Notice to the Chief Executive Officer Performance Development Review Committee A Meeting of the Chief Executive Officer Performance Development Review Committee of the City of Prospect will be held in the Civic Centre, 128 Prospect Road, Prospect on Monday 18 April 2010 at 7.15pm A G E N D A 1. On leave – Nil 2. Apologies – Nil 3. Confirmation of the Minutes of the Chief Executive Officer Performance Development Review Committee meeting held on Wednesday 30 August 2010 4. Items for discussion 4.1 Chief Executive Officer (CEO) Performance Review – Performance Management Program (Pages 1-56, Recommendation on page 2) 5. Close Mark Goldstone Chief Executive Officer 13 April 2010
Transcript
Notice to the Chief Executive Officer Performance Development Review Committee
A Meeting of the Chief Executive Officer Performance Development Review Committee of the City of Prospect will be held in the Civic Centre, 128 Prospect Road, Prospect on Monday 18 April 2010 at 7.15pm
A G E N D A
1. On leave – Nil 2. Apologies – Nil 3. Confirmation of the Minutes of the Chief Executive Officer Performance
Development Review Committee meeting held on Wednesday 30 August 2010
4. Items for discussion
4.1 Chief Executive Officer (CEO) Performance Review – Performance Management Program (Pages 1-56, Recommendation on page 2)
5. Close
Mark Goldstone Chief Executive Officer 13 April 2010
ITEM NO: 4.1 ON AGENDA TO: CEO Performance Development Review Committee DATE: 18 April 2011 FROM: Mark Goldstone SUBJECT: Chief Executive Officer (CEO) Performance Review – Performance
Management Program 1. PURPOSE OF REPORT
1.1 To progress an interim CEO Performance Review with the CEO.
2. RELEVANCE TO STRATEGIC DIRECTIONS / POLICY
2.1 The CEO is responsible for the delivery of Council’s Strategic and Corporate Plans. In order to monitor the CEO’s performance in carrying such responsibility, it is important to assess the key performance measures which have been set by Council.
3. COMMUNITY INVOLVEMENT
3.1 Not applicable.
4. DISCUSSION
4.1 At the Special meeting of Council held on 30 August 2010, Council resolved:
• The report and attachments to the CEO Performance Development Review Committee
held on Monday 30th
August 2010 be noted at the special meeting of Council on the 14th
September 2010.
• Council commends and applauds the CEO performance throughout the 2009/2010 financial year.
• The CEO be awarded a 4% salary increase and a 2% productivity bonus backdated to the anniversary of his commencement 24 August 2010.
• Council adopts the KPIs as provided including the specific objectives for the year 2010/2011.
4.2 A copy of the agreed Performance Indicators that apply to the 2010/11 reporting period
is provided at Attachment 1-4. Additional information in relation to Performance Indicators are provided as Attachments 5-22.
4.3 A Capital Projects and Operating Projects – Progress Report, detailing specified projects and relevant progress is provided at Attachments 23-55.
4.4 The CEO contract sets out the performance requirements at Clause 5. This clause states that the CEO Performance Review Committee will meet with the CEO twice a year to monitor progress on agreed outcomes. Refer to Clause 5 of the contract which has been provided at Attachment 56.
4.5 The performance review program provides an opportunity for both parties to assess performance of the CEO for the reporting period. It also provides a progress report nine months into the year and a full year review when all information relating to the established KPIs is available.
4.6 The Committee is to provide its findings to Council on the Performance Review at the Council meeting following the review.
5. PREFERRED OPTION & JUSTIFICATION
5.1 It is necessary that the Committee undertake a Performance Review in accordance with the CEO Contract requirements. In particular it is important that any adjusted Key Performance Indicators are agreed.
6. RECOMMENDATION
(1) The report and attachments to the CEO Performance Development Review Committee held on Wednesday 13th April 2011 be noted.
Mark Goldstone Chief Executive Officer
KPIs - City of Prospect 2010/11
KPI
Measured by Outcomes
Financial Indicators
Achieve budget (revised budget approved by Council) within the range +/- 1% of total revenue base (operating revenue plus capital grants):
• Cash budget • Better than budgeted operating
result achieved • Operating result
Number and value of budget adjustments for the year resulting from:
• Policy change • Revised budget estimates
approved by Council • Budget overruns • Internal adjustments excluding
budget overruns (grants, reallocations)
All known variances have been previously submitted to Council as part of the budget review process. To date, projected expenditure and income (excluding the three Master plans) appears to be within budget. With regards to the 3 Master plans, at this stage, it is not possible to confirm that the expenditure will be within budget. A number of outstanding issues need to be addressed. There is no evidence of any unfunded discrepancies from any LT members or Directors. The third budget review will be presented to the May Council meeting. To date, only one material unfavourable budget variance reported - Parking Control - Statutory Fee Written Off $65k (due an error in the Parking legislation, Council was unable to issue expiations for illegal parking at bicycle lane for 1 month on top of that, every unpaid bicycle expiation had to be written off during that period.).
