINTERS 2 GOOD 1 YEAR
OKI PRINTERS 2 GOOD 1 YEAR
FAX MACHINE 1 GOOD 3 YEARS
PHOTO COPY MACHINE 1 POOR 9 YEARS
ID CAMERA 0
SAFE 2 GOOD 10 YEARS
BACKGROUND
• IT IS A ONE OF THE THREE OFFICES SERVING THE BOTSWANA BORDER AND IT IS SITUATED IN THE KALAHARI REGION.
• IT IS LOCATED 220KM FROM UPINGTON AND 20KM FROM ASKHAM
• THE TOURIST ATTRACTION OF THIS PART IS THE FAMOUS GEMSBOK NATIONAL PARK
• THE NATIONAL PARK HAS TWO MAJOR RIVERS RUNNING THROUGH THE PARK KNOWN AS THE NOSSOB AND THE AUOB.
• THE PARK HOMES THE LION, LEOPARD, CHEETAH, HYENAS, BLACK BACKED JACKAL AND ABOUT 215 BIRD SPECIES
• TODAY, THE KALAHARI GEMSBOK NATIONAL PARK FORMS AFRICA’S FIRST TRANSFRONTIER PARK WITH THE GEMSBOK PARK IN BOTSWANA, FACILITATING THE SEASONAL MIGRATION OF WILDLIFE IN SEARCH OF WATER AND THE MOVEMENT OF FREE ROAMING PREDATORS.
PORT CONTROL OFFICE GEMSBOK
STATE OF OFFICE
THE BORDER POST OPERATES SEVENTH LARGEST TRAVELLERS CLEARING PORT IN THE PROVINCE AND CONSISTS CURRENTLY OF 3 IMMIGRATION OFFICERS AND 1 SECURITY GUARD
OPERATES ON AN 8 HOUR BASIS AND ALSO CLEARS TRAVELLERS AFTER HOURS ON REQUEST
TRAVELLERS STATISTICS
SOUTH AFRICANS: ARRIVALS-6851; DEPARTURES-6281; TOTALS-13 132
ARRIVALS: ARRIVALS-10 796; DEPARTURES-10 586TOTALS – 21 382
TOTAL NUMBER OF TRAVELLERS: 34 514
PCO GEMSBOK LAYOUT OF ESTABLISHMENT
NATIONAL IMMIGRATIONDEPARTURES & ARRIVALS
3 x Sen / Im m ig ra t ion O ffice rs (P rocessor / E xam iner)
SUPPORTFUNCTIONS
1 x C leaner
NATIONAL IMMIGRATION BRANCH :BORDER POST
GEMSBOK
1 x C h ief Im m ig ra t ion O ff icer (T eam Leader)
PCO GEMSBOK VEHICLES
VEHICLEREGISTRATION NUMBER
YEAR MAKE METERREADINGDATE
KM DATESERVICED
METER READING SERVICE
VEHICLE CONDITION
GFY 901 GP 2005 Mazda D/C 2.6 I 4x4
3763506/04/24
2779 06/02/08 31897 GOOD
PCO GEMSBOK EQUIPMENT
DESCRIPTION QUANTITY CONDITION TIME FRAME
COMPUTERS 5 GOOD 2 YEARS
FAX MACHINE 1 GOOD 3 YEARS
LAZER PRINTERS 2 GOOD 2 YEARS
OKI PRINTERS GOOD 1 YEAR
GPS 0
CASH REGISTER 0
ID CAMERA 0
SAFE 1 GOOD 5 YEARS
PORT CONTROL OFFICE MIDDELPUTS
BACKGROUND
• THE MIDDELPUTS PORT CONTROL OFFICE IS LOCATED 230KM FROM KURUMAN AND 160KM FROM ASKHAM.
• THE PORT IS SITUATED IN THE KGALAGADI DISTRICT OF THE PROVINCE AND IS LINKING TO BOTSWANA
• IT IS A REMOTE PLACE WITH HOT TEMPERATURES, AND MOST OF THE RESIDENTS ARE AFRIKAANS SPEAKING.
STATE OF OFFICES
THE BORDER POST OPERATES AS THE EIGHTH LARGEST CLEARING PORT OF THE PROVINCE AND CONSISTS OF ONE IMMIGRATION OFFICER
OPERATES ON AN 8 HOUR BASIS AND ALSO CLEARS TRAVELLERS AFTER HOURS
TRAVELLERS STATISTICS 2005/2006
SOUTH AFRICANS: ARRIVALS-4450; DEPARTURES-4761; TOTALS 9211
FOREIGNERS: ARRIVALS-4289; DEPARTURES-4444TOTAL 8733
PCO MIDDELPUTS LAYOUT OF ESTABLISHMENT
NATIONAL IMMIGRATIONDEPATURES & ARRIVALS
2 x Sen / Im m ig ra t ion O ff icer (P rocessor / Exam ine r)
NATIONAL IMMIGRATION BRANCHBORDER POSTMIDDELPUTS
1 x C h ief Im m ig ra t ion O ff icer (T eam Leader)
PCO MIDDELPUTS VEHICLES
VEHICLEREGISTRATION NUMBER
YEAR MAKE METERREADINGDATE
KM DATESERVICED
METER READING SERVICE
VEHICLE CONDITION
GFY 741 G 2005 Isuzu 2.4 4x4 4050606/04/15
2272 05/12/19 300 29 GOOD
PCO MIDDELPUTS EQUIPMENT
DESCRIPTION QUANTITY CONDITION TIME FRAME
ID CAMERA 0
COMPUTERS 2 GOOD 1 YEAR
LAZER PRINTERS 1 GOOD 1 YEAR
OKI PRINTERS 2 GOOD 1 YEAR
GPS 0
PHOTO COPY MACHINE 1 GOOD
SAFE 1 GOOD 2 YEARS
PORT CONTROL OFFICE MCCARTHYSRUST
BACKGROUND
• The McCarthy’s Rust port control is located 210km from Kuruman
• It is situated in the Kgalagadi district of the province and is linking to Botswana
• Only a few people make up the population of this area which they prefer to speak Afrikaans amongst other languages and the Coloureds being the dominant racial group.
STATE OF OFFICES
THE BORDER POST OPERATES AS THE FOURTH LARGEST TRAVELLERS CLEARING PORT IN THE PROVINCE AND CONSISTS OF TWO IMMIGRATION OFFICERS
OPERATES ON AN 8 HOUR BASIS AND ALSO CLEARS TRAVELLERS AFTER HOURS ON REQUEST
TRAVELLER STATISTICS 2005/2006
SOUTH AFRICAN: ARRIVALS-10 787; DEPARTURES-11 984TOTALS 22 771
FOREIGNERS: ARRIVALS-14 116; DEPARTURES-13 588TOTALS 27 704
PCO MCCARTHYSRUST LAYOUT OF ESTABLISHMENT
NATIONAL IMMIGRATIONDEPATURES & ARRIVALS
2 x Sen / Im m ig ra t ion O ff icer (P rocessor / Exam ine r)
NATIONAL IMMIGRATION BRANCHBORDER POST
Mc CARTHY'S RUST
1 x C h ief Im m ig ra t ion O ff icer (T eam Leader)
PCO MCCARTHYSRUST VEHICLES
VEHICLEREGISTRATION NUMBER
YEAR MAKE METERREADINGDATE
KM DATESERVICED
METER READING SERVICE
VEHICLE CONDITION
NIL
PCO MCCARTHYSRUST EQUIPMENT
DESCRIPTION QUANTITY CONDITION TIME FRAME
COMPUTERS 2 GOOD 1 YEAR
LAZER PRINTERS 1 GOOD 1 YEAR
OKI PRINTERS 1 GOOD 1 YEAR
SAFE 2 GOOD 4 YEARS
CASH REGISTER 0
FAX 0
PORT CONTROL OFFICE NOENIEPUT
BACKGROUND
• THE NOENIEPUT PORT CONTROL OFFICE IS LOCATED 220KM FROM UPINGTON AND 80KM FROM ASKHAM
• THE PORT IS ALSO SITUATED IN THE KALAHARI DISTRICT OF THE PROVINCE BETWEEN NAMIBIA AND SOUTH AFRICA
• IT IS A PLACE AND MOST OF PEOPLE STAYING THERE ARE COLOUREDS WHICH MAKES THEM AFRIKAANS SPEAKING
STATE OF OFFICE
THE BORDER POST OPERATES AS ONE OF THE SMALLEST TRAVELLER CLEARANCE PORTS OF THE PROVINCE AND CONSISTS CURRENTLY OF ONE IMMIGRATION OFFICER
OPERATES ON AN 8 HOUR BASIS AND ALSO CLEARS TRAVELLERS AFTER HOURS ON REQUEST
RESULTING FROM THE LAST BI-NATIONAL COMMISSION BETWEEN NAMIBIA AND RSA, THIS PORT IS EARMARKED TO CLOSE DUE TO A SHARP DECLINE IN TRAVELLER STATISTICS AND HIGH OPERATION COSTS.
