Posted by Bryanna Yeager Posted on July 21, 2020 at: __________ Page 1 of 2 TOWN OF WIGGINS BOARD MEETING AGENDA July 22, 2020 AT 7:00 P.M. Immediately Following the Work Session 304 CENTRAL AVENUE WIGGINS, CO 80654 NOTE: MEETING WILL BE HELD VIA ZOOM GO TO wigginsco.com FOR THE LINK I. INTRODUCTIONS 1. Call the Meeting to Order 2. Pledge of Allegiance 3. Roll Call 4. Approval of Agenda II. APPROVAL OF CONSENT AGENDA 1. Approval of Minutes from the Board Meeting held on June 24, 2020 2. Approval of Minutes from the Special Board Meeting held on July 8, 2020. 3. Approval of Bills III. REPORTS 1. Interim Town Manager 2. Financials-Budget to Actual 3. Mayor and Trustees IV. PUBLIC COMMENTS The Board of Trustees welcomes you and thanks you for your time. If you wish to address the Board of Trustees about a specific concern or to comment on an item, this is the only time set on the agenda for you to do so. We ask that you be respectful and courteous when addressing the board. When you are recognized, please step to the microphone, state your name and address. Your comments will be limited to three (3) minutes. The Board may not respond to your comments this evening, rather they may take your comments and suggestions under advisement and provide direction to the appropriate member of Town Staff for follow-up
Transcript
Posted by Bryanna Yeager Posted on July 21, 2020 at: __________
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TOWN OF WIGGINS BOARD MEETING
AGENDA
July 22, 2020 AT 7:00 P.M. Immediately Following the Work Session
304 CENTRAL AVENUE WIGGINS, CO 80654
NOTE: MEETING WILL BE HELD VIA ZOOM GO TO wigginsco.com FOR THE LINK
I. INTRODUCTIONS 1. Call the Meeting to Order 2. Pledge of Allegiance 3. Roll Call 4. Approval of Agenda
II. APPROVAL OF CONSENT AGENDA
1. Approval of Minutes from the Board Meeting held on June 24, 2020 2. Approval of Minutes from the Special Board Meeting held on July 8, 2020. 3. Approval of Bills
III. REPORTS
1. Interim Town Manager 2. Financials-Budget to Actual 3. Mayor and Trustees
IV. PUBLIC COMMENTS
The Board of Trustees welcomes you and thanks you for your time. If you wish to address the Board of Trustees about a specific concern or to comment on an item, this is the only time set on the agenda for you to do so. We ask that you be respectful and courteous when addressing the board. When you are recognized, please step to the microphone, state your name and address. Your comments will be limited to three (3) minutes. The Board may not respond to your comments this evening, rather they may take your comments and suggestions under advisement and provide direction to the appropriate member of Town Staff for follow-up
Posted by Bryanna Yeager Posted on July 21, 2020 at: __________
Page 2 of 2
V. CONSIDERATION OF RESOLUTION 23-2020-Budget Recognizing the CDOT-OTS Grant Funding Award for DUI Enforcement and Authorizing the Expenditure of These Funds
1. Resolution No. 23-2020
VI. CONSIDERATION OF RESOLUTION 24-2020 – Approving Purchase of Equipment and Service to Upgrade the SCADA System at the RO Plant.
1. Resolution No. 24-2020
VII. CONSIDERATION OF RESOLUTION 25-2020 – Approving Initial Purchase of Software Implementation of Town GIS Mapping System for Water and Wastewater Systems and Public Works
1. Resolution No. 25-2020
VIII. CONSIDERATION OF RESOLUTION 26-2020 – Approving Purchase of Replacement GPS Unit for the Public Works Department 1. Resolution No. 26-2020
IX. CONSIDERATION OF RESOLUTION 27-2020 – Approving Expenditure to Repair/Refurbish Flooring at the Knievel Farm House 1. Resolution No. 27-2020
X. LIQUOR LICENSE AUTHORITY-Approval of Liquor License Renewal for Just One More Tavern 1. Liquor License Renewal Application
XI. EXECUTIVE SESSION
1. Executive session for the purpose of determining positions relative to matters that may be subject to negotiations, developing strategy for negotiations, and/or instructing negotiators, under C.R.S. Section 24-6-402(4)(e) – (1) regarding potential Economic Development Incentives for the Roberts 81 and other projects, and (2) regarding the Town Manager’s Contract
XII. Report from Executive Session (for Discussion, Direction and/or Action)
1. Roberts 81 Incentives 2. Town Manager Contract
XIII. ADJOURNMEMENT
1. Closing Remarks by Mayor and Adjournment of Meeting
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TOWN OF WIGGINS AGENDA
REGULAR BOARD MEETING JUN 24, 2020 AT 7:00 P.M.
304 CENTRAL AVENUE
WIGGINS, CO 80654
MEETING WILL BE HELD VIA ZOOM. GO TO www.wigginsco.com FOR LINK INFORMATION.
I. INTRODUCTIONS
1. Call the Meeting to Order at 7:01PM
2. Pledge of Allegiance
3. Roll Call
Bruce Miller ✓ Staff Present: David Herbstman ✓ Tom Acre-Interim Town Manager Brian Flax ✓ Bryanna Yeager-Town Clerk Jerry Schwindt✓ Mark Strickland ✓ Pat Musgrave ✓ Mayor Jeff Palmer ✓
4. Approval of Agenda
Approval of the Agenda was motioned by Mark Strickland and seconded by Bruce Miller. Roll Call: unanimously approved, motion carried.
II. APPROVAL OF CONSENT AGENDA
1. Approval of Minutes from the Board Meeting held on May 13, 2020
2. Approval of Minutes from the Special Board Meeting held on June 10, 2020.
3. Approval of Bills
Approval of the Agenda was motioned by Pat Musgrave with the corrected spelling in the board meeting minutes and seconded by Mark Strickland. Roll Call: unanimously approved, motion carried.
III. SWEARING IN CEROMONY
1. Police Officer Dan Jupp - Officer Dan Jupp was sworn in.
IV. REPORTS
1. Interim Town Manager
- Mark Strickland inquired about the hiring freeze continue. Tom Acre stated
Stan is bringing in the seasonal help couple days a week. Working with Chief
of Police and staff on plan to get fully staffed. Being cautious due to COVID-
19 affecting sales tax revenue.
- Provided a report regarding guidelines set forth for the upcoming baseball
- Update on Colorado Cares Act Grant and how it will be split in the county.
Wiggins should receive about $68,000. Suggested that we create a grant
program for local businesses apply for.
- Spoke with Diamondback Engineering regarding designing the USDA water
project for new water tower. They are putting a schedule and task order
together. Reported there is plenty of water, but the current system’s capacity
is struggling with water demand.
- Request from Trustee Musgrave regarding the mowing provided by the town
by the rest area and down Central Avenue which is also a state hwy.
Discussion followed. Concerns about town employee liability due to
inadequate capabilities and supplies to protect the road during mowing.
Motion made by Pat Musgrave to cease all mowing operations on and around state highways and county roads; seconded by Mark Strickland. Roll Call: unanimously approved, motion carried.
- Chief Craig Miller gave an update on Police Department and the new officer, Dan Jupp. Good feedback from the community so far. Another report on the body camera.
2. Financials-Budget to Actual
- Tom reported about a concern brought to his attention by Mark Strickland.
Page 16 of the report. Tom is having Caselle and Bryanna looking into it.
Caselle will let Bryanna know by Monday.
- Pat Musgrave asked about the status of the audit. Loraine and Bryanna are
working together to get the audit completed. Tom reported that staff is trying
hard to make sure things stay on time.
- Bryan Flax asked about the low number for building permit. Water and
Sewer taps are separate. Can be found on page 13 – water tap fees. Tom
Sewer tap fees found on page 18. Reported that Hope in Planning and Zoning
is looking into how to audit the builders to make sure the numbers are true.
- Mark Strickland inquired about the GL 20-432-73 capital outlay of
$610,000.00. Tom stated Bryanna was planning to look into that after
meeting. Bryanna commented later in the meeting that the payment was
made to Central Water for the IGA agreement.
- David Herbstman brought up concerns of sales tax being so low. Tom
reminded trustees that sales tax is received a couple months after. COVID
has played a role.
