Notice of Regular Meeting of the Wilmer Community Development Corporation, Type B 1-844-992-4726 (Toll Free) or 408-418.9388 Access code: 962 415 201 Tuesday, December 15, 2020 at 6:00 pm Important Notice Regarding Public Participation: Due to the COVID-19 (coronavirus) public health emergency, and in an effort to reduce face-to-face contact, Governor Greg Abbott has granted a temporary suspension of certain provisions of the Texas Open Meetings Act. While preserving government transparency and maintaining government operations, meetings of the Boards and Commissions will be conducted by teleconference. The meeting will be broadcast live via telephone conference by dialing any of the following phone numbers: 1-844-992-4726 (Toll Free) or 408-418-9388 Access code: 962 415 201 CALL TO ORDER CITIZENS' COMMENTS: In an effort to continue to allow members of the public to address the Board may do so at one of the following temporary alternate options: Electronic Mail (E-mail): Submit your name, address, and subject and/or agenda item(s) to City Secretary at [email protected] by 5:00 p.m. on Tuesday, December 15, 2020. By phone. Please call 1-844-992-4726 (Toll Free) or 408-418-9388; Access code: 146 129 0869 before the Call to Order and provide your name, address, and subject and/or agenda item(s). PUBLIC HEARING: 1. Conduct a public hearing and consider approving the intent to undertake the following project to provide financial assistance to the City of Wilmer in the amount not to exceed $1,800,000.00 for sewer line repairs and remediation costs, authorized pursuant to Sections 501.101, 501.103 and 5055.158 of the Texas Local Government Code.
Transcript
Notice of Regular Meeting of theWilmer Community Development Corporation, TypeB
1-844-992-4726 (Toll Free) or 408-418.9388Access code: 962 415 201
Tuesday, December 15, 2020 at 6:00 pm
Important Notice Regarding Public Participation: Due to the COVID-19 (coronavirus) public health emergency, and in an effort to reduceface-to-face contact, Governor Greg Abbott has granted a temporary suspension of certainprovisions of the Texas Open Meetings Act. While preserving government transparency andmaintaining government operations, meetings of the Boards and Commissions will beconducted by teleconference. The meeting will be broadcast live via telephone conference bydialing any of the following phone numbers:
1-844-992-4726 (Toll Free) or 408-418-9388Access code: 962 415 201
CALL TO ORDER CITIZENS' COMMENTS:In an effort to continue to allow members of the public to address the Board may do so at oneof the following temporary alternate options:
Electronic Mail (E-mail): Submit your name, address, and subject and/or agendaitem(s) to City Secretary at [email protected] by 5:00 p.m. on Tuesday,December 15, 2020.By phone. Please call 1-844-992-4726 (Toll Free) or 408-418-9388; Access code: 146129 0869 before the Call to Order and provide your name, address, and subject and/oragenda item(s).
PUBLIC HEARING:
1. Conduct a public hearing and consider approving the intent to undertake the followingproject to provide financial assistance to the City of Wilmer in the amount not toexceed $1,800,000.00 for sewer line repairs and remediation costs, authorizedpursuant to Sections 501.101, 501.103 and 5055.158 of the Texas Local GovernmentCode.
ACTION:
2. Discuss and consider authorizing the Notice of Intention for the issuance of Sales TaxRevenue Debt, Series 2021, for financial assistance to the City of Wilmer in theamount not to exceed $1,800,000.00 for sewer line repairs and remediation costs,authorizing distribution of a preliminary official statement relating to such certificates ofissuance and authorizing certain other matters relating thereto.
ADJOURNMENT
EXECUTIVE SESSION: The Boards and Commissions reserve the right to convene into executive session on anyposted agenda item pursuant to Section 551.071(2) of the Texas Government Code to seek legal adviceconcerning such subject.
ACCESSIBILITY STATEMENT: Meetings of the Boards and Commissions are held in municipal facilities arewheelchair accessible. For sign interpretive services, call the City Secretary’s office, 972-441-6373, or TDD1-800-735-2989, at least 72 hours prior to the meeting. Reasonable accommodation will be made to assist yourneeds.