TRAVELLER STATISTICS
SOUTH AFRICANS: ARRIVALS-962; DEPARTURES-1006; TOTAL 1938
FOREIGNERS: ARRIVALS-969; DEPARTURES-1288; TOTAL 2257
TOTAL NUMBER OF TRAVELLERS: 4195
PCO NOENIEPUT PHOTOS OF
OFFICE
PCO NOENIEPUT LAYOUT OF ESTABLISHMENT
NATIONAL IMMIGRATIONDEPARTURES & ARRIVALS
4 x Sen / Im m ig ra t ion O ff icer (P rocessor / E xam iner)
SUPPORTFUNCTIONS
1 x C leaner
NATIONAL IMMIGRATION BRANCH :BORDER POST
NOENIEPUT1 x C h ief Im m ig ra t ion O ff icer (T eam Leader)
PCO NOENIEPUT VEHICLES
VEHICLEREGISTRATION NUMBER
YEAR
MAKE METERREADINGDATE
KM DATESERVICED
METER READING SERVICE
VEHICLE CONDITION
HWY 849 GP 2001 Mazda D/C 2.6i 4x4 20947506/03/3121183906/04/15
12072364
05/12/15 200 000 GOOD
PORT CONTROL ONSEEPKANS
BACKGROUND
• ONSEEPKAANS IS SITUATED ON THE RSA AND NAMIBIAN BORDER AND WAS ESTABLISHED APPROXIMATELY 1916 BY MISSIONARY SETTLERS AND TODAY IT RELIES ON THE IRRIGATED LANDS WHICH ARE SUPPLIED WITH WATER FROM THE ORANGE RIVER.
• THE ATTRACTION OF THIS PART OF THE PROVINCE IS THE ORANGE RIVER FALLS THAT ARE FOUND A FEW KILOMETERS DOWNSTREAM FROM ONSEEPKANS, AND THEY ARE ONLY ACCESSIBLE ON FOOT.
• THE PORT IS SITUATED ON THE BANKS OF THE ORANGE RIVER, AND IS SITUATED 280KM FROM UPINGTON EN ROUTE SPRINGBOK.
• ONSEEPKANS IS A VERY HOT AND DRY PLACE THUS PROTECTION FROM THE SUN IS A MUST.
• IT IS MADE UP OF THREE RACIAL GROUPS NAMELY: BLACKS, COLOUREDS AND THE WHITES
• WITH A POPULATION FIGURE OF ABOUT +/- 6000.• THE PREFERRED LANGUAGES AROUND THIS AREA ARE ENGLISH,
AFRIKAANS, XHOSA AND SETSWANA
STATE OF OFFICE
THE BORDER POST OPERATES AS THE SIXTH LARGEST TRAVELLERS CLEARING PORT IN THE PROVINCE AND CONSISTS CURRENTLY OF TWO IMMIGRATION OFFICERS
OPERATES ON A 8 HOURS BASIS AND CLEARS TRAVELLERS AFTER HOURS ON REQUEST
TRAVELLER STATISTICS
SOUTH AFRICANS: ARRIVALS-4 490; DEPARTURE- 4 505 TOTAL 8 995
FOREIGNERS: ARRIVALS-4 355; DEPARTURES-3 010; TOTAL 7 365
TOTAL NUMBER OF TRAVELLERS IS 16 360
PCO ONSEEPKANS LAYOUT OF ESTABLISHMENT
NATIONAL IMMIGRATIONDEPARTURES & ARRIVALS
3 x Sen / Im m ig ra t ion O ff icer (P rocessor / Exam ine r)
SUPPORTFUNCTIONS
1 x C leaner
NATIONAL IMMIGRATION BRANCH :BORDER POSTONSEEPKANS
1 x C h ief Im m ig ra t ion O ff icer (T eam Leader)
PCO ONSEEPKANS VEHICLES
VEHICLEREGISTRATION NUMBER
YEAR MAKE METERREADINGDATE
KM DATESERVICED
METER READING SERVICE
VEHICLE CONDITION
GGB 042 GP 2005 Toyota Hi-Lux 2.0 06/03/06 15325 GOOD
PCO ONSEEPKANS EQUIPMENT
DESCRIPTION QUANTITY CONDITION TIME FRAME
COMPUTERS 4 GOOD 2 YEARS
LAZER PRINTERS 2 GOOD 2 YEARS
OKI PRINTERS 1 GOOD 2 YEARS
PHOTOCOPY MACHINE 1 GOOD 3 YEARS
CASH REGISTER 0
ID CAMERA 1 GOOD 2 YEARS
SAFE 1 GOOD 4 YEARS
FAX MACHINE 1 GOOD 3 YEARS
PORT CONTROL OFFICE TWEE RIVIEREN
BACKGROUND
• THE TWEE RIVIEREN PORT CONTROL OFFICE IS LOCATED 270KM FROM UPINGTON AND 70KM FROM ASKHAM
• THE PORT IS SITUATED IN THE KGALAGADI PARK AND IS LINKING NAMIBIA, BOTSWANA AND SOUTH AFRICA
• ACCOMMODATION IS SHARED WITH THE PARKS BOARD.• TWEE RIVIEREN IS KNOWN FOR THE MOST BEAUTIFUL REST CAMPS
THAT HAVE SWIMMING POOLS TO COOL ONE DOWN AFTER A LONG DAY IN THE HOT BLAZING SUN
• THE REST CAMPS ARE MOSTLY USED BY TOURISTS VISITING THE KGALAGADI tTRANSFRONTIER PARK,
• THE REST CAMPS ALSO HAVE LANDING STRIPS FOR LIGHT AIRCRAFTS AS WELL AS A CAR HIRE SERVICE.
STATE OF OFFICE
THE BORDER POST OPERATES AS THE ELEVENTH LARGEST CLEARING PORT IN THE PROVINCE AND HAS ONE IMMIGRATION OFFICER ON RELIEF DUTY
OPERATES ON AN 8 HOUR BASIS AND ONLY CLEARS TRAVELLERS ON ARRANGEMENT WITH THE PARK OPERATORS
TRAVELLER STATISTICS 2005/2006
SOUTH AFRICA: ARRIVALS-2681; DEPARTURES-3131TOTAL 5812
FOREIGNERS: ARRIVALS-2289; DEPARTURES-2498; TOTAL 4787
TOTAL NUMBER OF TRAVELLERS: 10 599
PCO TWEE RIVIEREN LAYOUT OF ESTABLISHMENT
NATIONAL IMMIGRATIONDEPATURES & ARRIVALS
2 x Sen / Im m ig ra t ion O ff icer (P rocessor / Exam iner)
NATIONAL IMMIGRATION BRANCHBORDER POSTTWEE RIVIEREN
1 x C h ief Im m ig ra t ion O ff icer (T eam Leader)
PCO TWEE RIVIEREN VEHICLES
VEHICLEREGISTRATION NUMBER
YEAR MAKE METERREADINGDATE
KM DATESERVICED
METER READING SERVICE
VEHICLE CONDITION
GFY 742 G 2005 Isuzu 2.4 4x4 2714206/04/24
3961 05/11/25 15701 GOOD
PCO TWEE RIVIEREN EQUIPMENT
DESCRIPTION QUANTITY CONDITION TIME FRAME
COMPUTERS 3 GOOD 2 YEARS
LAZER PRINTERS 1 GOOD 2 YEARS
OKI PRINTERS 2 GOOD 2 YEARS
PHOTOCOPY MACHINE 0
FAX MACHINE 0
SAFE 1 GOOD 1 YEAR
PORT CONTROL OFFICE RIETFONTEIN
BACKGROUND
• THE RIETFONTEIN PORT CONTROL OFFICE IS LOCATED 280KM FROM UPINGTON AND 60KM FROM ASKHAM
• THE PORT IS SITUATED IN THE KALAHARI DISTRICT OF THE PROVINCE BETWEEN NAMIBIA AND SOUTH AFRICA.