Governance
Achievement of 75% rate payer satisfaction including but not limited to:
• McGregor Tan Survey or On-line Community Panel
Achievement of a minimum 90% compliance:
• Annual OHS&W KPI Audit • Other surveys or audits (see note
below)
See attached summary of McGregor Tan 2010 Residents’ Survey Attachment 5 Results from the 2010 LGA Workers Compensation Scheme Key Performance Systems Audit: OH&S Score 89% Injury Management Score 100% Overall KPI Score 91%
Strategic/Annual Business Plan
85% of budgeted capital and operating projects completed within agreed timeframes:
Achieve 85% satisfaction rating Performance management program maintained Training and development program maintained:
• Training and development program is 80% achieved
Facilitated a 360 degree feedback program. Conducted subordinate 360 degree feedback in Community Wellbeing. 360 Planned for June in Corporate Services. Corporate training programs for the year are being implemented within each Directorate based on needs analysis. e.g two day EMT management development, various staff attending specific work related development programs. Performance Development Review process completed across the organisation
• EMT • Leadership Team • Administration staff including
library • Infrastructure & Assets staff held
over until business plans have been completed - will possibly begin July 2011
Training and development program on track. Two Traineeships have been implemented plus a Scholarship. This would place our achievement rating above satisfactory Training programs achieved :
• Certification skills training completed e.g. First Aid
• Seminars and conferences for professional skills update
Staff member Achievement:
• Diploma in management - high achievement in leadership learning dynamics
• Woman in Management scholarship - first year
Attachment 2
completed • Two staff members finishing
their university degree and one Director to commence MBA
Four staff members to attend a fourteen month Certificate IV in safety Leadership emergency training:
• Two staff members from I&A • Two staff Members from
Administration (course cost is free provided through SA Water and Adelaide Tafe)
• Alignment of organisation structure with budget i.e. Salaries, position levels, FTE, PPT, Casuals
• Review PDs with Directors and incumbents re change to workplace needs
• Gap analysis planned for July/august 2011
• Evaluate information and workforce planning systems (PDCA process)
Attachment 3
Notes relating to the above KPIs There will be some objectives set within these KPIs. Financial – there will be a link to the Long Term Financial Management plan and an objective would be to improve on the revenue mix (the proportion of rates versus grant income) however the prime KPI is the achievement of budget within the range + / - 1 % of the total revenue base.
Governance – included in this area is audit compliance (with legislation), Community surveys, LGA surveys. Not all these surveys will necessarily be undertaken each year nor will community surveys necessarily be satisfaction based – they may be information based. Strategic/Annual Business Plan – there will be objectives and projects that flow from this plan year on year. Specific priority projects will be identified and agreed. Relationships – External relationships are important to the Council’s success and these require good relationships at State and Federal level, within the local government community and within the community of City of Prospect. Having such relationships and devoting the time to them will be expected of the CEO however are not a measurable KPI.
Handling of contact 3.9 74% 3.6 62%Courtesy and politeness 4.2 78% 4 69%Direct contact with elected members 3.6 61% 3.3 41%Maintenance of reserves, parks, gardens and ovals 4 80% 4 83%Standard of local streets 3.3 53% 3.5 66%Standard of footpaths 3 41% 3.3 55%Amount and type of development occcuring 3.1 38% 3.4 50%Standard of community events 3.9 75% 3.8 67%Commercial / retail spaces 3.9 75% 3.6 63%Streetscapes, preservation of character heritage buildings and 3.5 62% 3.7 69%Services aimed at improving public safety 3.5 61% 3.6 58%Implementing parking controls 3.4 57% 3.5 60%
Average 3.6 63% 3.6 62%
McGregor Tan have advised the results above reflect City of Prospect are in the top percentile of Local Government survey results. Peter Hine of McGregor Tan advises 75% is an unrealistic target for this method of survey due to the direct nature of the questions. In Peter's experience he has seen only one Council with a higher satisfaction rate (of 3.7/5) and that Council is not in SA. I would point out the Customer Service related questions returned an average of 76% and the maintenance of parks and gardens city wide returned a result of 80%. Satisfaction with our commercial / retail spaces has increased significantly (75%) and our Community Events has maintained a high satisfaction rating with a slight increase (75%). The decrease in satisfaction of our roads and footpaths can be directly related to the deletion of funds in last year's budget to help fund the Master Plans. The decrease in satisfaction relating to development could be related to the current media exposure on high density housing in heritage areas (unfounded).