3. Mayor and Trustees
- David Herbstman stated he had a conversation with Jodi Walker. She would
like to present to the board. She is director of Kids at Their Best. Young
development program. Tom inquired about her contact information to set up
a meeting.
- Mark Strickland commented about the residents’ disregard to the stop signs.
Inquired as to what could be done to make residents better aware. Discussion
among the trustees. Trustees all agreed the police department should place
Page 3 of 3
more pressure on drivers. Chief Miller gave report to trustees about ghost
decals for the PD vehicles and additional training for the officers.
- Bruce Miller provided a report regarding Morgan County Economic
Development. Sales tax were reported to be where they needed to be. Brush
was going to provide a travel-cade for 4th of July parade. A new meet plant
coming into the county.
- Mark Strickland brought up a letter from a resident regarding express bill pay
and if staff could get bids. Tom reported that he and staff were looking into
for next year’s budget but could bring it sooner if need be. Strickland would
like to see how it can be applied to the utility bill and not at the town’s cost.
Scheduled for August work session.
V. PUBLIC COMMENTS
Jana Palmer – Jana took over the care of the Old Trail School outdoor maintenance.
Brought up concerns regarding the weeds at the park. Urged the community to do their
part to help the town by pulling weeds instead of complaining.
VI. CONSIDERATION OF ORDINANCE NO. 02-2020 – An Ordinance Approving a
lease Agreement for an Office Copier for Town Hall.
- Discussion regarding the new machine and its capabilities.
- Tom clarified that this was brought to the board as an ordinance because
the lease agreement effects the budget. Stated after the ordinance was
approved that by state statute staff must wait 30 days and post ordinance
in the paper before we can acquire the copier.
Motion made by Mark Strickland that we adopt Ordinance 02-2020 approving a lease agreement for the copier for the Town Hal. Seconded by David Herbstman. Roll Call: unanimously approved, motion carried.
VII. ADJOURNMENT
1. Closing Remarks by Mayor and Adjournment of Meeting
- Jerry Schwindt brought up organic options for weed control. There are
products that can do the job but are expensive. Something the trustees may
1. Call the Meeting to Order at 5:33PM. 2. Pledge of Allegiance 3. Roll Call
Bruce Miller-Absent Tom Acre-Interim Town Manager David Herbstman ✓ Hope Becker-Planning and Zoning Brian Flax ✓ Jerry Schwindt✓ Mark Strickland ✓ Pat Musgrave - Absent Mayor Jeff Palmer - Absent
4. Approval of Agenda Motion was made to approve the agenda by Jerry Schwindt and seconded by Bryan Flax. Roll call: David Herbstman-Yes; Pat Musgrave-Absent; Mark Strickland-Yes; Jerry Schwindt-Yes; Bruce Miller-Absent; Bryan Flax-Yes; and Mayor Jeff Palmer-Absent.
II. Consideration of Resolution No. 21-20 – Authorizing Mayor to Sign the Letter to DOLA Regarding Coronavirus Relief Fund.
1. Resolution No. 21-20 2. Letter to Department of Local Affairs Agreeing to Opt. in to the Coronavirus
Relief Fund and to Comply with the Coronavirus Relief Fund requirements
Motion was made to approve the agenda by Mark Strickland and seconded by Jerry Schwindt. Roll call: David Herbstman-Yes; Pat Musgrave-Absent; Mark Strickland-Yes; Jerry Schwindt-Yes; Bruce Miller-Absent; Bryan Flax-Yes; and Mayor Jeff Palmer-Absent.
III. Consideration of Resolution 22-20 - Approving Purchase of a Pump for the Johnson
Street Lift Station and Costs Associated with Evaluation and Repair of Existing Pump. 1. Resolution No. 22-20
Motion was made to approve the agenda by Mark Strickland and seconded by Jerry Schwindt. Roll call: David Herbstman-Yes; Pat Musgrave-Absent; Mark Strickland-Yes; Jerry Schwindt-Yes; Bruce Miller-Absent; Bryan Flax-Yes; and Mayor Jeff Palmer-Absent
IV. ADJOURN
Mayor Pro Tem David Herbstman adjourned the meeting at 5:54PM.
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Respectfully submitted by: Approved by: _______ Bryanna Yeager, Town Clerk Jeff Palmer, Mayor
Town of Wiggins Payment Approval Report - by GL Account Page: 1
• The Police Department received a CDOT-OTS Grant for DUI enforcement
• Officer Judd is out of training and working on his own
• Officer Erickson and Hope Becker are working on updating the nuisance ordinance
• Chief Miller has provided the attached stats for the month PW
• Repairs to the RO: Made repairs to Bray Valve on one of the sand filters,
Replaced the pump motor on skid one and scheduled a tech recalibrate the system.
• Making repairs to the Johnson street lift station replace the repaired lift pump #1.
• Making repairs to the (Return Active Sludge) or RAS pump at the wastewater treatment
plant. Needs a new or rebuild on the vacuum breaker.
• Spraying weeds and trying to keep up with the weed eating.
• Town needs to look into the purchase of a mosquito sprayer; the one we had been using
belonged to Charlie Ruyle. The fogger the town owned is so old you can't buy replacement
parts.
• Beau has installed a drip system around the trees on South Main and County Road P. Administrative Office-Front Desk/Utility Billing, Town Clerk/Treasurer, Planning/Parks Water & Wastewater – New Customers
June – 4 July - 9 New Home Building Permits : July 2020 - 26 July 2019 – 47 (Expect three or four more new home permits this week) Other Building Permits July 2020 – 49 July 2019 - 26
Economic Development Continue discussions on Roberts 81 development Looking at REDI Grant to see if it could be a fit Attended presentation on URA and DDA put on by DCI in Brush
Glassy
Attended Fort Morgan Reservoir and Irrigation Company (“FMRICO”) Board meeting FMRICO approved change of use request with conditions – they are workable CWCB Extended time frame on construction loan to allow for change of use cases Had a request if we have some excess river credits that could be leased
Other Continued Work with RCAC on inputs to water and wastewater rate study. Had discussion with EPA and NREL regarding designing green for water and wastewater project.
Discussed potential Tier I and REDI grant projects with DOLA – fall Tier I moved to October
TuseSun Mon Wed Thur TotalFri SatActivity
ANALYSIS - ACTIVITY - DAY
Agency
Dates
Wiggins Police Dept.
06/01/2020 Thru 06/30/2020
Date
Time
Report
07/17/2020
14:47:18
CFS24
911-Welfare Check 0 0 0 11 0 0 0
Abandoned Vehicle 0 0 1 10 0 0 0
Alarm 1 0 0 50 3 1 0
Animal Bite 1 0 0 10 0 0 0
Animal Control 0 1 1 20 0 0 0
Assault-sexual 0 0 1 21 0 0 0
Assist Other Agency 2 3 5 246 2 1 5
Bar Check 1 0 0 40 0 3 0
Bicycle/Golf/ATV Reg. 0 0 0 10 1 0 0
Burn Permit 0 0 0 10 0 0 1
Community Policing 0 0 0 10 0 0 1
Disturbance 1 0 0 21 0 0 0
Dog At Large 3 0 2 61 0 0 0
Domestic Violence 1 0 0 10 0 0 0
Driving Complaint 0 0 1 10 0 0 0
Drunkenness 0 0 0 10 0 1 0
Extra Patrol 8 9 10 9015 4 31 13
Fire Investigation LE 0 1 0 30 0 0 2
Fireworks 0 0 0 20 0 2 0
Follow Up/Investigati 3 5 6 354 6 5 6
Fraud 0 0 1 10 0 0 0
Harass/threat 1 0 0 10 0 0 0
Information 2 0 2 110 3 0 4
Juv Problem 1 0 0 10 0 0 0
Keep The Peace 0 0 0 10 1 0 0
Local Ordinance Viola 5 0 0 60 1 0 0
Lost/found 0 0 0 10 1 0 0
Loud Noise 0 0 0 10 0 1 0
Medical Assist 1 0 2 80 2 2 1
Motorist Assist 0 1 1 42 0 0 0
News Media 1 0 0 10 0 0 0
Parking Complaint 0 0 0 20 0 2 0
Pedestrian Contact 0 0 0 10 0 1 0
Remove A Party 0 0 0 10 0 1 0
Return Phone Call 0 0 0 22 0 0 0
Runaway/missing Prsn 0 0 0 10 0 1 0
Susp Pers/veh/inc 1 0 2 71 0 2 1
Theft 1 0 0 20 0 0 1
Traffic Accident 0 0 0 10 0 0 1
Traffic Contact 15 4 7 6010 4 13 7
Page 1 of 2
TuseSun Mon Wed Thur TotalFri SatActivity
ANALYSIS - ACTIVITY - DAY
Agency
Dates
Wiggins Police Dept.