• MOST OF THE RESIDENTS ARE COLOUREDS THUS MAKING AFRIKAANS THE PREFERRED LANGUAGE
STATE OF OFFICES
THE BORDER POST OPERATES AS THE TENTH LARGEST TRAVELLERS CLEARING PORT AND CONSISTS CURRENTLY OF TWO IMMIGRATION OFFICERS
OPERATES ON AN 8 HOUR BASIS AND ALSO CLEARS TRAVELLERS AFTER HOURS ON ARRANGEMENTS
TRAVELLER STATISTICS
SOUTH AFRICANS: ARRIVALS- 6 646; DEPARTURE- 14 470 TOTAL 21 116
FOREIGNERS: ARRIVALS- 10 689; DEPARTURES-10 217; TOTAL 20 906
TOTAL NUMBER OF TRAVELLERS IS 42 022
PCO RIETFONTEIN LAYOUT OF ESTABLISHMENT
NATIONAL IMMIGRATIONDEPARTURES & ARRIVALS
4 x Sen / Im m ig ra t ion O ff icer (P rocessor / E xam iner)
SUPPORTSERVICES
1 x C leaner
NATIONAL IMMIGRATION BRANCH :BORDER POSTRIETFONTEIN
1 x C h ief Im m ig ra t ion O ff icer (T eam Leader)
PCO RIETFONTIEN VEHICLES
VEHICLEREGISTRATION NUMBER
YEAR MAKE METERREADINGDATE
KM DATESERVICED
METER READING SERVICE
VEHICLE CONDITION
NRL 833 G 2002 Nissan 2.4 4x4 9914406/03/2910162506/04/15
36182481
06/01/25 90 000 GOOD
PCO RIETFONTIEN EQUIPMENT
DESCRIPTION QUANTITY CONDITION TIME FRAME
COMPUTERS 3 GOOD 1 YEAR
LAZER PRINTERS 1 GOOD 2 YEARS
OKI PRINTERS 1 GOOD 1 YEAR
GPS 0
CASH REGISTER 0
ID CAMERA 0
SAFE 1 GOOD 3 YEARS
PHOTO COPY MACHINE
1 GOOD 5 YEARS
DETAILED NIB STATISTICS
VACANCIES IN NORTHERN CAPE PROVINCE AS PER CURRENT ESTABLISHMENT 2006/ 2007 FINANCIAL YEAR
OFFICE
CURRENT VACANCIES PROGRESS LEVEL
PROVINCIAL MANAGER DIRECTOR(MANAGER, CIVIC SERVICES & NIB)
ADVERTISED: SHORTLISTING AWAITED
13
SENIOR TRAINING OFFICER
CURRENTLY BEING ADVERTISED
8
EMPLOYEE WELLNESS PRACTITIONER
CURRENTLY BEING ADVERTISED
8
SENIOR ADMINISTRATION OFFICER (GENERAL OFFICE SUPPORT
CURRENTLY BEING ADVERTISED
8
REGIONAL OFFICE SPRINGBOK
IMMIGRATION OFFICER COMMENCING WITH ADVERTISING OF POSTS
3
REGIONAL OFFICE UPINGTON
ADMINISTRATION CLERK ADVERTISED. SHORTLISTED.
3
IMMIGRATION OFFICER COMMENCING WITH ADVERTISING OF POSTS
3
DISTRICT OFFICE KURUMAN
ADMINISTRATION CLERK ADVERTISED. SHORTLISTED
3
BORDER POST NAKOP IMMIGRATION OFFICER COMMENCING WITH ADVERTISING OF POSTS
3
REGIONAL OFFICE KIMBERLEY
ASSISTANT DIRECTOR AWAITING APPOINTMENT 9
ADMINISTRATION CLERK ADVERTISED. SHORTLISTED
3
NORTHERN CAPE PROVINCE
STAFF TRAINING 2005 / 2006
NAMES RANK TYPE OF TRAINING BY WHOM WAS THE TRAINING GIVEN
CHOKOBANE L AC Identity documents, Birth, Marriage and Death, Passports, Processing, Fingerprints, Administration, Finance
Supervisor
ESTERHUIZEN C.D (SR 3)
AC Daily Banking & issuing of float, Identity documents, Birth, Marriage and Death, Passports, Processing, Fingerprints, Administration, Petty Cash purchasing of items & Reimbursement, Compiling of weekly backlogs & daily stats, Completing forms for S&T Claims & Advance paybacks, Loading & operating of Franking Machine, Transport – Issuing of Trip Authorities, BAS Capturing, Issuing of Daily Stock, Operating of Switchboard, Ordering of Stock, Submission of invoices to Head Office, Receive and Dispatch of Daily Post, Submission of Meter Reading to Nashua of Photostat Machines, Updating the Obligation Register (Compensation of Employees) , Identity documents, Birth, Marriage and Death, Passports, Processing, Fingerprints, Administration, Finance
Ms. B.L Valtyn, Supervisor , Ms. M. Khumalo and
Mr. A Pitso, Ms. M.A Tikane-Chidika, Ms. S.C Pretorius
GALEHOLE O.A
(SR 8)
SAO Computer Training (Man to Man), Emerging Management Development Programme (EMDP) , Updating the Obligation Register (Compensation of Employees), Identity documents
Birth, Marriage and Death, Passports, Processing, Fingerprints
Ms. S.C Pretorius
Supervisor
Mr. T Molusi
GOPANE S.C
(SR 7)
CIO Completion of BI – 24,BI –24/1 , Documents produced to apply fro birth registration, Checking information from the Archive , Operating the Cash Register, Amendments, Completing forms for Death Registration, Checking the completeness of Form BI – 1663, Identity documents, Birth, Marriage and Death, Passports, Processing, Fingerprints, Administration, Finance
Ms. B.L Valtyn, Supervisor , Ms. M. Khumalo and
Mr. A Pitso, Ms. M.A Tikane-Chidika, Ms. S.C Pretorius
KURUMAN DISTRICT OFFICE
NAMES RANK TYPE OF TRAINING BY WHOM WAS THE TRAINING GIVEN
HARMSE J.C
(SR 3)
AC Completion of BI – 24,BI –24/1, Documents produced to apply fro birth registration, Checking information from the Archive , Operating the Cash Register , Amendments, Completing forms for Death Registration, Checking the completeness of Form BI – 1663, Re-registration of Birth, Registration & issuing of Certificates, Excellent Customer Care Workshop, New Comers, Client Relations and Code of Conduct Course, Compiling weekly backlogs & unclaimed ID stats, Identity documents, Birth, Marriage and Death, Passports, Processing, Fingerprints, Administration,
Ms. B.L Valtyn, Supervisor , Ms. M. Khumalo and
Mr. A Pitso, Ms. M.A Tikane-Chidika, Ms. S.C Pretorius
KHETWAYO M.R (SR 8)
SAO Chairperson & Departmental Representative (Disciplinary Hearing), Updating the Obligation Register (Compensation of Employees), Emerging Management Development Programme (EMDP Block 1), Identity documents, Birth, Marriage and Death, Passports, Processing, Fingerprints, Administration, Finance
Mr. P. Wilson (H/O), Ms. S.C Pretorius, Mr. P Van Der Merwe,Supervisor
KHUMALO M.G.M (SR 6)
SAC Training on Gender Issues , Stress Management, Excellent Customer Care, Identity documents, Birth, Marriage and Death, Passports, Processing, Fingerprints, Administration, Finance
Ms. E. Matjila (Water Affairs), Mr. M Moroa (H/0) and Ms. M Ngobeni, Ms. Adri Henning
(Psychologist)
KRAAI K.O
(SR 7)