Atta
chm
ent
Attachment 5
Quarterly Summary Kpi Report
Strategic Plan 2008-2011
For
the
mon
th e
ndin
g 31
/12/
10
Pag
e 1
of 1
7
Cus
tom
er S
atis
fact
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Sur
vey
Ann
%10
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Incr
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St
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RS
88
1616
Number of active volunteers at the end of 2009/10
is 162 compared to 72 at the end of 2008/09, an
increase of 90 volunteers.
4,000 volunteers hours logged during 2009/10.
Ret
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Attachment 6
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Survey has been undertaken and is currently being analysed.
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Typewriter
Completed in August 2010.
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Typewriter
Awaiting confirmation from McGregor Tan Research.
Quarterly Summary Kpi Report
Strategic Plan 2008-2011
For
the
mon
th e
ndin
g 31
/12/
10
Pag
e 2
of 1
7
1.6
Imp
lem
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ity
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Attachment 7
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Constantly being asked to present at LGA training sessions. Director undertook MC activity at several high profile events. NBN leadership/outcomes.
Quarterly Summary Kpi Report
Strategic Plan 2008-2011
For
the
mon
th e
ndin
g 31
/12/
10
Pag
e 3
of 1
7
Clim
ate
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Attachment 8
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Climate Change Adaptation report completed and high level activities currently being assigned.
Quarterly Summary Kpi Report
Strategic Plan 2008-2011
For
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th e
ndin
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/12/
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Pag
e 4
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7
Rec
ords
Str
ateg
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ates
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uate
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ates
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Attachment 9
Quarterly Summary Kpi Report
Strategic Plan 2008-2011
For
the
mon
th e
ndin
g 31
/12/
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Pag
e 5
of 1
7
Rep
ortin
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inan
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ity
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ared
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itted
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2010
. 7
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licat
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ates
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ult
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ent
Attachment 10
pauline
Typewriter
The residential rates component to total revenue has reduced from 69% to 55% between 07/08 and BR2 10/11.
pauline
Typewriter
Refer 2nd budget review to Council 22 Feb 2011.
Quarterly Summary Kpi Report
Strategic Plan 2008-2011
For
the
mon
th e
ndin
g 31
/12/
10
Pag
e 6
of 1
7
2.2
Incr
ease
aw
aren
ess
of,
an
d p
arti
cip
atio
n in
ex
isti
ng
ser
vice
s, e
ven
ts a
nd
pro
gra
ms
Par
king
Con
trol
Bia
%50
5050
50A
dmin
iste
ring
Aus
tral
ian
Roa
d R
ules
thro
ugho
ut
Cou
ncil
on d
aily
bas
is.
Und
erta
ke g
ener
al c
omm
unity
saf
ety
activ
ities
Bia
%50
5050
50P
rovi
de G
ener
al C
omm
unity
Saf
ety
serv
ices
to
entir
e C
ounc
il on
dai
ly b
asis
.
Mai
ntai
n an
imal
man
agem
ent a
ctiv
ities
Bia
%50
5050
50C
ontin
ued
deliv
ery
of A
nim
al M
anag
emen
t ac
tiviti
es th
roug
hout
Cou
ncil.
Web
site
red
evel
opm
ent
Bia
%50
5050
50N
ew w
ebsi
te w
ent l
ive
Frid
ay 1
7 D
ecem
ber
2010
. N
ews
rele
ase
issu
ed. C
ontin
uous
ly r
efin
ing
and
enha
ncin
g to
mak
e th
e si
te m
ore
user
frie
ndly
.
HA
CC
sup
port
vol
unte
er p
rogr
amB
ia%
5050
5050
All
aspe
cts
of H
AC
C p
rogr
ams
are
supp
orte
d w
ith
requ
ired
volu
ntee
rs.
Hig
h le
vel s
atis
fact
ion
with
our
act
iviti
es in
the
area
of
publ
ic s
afet
yA
nn%
25
Enf
orce
Cou
ncil
By-
Law
sB
ia%
5050
5050
Ong
oing
enf
orce
men
t of B
y-la
ws
thro
ugho
ut
Cou
ncil.
Gar
den
Mod
ifica
tion
Pro
gram
Bia
%50
5050
50G
arde
n m
ake
over
s de
liver
ed to
14
resi
dent
s as
pe
r H
AC
C g
uide
lines
. Fun
ding
/pro
ject
on
trac
k.
Sta
tus
Non
eO
ver
Ach
ieve
dA
bove
Tar
get
On
Tar
get
Pro
gres
sed
Atte
ntio
n R
equi
red
Des
crip
tio
nF
req
.U
OM
Tar
get
Act
ual
Sta
tus
Tar
get
Act
ual
Sta
tus
Co
mm
ent
Res
ult
YT
D R
esu
lt
Atta
chm
ent
Attachment 11
pauline
Typewriter
Analysis of satisfaction has been included in McGregor Tan survey.