06/01/2020 Thru 06/30/2020
Date
Time
Report
07/17/2020
14:47:18
CFS24
Traffic Hazard 1 0 0 20 0 1 0
Trespassing 0 0 0 10 0 1 0
Vacation House Check 1 1 0 41 1 0 0
Vandalism/crim Mischf 0 0 0 30 3 0 0
Vehicle Inspection 1 1 0 91 5 0 1
Vicious Dog 0 0 1 20 0 0 1
Warrant Attempt/arres 0 0 1 10 0 0 0
Welfare Check 0 1 1 50 2 1 0
52 27 4546 39 70 45 324Days Total
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Town of Wiggins Budget Worksheet Page: 1
Period: 07/20 Jul 21, 2020 10:49AM
Report Criteria:
Print Fund Titles
Page and Total by Fund
Print Revenue Titles
Total by Revenue
Print Department Titles
Total by Department
All Segments Tested for Total Breaks
2019 2019 2019 Variance 2020 2020 2020 Variance
Budget Actual Budget Actual
Account Number Account Title
GENERAL FUND
GENERAL FUND RESERVE TRANSFER
10-30001 GENERAL FUND RESERVE TRANSFE .00 .00 .00 .00 .00 .00
Total GENERAL FUND RESERVE TRANSFER: .00 .00 .00 .00 .00 .00
OP & MAINTENANCE TRANSFER
10-30003 OP & MAINTENANCE TRANSFER .00 .00 .00 .00 .00 .00
Total OP & MAINTENANCE TRANSFER: .00 .00 .00 .00 .00 .00
GENERAL MISCELLANEOUS
10-30004 GENERAL MISCELLANEOUS .00 8.23 8.23- .00 7,846.07 7,846.07-
Total GENERAL MISCELLANEOUS: .00 8.23 8.23- .00 7,846.07 7,846.07-
APPROPRIATED FUND BALANCE
10-30099 APPROPRIATED FUND BALANCE 141,038.00 .00 141,038.00 95,917.00 .00 95,917.00
Total APPROPRIATED FUND BALANCE: 141,038.00 .00 141,038.00 95,917.00 .00 95,917.00
CURRENT PROPERTY TAX
10-31100 CURRENT PROPERTY TAX 247,362.00 257,741.02 10,379.02- 359,885.67 156,538.00 203,347.67
Total CURRENT PROPERTY TAX: 247,362.00 257,741.02 10,379.02- 359,885.67 156,538.00 203,347.67
Net Total CONSERVATION TRUST: .00 6,173.69- 6,173.69 .00 2,463.03 2,463.03-
Net Grand Totals: 1,555,407.60-45,384.17 2,068,626.04-1,887.591,600,791.77 2,070,513.63
Report Criteria:
Print Fund Titles
Page and Total by Fund
Print Revenue Titles
Total by Revenue
Print Department Titles
Total by Department
All Segments Tested for Total Breaks
Town of Wiggins
304 E Central Avenue: Wiggins, CO 80654
970-483-6161: www.wigginsco.com
STAFF SUMMARY
Board of Trustee Board Meeting
July 22, 2020
DATE: July 17, 2020 AGENDA ITEM NUMBER: 5 TOPIC: Resolution 23-2020 – Recognizing the CDOT-OTS Grant Funding for DUI Enforcement STAFF MEMBER RESPONSIBLE: Craig Miller, Chief of Police
BACKGROUND: CDOT’s Office of Transportation Safety (OTS) provides funding for enforcement of Colorado’s impaired driving laws for 15 enforcement periods from July 1, 2020 until June 30, 2021. The selection and funding of participating agencies is based on, 1) the mission, goals, strategy and objectives of CDOT, 2) problem identification date relating to impaired driving related caused injury and fatal crashes, and 3) statistical analysis of local, state, and federal driving related statistics. Close to 100 agencies applied for the DUI grants, which exceeded available funding levels by nearly $500,000. The state said that funding decisions were difficult, and there were some agencies who received no funding. In making the funding decisions a number of factors were considered, such as:
● Agency compliance with previous Grant Requirements (timely claims submission, website entries by Due dates, number of Enforcement Periods worked, etc.),
● Demonstrated jurisdictional problem (# of Impaired crashes, number of fatals, number of Impaired Driving arrests, etc.),
● Agency productivity and history of traffic safety/impaired driving enforcement efforts.
SUMMARY: The Wiggins Police Department received $3000 in DUI grant funds. The funding will provide overtime for enforcement of Colorado’s impaired driving laws with increased patrols over 15 pre-determined enforcement periods. The Wiggins Police Department is required to participate in 10 of the enforcement periods.
FISCAL IMPACT: Adoption of this Resolution has a neutral impact on the adopted budget. The DUI Grant will provide $3000 of overtime funding for DUI Enforcement. These funds will be recognized as additional revenue and appropriated in the 2020 Budget through a future budget amendment. APPLICABILITY TO TOWN OBJECTIVES AND GOALS TO PROVIDE SERVICES: This supports the Board’s desire to provide a safe environment in the Town of Wiggins by reducing opportunities for accidents and injuries caused by drunk drivers. OPTIONS AVAILABLE TO THE BOARD OF TRUSTEES: The Board of Trustees could adopt this Resolution as presented, request a modification, or not adopt the Resolution. MOTION FOR APPROVAL: I make a motion to adopt Resolution 23-2020 – Recognizing the DUI Grant funding For DUI Enforcement
ACTION REQUESTED: MOTION, SECOND, ROLL-CALL VOTE (Resolutions require affirmative votes from the majority of Trustees present)
RESOLUTION 23-2020
RECOGNIZING THE CDOT-OTS GRANT FUNDING FOR DUI ENFORCEMENT
WHEREAS, the Town of Wiggins (“Town”) supports providing a safe environment in
the Town by reducing opportunities for accidents and injuries caused by drunk drivers; and,
WHEREAS, the Town Police Department applied for and was awarded a grant from
CDOTs Office of Transportation Safety (CDOT-OTS) FOR THE ENFORCEMENT OF
Colorado’s impaired driving laws for 15-periods from July 1, 2020 to June 30, 2021; and
WHEREAS, this is funding that was not anticipated when the 2020 Budget was adopted:
and,
WHERAS, the Town’s 2020 General Fund Budget revenue and expenditures will increase
by $3,000.
NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF
THE TOWN OF WIGGINS, COLORADO:
Section 1. The Board of Trustees hereby authorizes the Town Manager or his designee
to accept the CDOT-OTS grant in the amount of $3,000.
Section 2. The Town Manager or his designee is authorized to implement the grant in
accordance with the grant award.
INTRODUCED, ADOPTED AND RESOLVED THIS 22nd DAY OF JULY 2020.