SAO Stress Management , Emerging Management Development Programme (EMDP Block 1),Administration,Banking, Finance, Transport Office, Identity documents,Birth, Marriage and, Death, Passports, Fingerprints
Ms. Adri Henning (Psychologist), SAMDI,
Supervisor
MACHIKIZA GE CL ABET
New comer
Supervisor
KURUMAN DISTRICT OFFICE
PERSONAL PARTICULARS:
SURNAME: KraaiFIRST NAME/S: Kemoneilwe OuveAGE: PERSAL NO: 16086171GENDER: IDENTITY NO: 5503031135088RANK: SAOOCCUPATIONAL SALARY LEVEL: POPULATION GROUP: AfricanQUALIFICATION/S: MatricLANGUAGE PROFICIENCY: Tswana/Eng/AfriREGION/DIRECTORATE: Northern CapeOFFICE: D/O Kuruman JOB DUTIES: Training Received: EMDP Orientation of Newcomer Stress Management, Emerging Management Development Programme (EMDP) Block 1 Administration, Banking, Finance Transport Office Identity documents Birth, Marriage and Death Passports Fingerprint
REGIONAL OFFICE KIMBERLEY
NAMES RANK TYPE OF TRAINING BY WHOM WAS THE TRAINING GIVEN
ALBERTS A. SAC New Leave Policy
New comer, client relation, customer care, BAS, Protocol and Etiquette, computer, Identity documents, Birth, Marriage and Death, Passports, Processing, Fingerprints
G. Mabusela.Head Office
Supervisor
ALEXANDER F. AC Excellent Customer Care Workshop, Identity documents
Birth, Marriage and Death, Passports, Processing, Fingerprints
Mr. P.A Du Toit (Post Office BFN) and Supervisor
BARNARD J.A SAC Emerging Management Development Programme (EMDP Block 1), Identity documents, Birth, Marriage and Death, Passports, Processing, Fingerprints
SAMDI and Supervisor
BHEVU E.P.K SAC Excellent Customer Care Workshop Citizenship, Passports and Travel Documents, Emerging Management Development Programme (EMDP Block 1), Identity documents, Birth, Marriage and Death, Passports, Processing, Fingerprints, Archiving
Mr. P.A Du Toit (Post Office BFN) , Mr. M Maroa and Mary
(H/O), SAMDI, and Supervisor
DANIELS W. AC BAS Capturing (Second Phase), BI – 488`s, Commitment Register, Recon. Invoices, Month End Stats , New Comers, Client Relations and Code of Conduct Course, Updating the Obligation Register (Compensation of Employees), Death and Marriage Registrations, Amendments and Rectifications, Citizenships and Passport and Travel Documents, Fundamentals of PFMA
Mr. P.A Du Toit (Post Office BFN) , Mr. M Maroa and Mary
(H/O), SAMDI, Supervisor, Ms. C. Rencegas,
Ms. S.C Pretorius
NAMES RANK TYPE OF TRAINING BY WHOM WAS THE TRAINING GIVEN
DECONING R. SAO Budget Expenditure (new format columns) , Emerging Management Development Programme (EMDP Block 2), Fundamentals of PFMA Identity documents, Birth, Marriage and Death, Passports, Processing, Fingerprints
Ms. S.C Pretorius, Mr. P Van Der Merwe, Supervisor , SAMDI, and Supervisor
GROENEWALD J.C
SAC Stress Management, New Leave Policy , Death and Marriage Registrations; Amendments and Rectifications, Identity documents, Birth, Marriage and Death, Passports, Processing,
Fingerprints
Ms. Adri Henning (Psychologist), G. Mabusela
(H/O) , Mr. M Moroa and Mary (H/O) and Supervisor
HLOPHE M.L SAC BAS Capturing (Second Phase), S & T Claims, Standing Allowance, Deductions from Salary, Updating the Obligation Register (Compensation of Employees), Labour Relations
Identity documents, Birth, Marriage and Death, Passports, Processing, Fingerprints
Ms. C. Rencegas (H/O), Ms. F. Smith, Ms. S.C Pretorius,
JANUARY E.D SG Excellent Customer Care Workshop, New Comers, Client Relations and Code of Conduct Course, Identity documents
Birth, Marriage and Death, Passports, Processing, Fingerprints
Mr. P.A Du Toit (Post Office BFN, Mr. V.V Keate Supervisor
LE KAY M.C AC Excellent Customer Care, Identity documents, Birth, Marriage and Death, Passports, Processing, Fingerprints
SAMDI and Supervisor
MAENECHE K.E AC Stress Management, Identity documents, Birth, Marriage and Death, Passports, Processing, Fingerprints, Excellent Customer Care
Ms. Adri Henning (Psychologist), Supervisor and SAMDI
MAKHETA ME CL New comer, ABET Supervisor
KIMBERLEY REGIONAL OFFICE
PERSONAL PARTICULARS:
REGIONAL OFFICE KIMBERLEY
SURNAME: AbertsFIRST NAME/S: AubreyAGE: PERSAL NO: 13038036GENDER: Male IDENTITY NO: 71042452777084RANK: SACOCCUPATIONAL SALARY LEVEL: POPULATION GROUP: WhiteQUALIFICATION/S: LANGUAGE PROFICIENCY: English, AfrikaansREGION/DIRECTORATE: Northern CapeOFFICE: R/O KimberlyJOB DUTIES: Training Received New Leave Policy Transport Officer New comer, client relation customer care Protocol and Etiquette, computer Identity documents Birth, Marriage and Death Passports Processing Fingerprints
NAMES RANK TYPE OF TRAINING BY WHOM WAS THE TRAINING GIVEN
CLOETE V.E
(SR 4)
SAC BAS Capturing (Second Phase),Identity document,Passports, Fingerprints , HIV Training , Occupational Health and Safety , Fundamentals of PFMA
Ms. C. Rencegas (H/O) , Mr. T. Mbali , Mr. C. Cloete(Dept of Labour) , Mr. P Van Der Merwe
DE VILLIERS A.
(SR 5)
SAC HIV Training , Occupational Health and Safety, Processing, Identity document, Passports,Fingerprints
Mr. C. Cloete (Dept of Labour), Mr. T. Mbali
ENGELBRECHT H.C (SR 3)
AC Training on Gender Issues , HIV Training, Occupational Health and Safety, Processing, Identity document, Passports,Fingerprints
Ms. E. Matjila (Water Affairs)
Mr. C. Cloete(Dept of Labour)
HUGO E. (SR 2) AC HIV Training, Occupational Health and Safety, Processing, Identity document, Passports,Fingerprints
Ms. E. Matjila (Water Affairs)
Mr. C. Cloete(Dept of Labour
MAPHALALA N.N.G
(SR 3)
IO HIV Training, Occupational Health and Safety, Processing, Identity document, Passports,Fingerprints, Immigration Act Training: Act 13 of 2002
Mr. C. Cloete (Dept of Labour) , Mr. T. Mbali , Mr. Peter Nel
(H/O)
MBALI T.