Quarterly Summary Kpi Report
Strategic Plan 2008-2011
For
the
mon
th e
ndin
g 31
/12/
10
Pag
e 7
of 1
7
Com
mun
ity e
vent
s pr
ogra
mB
ia%
5050
5050
Council has four key annual event activities that
continue to provide the whole community with
opportunities for engagement and participation
that are affordable, inclusive and fun - These
annual events are :-
Prospect Road Fashion and Food and Wine Affair
(FFWA) (Nov 2010);
- Sunday 21 Nov 2010 (12 noon – 6pm)
- 35 registered stallholders, 6 shop fronts open
and 8 street traders
- 5000-6000 attended on day
- Australia Day Celebrations (Jan 2011)
- Twilight Concert Series (Feb 2011)
- Prospect Fair (Mar 2011)
Ann
ual e
xhib
ition
pro
gram
Bia
%50
5050
50Six exhibitions held - launched on the first Sunday
of the month.
4-25 July, 'Wishlist'; 1-22 Aug 'Golden Fleece'; 5-
26 Sept 'The Games People Play'; 3-24 Oct
'Castaway'; 7-28 Nov 'Mainly River Images'; 12
Dec-16 Jan '16th Prospect Community Show'.
Six Gallery Advisory Group (GAG) meetings - held
monthly.
Sta
tus
Non
eO
ver
Ach
ieve
dA
bove
Tar
get
On
Tar
get
Pro
gres
sed
Atte
ntio
n R
equi
red
Des
crip
tio
nF
req
.U
OM
Tar
get
Act
ual
Sta
tus
Tar
get
Act
ual
Sta
tus
Co
mm
ent
Res
ult
YT
D R
esu
lt
Atta
chm
ent
Attachment 12
Quarterly Summary Kpi Report
Strategic Plan 2008-2011
For
the
mon
th e
ndin
g 31
/12/
10
Pag
e 8
of 1
7
Ani
mal
Man
agem
ent P
lan
Ann
%35
Mai
ntai
n se
rvic
e pr
ovis
ion
to W
alke
rvill
eB
ia%
5050
5050
Pro
vidi
ng c
ontin
ued
serv
ice
to T
he C
orpo
ratio
n of
th
e T
own
of W
alke
rvill
e as
per
con
trac
t.
Vol
unte
er G
raffi
ti R
emov
al p
rogr
amB
ia%
5050
5050
Vol
unte
er r
emov
al p
rogr
am h
as r
epor
ted
an
incr
ease
for
the
rem
oval
of g
raffi
ti fo
r th
e 3r
d qu
arte
r of
201
1 co
mpa
red
with
2nd
qua
rter
.
Com
mun
ity L
and
Man
agem
ent P
lan
Bia
%50
2550
25P
arks
Ope
n S
pace
Str
ateg
y fu
lfills
a c
ompo
nent
of
the
Com
mun
ity L
and
Man
agem
ent P
lan.
Par
ks S
trat
egy
Bia
%50
5050
50C
onsu
ltant
s re
port
is c
ompl
ete.
Act
ion
plan
is
bein
g co
mpl
eted
for
pres
enta
tion
to C
ounc
il.
2.7
Act
ivel
y p
rom
ote
th
e u
se o
f co
mm
un
ity
faci
litie
s an
d r
eso
urc
es
2.3
Co
ntr
ibu
te t
o b
uild
ing
a s
afer
co
mm
un
ity
thro
ug
h
advo
cacy
an
d p
artn
ersh
ips
Eas
tern
Hea
lth A
utho
rity
to d
eliv
er P
ublic
and
E
nviro
nmen
tal H
ealth
sev
ices
Bia
%50
5050
50C
ontin
ued
arra
ngem
ent f
or h
ealth
ser
vice
s an
d m
onth
ly im
mun
isat
ion
clin
ics
prov
ided
by
EH
A.
Cor
pora
te C
omm
unic
atio
n S
trat
egy
Bia
%50
5050
50F
irst s
tage
com
plet
ed -
Med
ia S
trat
egy
dev
elop
ed
and
impl
emen
ted.
You
th s
ervi
ces
Bia
%50
5050
50P
rogr
ams
are
bein
g co
mpl
eted
acc
ordi
ng to
w
orkp
lans
.
Sta
tus
Non
eO
ver
Ach
ieve
dA
bove
Tar
get
On
Tar
get
Pro
gres
sed
Atte
ntio
n R
equi
red
Des
crip
tio
nF
req
.U
OM
Tar
get
Act
ual
Sta
tus
Tar
get
Act
ual
Sta
tus
Co
mm
ent
Res
ult
YT
D R
esu
lt
Atta
chm
ent
Attachment 13
pauline
Typewriter
Current plan in place. Plan to be reviewed in next financial year.