TOWN OF WIGGINS, COLORADO
___________________________________
Jeffrey Palmer, Mayor
ATTEST:
_______________________________
Bryanna Yeager, Town Clerk
Town of Wiggins
304 E Central Avenue: Wiggins, CO 80654
970-483-6161: www.wigginsco.com
STAFF SUMMARY Board of Trustee Board Meeting
July 22, 2020
DATE: July 17, 2020 AGENDA ITEM NUMBER: 6 TOPIC: Resolution 24-2020 – Approving Purchase of Equipment and Software to Upgrade the SCADA System at the RO Plant STAFF MEMBERS RESPONSIBLE: Tom Acre, Interim Town Manager Stan Dooley, Public Works Supervisor
BACKGROUND: The Town of Wiggins through the Water Enterprise owns, operates and is responsible to maintain the Reverse Osmosis (RO) Plant. The RO Plant is located approximately seven miles north of Town near the South Platte River. The RO Plant has been operating since it was installed in 2011. The RO treats South Platte Alluvial Groundwater for potable use as the Town’s drinking water source. The RO Plant has been operating relatively free of any major issues for many years. Recently, it has been beginning to show its age. A Brady Valve and one of the pumps failed and needed replacement. The SCADA system has been operating on the same computer hardware and operating system in place since RO operation commenced. Several versions of the computer operating system and SCAD software have come out since that the system begun operation. No ability to back up the Scada system exists currently. The SCAD system controls the operation of the RO, providing communication between components within the RO, monitoring water tank levels both at the RO Plant and in Town, and provides alarm notification to staff of condition changes or problems. A SCADA system allows for remote operation of the system instead of having staff at the RO Plant monitoring the system 24/7. SUMMARY: Staff has determined that the RO Plant Scada system needs an update. The Town at one time had a technical service contract for the SCADA system that was discontinued. Having an updated and reliable SCADA system is critical to providing potable water for the Town. The need to upgrade the SCADA system has been previously discussed with the Board, most recently last fall during budget discussions. Staff has contacted the company and technician
that originally installed the system. Logical Systems, LLC (LSI) has worked with staff to determine a recommended course of action to update the RO Plant SCADA system. They have provided a proposal that includes updating the computer hardware and software. They will also provide an evaluation of how the SCADA system is operating and recommend any additional components that may need adjustment or replacement. FISCAL IMPACT: Adoption of this Resolution has a will impact the Water Enterprise budget by approximately $11,000. There are funds within the Water Enterprise sufficient to cover this required expense. APPLICABILITY TO TOWN OBJECTIVES AND GOALS TO PROVIDE SERVICES: This supports the Board’s desire to provide a safe and reliable drinking water supply to the citizens of Wiggins. OPTIONS AVAILABLE TO THE BOARD OF TRUSTEES: The Board of Trustees could adopt this Resolution as presented, request a modification, or not adopt the Resolution. MOTION FOR APPROVAL: I make a motion to adopt Resolution 24-2020 – Approving Purchase of Equipment and Software to Upgrade the SCADA System at the RO Plant
ACTION REQUESTED: MOTION, SECOND, ROLL-CALL VOTE
(Resolutions require affirmative votes from the majority of Trustees present)
RESOLUTION 25-2020
APPROVING INITIAL PURCHASE OF SOFTWARE IMPLEMENTATION OF TOWN
GIS MAPPING SYSTEM FOR WATER AND WASTEWATER ENTERPRISES AND THE
PUBLIC WORKS DEPARTMENT
WHEREAS, the Town of Wiggins (“Town”) through its Water Enterprise owns, operates
and is responsible for the maintenance of the Town’s Reverse Osmosis (RO) Plant; and,
WHEREAS, the RO Plant has been operating since it was constructed in 2011; and,
WHERAS, the SCADA System equipment and software are functioning but need to be
periodically upgraded in order for the RO Plant to reliably provide drinking water for the Town;
and
WHEREAS, the Board of Trustees has budgeted money for such maintenance expenses in
the Water Enterprise Fund.
NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF
THE TOWN OF WIGGINS, COLORADO:
Section 1. The Board of Trustees hereby authorizes the Town Manager or his designee
to enter into a contract to purchase updated equipment and software at the RO Plant.
• Estimated Cost $11,000.
Section 2. The Town Manager and Town Clerk are hereby authorized to execute and
deliver all documents and monies in accordance with this resolution.
INTRODUCED, ADOPTED AND RESOLVED THIS 22nd DAY OF JULY 2020.
TOWN OF WIGGINS, COLORADO
___________________________________
Jeffrey Palmer, Mayor
ATTEST:
_______________________________
Bryanna Yeager, Town Clerk
LOGICAL SYSTEMS, LLC - Golden Branch 400 CORPORATE CIR., SUITE R GOLDEN, CO 80401 Ph 303.215.9950 Fax 303.215.9952 www.logicalsysinc.com
Submitted to: Stan Dooley Creation Date: May 13, 2020 Submitted by: Ted Cookson Last Revision Date: May 13, 2020 Reviewed by: Tre Prater
File: 22423_Wiggins_SCADASupport_Proposal_R1.docm Page 1 of 9 Town of Wiggins SCADA Server Upgrades LSI™ / Town of Wiggins Confidential
®
LOGICAL SYSTEMS, LLC
Stan Dooley Town of Wiggins 304 Central Avenue Wiggins, CO 80654 970.483.6161 voice [email protected]
Bid Prepared by LOGICAL SYSTEMS, LLC - Golden Branch Proposal No. 22423 Town of Wiggins SCADA Server Upgrades
This document is confidential information of Logical Systems, LLC and is only for use by Town of Wiggins and Logical Systems, LLC All information contained herein is to be strictly controlled and in no case can this information be shared outside of the parties listed here without prior written consent from both parties.
LOGICAL SYSTEMS, LLC - Golden Branch 400 CORPORATE CIR., SUITE R GOLDEN, CO 80401 Ph 303.215.9950 Fax 303.215.9952 www.logicalsysinc.com
Submitted to: Stan Dooley Creation Date: May 13, 2020 Submitted by: Ted Cookson Last Revision Date: May 13, 2020 Reviewed by: Tre Prater
File: 22423_Wiggins_SCADASupport_Proposal_R1.docm Page 2 of 9 Town of Wiggins SCADA Server Upgrades LSI™ / Town of Wiggins Confidential
®
LOGICAL SYSTEMS, LLC
Table of Contents Overview ....................................................................................................................................................... 2 1 Scope of Work ...................................................................................................................................... 3 2 Equipment ............................................................................................................................................ 3 3 Software Licensing ............................................................................................................................... 3 4 Project Management ............................................................................................................................ 4 5 Control System Integration Effort ......................................................................................................... 4 6 On-Site Support .................................................................................................................................... 4 7 Client Responsibilities .......................................................................................................................... 5 8 Schedule ............................................................................................................................................... 5 9 Pricing ................................................................................................................................................... 5 10 Assumptions, Exclusions and Clarifications ......................................................................................... 6 11 Terms and Conditions .......................................................................................................................... 7
Overview Logical Systems is pleased to present this Time and Material proposal for the professional services required for the SCADA Server Upgrades on the Town of Wiggins.
The Supervisory Control and Data Acquisition (SCADA) system for the Town of Wiggins was installed as part of the Wiggins Water Project in 2012. Since that time, manufacturer support has ended for the installed versions of the Microsoft Windows 7 operating system, Rockwell FactoryTalk View SE version 6.1 SCADA software, and RSLogix Service Edition version 20.01 controller programming software. LSI will replace the existing SCADA workstation with a new mini-tower CPU with a Microsoft Windows Server 2019 operating system which will be supported by Microsoft through 2029.
If accepted, this document forms the entire basis for the contract between the two parties. No other terms or agreements, unless explicitly referenced in this document, are agreed to. A written purchase order is required for confirmation of the order and must reference this proposal number.
LOGICAL SYSTEMS, LLC - Golden Branch 400 CORPORATE CIR., SUITE R GOLDEN, CO 80401 Ph 303.215.9950 Fax 303.215.9952 www.logicalsysinc.com
Submitted to: Stan Dooley Creation Date: May 13, 2020 Submitted by: Ted Cookson Last Revision Date: May 13, 2020 Reviewed by: Tre Prater
File: 22423_Wiggins_SCADASupport_Proposal_R1.docm Page 3 of 9 Town of Wiggins SCADA Server Upgrades LSI™ / Town of Wiggins Confidential
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LOGICAL SYSTEMS, LLC
1 Scope of Work This scope of work is based on the desire expressed by the Town of Wiggins for assistance upgrading the water SCADA system. The original system was based on a Microsoft Windows 7 operating system that was updated to Windows 10 when Microsoft discontinued Windows 7 support. Since the upgrade, incompatibility between the older Rockwell SCADA software versions and the newer Windows 10 operating system have made the system unstable. In addition, the SCADA computer is now roughly 8 years old and is reaching the end of its useful life.
For this scope of work, LSI will be providing a new Dell SCADA server to the Town of Wiggins. As part of this effort LSI will be migrating the SCADA configurations and logged historical data from the existing workstation and upgrading the system to the latest available software and firmware versions. LSI will also provide an overall Project Manager for this effort to provide a single point of interface responsible to Town of Wiggins’s Project Manager.