(SR 3)
SAO HIV Training, Occupational Health and Safety, Processing, Identity document, Passports,Fingerprints, BAS (Second Phase) , Excellent Customer Care, Identity document, Passports, Fingerprints
Mr. P Van Der Merwe, SAMDI
PASELLA S.M
(SR 7)
HIV Training, Occupational Health and Safety, Processing, Identity document, Passports,Fingerprints, Development Programme (EMDP Block 1),Identity document, Passports,
Fingerprints
Mr. C. Cloete (Dept of Labour), Mr. T. Mbali
WIPPENAAR B.
(SR 3)
AC Occupational Health and Safety , HIV Training Excellent Customer Care Mr. C. Cloete
(Dept of Labour) , SUPERVISOR
SPRINGBOK DISTRICT OFFICE
SPRINGBOK DISTRICT OFFICE STAFF TRAINING
SURNAME: HugoFIRST NAME/S: ElizabethAGE: PERSAL NO: 18727042GENDER: Female IDENTITY NO: 74031180148081RANK: ACOCCUPATIONAL SALARY LEVEL: POPULATION GROUP: ColouredQUALIFICATION/S: MatricLANGUAGE PROFICIENCY: English, AfrikaansREGION/DIRECTORATE: Northern CapeOFFICE: D/O SpringbokJOB DUTIES: Civic AffairsTraining Received: Customer care/client relations Identity document Passports Fingerprints HIV Training Occupational Health and Safety Fundamentals of PFMA
OTHER TRAINING CONDUCTED
OFFICIALS NAME
Financial and Administration 20 Officials Attended the Training
Budget All finance section officials attended the training
New Comer All Interns
Labour RelationS Mr A. L.M. Makehle, Mr S Mohapeloa,
Permitting Miss Mahonie and thirteen other officials attended permitting training
Counter Corruption Training Sub Region Upington
60 officials from sub-region Upingtonand the NIB attended
Asset Management One migration officer from each ports and all officials dealing with provisioning
Practical Immigration Training Mr. WWJ Mmoloki, Ms. N Witkoei, Mr. R J Willemse
Processing Mrs Malo-Vundisa
Duplicate ID’s Ms. VE Cloete, Ms. E Hugo, Ms. A De Villiers, Ms. HC Enelbrecht
Duplicate Passports Ms NN Maphalala, Mr T Mbali, Ms. SM Pasella, Ms. B Wippenaar
Human Resource Management Training Mr M Pienaar
Mentorship Training 40 Officials attended
Performance Management and Development System (PMDS)
Attended by all officials in the province
International Migration Policy and
Management: Ms. M.M April
Chairing of Disciplinary Hearing Workshop
Mr S Mohapeloa, Ms O. V. Moloto, Mr. A.L. M. Makehle
Marriages and the Legislature Workshop
Two officials attended the workshop
Personnel Salary System (PERSAL) Attended by Personnel Practitioner
Financial Management Training Provincials Manager
Emerging Management Development Program
Six Interns attended the course
Employment Equity Plan Fifteen Officials dealing with personnel issues attended.
GENERAL TRAINING
ENVISAGED TRAININGSTATS WORKSHOP 23-24 MAY 2006
FINANCE SOP WORKSHOP 22-26 MAY 2006
PROJECT MANAGEMENT 19-23 JUNE 2006
COUNTER CORRUPTION TRAINING SUB REGION KIMBERLY
22-26 MAY 2006
ENVISAGED TRAINING 2006
NORTHERN CAPE PROVINCE
OUTREACH PROGRAMMES
• The province received mobile unit trucks per office which have been used, for instance, for the first time in the Platfontein Project in February 2006 to register Xhu and Khwe communities.
• In March 2006 three (3) of these mobile trucks were successfully deployed at National Council of Provinces (“NCOP”) March 2006 “Taking Parliament To The People” in Kgalagadi, an event that lasted for a week.
• At Kimberley Regional Office, during the 2006 Valentines Day the office had a mass marriage ceremony of a total of 80 persons who responded to the invite which coincided with Deputy Minister’s initiative to marry couples at Robbin Island. The success of the Kimberley regional Office was due to officials’ organisational abilities and more notably personally funded the event gifts and beverages for the couples and guests.
• House visits are intend to target specifically the bedridden or elderly applicants. Kuruman District Office , had a joint registration campaign with the Department of Social services in Dibeng. Door to door visits were conducted to showcase children’s birth certificates for social grants registration, as well as house visit for elderly people and people living with HIV and Aids, disabled with request from the Community Development Workers (CDW). An active House Visit Programmes, for instance in Kimberley Regional Office, resulted in a total of 78 house visits in 2005, and such visits are inclusive of greater Kimberley Area and Griekwastad, Hopetown as well as Windsorton.
• The province,actively participates in national programmes / activities initiated by other government departments for an example “Public Service Week” initiated by DPSA, wherein the offices delivered one stop service under a tent. On 21 March 2006, (Human Rights Day) the Province also participated in an Imibizo at Douglas as part of the Provincial Integrated Forum.
• Outreach Programmes include office staff who dedicated mornings to volunteer Homes for abandoned children as well as to give donations.
• During June/July 2006 the Province will launch a comprehensive schools ID Campaign Project. This will be done in collaboration with the Provincial Department of Education.
PUBLIC SERVICE WEEK EMPLOYEE WELLNESS VALENTINES DAY MARRIAGES
EMPLOYEE WELLNESS PROVINCIAL SPORTS DAYCHRISTMAS CELEBRATED AT OFFICES (ABOVE) BOIPHELO HOUSE VISIT (BELOW)
PMG note: graphics not included please email [email protected]
WINNING THE TROPHY FOR THE NAMASTAP IN LIMPOPO
PMG note: graphics not included please email [email protected]
NEW DEMARCATED AREA (LOOPENG IMBIZO)
CASUAL DAY IN PM OFFICE
PMG note: graphics not included please email [email protected]
VISIT OF THE DIRECTOR GENERAL 10-12 MARCH 2006
PMG note: graphics not included please email [email protected]
MINISTERS OUTREACH PROGRAM IN THE SAN COMMUNITIES 15 MAY 2006
PMG note: graphics not included please email [email protected]
PMG note: graphics not included please email [email protected]
PMG note: graphics not included please email [email protected]
PMG note: graphics not included please email [email protected]
ID CAMPAIGN LEADING TO MUNICIPAL ELECTIONS OF 1 MARCH 2006
OFFICE ID’S COLLECTED FROM SOUTH AFRICAN POST OFFICE
ID’S RETURNED TO OFFICE BY SAPO
DOOR TO DOOR DELIVERIES
KM TRAVELED DURING DOOR TO DOOR DELIVERIES
KIMBERLEY 559 20 171 2688
KURUMAN 680 0 47 2485
DE AAR 300 98 18 488
UPINGTON 663 0 0 255
SPRINGBOK 186 5 5 242
TOTALS 2388 123 241 6158
OFFICE UNCLAIMED ID’S
OPENING BALANCE
RECEIVED TOTAL IN STORE
ISSUED CLOSING BALANCE
Kimberley RO 419 185 604 528 76
Upington RO 382 283 665 641 24
Springbok DO 161 100 261 244 17
Kuruman DO 704 791 1 495 1 342 153
De Aar DO 303 283 586 538 48
TOTAL 1 969 942 3 611 3 293 318
ID CAMPAIGN LEADING TO MUNICIPAL ELECTIONS OF 1 MARCH 2006
MOBILE UNIT PLAN
PERSONNEL: Operated by at least 3 officials including a senior official
MAINTENANCE PLAN: Head of office directly involved in monitoring and maintenance of trucks.