Quarterly Summary Kpi Report
Strategic Plan 2008-2011
For
the
mon
th e
ndin
g 31
/12/
10
Pag
e 9
of 1
7
CC
TV
for
loca
l bus
ines
ses
on P
rosp
ect R
oad
Bia
%50
5050
50F
eder
al fu
ndin
g ap
plic
atio
n is
bei
ng p
repa
red
to
be s
ubm
itted
to th
e F
eder
al A
ttorn
ey-G
ener
al's
of
fice.
3.2
Su
pp
ort
ret
ail,
com
mer
cial
an
d h
om
e b
usi
nes
s d
evel
op
men
t ac
ross
th
e C
ity
and
wit
hin
def
ined
co
mm
erci
al p
reci
nct
s
Ban
ner
and
third
par
ty a
dver
tisin
g po
licy
Bia
%50
050
0P
olic
y w
ill b
e co
mpl
eted
prio
r to
end
of 2
010/
2011
fin
anci
al y
ear.
Und
erta
ke a
ret
ail s
hopp
ing
mix
sur
vey
Bia
%50
050
0E
xist
ing
info
rmat
ion
to b
e re
view
ed a
nd b
e re
-as
sess
ed in
the
2011
/201
2 fin
anci
al y
ear.
Bus
ines
s D
ata
Bas
eB
ia%
5050
5050
Con
tinua
lly b
eing
upd
ated
.
3.1
Fac
ilita
te, t
arg
et a
nd
en
cou
rag
e ap
pro
pri
ate
and
d
iver
se c
om
mer
cial
inve
stm
ent
acro
ss t
arg
eted
key
in
du
stry
gro
up
s
Ens
ure
high
qua
lity
com
mer
cial
out
com
es fr
om
deve
lopm
ent a
sses
smen
t fun
ctio
ns.
Bia
%50
5050
50O
ngoi
ng c
olla
bora
tion
with
Env
ironm
ent a
nd
Pla
nnin
g st
aff.
Unq
ualif
ied
Ext
erna
l Aud
it M
anag
emen
t Rep
ort
Ann
#1
3. E
con
om
ic V
ibra
ncy
Sta
tus
Non
eO
ver
Ach
ieve
dA
bove
Tar
get
On
Tar
get
Pro
gres
sed
Atte
ntio
n R
equi
red
Des
crip
tio
nF
req
.U
OM
Tar
get
Act
ual
Sta
tus
Tar
get
Act
ual
Sta
tus
Co
mm
ent
Res
ult
YT
D R
esu
lt
Atta
chm
ent
Attachment 14
pauline
Typewriter
Unqualified External Audit received.
Quarterly Summary Kpi Report
Strategic Plan 2008-2011
For
the
mon
th e
ndin
g 31
/12/
10
Pag
e 10
of 1
7
mai
nnor
thro
adpr
ospe
ct.c
om.a
uB
ia%
5025
5025
Web
site
cre
ated
. R
etai
lers
cur
rent
ly b
eing
co
ntac
ted
to p
artic
ipat
e on
line
.
Iden
tify
suita
ble
prec
inct
bra
nd/im
age
for
prim
ary
reta
il st
rips
incl
udin
g co
nsid
erat
ion
of r
egio
nal a
nd lo
cal
oppo
rtun
ities
.
Bia
%50
2050
20O
ngoi
ng e
valu
atio
n in
line
with
Mas
ter
Pla
ns.
Eco
nom
ic A
naly
sis
Bia
%50
050
0D
ue to
com
men
ce fi
nanc
ial y
ear
com
men
cing
20
11/2
012.
Impl
emen
t act
ions
and
pro
ject
s of
the
thre
e ye
ar
Str
ateg
ic E
cono
mic
Pla
nB
ia%
5050
5050
Com
plet
ed.
3.4
Cre
ate
and
pro
mo
te M
ain
No
rth
an
d C
hu
rch
ill
Ro
ads
as u
niq
ue
pre
cin
cts
idea
l fo
r m
ediu
m t
o la
rge
com
mer
cial
, ret
ail a
nd
hig
her
den
sity
res
iden
tial
d
evel
op
men
t
3.5
Pro
mo
te t
he
Cit
y o
f P
rosp
ect
as a
cen
tral
d
esti
nat
ion
, wit
h w
orl
d c
lass
dig
ital
co
nn
ecti
on
s,
clea
n a
nd
gre
en a
nd
str
ateg
ical
ly id
eal f
or
reta
il an
d
com
mer
cial
inve
stm
ent
Com
mer
cial
Was
te r
ecyc
ling
disp
osal
pro
gram
Bia
%50
550
5O
ngoi
ng d
iscu
ssio
ns a
re b
eing
hel
d w
ith Z
ero
Was
te S
A.
City
of P
rosp
ect O
utdo
or D
inin
g P
olic
yB
ia%
5040
5040
Pol
icy
to b
e ta
bled
for
disc
ussi
on a
t May
w
orks
hop.