It is recognized by the parties that the aforementioned scope of services is based on the current evaluation and corresponding request by Town of Wiggins and it is possible that variations in the scope of services specified herein may be adjusted from time to time based on newly found needs and requirements at the facility. In such an event, Logical Systems will use its best efforts to keep Town of Wiggins informed of any such variations and, in any event, shall receive Town of Wiggins’s advance approval prior to undertaking any variations that will increase the costs of services by Logical Systems to Town of Wiggins.
2 Equipment In support of the scope of this proposal LSI will be providing the following equipment/hardware:
2.1 Computer Hardware Qty Description
1 ea. Dell PowerEdge T140 Mini-Tower Server CPU 1 ea. 16 GB RAM 1 ea. 1 TB RAID Hard Disk Array, 2 disks 1 ea. 3 year Dell ProSupport On-site Support Plan
3 Software Licensing Included in this scope, LSI will provide the following commercial software licenses:
Qty Description
1 ea.
Rockwell TechConnect Support, 1 year, includes license upgrades to the latest supported versions of:
• FactoryTalk View SE 15 Display, S/N 2715011205 • FactoryTalk View SE 15 Display, S/N 2715011206 • RSLogix Micro Starter, S/N 2855013951 • RSLogix 5000 Service Edition, S/N 1842012841
1 ea. Microsoft Windows Server 2019 Standard, 16 core, operating system
LOGICAL SYSTEMS, LLC - Golden Branch 400 CORPORATE CIR., SUITE R GOLDEN, CO 80401 Ph 303.215.9950 Fax 303.215.9952 www.logicalsysinc.com
Submitted to: Stan Dooley Creation Date: May 13, 2020 Submitted by: Ted Cookson Last Revision Date: May 13, 2020 Reviewed by: Tre Prater
File: 22423_Wiggins_SCADASupport_Proposal_R1.docm Page 4 of 9 Town of Wiggins SCADA Server Upgrades LSI™ / Town of Wiggins Confidential
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LOGICAL SYSTEMS, LLC
Qty Description 1 ea. Microsoft Office Home & Business 2019
4 Project Management LSI shall provide specific for its scope, a Project Manager for this effort to serve as the point of contact between Town of Wiggins personnel, contractors, vendors and the LSI resources working on the project. This allows for timely updates of project milestones and will ensure a seamless documented transfer of information between all parties minimizing the potential for scope changes.
5 Control System Integration Effort 5.1 Control System Integration Effort LSI will migrate the existing SCADA graphics, alarm configuration, and logged historical data from the existing workstation to the new server. In the process of migration, the FactoryTalk View SE installation will be upgraded from the existing version 6.1 to the latest available version 11.00.00. The existing system is using 13 of the 15 licensed displays, which leaves 2 screens available for the future inclusion of the Town’s wastewater system.
In addition to the Rockwell and Microsoft software identified in section 3, the latest versions of other free or open-source software installed on the SCADA workstation (web browser, Adobe PDF reader, VNC server) will be migrated to the new server. One (1) day has been budgeted for server setup and data migration at LSI’s Golden office prior to on-site commissioning.
PLC and PanelView touchscreen interface programs for the existing control panels will also be migrated and the existing programmable controllers will be upgraded to the latest available firmware supported on the L32E processors, firmware version 20.019 and RSLogix 5000 version 20.05.00.
6 On-Site Support LSI will provide two (2) days of on-site installation of the new SCADA server and support for the retrofitting of the existing equipment and the modifications to the control system configuration on a Time and Material basis. This proposal does provide a startup estimate for the sake of providing a complete project cost.
Unforeseen, on-site delays with existing site condition, network connections, production rescheduling, plant services, and personnel are not taken into account of which any of these could contribute to extending a line’s startup over the estimated period. In addition, the estimated period does not account for personnel staying over a weekend or returning on-site for production standby.
All On-site scheduling and Time & Material billing will not be administered without the explicit knowledge and approval of the Town of Wiggins Project Manager.
LOGICAL SYSTEMS, LLC - Golden Branch 400 CORPORATE CIR., SUITE R GOLDEN, CO 80401 Ph 303.215.9950 Fax 303.215.9952 www.logicalsysinc.com
Submitted to: Stan Dooley Creation Date: May 13, 2020 Submitted by: Ted Cookson Last Revision Date: May 13, 2020 Reviewed by: Tre Prater
File: 22423_Wiggins_SCADASupport_Proposal_R1.docm Page 5 of 9 Town of Wiggins SCADA Server Upgrades LSI™ / Town of Wiggins Confidential
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LOGICAL SYSTEMS, LLC
7 Client Responsibilities 7.1 Source Documentation Town of Wiggins is to make current copies of the existing server and PLC configuration files from the existing process available to LSI.
7.2 Existing Equipment Condition It is the responsibility of Town of Wiggins to ensure that all existing equipment to be reused, is fully functional and operational to support the scope of this proposal. Any equipment found not to be in satisfactory condition will be identified to the Owner and repair or replacement options will be discussed.
8 Schedule 1. A mutually agreeable project schedule will be coordinated between LSI and the Town of Wiggins
after receipt of order. At the time of this proposal, manufacturer’s lead time for the server hardware is approximately two (2) weeks from date of order.
9 Pricing Pricing is Time and Material
Section Section Total Project Management $ 400 Dell Server, Support, Microsoft Licenses $ 3,185 Rockwell TechConnect Reinstatement $ 1,740 Controls System Integration & On-Site Support $ 5,300 Taxes (Note 1) Not Included
Estimated Total $ 10,625 NOTES:
1. Federal, state, or local taxes, fees, or permits are not included. LSI™ will be required to charge and collect sales tax unless furnished with the appropriate exemption documentation.
2. Any overtime required of LSI will be billed at 1.5 times the normal bill rate. Overtime is defined as work exceeding 8 hours in a 24-hour period, over 40 hours in 5 days and any support required on weekends. National holidays and Sunday’s will be billed at 2 times the normal rate. No overtime will be worked without prior approval by Town of Wiggins.
Remit Payments to: Logical Systems, LLC P O Box 341321 Memphis, TN 38184-1321
LOGICAL SYSTEMS, LLC - Golden Branch 400 CORPORATE CIR., SUITE R GOLDEN, CO 80401 Ph 303.215.9950 Fax 303.215.9952 www.logicalsysinc.com
Submitted to: Stan Dooley Creation Date: May 13, 2020 Submitted by: Ted Cookson Last Revision Date: May 13, 2020 Reviewed by: Tre Prater
File: 22423_Wiggins_SCADASupport_Proposal_R1.docm Page 6 of 9 Town of Wiggins SCADA Server Upgrades LSI™ / Town of Wiggins Confidential
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LOGICAL SYSTEMS, LLC
10 Assumptions, Exclusions and Clarifications The following items are LSI’s assumptions and/or exclusions for the scope of work defined herein.
1. Overall project management for the project is provided by others. 2. Electronic copies of CAD files requiring modifications will be supplied by the client in their native
format. PDF file will not suffice for this work.
LOGICAL SYSTEMS, LLC - Golden Branch 400 CORPORATE CIR., SUITE R GOLDEN, CO 80401 Ph 303.215.9950 Fax 303.215.9952 www.logicalsysinc.com
Submitted to: Stan Dooley Creation Date: May 13, 2020 Submitted by: Ted Cookson Last Revision Date: May 13, 2020 Reviewed by: Tre Prater
File: 22423_Wiggins_SCADASupport_Proposal_R1.docm Page 7 of 9 Town of Wiggins SCADA Server Upgrades LSI™ / Town of Wiggins Confidential
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LOGICAL SYSTEMS, LLC
11 Terms and Conditions 11.1 GOVERNANCE OF PROPOSALS 11.1.1 If there is any conflict between this proposal, if accepted and earlier orders or proposals this proposal will
govern. 11.2 PAYMENT 11.2.1 For Time and Material contracts, Customer shall make monthly payments to Logical Systems, LLC based on
actual time, materials, out of pocket expense and sales tax, if applicable. 11.2.2 For Lump Sum or Fixed Price contracts, Customer shall make to Logical Systems, LLC milestone payments
as listed in the Pricing Section of this proposal. 11.2.3 Payment is due 30 days from post date of invoice. If post date is not determinable, payment is due 30 days
from invoice date. User shall pay 1.5% per month of the unpaid balance if amounts are not paid within 65 days of the post date or 65 days of the invoice date if the post date is not determinable. LOGICAL SYSTEMS, LLC shall be entitled to compensation for the cost of collection, including but not limited to interest and/or attorney fees.