MANAGEMENT PLAN: Develop a maintenance register per office
AREAS OF UTILISATION: Predominantly used for rural areas deployment
APRIL 2006 MOBILE UNIT PROGRAMME
2 3
Tlokomelo
Williston
Danielskuil
4
Wattenton
Victoria West
Sutherland
Kamieskroon
5
Thlokomelo
Nieuwoudtsville
Noweng
6
Hopetown
Richmond
Loeriesfontein
Steinkopf
7
Calvinia
Augrabies One stop
Ibizo GCIS
8
9 10
Thlokomelo
Kenhardt
Postmasburg
11
Griekwastad
LUtzburg
Witbank
Pella
Aggeneys
12
Thlokomelo
Marydale
Onseepkans
Pofadder
Deurham
13
Upington High School
Mothibistad
14 15
16 17 18
Barkly West
Duineveld High School
Garies, Marupeng
19
Thlokomelo
Petrusville
Brandvlei Secondary School
20
Homevale
Keimoes High School
Komaggas
21
Noupoort
Deben
22
Blouputs
Vredesvallei
23 24
Vanderkloof
KF Shuping Middle school
25
Duineveldt Highschool
Buffelsriver
26
Strydenburg
Rietfontein Secondary School
27 28
Cilliers
Camden
29
OFFICE: HOSPITAL: BIRTH STATISTICS: APRIL 2005 TO APRIL 2006
KIMBERLEY Kimberley Hospital, Galeshewe Day Hospital, Mediclinic Kimberley
735
UPINGTON Gordonia Hospital, Mediclinic 292
KURUMAN Kuruman Hospital 438
DE AAR Central Karoo Hospital 54
SPRINGBOK Dr van Niekerk Hospital 57
TOTAL: 1576
BIRTH ONLINE AT HOSPITALS
TOWN
VOLKSBLAD KIMBERLEY
NOORDKAAP KIMBERLEY
KITSNUUS KIMBERLEY
DFA KIMBERLEY
DIE GEMSBOK UPINGTON
NOORDWESTER & OEWERNUUS CALVINIA
NAMAKWA WEEKLBLAD SPRINGBOK
DIE ECHO DE AAR
KURUMAN BULLETIN KURUMAN
SABC KIMBERLEY
RADIO TEEMANENG KIMBERLEY
RADIO RIVERSIDE UPINGTON
RADIO KABOESNA CALVINIA
COMMUNICATION STRATEGY
RELATIONSHIP CURRENTLY EXISTS WITH THE FOLLOWING MEDIA SOURCES IN THE NORTHERN CAPE. PAMPHLETS, POSTERS, ETC. IS ALSO USED.
STAKEHOLDER RELATIONSHIPS
POLITICAL PARTIES ORGANS OF STATE OTHER
ANC Dept of Education Farm Unions
IFP Dept of Housing and Local Government
Nicro
DA Dept of Social Services and Population development
Salga
ACDP Correctional Services Traditional Authorities
FF Plus Dept of Agriculture Disability desk at Premier’s office
PAC Premiers Intergrated governance Forum
Ward councilors
Dept of Labour Religious organisations
Premier’s Office, Communications Directorate
Love Life / Young Christian organization
Youth Commission Community Development Workers
IEC
GCIS
Local Municipalities
Dept of Public Works and Transport
Statistics South Africa
SARS
SAPS
Namibian / Botswana Immigration
COMPARISON OFALLOCATION FROM EXISTING TO CURRENT FINANCIAL YEAR
STANDARD ITEM ALLOCATION FOR 2005/2006
ALLOCATION FOR 2006/2007
ADDITIONAL ALLOCATION
PERCENTAGE INCREASE
COMPENSATION OF EMPLOYEES 17 857 000 24670000 6 813 000 38 %
GOODS AND SERVICES 3 618 000 5553000 1 935 000 53 %
TRANSFERS AND SUBSIDIES 52 000 68 000 16 000 31 %
PAYMENT OF CAPITAL ASSET 246 000 777000 531 000 216 %
TOTAL 21 773 000 28 450 000 6 677 000 31 %
PRIORITIES FOR 2006 / 2007
• PA SYSTEMS FOR PUBLIC AREAS WITHIN FRONTLINE OFFICES
• ELECTRONIC NOTICE BOARDS
• HIGH VOLUME COPIER/SCANNER/COLOR PRINTER/ FAX DEVICES
• ORGANOGRAM OF STAFF COMPONENT IN PUBLIC AREAS WITHIN FRONT LINE OFFICES
RISK MANAGEMENT
PERSONNEL IS ROTATED EVERY YEAR, TO VARIOUS FUNCTIONAL AREAS WITHIN THE OFFICE, TO CURB AND MANAGE POTENTIAL SECURITY RISKS AND THE RELATED MATTERS.
STAFF IS CONTINUOUSLY EXPOSED TO TRAINING TO OPTIMISE CAPACITY FLEXIBILITY IN THE EVENT OF A NEED – STAFF TURNOVER FOR WHATEVER REASON.
80% WOODEN SHELVES / CABINETS IN THE FINANCE / FACE VALUE SAFE AND STORE ROOM HAVE BEEN REPLACED WITH STEEL PANELS, TO MINIMIZE THE FIRE RISK.
AS PART OF RISK MANAGEMENT PROCEDURE, ALL APPLICANT HAVE TO COLLECT THE IDENTITY DOCUMENT PERSONALLY, ALTERNATIVELY THE APPLICANT MUST GIVE WRITTEN PERMISSION THAT THE BEARER THEREOF IS AUTHORISED TO COLLECT ON BEHALF OF THE APPLICANT.
A LIST OF THE IDENTITY DOCUMENTS IS FAXED THROUGH TO THE VARIOUS STAKEHOLDERS INCLUDING SOCIAL SERVICES TO NOTIFY THE COMMUNITY CONCERNED OF DOCUMENT COLLECTION. ONLY THE SURNAME AND INITIALS WITH THE ADDRESS ARE FORWARDED TO ENSURE THE PROTECTION OF THE CLIENTS.
24 HOUR SECURITY GUARDS AT KIMBERLEY, KURUMAN, SPRINGBOK, DE AAR OFFICES.
OFFICE SECURITY AND FRAUD PREVENTION CONTINUE:
HOW FRAUD CAN OCCUR
PassportsThe consent of both biological parents.Temporary and Emergency certificates can be issued with false detailsMigrationPermits can be issued without proper approvalPermits can be issued with fraudulent conditions.Bribery can take place to speed up applications
FRAUD PREVENTION
PassportsBoth parents must sign the form in front of the official/ A written consent of absent party faxed to the office with contact numbersApproval from Head Office must be arranged via the fingerprints. A print out must be attached concerning the applicants particulars. The head of Office sign the document.MigrationA committee is in place to approve Temporary Residence Permit applications on merit. Permanent Residence applications is forwarded to Head Office for approval.The Immigration do house visits to ascertain that the conditions like accompany spouse is a true state of living arrangement.Rotation of officials and strict visible security and regular inspections
OFFICE SECURITY AND PREVENTION OF FRAUD
• HOW FRAUD CAN OCCUR
• MARRIAGES:
1. Officials accept money for act
2. Marriage without persons being present
3. Marriage of convenience
4. IDENTITY DOCUMENTS
5. Upon receiving id’s can be taken out of the batches.
6. Id’s can be sold by officials
7. Forms can be tampered with after completion before fingerprints are taken
1. PREVENTION OF FRAUD
2. MARRIAGES:
3. No official may sign as a witness4. The women must in her own hand writing
indicate the purpose of her visit.5. All the parties thumbprint is taken on the
original.6. If a foreigner is about to get married the
immigration officer form part of the procedure
1. IDENTITY DOCUMENTS2. Two officials open the post and both sign3. The Identity Documents is noted as received
on a function 0354. All Identity Documents is kept in a walk-in
strong room and the official responsible hand it out and make officials sign for it
5. No official may take an Identity Document out of the office to hand over at home.
6. The official taking the fingerprints must ensure that the photo and the person in front of him is the same.
OFFICE SECURITY AND FRAUD PREVENTION CONTINUE:
How fraud can occur
FINANCE/ FACE VALUE
State money can be pocketedMisuse of Government vehiclesTheftFace value can disappear especially certificates and migration labelsAn official can manipulate the system.Money received through the post can be taken.