Sta
tus
Non
eO
ver
Ach
ieve
dA
bove
Tar
get
On
Tar
get
Pro
gres
sed
Atte
ntio
n R
equi
red
Des
crip
tio
nF
req
.U
OM
Tar
get
Act
ual
Sta
tus
Tar
get
Act
ual
Sta
tus
Co
mm
ent
Res
ult
YT
D R
esu
lt
Atta
chm
ent
Attachment 15
Quarterly Summary Kpi Report
Strategic Plan 2008-2011
For
the
mon
th e
ndin
g 31
/12/
10
Pag
e 11
of 1
7
Pro
spec
t InD
aily
Bia
%50
5050
50F
ive
issu
es p
er w
eek.
Run
ning
to s
ched
ule.
4. E
nvi
ron
men
tal S
ust
ain
abili
ty
Loca
l sm
all b
usin
ess
even
tB
ia%
5050
5050
Reg
ular
eve
nts
cond
ucte
d in
line
with
sch
edul
e.
Pro
spec
t Bus
ines
s C
omm
unity
new
slet
ter
in 2
010/
11B
ia%
5050
5050
Pro
duce
d as
sch
edul
ed fo
r th
e ye
ar.
4.1
Del
iver
ing
inn
ova
tive
pra
ctic
es w
hic
h p
rom
ote
en
viro
nm
enta
l su
stai
nab
ility
in t
he
area
s o
f W
aste
m
anag
emen
t
Pro
spec
t Bus
ines
s Le
ader
sB
ia%
5050
5050
Eve
nts
runn
ing
to s
ched
ule.
Thr
ee Y
ear
Str
ateg
ic E
cono
mic
Pla
nB
ia%
500
500
New
pla
n be
ing
deve
lope
d in
the
new
fina
ncia
l ye
ar a
nd w
ill b
e ba
sed
on th
e re
sults
of t
he
econ
omic
ana
lysi
s.
3.6
See
k to
imp
rove
th
e co
mm
un
icat
ion
lin
ks b
etw
een
g
ove
rnm
ent
and
bu
sin
ess
Pro
spec
t Bus
ines
s on
line
web
por
tal
Bia
%50
5050
50U
pdat
ed o
n w
eekl
y ba
sis.
Nat
iona
l Bro
adba
nd N
etw
ork
Bia
%50
5050
50O
n go
ing
colla
bora
tion
with
NB
N C
o. C
urre
ntly
on
sche
dule
.
Onl
ine
entr
epre
neur
ship
trai
ning
pro
gram
Bia
%50
5050
50F
irst p
rogr
am c
ompl
eted
suc
cess
fully
. A
dditi
onal
pr
ogra
m s
ched
uled
for
May
201
1.
Sta
tus
Non
eO
ver
Ach
ieve
dA
bove
Tar
get
On
Tar
get
Pro
gres
sed
Atte
ntio
n R
equi
red
Des
crip
tio
nF
req
.U
OM
Tar
get
Act
ual
Sta
tus
Tar
get
Act
ual
Sta
tus
Co
mm
ent
Res
ult
YT
D R
esu
lt
Atta
chm
ent
Attachment 16
Quarterly Summary Kpi Report
Strategic Plan 2008-2011
For
the
mon
th e
ndin
g 31
/12/
10
Pag
e 12
of 1
7
4.8
En
cou
rag
e th
e co
mm
un
ity
to b
ette
r m
anag
e th
eir
imp
act
on
th
e en
viro
nm
ent
Tim
ely
impl
emen
tatio
n of
Env
ironm
enta
l Act
ion
Pla
nA
nn%
90
5. H
erit
age
and
Ch
arac
ter
5.3
En
sure
ou
r C
ity’
s h
isto
ry a
nd
her
itag
e is
ac
kno
wle
dg
ed a
nd
val
ued
wit
hin
th
e co
mm
un
ity.
4.7
Co
ntr
ibu
te t
o a
nd
su
pp
ort
act
ivit
ies
that
po
siti
vely
af
fect
clim
ate
chan
ge
Impl
emen
t the
201
0/11
act
ions
from
the
Env
ironm
enta
l A
ctio
n P
lan
2008
-201
1B
ia%
5050
5050
Env
ironm
ent d
epar
tmen
t is
cont
inui
ng to
im
plem
ent t
he 2
010/
11 a
ctio
ns a
s ou
tline
d in
the
Act
ion
Pla
n.
Sup
port
, pro
mot
e an
d in
fluen
ce th
e op
erat
ions
of W
aste
C
are
SA
reg
iona
l was
te s
ubsi
diar
yB
ia%
5050
5050
Dire
ctor
Env
ironm
ent a
nd P
lann
ing
as a
boa
rd
mem
ber
atte
nded
the
boar
d m
eetin
gs.