11.2.4 Federal, state, or local taxes, fees, or permits are not included. Town of Wiggins will be required to pay sales tax unless LSI™ is furnished with the appropriate exemption documentation.
11.3 DEFINITIONS 11.3.1 LSI™ or Seller – LOGICAL SYSTEMS, LLC 11.3.2 User – Town of Wiggins 11.3.3 Equipment – The hardware or software (including any manufacturing system controls integration) described
in the body of the proposal. 11.4 VALIDITY OF PROPOSAL 11.4.1 This Proposal is valid for 30 days, unless extended in writing by LOGICAL SYSTEMS, LLC
11.5 SALE AND DELIVERY 11.5.1 EXW /Origin, unless otherwise specified in the proposal. User to pay all freight and insurance charges from
Origin, and all demurrage, rigging and unloading charges at destination point per INCOTERMS 2010. 11.6 WARRANTY 11.6.1 LOGICAL SYSTEMS, LLC warrants Equipment of its own manufacture to be free from defects in materials
and workmanship for a period of twelve (12) months from shipment. THIS WARRANTY EXTENDS ONLY TO THE USER, AND IN NO EVENT SHALL LOGICAL SYSTEMS, LLC BE LIABLE FOR PROPERTY DAMAGE SUSTAINED BY A PERSON DESIGNATED BY THE LAW OF ANY JURISDICTION AS A THIRD PARTY BENEFICIARY OF THIS WARRANTY OR ANY OTHER WARRANTY HELD TO SURVIVE LOGICAL SYSTEMS, LLC’S DISCLAIMER. Replacement parts or manufacturing system controls modifications provided under the terms of this warranty are warranted for the remainder of the warranty period applicable to the Equipment, as if such parts were original components of the Equipment. With respect to equipment, materials, parts and accessories manufactured by others, LOGICAL SYSTEMS, LLC will undertake to obtain for User the full benefits of the manufacturer’s warranties, BUT IN NO EVENT SHALL USER OR ANY OTHER PERSON HAVE ANY REMEDY AGAINST LOGICAL SYSTEMS, LLC FOR BREACH OF MANUFACTURER’S WARRANTY. A defect in a part shall not condemn the whole machine or system. THE WARRANTY DESCRIBED IN THIS PARAGRAPH SHALL BE IN LIEU OF ALL OTHER WARRANTIES, EXPRESS OR IMPLIED INCLUDING, BUT NOT LIMITED TO, ANY IMPLIED WARRANTY OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE.
11.6.2 Warranty period terminates should the User modify the Equipment (including any manufacturing system controls integration) without LSI authorization.
11.7 EXCLUSIVE REMEDY 11.7.1 Upon written notification received by LOGICAL SYSTEMS, LLC within the above stated warranty period of
any failure to conform to the above warranty, upon return prepaid to LOGICAL SYSTEMS, LLC of any nonconforming original part of its own manufacture, and upon inspection by LOGICAL SYSTEMS, LLC to verify said nonconformity, LOGICAL SYSTEMS, LLC shall repair or replace said original part without charge to User. LOGICAL SYSTEMS, LLC shall ship the repaired or replaced part to User at User’s expense. Cost for removal and/or installation of repaired or replaced parts supplies under the above warranty shall be at the User’s expense. Correction of nonconformities, in the manner and for the period of time provided above,
LOGICAL SYSTEMS, LLC - Golden Branch 400 CORPORATE CIR., SUITE R GOLDEN, CO 80401 Ph 303.215.9950 Fax 303.215.9952 www.logicalsysinc.com
Submitted to: Stan Dooley Creation Date: May 13, 2020 Submitted by: Ted Cookson Last Revision Date: May 13, 2020 Reviewed by: Tre Prater
File: 22423_Wiggins_SCADASupport_Proposal_R1.docm Page 8 of 9 Town of Wiggins SCADA Server Upgrades LSI™ / Town of Wiggins Confidential
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LOGICAL SYSTEMS, LLC
shall constitute fulfillment of all liabilities of LOGICAL SYSTEMS, LLC to User or any other person whether based upon contract, tort (including negligence), strict liability or otherwise.
11.7.2 THE REMEDIES SET FORTH HEREIN ARE EXCLUSIVE, WITHOUT REGARD TO WHETHER ANY DEFECT WAS DISCOVERABLE OR LATENT AT THE TIME OF DELIVERY OF THE EQUIPMENT TO USER. The essential purpose of this exclusive remedy shall be to provide User with repair or replacement of parts or components that prove to be defective within the period and under the conditions previously set forth. This exclusive remedy shall not have failed of its essential purpose (as that term is used in the Uniform Commercial Code) provided LOGICAL SYSTEMS, LLC remains willing to repair or replace defective parts or components within a commercially reasonable time after it obtains actual knowledge of the existence of a particular defect.
11.8 CORROSION EXCLUSION 11.8.1 The Seller specifically excludes corrosion of stainless steel or other metals normally used in the fabrication
of the Equipment from its warranty. The Seller is not liable for loss or damage to corrosion from exposure to aggressive liquids or atmospheres. Nor shall Seller be held liable for User’s failure to properly clean or care for this Equipment.
11.9 LIMITATIONS OF LIABILITY 11.9.1 IN NO EVENT SHALL LOGICAL SYSTEMS, LLC BE LIABLE FOR ANY SPECIAL, CONSEQUENTIAL,
INCIDENTAL OR INDIRECT DAMAGES NOR SHALL LOGICAL SYSTEMS, LLC BE LIABLE FOR ANY LOSS OF PROFIT, LOSS BY REASON OF PLANT SHUTDOWN, NON-OPERATION OR INCREASED EXPENSE OF OPERATION, LOSS OF PRODUCT OR MATERIALS, WITH RESPECT TO THIS PROPOSAL OR ANYTHING DONE IN CONNECTION THEREWITH (INCLUDING, WITHOUT LIMITATION, SERVICES PROVIDED PURSUANT TO THIS AGREEMENT), WHETHER BASED UPON PROPOSAL, TORT (INCLUDING NEGLIGENCE), STRICT LIABILITY OR OTHERWISE. LOGICAL SYSTEMS, LLC’s liability to USER hereunder, if any, shall in no event exceed the total amount paid to LOGICAL SYSTEMS, LLC hereunder by USER.
11.9.2 Any indemnification obligation or other liability of Logical Systems, LLC is strictly limited to direct damages to the extent due to the negligent acts or omissions of Logical Systems and is further limited to the amount of the purchase order, including accepted change orders, for the work which gives rise to the damages.
11.10 INSTALLATION 11.10.1 Unless otherwise specifically agreed, User assumes full responsibility for the installation and start-up of the
Equipment and for any loss or damage of whatever nature to persons or property. 11.11 ACCELERATION 11.11.1 If the terms of payment for the Equipment allow for installment payments, User agrees that LOGICAL
SYSTEMS, LLC, at its discretion, may accelerate and make due and payable all remaining installments if (a) User shall fail to make one or more installments when due, or (b) any of the events constituting cause for automatic cancellation under the CANCELLATION paragraph below shall have occurred before or after delivery of the Equipment.
11.12 FORCE MAJEURE 11.12.1 No liability shall result from delays in shipment caused by circumstances beyond the control of Seller,
including but not limited to, Acts of God, fire, flood, war, riots, accidents, strikes, plant shutdown, rules and regulations of local, state and Federal governmental agencies or any causes beyond the reasonable control of Seller.