Fraud Prevention
FINANCE/ FACE VALUE
Strict supervision and the bank must be checked daily by an appointed supervisor.Trip authorities completed point to point must be completed beforehand for permission. Physical kilometers must be checked afterwardsTheft and losses register must be in place and all discrepancies must be recorded and investigated by the appointed theft and losses officer. Daily control must be on all stamps and cash registersFace value must be checked and controlled by specific persons appointed for the task. Registers for the control/ receiving and booking out must be in place.Two different officials appointed so that all the tasks is not preformed by one official.Two officials open and sign for all post opened and a post receiving register with a remittance register is in place.
DISCIPLINARY CASESOFFICE: OFFICIAL: PROGRESS:
Regional Office Kimberley
Ms I.R. Nagel Official suspended. Sanction: Dismissal
Appeal unsuccessful
Ms Z.A. le Roux Official suspended. Charges acquitted – official due to return to workplace
Ms C.J.M. Gelderblom Official suspended. Sanction: Dismissal
Appeal unsuccessful
Mr M. Mojanaga Official suspended. Sanction: Dismissal
Outcome of appeal awaited
Mr A.R. Mohamed Official suspended
Charges acquitted – official back at workplace
Mr F.P. Nikane Official suspended
Awaiting hearing
District Office Springbok
Ms V.E. Cloete Official suspended
Official dismissed. Lodged no appeal.
Port of Entry Noenieput
Mr J.B. Vilander Official suspended
Sanction: Dismissal. Outcome of appeal awaited
Port of Entry Middelputs
Mr P. van Wyk Official suspended
Official dismissed. Lodged no appeal.
OFFICE: NUMBER OF COUNSELLINGS & AUDI LETTERS ISSUED JANUARY – APRIL 2006
TRANSGRESSION:
PROVINCIAL MANAGERS OFFICE
2 ABSENT WITHOUT AUTHORIZATION
REGIONAL OFFICE UPINGTON
3 ABSENT WITHOUT AUTHORIZATION
DISTRICT OFFICE DE AAR
1 WITHOUT PERMISSION ALLOW A VISITOR TO USE PROPERTY OF THE STATE
PCO GEMSBOK 1 ABSENT WITHOUT AUTHORIZATION
PCO NAKOP 2 ABSENT WITHOUT AUTHORIZATION
NIB 12 NON ADHERENCE TO TARGET DATES
REGIONAL OFFICE KIMBERLEY
8 OFFICIALS NOT PERFORMING ACCORDING TO SET STANDARDS
DISTRICT OFFICE SPRINGBOK
1 UNACCEPTABLE BEHAVIOUR
PCO VIOOLSDRIFT 2 ABSENT FROM DUTY WITHOUT PERMISSION
PCO NAKOP 2 UNACCEPTABLE BEHAVIOUR TOWARDS MEMBERS OF THE PUBLIC
RO UPINGTON 4 FAILURE TO ADHERE TO TARGET DATES AND NON ADHERENCE ON THE SUBMITTANCE OF STATISTICS
DO SPRINGBOK 2 FAILURE TO ADHERE TO TARGET DATES AND NON ADHERENCE ON THE SUBMITTANCE OF STATISTICS
RO UPINGTON 1 FAILURE TO OPEN OFFICIAL MAIL ON A DAILY BASIS
MPCC COLESBERG 1 TREATING COLLEAGUES WITH DISRESPECT
RO KIMBERLEY 8 DERELICTION OF DUTIES; DISOBEYING A LAWFUL ORDER
DO SPRINGBOK 1 MISMANAGEMENT OF STATE VEHICLE AND UNBECOMING BEHAVIOUR
CHALLENGES
NEW DEMARCATED AREAS FOR KURUMAN: NORTHERN CAPE
•152 villages (23 616 square metres of land) added
•Additional 185 000 population dependant on Northern Cape to render
•Budget requirement for additional services. Discussions currently with NW.
INFRASTRUCTURE
•Obtaining suitable office space for District Office Springbok
MOBILE UNITS
•Lack of funding for running costs for Mobile Units
NEW ESTABLISHMENT
•Allocation received for compensation of employees, however, no operational costs eg. Goods and Services.
•
ACHIEVEMENTS
Infrastructure : 3 model offices; 3 model port control offices
•Telephone Etiquette
•Five (5) 3.5 ton and two 2) 7 ton computerized mobile unit trucks
• 64% of staff awarded Bonus Incentives for 2004/2005 performance assessment
•Roster of Management interaction (SMC, Branch meetings, One-on One’s)
•Northern Cape selected to pilot the rollout of the Live Capturing project in the model Regional Office Kimberley
Fingerprint Biometric Identification devices
Special Project on Indigenous people (Xhu & Khwe and Khomani San)
Provincial Improvement Plan
Opening of permanent Service Points Prieska & Postmasburg
Ports of Entry Alexander Bay, Vioolsdrift, Nakop, Rietfontein, Gemsbok, Middelputs, McCarthy’s Rust and Onseepkans forms part of the RAMP program.
SYSTEMS/ CONTROL MEASURES IMPLEMENTED
DURING 2006
RECORD OF PURCHASES
SUPPLIER DESCRIPTION AMOUNT BUDGET
DATE
RECEIVED
BY PM
OFFICE
DATE
FORWARDED
TO H/O
FUNDS TRANSFERRED
F
STATUS OF
ORDE
R ORDER NO. ORD.PAID
FROM ITEM TO ITEM
MIDSOUTH PHOTO FILMS R 6,976.80 PM:NC 04/08/2005 Aug-05 DELIVERED F-770227 PAID
MIDSOUTH PHOTO FILMS R 1,915.20 KURUMAN 04/08/2005 Aug-05 DELIVERED F-770226 PAID
MIDSOUTH PHOTO FILMS R 6,976.80 R/O UPT 04/08/2005 Aug-05 DELIVERED F-770225 PAID
MIDSOUTH PHOTO FILMS R1915.00 DE AAR 04/08/2005 Aug-05 DELIVERED F-770229 PAID
MIDSOUTH PHOTO FILMS R 1,915.20 PM:NC 04/08/2005 Aug-05 DELIVERED F-770228 PAID
REFLECTO OFFICE SIGNAGE R 7,332.58 PM:NC 04/08/2005 Jun-05 DELIVERED F-566685 PAID
PARSONS 12LT URN R 1,478.00 PM:NC 04/08/2005 Aug-05 DELIVERED F PAID
CLR 2X 130 LT FRDGES R 2,678.00 PM:NC 04/08/2005 Aug-05 DELIVERED F-771575 PAID
PARSONS
2X LG
MICROW
AVE R 978.00 PM:NC 04/08/2005 Aug-05 DELIVERED F-770141 PAID
KATLEGO 2X FAXES R 8,262.00 PM:NC 04/08/2005 Aug-05 DELIVERED F-771576 PAID
POSTMASTER POST RENEWAL R 225.00 VIOOLSDRIF 30/01/06 30/01/06 DELIVERED
OFFICE/PORT VISITED: ……………………………… STATUS OF ITEM
TARGET AREA DESCRIPTION OF CHECK IN PLACE NOT IN PLACE COMMENT
HUMAN RESOURCES Does all incumbents have jobdescriptions and workplans
Is quarterly assessments up to date
Is the attendance register properly maintained and checked at least weekly
Is action taken against officials that frequently take one day sick leaves
Is training programs in place (newcomers, interns, officials rotated)
Is an after hour contact list available of the managers in the province &
supervisors in the respective office (s)
SECURITY ISSUES Is Khulani Fidelity Guards on duty?
Is access control exercised?
Is officials and members of staff being searched?
Is members of the public accompanied to sections and / or officials
Can members of the public gain access behind the counter
FINANCES Are commitment registers properly kept
Are unforeseen expenditure registers properly kept
Is telephone usage monitored (eg private phone calls)
CHECKLIST TO BE UTILIZED WHEN VISITS TO OFFICES / PORTS OF ENTRY BY THE PM / RR'S / PIH
CHECKLIST FOR GOVERNMENT VEHICLESNAME OF DRIVER: …………………………………………………….