No
subs
tant
ial i
ssue
s to
rep
ort.
Impl
emen
t the
201
0/11
Was
te M
anag
emen
t act
ions
fr
om th
e E
nviro
nmen
tal A
ctio
n P
lan
2008
- 2
011
Bia
%50
5050
50E
nviro
nmen
t dep
artm
ent i
s co
ntin
uing
to
impl
emen
t the
Was
te M
anag
emen
t act
ions
as
outli
ned
in th
e E
nviro
nmen
tal A
ctio
n P
lan.
Sta
tus
Non
eO
ver
Ach
ieve
dA
bove
Tar
get
On
Tar
get
Pro
gres
sed
Atte
ntio
n R
equi
red
Des
crip
tio
nF
req
.U
OM
Tar
get
Act
ual
Sta
tus
Tar
get
Act
ual
Sta
tus
Co
mm
ent
Res
ult
YT
D R
esu
lt
Atta
chm
ent
Attachment 17
pauline
Typewriter
2010/11 actions implemented in accordance with the plan.
Quarterly Summary Kpi Report
Strategic Plan 2008-2011
For
the
mon
th e
ndin
g 31
/12/
10
Pag
e 13
of 1
7
Pre
serv
e Lo
cal H
isto
ry C
olle
ctio
nB
ia%
5050
5050
Upgrades to the security of the Local History
Room storage performed as per the preservation
assessment recommendation.
Replacement of filing and storage materials
undertaken as per the preservation assessment
recommendation.
5.4
Co
nti
nu
e to
del
iver
hig
h q
ual
ity
pu
blic
art
, an
d
attr
acti
ve p
ub
lic s
pac
es
Rai
se a
war
enes
s of
Pro
spec
t's h
isto
ryB
ia%
5050
5050
Assistance with promotion and facilitation of Local
History Group Meetings held monthly at Prospect
Library.
Collaborated with other public library based Local
History Officers to form a Local History Network in
August which meets to share information and best
practices. This group has established a blog and
are using a Prospect Library prop in a travelling
exhibition promoting the History Collections at the
various libraries.
Sta
tus
Non
eO
ver
Ach
ieve
dA
bove
Tar
get
On
Tar
get
Pro
gres
sed
Atte
ntio
n R
equi
red
Des
crip
tio
nF
req
.U
OM
Tar
get
Act
ual
Sta
tus
Tar
get
Act
ual
Sta
tus
Co
mm
ent
Res
ult
YT
D R
esu
lt
Atta
chm
ent
Attachment 18
Quarterly Summary Kpi Report
Strategic Plan 2008-2011
For
the
mon
th e
ndin
g 31
/12/
10
Pag
e 14
of 1
7
Det
erm
ine
Dev
elop
men
t App
licat
ions
(T
imef
ram
e)B
ia%
5045
5045
Ane
cdot
ally
it is
app
aren
t tha
t ass
esm
ent
timef
ram
es h
ave
been
mos
tly m
et, b
ut a
ccur
ate
mea
sure
men
t is
diffi
cult.
Lia
ison
with
Tea
Tre
e G
ully
Cou
ncil
is r
equi
red
to u
pdat
e th
e A
utho
rity
syst
em s
uffic
ient
ly to
pro
vide
for
accu
rate
re
cord
ing
and
repo
rtin
g of
dat
a, a
nd is
bei
ng
unde
rtak
en w
ith th
at e
nd in
min
d. G
ener
ally
, ver
y fe
w c
ompl
aint
s ar
e re
ceiv
ed r
egar
ding
tota
l tim
e fr
ames
for
asse
ssm
ent.
City
-wid
e P
ublic
Art
Str
ateg
yB
ia%
5050
5050
Project Brief prepared detailing methodology for
implementation of a Public Art Policy and Strategy
for the City. Draft a series of recommendations of
the "process" for consideration.
Advertise and convene a City Wide Public Art
Advisory Group (Mar 2011).
Det
erm
ine
Dev
elop
men
t App
licat
ions
(O
utco
me)
Bia
%50
4550
45F
ew c
ompl
aint
s re
ceiv
ed r
egar
ding
dev
elop
men
t w
ithin
the
Cou
ncil
area
. Sur
vey
proc
ess
to b
e im
plem
ente
d to
ens
ure
accu
rate
rep
ortin
g in
the
futu
re.