11.13 ACCEPTANCE 11.13.1 This Proposal shall be a binding contract on receipt of first payment of the first invoice and acceptance of
payment by an officer or authorized employee of LOGICAL SYSTEMS, LLC 11.14 CANCELLATION 11.14.1 LOGICAL SYSTEMS, LLC may cancel this Proposal before shipment if User refuses to authorize shipment
within thirty (30) days after notice that the Equipment is ready, or fails to make any payment or execute any documents required prior to shipment. (b) This Proposal may, at the sole discretion of Logical Systems, be canceled if User has become insolvent or bankrupt or admits in writing its inability to pay its debts as they mature, or if proceedings are commenced by or against User in any jurisdiction under a provision or chapter of any bankruptcy act, or if User suffers the appointment of a receiver or trustee or makes an assignment for the benefit of creditors. (c) User may not cancel except upon payment of twenty percent (20%) of the total price of the Equipment, plus LOGICAL SYSTEMS, LLC’s non-recoverable costs (including incidental and
LOGICAL SYSTEMS, LLC - Golden Branch 400 CORPORATE CIR., SUITE R GOLDEN, CO 80401 Ph 303.215.9950 Fax 303.215.9952 www.logicalsysinc.com
Submitted to: Stan Dooley Creation Date: May 13, 2020 Submitted by: Ted Cookson Last Revision Date: May 13, 2020 Reviewed by: Tre Prater
File: 22423_Wiggins_SCADASupport_Proposal_R1.docm Page 9 of 9 Town of Wiggins SCADA Server Upgrades LSI™ / Town of Wiggins Confidential
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LOGICAL SYSTEMS, LLC
consequential damages) attributable to this Proposal, plus a restocking charge to be determined by LOGICAL SYSTEMS, LLC
11.15 ARBITRATION 11.15.1 Any controversy of claim arising out of or relating to this Proposal should be determined by arbitration in
accordance with the rules of the American Arbitration Association. With regard to hearing locale, hearing locale shall be in Memphis, Tennessee. The arbitration shall be conducted by a single arbitrator and shall be in the English language.
11.16 MODIFICATION OR WAIVER OF PROVISION 11.16.1 This Proposal cannot be modified except by agreement in writing signed by LOGICAL SYSTEMS, LLC A
waiver or repeated waiver by LOGICAL SYSTEMS, LLC of any provision or the breach of any provision shall not constitute a further waiver of such provision or breach.
11.17 MERGER CLAUSE 11.17.1 This Proposal including all appendices, constitutes the final written expression of the terms of this Proposal
and is a complete and exclusive statement of those terms, and any and all representations, promises, warranties or statements by LOGICAL SYSTEMS, LLC’s agent that differ in any way from the terms of this written Proposal shall be given no force of effect.
11.18 OTHER CHARGES 11.18.1 A processing charge shall be payable by User to Seller for each change order or equipment drawing change
requested by User after Seller has received the approved drawings. The processing charge shall be added to the material and labor cost associated with each such change order. A processing charge shall be payable by User to Seller for “Prepay and Add” shipping charges.
11.18.2 A charge for storage shall be payable by the User if the User requests shipment deferral beyond the date of completion. Deferral of shipment will not defer invoicing or payment terms of the order.
11.18.3 Additional professional services, start-up support, and training not included within the scope of this proposal shall be provided on a T&M basis per LOGICAL SYSTEMS, LLC standard rates. Any stand-by time that is not the fault of the Seller, incurred by the Seller’s employees at the User’s site will be billed on a T&M basis.
11.18.4 Pricing data is based upon all work being performed in a forty-hour week. Any overtime required and pre-approved by USER will be billed per LOGICAL SYSTEMS, LLC’s standard T&M rate sheet, which is incorporated by reference to this agreement.
11.18.5 All costs incurred for performance bonds shall be borne by the User. 11.18.6 All costs incurred for CE or UL approval shall be borne by the user. 11.18.7 Seller will reasonably attempt to manage travel costs to the estimate provided, however any travel costs that
exceed the estimate provided will be invoiced at Seller’s cost. 11.18.8 On the event of a direct hire of a LOGICAL SYSTEMS, LLC employee, the hiring company shall pay to
Logical Systems, LLC a recruiting fee equal to four months of base billing.
END OF PROPOSAL
Town of Wiggins
304 E Central Avenue: Wiggins, CO 80654
970-483-6161: www.wigginsco.com
STAFF SUMMARY Board of Trustee Board Meeting
July 22, 2020
DATE: July 18, 2020 AGENDA ITEM NUMBER: 7 TOPIC: Resolution 25-2020 – Approving Initial Purchase of Software Implementation of Town GIS Mapping System for the Water and Wastewater Enterprises, and Public Works Department STAFF MEMBERS RESPONSIBLE: Tom Acre, Interim Town Manager Stan Dooley, Public Works Supervisor
BACKGROUND: Discussion on a Geographic Information System (GIS) for the town of Wiggins how it would benefit the Water and Wastewater Enterprises and the Public Works Department has brought up previously. A GIS can be much more than a digital mapping program, it has the capability of being an asset management system. On the Public Works side of things, the Town of Wiggins currently has a mix of ways to determine the location and size of water lines, control valves, wastewater lines, manholes, etc. throughout Town. Location information is found on hand drawn maps, paper maps, PDF copies of drawings/documents, and more recently digital CAD drawings. At times, the information can only be found by talking to those who were around and/or involved when the utility was installed. Staff needs a better and more efficient way finding and sharing this information. Additionally, every department and the Town would benefit Having a GIS is an efficient way of accomplishing this. A GIS allows for the collection, organization, and display of a vast array of information. Information such as water or wastewater line size, material, and pavement condition can be tracked. age and condition can be readily obtained. Additionally, information on streets such as paved or unpaved, pavement condition and signage can be tracked. Such information is beneficial as capital improvement plans are put together and budgeted. SUMMARY: It is my understanding that staff and the Board have discussed the need for and benefit to having a GIS system previously. Trustee Strickland attended a Colorado Rural Water
Association meeting last year and sat in on a presentation about GIS. He introduced staff to a product called “i am GIS” that was developed for smaller entities, is user friendly and not overly costly. Historically, GIS software has been expensive, staff resource intensive and complicated to use. “I am GIS” is unique and to our knowledge staff is not aware of a platform that is equivalent or comparable to “I am GIS”. The “i am GIS” software platform has the capability to be useful for not only Public Works, but the Police Department and the entire administrative staff with its work order functionality and tracking of specialized information such as incident locations, code enforcement, and other trouble spots. Staff has had a discussion with a representative and a demo from “ i am GIS” and was impressed with its capability and ease of use. Staff sent the company information from which they put together a proposal. “i am GIS” will digitize our current paper maps/drawings and incorporate any digital files we have and develop an initial GIS focused on water and wastewater utilities. The GIS will incorporate Google’s satellite imaging allowing us to add things such as roads and signage. A copy of their proposal is attached to this summary. A link to their website is below.
https://iamgis.net/ FISCAL IMPACT: Adoption of this Resolution has a will impact the Water and Wastewater Enterprises, and Public Works budget by approximately $7,000 in 2020. Annually we will pay $2,500 for years two and three for unlimited licensing, program enhancements, updating the maps, data storage and technical assistance. There are funds within the Water and Wastewater Enterprise Funds and General Fund budgets sufficient to cover this expense. A budget amendment will be required in the future as this is not a budgeted item. APPLICABILITY TO TOWN OBJECTIVES AND GOALS TO PROVIDE SERVICES: This supports the Board’s desire to provide adequate tools such that staff can efficiently provide services to the Town. OPTIONS AVAILABLE TO THE BOARD OF TRUSTEES: The Board of Trustees could adopt this Resolution as presented, request a modification, or not adopt the Resolution. MOTION FOR APPROVAL: I make a motion to adopt Resolution 25-2020 – Approving Initial Purchase of Software Implementation of Town GIS Mapping System for the Water and Wastewater Enterprises, and Public Works Department ACTION REQUESTED: MOTION, SECOND, ROLL-CALL VOTE
(Resolutions require affirmative votes from the majority of Trustees present)
APPROVING INITIAL PURCHASE OF SOFTWARE IMPLEMENTATION OF TOWN GIS
MAPPING SYSTEM FOR THE WATER AND WASTEWATER ENTERPRISES, AND
PUBLIC WORKS DEPARTMENT
WHEREAS, the Town of Wiggins (“Town”) through its Public Works Department, and the
Water and Wastewater Enterprises is responsible for having accurate location of the Town’s various
utilities; and,
WHEREAS, the Town staff currently relies on a combination of paper maps, hand drawings,
electronic CAD drawings, and information from personal recollection (self and others) when
determining where utilities are located; and,
WHEREAS, as time passes and staff change this information can be lost; and,
WHERAS, the Geographic Information System (GIS) will benefit all departments and citizens
by allowing for the accurate collection, organization, and display of various Town assets; and,
WHEREAS, the Board of Trustees has budgeted money for such maintenance expenses in the
Water Enterprise Fund.
NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE
TOWN OF WIGGINS, COLORADO:
Section 1. The Board of Trustees hereby authorizes the Town Manager or his designee to
enter into a contract to purchase updated equipment and software at the RO Plant.
• Estimated Cost $11,000.
Section 2. The Town Manager and Town Clerk are hereby authorized to execute and deliver
all documents and monies in accordance with this resolution.
INTRODUCED, ADOPTED AND RESOLVED THIS 22nd DAY OF JULY 2020.
TOWN OF WIGGINS, COLORADO
___________________________________
Jeffrey Palmer, Mayor
ATTEST:
_______________________________
Bryanna Yeager, Town Clerk
Town of Wiggins
304 E Central Avenue: Wiggins, CO 80654
970-483-6161: www.wigginsco.com
STAFF SUMMARY Board of Trustee Board Meeting
July 22, 2020
DATE: July 18, 2020 AGENDA ITEM NUMBER: 8 TOPIC: Resolution 26-2020 – Approving the Purchase of a Replacement Trimble GPS for the Water and Wastewater Enterprises, and Public Works Department STAFF MEMBERS RESPONSIBLE: Tom Acre, Interim Town Manager Stan Dooley, Public Works Supervisor
BACKGROUND: The Town of Wiggins has owned a Trimble GPS unit for several years. For the past five years it has not been utilized due to a missing “key”. Apparently a former Public Works employee misplaced this component years ago. In the absence of the Trimble, staff has utilized the capability of the GPS on their iPhones. The iPhone GPS works for some applications, however as the Town increases its need for more accurate data, our method of collecting such data must improve. Staff research the ability to have our current GPS unit evaluated and put back into working order. To accomplish that would require an expenditure of $2,000 to $3,000 dollars. The unit is of the age, that Trimble support would only be available for another year or so. SUMMARY: The benefit of a Geographic Information System (GIS) was discussed immediately prior to this item. Concurrently to researching GIS vendors, staff was looking for a GPS replacement. The Trimble R1 was determined as the most cost-effective GPS for our needs. The Trimble R1 is recommended by “i am GIS” and was included in their quote. However, Frontier Precision provided us a promotional offer that is significantly less than what “i am GIS” quoted. Staff recommends this purchase regardless of whether the GIS is implemented this year, so that going forward accurate location data is collected. FISCAL IMPACT: Adoption of this Resolution has a will impact the Water and Wastewater Enterprises, and Public Works budget by approximately $1,985 in 2020. There are funds within the Water and Wastewater Enterprise Funds and General Fund budgets sufficient to cover this expense.
APPLICABILITY TO TOWN OBJECTIVES AND GOALS TO PROVIDE SERVICES: This supports the Board’s desire to provide adequate tools such that staff can efficiently provide services to the Town. OPTIONS AVAILABLE TO THE BOARD OF TRUSTEES: The Board of Trustees could adopt this Resolution as presented, request a modification, or not adopt the Resolution. MOTION FOR APPROVAL: I make a motion to adopt Resolution 26-2020 – Approving the Purchase of a Replacement Trimble GPS for the Water and Wastewater Enterprises, and Public Works Department ACTION REQUESTED: MOTION, SECOND, ROLL-CALL VOTE
(Resolutions require affirmative votes from the majority of Trustees present)
RESOLUTION 26-2020
APPROVING THE PURCHASE OF A REPLACEMENT TRIMBLE GPS FOR THE
WATER AND WASTEWATER ENTERPRISES, AND PUBLIC WORKS DEPARTMENT
WHEREAS, the Town of Wiggins (“Town”) has a GPS receiver that is currently
inoperable and within a couple years of being unsupported by the manufacturer; and,
WHEREAS, the staff has need to have accurate location information of utilities and other
Town assets; and,
WHEREAS, the Town staff research repair and updating of the current GPS receiver and
found it was not cost-effective to do so; and,
WHEREAS, the Town has budgeted for equipment replacement.
NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF
THE TOWN OF WIGGINS, COLORADO:
Section 1. The Board of Trustees hereby authorizes the Town Manager or his designee
to purchase a new GPS receiver.
• Estimated Cost $1,985
Section 2. The Town Manager and Town Clerk are hereby authorized to execute and
deliver all documents and monies in accordance with this resolution.
INTRODUCED, ADOPTED AND RESOLVED THIS 22nd DAY OF JULY 2020.
We are getting things in place to start our water project, including implementing GIS and purchasing a new GPSunit. Earlier in June you gave Stan a quote for an R1, I believe it was a promotional price for the R1, submeterreceiver/antenna. What is the current pricing?
Thank you
Wiggins Mail - Re: Trimble R1 https://mail.google.com/mail/u/0?ik=9415790d15&view=pt&search=all...
Wiggins Mail - Re: Trimble R1 https://mail.google.com/mail/u/0?ik=9415790d15&view=pt&search=all...
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Town of Wiggins
304 E Central Avenue: Wiggins, CO 80654
970-483-6161: www.wigginsco.com
STAFF SUMMARY
Board of Trustee Board Meeting
July 22, 2020
DATE: July 17, 2020 AGENDA ITEM NUMBER: 9 TOPIC: Resolution 27-2020 – Approving Expenditure to Refinish Flooring at the Knievel
Farmhouse STAFF MEMBERS RESPONSIBLE: Craig Miller, Chief of Police
Stan Dooley, Public Works Supervisor
BACKGROUND: The Town of Wiggins owns and maintains the Knievel farmhouse resulting from the land purchase completed in 2017. The Town provides this house to the Chief of Police as a part of his compensation package. Upon moving into the property, the Chief found that the wood floors needed repair due to water damage and from not being maintained properly by the previous owner/tenant. Photos of the condition of the floors are attached to this staff summary. SUMMARY: A request for bid was sent via Home Advisor and one company responded, Executive Floor Coverings, LLC out of Orchard. They returned with a bid to refinish and seal the floors. No other companies that refinish wood floors in Morgan County were located. The bid includes repair where carpet was tacked to the floor and the refinishing of the two bedrooms, the main living area, and the laundry room. Refinishing the floors will add value to the house if it should be sold. FISCAL IMPACT: Adoption of this Resolution has an impact on the adopted budget in the amount of $2,221. There is funding in the General Fund that will be used to fund this expenditure.
APPLICABILITY TO TOWN OBJECTIVES AND GOALS TO PROVIDE SERVICES: This supports the Board’s desire to maintain value for Town property. OPTIONS AVAILABLE TO THE BOARD OF TRUSTEES: The Board of Trustees could adopt this Resolution as presented, request a modification, or not adopt the Resolution. MOTION FOR APPROVAL: I make a motion to adopt Resolution 27-2020 – Approving Expenditure to Refinish Flooring at the Knievel Farmhouse
ACTION REQUESTED: MOTION, SECOND, ROLL-CALL VOTE (Resolutions require affirmative votes from the majority of Trustees present)
RESOLUTION 27-2020
APPROVING EXPENDITURE TO REFINISH FLOORING AT THE KNIEVEL
FARMHOUSE
WHEREAS, the Town of Wiggins (“Town”) purchased the Knievel Farm including the
farmhouse in 2017; and,
WHEREAS, the Town recently hired a new Chief of Police; and,
WHEREAS, the Town Board of Trustees is providing the Knievel farmhouse as the Chief
of Police residence as part of his compensation while he serving as Chief of Police for the Town;
and,
WHEREAS, the Knievel farmhouse needs some repairs and maintenance; and,
WHEREAS, the wood floors in the Knievel farmhouse require refinishing beyond staff’s
expertise.
NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF
THE TOWN OF WIGGINS, COLORADO:
Section 1. The Board of Trustees hereby authorizes the Town Manager or his designee
to enter a contract to have the wood floors refinished at the Knievel farmhouse.
• Estimated Cost $2,221.
Section 2. The Town Manager and Town Clerk are hereby authorized to execute and
deliver all documents and monies in accordance with this resolution.
INTRODUCED, ADOPTED AND RESOLVED THIS 22nd DAY OF JULY 2020.