TRIP AUTHORITY NUMBER: …………………………………………
VEHICLE REGISTRATION: NUMBER:……………………………………
TRANSPORT OFFICER:……………………………………………………
DESCRIPTION CONDITION OUT CONDITION IN REMARKS/COMMENTS
LIGHTS
INDICATORS
WINDSCREEN/BLADES
MIRRORS
WINDOWS
TYRES
SPARE WHEELS
WHEEL CABS
JACK/WHEEL SPANNER/TRIANGLES
NUMBER PLATES
SEAT BELTS
RADIO/CD PLAYERS
LICENSE DISKS
PETROL CARD
LOGBOOK/TRIP AUTHORITY FORM
ODOMETER READING
RECEIPT OF PETROL/DIESEL
OTHER
I ………………………… (surname & initials of driver) the official driver of the above-mentioned vehicle, hereby certify that the information stated above is correct, that the deficiencies /damage/loss observed have been indicated/the Transport officer has been informed of such prior to my taking the vehicle over, and that I take responsibility for the vehicle issued to me.
I realize that I am further responsible to ensure that the vehicle is parked as safely as circumstances and that the logbook, petrol card, keys and accessories entrusted to me, shall be kept safely and returned to the Transport officer.
SIGNATURE OF DRIVER…………………………………………………………… (DATE) SIGNATURE OF TRANSPORT OFFICER ……………………………. (DATE)
TRACK AND TRACE REGISTER
ID NUMBER SURNAME & INITIALS
TYPE OF
APPLICATION
DATE POSTED TO HEAD OFFICE
DATE RECEIVED AT HEAD OFFICE TRACKING OF PROGRESS
QUERIES BY APPLICANT
DATE ISSUED
STATUS DATECHECKED BY
NAME OF ENQUIRER
(1) ID ISSUED
(2) ID POSTED
(3) NO PROGRESS
(4) QUERIES
MANUAL FOR TRACK & TRACE REGISTER
GENERAL MEASURES FOR UTILIZATION OF TRACK AND TRACE REGISTER
• The register is maintained at the Information Desk by an official that is computer literate. (EXCEL)• The document were developed on EXCEL specifically to be able to sort the information according to date of birth or identity number when the applicant is
infront of you or whilst over the phone instantly • The register is openened with a page per alphabet letter in order to simplify the update of the database in the event of an enquiry• The following up of progress and updating of the register is delegated to a specific official (s) in the office in order to ensure continuity• Manual file (s) is availed to all other staff that liase with clients (eg. the supervisor, processing unit etc.). The files are then handed to the responsible
official at the end of each working day in order to update the electronic database. • ID NUMBER OF THE APPLICANT • The Identity number should be completed in this field or the date of birth in the case of a first application / late registration of birth• SURNAME AND INITIALS• The surname and initials of the applicant should be completed in here• TYPE OF APPLICATION• Type in the type of application eg first application, late registration of birth, full birth certificate etc• DATE POSTED TO HEAD OFFICE• The date on which the application were forwarded to Head Office• DATE RECEIVED AT HEAD OFFICE• The date on which the acknowledgement of receipt (annexure B) were stamped by Head Office• TRACKING OF PROGRESS (record keeping of progress on applications as well as number of enquiries by the applicant)• Status:• The status of the application refers to the different types of progress there can be on the application eg. ID is issued, the ID is posted, there is no progress
on the application or a query were registered by Head Office• Date:• The date (s) on which the status of the progress were followed up• Signature of checking official:• The signature of the checking official• Name of Enquirer:• The Surname and initials of the checking official• Queries by applicant:• The name of the enquirer usually the same as the applicant or in the case of a minor applicant might be the name of a parent / guardian• Date issued:• Date on which the application were finally issued and can be regarded as finalized.• MANUAL FOR ACKNOWLEDGE OF RECEIPT FORMAT• All types of applications forwarded to head office should have a completed copy of the format enclosed to it.• The format is completed in triplicate (one remain in office and two forwarded to Head Office) • One of the two copies forwarded to Head Office is to be kept by the relevant directorate and the other returned to the relevant office enabling the official in
charge of the track and trace register to update the “date received by Head Office column”• All applications are forwarded to the relevant Director of the Directorate where the type of application is to be processed. • The office copies is then filed by an identified official who is designated to perform the necessary updating of the file and liasion with the official in charge
of the track and trace register. In the case of small offices the task might be performed by a single official. • The format provides for an official of the directorate to attach a stamp and a signature before returning it to the relevant office
TRACK AND TRACE (continued)OFFICE:
ID/LATE BIRTH REGISTRATION APPLICATIONS SENT TO HEAD OFFICE
DATE STA,MP: SUPERVISOR SIGNATURE ………………………………
APPLICANT ID NR / DATE OF BIRTH APPLICANT ID NR / DATE OF BIRTH
1.
2.
3.
PLEASE ACKNOWLEDGE RECEIPT AND RETURN TO
The Regional Representative
Department of Home Affairs
Private Bag X5885
UPINGTON
8800
RECIPIENT: ……………………………………….. DATE STAMP
SIGNATURE: ………………………………………
RANK: ……………………………………………….
REGIONAL OFFICE UPINGTON
FULL BMD CERTIFICATE APPLICATIONS SENT TO HEAD OFFICE
SOUTH AFRICAN POST OFFICE ACKNOWLEDGE OF RECIEPT FORMAT
TOWN OR SUBURB ___________________________________________
________________
Post office stamp hereI _______________________________________ ID _____________________
do hereby accept responsibility for the books I took possession off and will undertake to hand it over to the rightful owners or return
it personally to the Department of Home Affairs Kimberley within 7 calendar days.
DATE SURNAME & INITIAL ID NUMBER ADRRESS RECIPIANTS SURNAME & INITIAL
RECIPIENTS ID NO AND SINATURE
DATE OF RECIEPT
06/ /
ID
06/ /
ID
Total of books handed over
___________
Received back, not delivered
_____________
MONITORING TOOL
DATE ISSUED/ RECEIVED: SUBJECT:
MODE OF COMMUNICATION REF:
AUTHOR/ INSTRUCTOR
OFFICIAL RESPONSIBLE FOR RESPONSE:
SUBREGIONAL TARGET DATE
DATE OF FINALIZATION
SIGNATURE OF RECIPIANT AND DATE
REMARKS (PROGRESS/
FINALIZED/ REASONS FOR TARGET DATE NOT MET)
31/03/2006ATTEND TO
QUERIES WRITTEN MR. MOHAPELOA MS. R. DE CONING 04/04/2006
DATE ISSUED/ RECEIVED: SUBJECT:
MODE OF COMMUNICATION REF:
AUTHOR/ INSTRUCTOR
OFFICIAL RESPONSIBLE FOR RESPONSE:
PROVINCIAL TARGET DATE:
DATE OF FINALIZATION
SIGNATURE OF RECIPIANT AND DATE
REMARKS (PROGRESS/FINALIZED/ REASONS FOR TARGET DATE NOT MET)
31/03/2006ATTEND TO QUERIES WRITTEN MR. SIMONS MR. MOHAPELOA 04/04/2006
DATE ISSUED/ RECEIVED: SUBJECT:
MODE OF COMMUNICATION REF:
AUTHOR/ INSTRUCTOR
OFFICIAL RESPONSIBLE FOR RESPONSE:
OFFICE TARGET DATE
DATE OF FINALIZATION
SIGNATURE OF RECIPIANT AND DATE
REMARKS (PROGRESS/FINALIZED/ REASONS FOR TARGET DATE NOT MET)
31/03/2006ATTEND TO QUERIES WRITTEN MS. DE CONING MRS. SMITH 04/04/2006
INSTRUCTIONS ISSUED TO REGIONAL MANAGERS BY PROVINCIAL MANAGER
INSTRUCTIONS ISSUED TO OFFICE BY REGIONAL MANAGER
INSTRUCTION ISSUED TO OFFICE BY HEAD OF OFFICE
THANK YOUDANKIE
TCAKA (KHWE)PHANDU (XUN)KE A LEBOGA