PURSUANT TO SECTION 30.06 PENAL CODE (TRESPASS BY HOLDER WITH A CONCEALED HANDGUN), APERSON LICENSED UNDER SUBCHAPTER H, CHAPTER 411, GOVERNMENT CODE (HANDGUNLICENSING LAW), MAY NOT ENTER THIS PROPERTY WITH A CONCEALED HANDGUN.
CONFORME A LA SECCION 30.06 DEL CODIGO PENAL (TRASPASAR PORTANDO ARMAS DE FUEGO CONLICENCIA) PERSONAS CON LICENCIA BAJO DEL SUB-CAPITULO 411, CODIGO DEL GOBIERNO (LEY DEPORTAR ARMAS), NO DEBEN ENTRAR A ESTA PROPIEDAD PORTANDO UN ARMA DE FUEGOOCULTADA.
PURSUANT TO SECTION 30.07 PENAL CODE (TRESPASS BY HOLDER WITH AN OPENLY CARRIEDHANDGUN), A PERSON LICENSED UNDER SUBCHAPTER H, CHAPTER 411, GOVERNMENT CODE(HANDGUN LICENSING LAW), MAY NOT ENTER THIS PROPERTY WITH A HANDGUN THAT IS CARRIEDOPENLY.
CONFORME A LA SECCION 30.07 DEL CODIGO PENAL (TRASPASAR PORTANDO ARMAS DE FUEGO ALAIRE LIBRE CON LICENCIA) PERSONAS CON LICENCIA BAJO DEL SUB-CAPITULO H, CAPITULO 411,CODIGO DE GOBIERNO (LEY DE PORTAR ARMAS), NO DEBEN ENTRAR A ESTA PROPIEDAD PORTANDOUN ARMA DE FUEGO AL AIRE LIBRE.
CERTIFICATE I hereby certify the above Notice of Meeting was posted at the Wilmer City Hall on December12, 2020 at 5:30 p.m. and copies thereof were provided to the Community DevelopmentCorporation, Type B board members.
CITY OF WILMER
Community Development Corporation 1.
Meeting Date: 12/15/2020
Policy Statement:
Submitted by: Rona Stringfellow, City Administrator
Agenda Caption:Conduct a public hearing and consider approving the intent to undertake the following project toprovide financial assistance to the City of Wilmer in the amount not to exceed $1,800,000.00 forsewer line repairs and remediation costs, authorized pursuant to Sections 501.101, 501.103 and5055.158 of the Texas Local Government Code.
Background:On Tuesday, October 6, 2020, the Public Works Department received a report from DallasWater Utilities (DWU) of a sewer main leak at the bank of the Trinity River, and contacted theTexas Commission on Environmental Quality Regional (TCEQ) Office in Ft. Worth. OnWednesday, October 7, 2020, after on-site observation of the reported location, Public Workspersonnel confirmed the City sewer force main pipe on the bank of the Trinity River was brokenand leaking into the River [attached]. Public Works immediately mobilized crews and a PipeContractor to begin emergency repairs. On Thursday, October 8, 2020, TCEQ directed the Cityto immediately halt pumping sewage through the damaged force main and to begin trucking andhauling all City of Wilmer sewage to the DWU Southside Wastewater Treatment Plant(WWTP).
On Thursday, October 8, 2020, the City of Wilmer authorized Cactus Reclamation Services toimmediately start emergency hauling of City sewage from Sewer Lift Station No. 1 (located nearthe intersection of Pleasant Run and Post Oak Roads). Cactus Reclamation Services mobilizedand began setup of pumps and tanks to contain and haul wastewater from the Lift Station wetwell on the evening of Thursday, October 8, 2020. Cactus Reclamation completed their initialpump and tank setup and commenced hauling tanker trucks of City of Wilmer sewage to theSouthside WWTP at about 5:00 a.m. on Friday, October 9, 2020. By October 10, 2020, CactusReclamation set up six fracking tanks at the Lift Station [Photos 2 - 6], then added another eighttanks by October 13, 2020 for a total of 14 tanks [Photo 7]. Cactus Reclamation used from 8-10tanker trucks to continuously haul City sewage from the fracking tanks at the Lift Station [Photo8] to the Southside WWTP for a total of 670 tanker truckloads loads at 4,500 gallons each.Cactus Reclamation and their subcontractors also set up a 400 ft. containment boom across theTrinity River and several aerators to contain and mitigate any sewage leaking into the River.
The City’s piping contractors completed emergency repairs to the broken sewer main on theriverbank on the evening of October 9, 2020 [Photos 9, 10]. Upon startup of the City Lift Stationpumps, multiple additional leaks in the sewer main crossing under the river channel wererevealed [Photos 11, 12], requiring installation of a new, temporary sewer main across the entireriver channel. On Saturday, October 10, 2020, at City direction, the pipe contractor began
river channel. On Saturday, October 10, 2020, at City direction, the pipe contractor beganemergency acquisition and installation of the temporary sewer main crossing consisting of 440feet of 16-inch diameter High Density Polyethylene Pipe (HDPE). The HDPE pipe materialarrived on-site on the morning of Thursday, October 15, 2020 [Photo 13]. The City’s pipecontractor immediately began fusing the pipe joints together to install the temporary maincrossing the river channel [Photo 14]. The HDPE pipe fusing operation was completed onSaturday, October 17, 2020. The pipe Contractor proceeded with installing the HDPE fusedpipe across the river channel [Photos 15, 16], and completed this phase on Sunday, October18, 2020. The pipe Contractor completed connection of the new HDPE pipe to the existing ironpipe sewer main on both banks on Monday, October 19, 2020 [Photos 17, 18]. The City liftstation pumps returned to service and began pumping sewage through the temporary forcemain pipe on the evening of Monday, October 19, 2020.
Cactus Reclamation Services continued hauling the remaining sewage from their fracking tanksto the DWU Southside WWTP on October 21, 22, and 23, 2020. Cactus Reclamationproceeded to clean, decontaminate, and demobilize their pumps, fracking tanks, and equipmentfrom October 24 through November 10, 2020.
On Thursday, December 3, 2020, the Council received a brief presentation from Staff related tothe expenses incurred from the wastewater hauling services from one of the representativeinvoice statements. Finance Consultant, Patrick Harvey, along with support from the FinancialAdvisor, Jim Sabonis advised that options for payment will be presented at a Special Meeting.
On Thursday, December 10, 2020, the Council provided staff direction to seek financial optionsfrom the Wilmer Community Development Corporation (WCDC), Type B related to the paymentand reimbursement of expenses related to costs incurred for the emergency repair, hauling, andadministration of the City sewer line break located near the intersection of Pleasant Run andPost Oak Road.
Operational Considerations:The purpose of this item is conduct a public hearing and seek approval from the WCDC, Type Bto provide financial assistance to the City of Wilmer for sewer line repairs and remediation cost.
Legal:Upon receiving direction from the WCDC, Type B, the legal consultant will prepare requisiedocuments for the transaction.
Public Information Considerations:Public notices will be published on December 13, 2020, in a daily publication of record, DallasMorning News.
This item is being considered at a meeting of the City Council noticed in accordance with theTexas Open Meetings Act.
Fiscal Impact:The WCDC, Type B has to authorize these expenditures, and direct staff.
Options/Alternatives:Wilmer Community Development Corporation (WCDC), Type B may approve the intent toprovide financial assistant to the City of Wilmer in an amount not to exceed $1,800,000.00.
1.
Wilmer Community Development Corporation (WCDC), Type B may deny the intent toprovide financial assistant to the City of Wilmer in an amount not to exceed $1,800,000.00.
2.
AttachmentsBill Payment Stub - Invoice A and attachments Bill Payment Stub - Invoice B and attachments Bill Payment Stub - Invoice C and attachments Bill Payment Stub - Invoice D and attachments Photos Bill Payment Stub - RJN Group Bill Payment Stub - RT&E Rural Water
CITY OF WILMER TEXAS – CACTUS RECLAMATION SERVICES EMERGENCY WASTEWATER HAULING
Deck Shaver, Interim Public Works Director November 2020
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CITY OF WILMER TEXAS – CACTUS RECLAMATION SERVICES EMERGENCY WASTEWATER HAULING
Deck Shaver, Interim Public Works Director November 2020
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PHOTO 5 PHOTO 6
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CITY OF WILMER TEXAS – CACTUS RECLAMATION SERVICES EMERGENCY WASTEWATER HAULING
Deck Shaver, Interim Public Works Director November 2020
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CITY OF WILMER TEXAS – CACTUS RECLAMATION SERVICES EMERGENCY WASTEWATER HAULING
Deck Shaver, Interim Public Works Director November 2020
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CITY OF WILMER TEXAS – CACTUS RECLAMATION SERVICES EMERGENCY WASTEWATER HAULING
Deck Shaver, Interim Public Works Director November 2020
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PHOTO 17 PHOTO 18
CITY OF WILMER
Community Development Corporation 2.
Meeting Date: 12/15/2020
Policy Statement:
Submitted by: Rona Stringfellow, City Administrator
Agenda Caption:Discuss and consider authorizing the Notice of Intention for the issuance of Sales Tax RevenueDebt, Series 2021, for financial assistance to the City of Wilmer in the amount not to exceed$1,800,000.00 for sewer line repairs and remediation costs, authorizing distribution of apreliminary official statement relating to such certificates of issuance and authorizing certainother matters relating thereto.
Background:Operational Considerations:Approving this item authorizes the Wilmer Community Development Corporation (WCDC), TypeB to direct staff with funding of the project with Issuance of Sales Tax Revenue Debt, Series2021 to be utilized to provide financial assistance to the City of Wilmer for sewer line repairs andremediation costs pay off a portion of existing debt and provide capital for enhancement of cityassets and facilities.
Hilltop Security, the City’s Financial Advisors, will provide a financial plan analysis presentation.
Public Information Considerations:This item is being considered at a meeting of the Wilmer Community Development Corporation(WCDC), Type B noticed in accordance with the Texas Open Meetings Act.
Fiscal Impact:All fees are included in the debt issuance; no additional funds will need to be budgeted.
Options/Alternatives:Wilmer Community Development Corporation (WCDC), Type B may approve theissuance of Sales Tax Revenue Debt, as presented.
1.
Wilmer Community Development Corporation (WCDC), Type B may deny issuance ofSales Tax Revenue Debt.
2.
Recommendation: Staff recommends approval authorizing the issuance of Sales Tax Revenue Debt for thepurposes of providing financial assistance for the City of Wilmer for sewer line repairs andremediation.
January 393,402$ 350,692$ 289,612$ 347,429$ 147,255$ 38,295$ 30,320$ 25,518$ 19,570$
February 502,287 426,185 388,425 424,581 84,860 47,054 46,440 27,705 24,547
March 411,755 404,603 261,846 237,330 74,796 34,331 37,485 22,526 21,012
April 375,406 355,090 276,805 291,369 61,242 36,461 38,945 29,808 21,890
May 499,144 406,739 344,584 346,134 76,713 39,369 61,568 32,801 25,059
June 536,476 346,774 287,365 281,476 88,129 38,970 63,334 24,535 25,206
July 418,769 347,474 289,179 287,839 58,806 40,600 62,907 26,036 27,909
August 470,266 434,753 363,833 347,114 66,341 51,972 61,529 29,078 27,141
September 496,763 369,776 339,248 287,338 57,179 40,073 43,316 30,291 26,138
October 471,593 423,002 324,609 284,701 60,945 42,675 54,213 41,657 25,875
November 584,393 463,742 361,952 332,422 287,084 53,614 51,085 48,709 30,097
December 641,734 420,265 379,988 250,714 320,964 60,428 40,103 33,420 24,368
Total 5,801,987$ 4,749,095$ 3,907,446$ 3,718,447$ 1,384,312$ 523,843$ 591,247$ 372,083$ 298,814$
Last 12-months' Sales Tax Revenue…………………………………………………………………………………………………………………………………………………………5,801,987$
(0.50%) Wilmer Community Development Corporation (Type B)…..........................................................................................................................1,450,497$
(0.50%) Wilmer Economic Development Corporation (Type A)…..........................................................................................................................1,450,497$
(1.00%) City of Wilmer……………………………………………………………………………………………………………………………………………………………………………………..2,900,993$