5.5
En
cou
rag
e d
evel
op
men
t w
hic
h c
om
ple
men
ts t
he
char
acte
r, h
erit
age
and
am
enit
y o
f o
ur
Cit
y
Sta
tus
Non
eO
ver
Ach
ieve
dA
bove
Tar
get
On
Tar
get
Pro
gres
sed
Atte
ntio
n R
equi
red
Des
crip
tio
nF
req
.U
OM
Tar
get
Act
ual
Sta
tus
Tar
get
Act
ual
Sta
tus
Co
mm
ent
Res
ult
YT
D R
esu
lt
Atta
chm
ent
Attachment 19
Quarterly Summary Kpi Report
Strategic Plan 2008-2011
For
the
mon
th e
ndin
g 31
/12/
10
Pag
e 15
of 1
7
Est
ablis
h S
tree
t Tre
e R
egis
ter
Bia
%50
5050
50T
he s
tree
t tre
e re
gist
er w
ill b
e lin
ked
to to
the
asse
t pro
gram
me.
Dat
a co
llect
ion,
whi
ch w
ill
incl
ude
iden
tific
atio
n of
spe
cies
, age
, con
ditio
n an
d lo
catio
n is
due
to b
egin
in M
ay 2
011.
Dev
elop
men
t and
impl
emen
t Ass
et M
anag
emen
t Pla
n fo
r 'O
ther
Ass
ets'
Bia
%50
5050
50B
uild
ing
& tr
ee a
sset
man
agem
ent p
lans
are
cu
rren
tly u
nder
way
.
6.1
Imp
lem
ent
bes
t p
ract
ice
asse
t m
anag
emen
t p
lan
nin
g, i
ncl
ud
ing
an
incr
ease
d f
ocu
s o
n s
ust
ain
able
m
ain
ten
ance
an
d r
enew
al o
f as
sets
6. A
sset
Man
agem
ent
Dev
elop
men
t Pla
n A
men
dmen
tsB
ia%
5045
5045
Inne
r M
etro
Gro
wth
Dev
elop
men
t Pla
n A
men
dmen
t (D
PA
) de
velo
ping
in c
olla
bora
tion
with
Sta
te g
over
nmen
t to
focu
s on
Inne
r M
etro
polit
an A
rea
and
part
icul
arly
the
maj
or
tran
spor
t cor
ridor
s of
Chu
rchi
ll, P
rosp
ect a
nd M
ain
Nor
th R
oads
. The
col
labo
rativ
e ap
proa
ch p
rovi
ded
oppo
rtun
ity to
con
solid
ate
som
e of
the
reco
mm
ende
d D
PA
s co
min
g ou
t of t
he S
ectio
n 30
re
view
and
ther
eby
brin
g fo
rwar
d th
e ta
rget
dat
es
for
all D
PA
s. 5
3% o
f bud
get e
xpen
ded
on 3
D
mod
ellin
g to
ol.
Sta
tus
Non
eO
ver
Ach
ieve
dA
bove
Tar
get
On
Tar
get
Pro
gres
sed
Atte
ntio
n R
equi
red
Des
crip
tio
nF
req
.U
OM
Tar
get
Act
ual
Sta
tus
Tar
get
Act
ual
Sta
tus
Co
mm
ent
Res
ult
YT
D R
esu
lt
Atta
chm
ent
Attachment 20
Quarterly Summary Kpi Report
Strategic Plan 2008-2011
For
the
mon
th e
ndin
g 31
/12/
10
Pag
e 16
of 1
7
Und
erta
ke F
lood
ris
k aw
aren
ess
with
com
mun
ityB
ia%
5050
5050
Com
mun
ity a
war
enes
s m
ater
ial t
o be
dis
trib
uted
an
d pr
omot
ed.
Str
eet T
ree
Rep
lace
men
t Pro
gram
Bia
%50
5050
50This programme is all other trees, in streets and
parks, that have died, been vandalised or slow
growth over a long period of time.
Although the White Cedar replacement
programme is separate, all replanting is done at
the same time, generally defined as the winter
months as this is the optimum time to plant as
trees are in dormancy at this time.
Fle
et R
epla
cem
ent P
rogr
amB
ia%
5050
5050
Fle
et r
epla
cem
ents
as
per
2010
/11
repl
acem
ent
prog
ram
.
Wee
d sp
rayi
ngB
ia%
5050
5050
Weed spraying programme is linked to the annual
plan, and is seasonal, with peak periods being
spring and autumn.
There may be other periods of weed growth, for
example this summer, which was wetter than
average.
Basal removal is programmed as ongoing and is
also linked to precinct work.
Sta
tus
Non
eO
ver
Ach
ieve
dA
bove
Tar
get
On
Tar
get
Pro
gres
sed
Atte
ntio
n R
equi
red
Des
crip
tio
nF
req
.U
OM
Tar
get
Act
ual
Sta
tus
Tar
get
Act
ual
Sta
tus
Co
mm
ent
Res
ult
YT
D R
esu
lt
Atta
chm
ent
Attachment 21
Quarterly Summary Kpi Report
Strategic Plan 2008-2011
For
the
mon
th e
ndin
g 31
/12/
10
Pag
e 17
of 1
7
Dra
inag
e In
spec
tion
and
Mai
nten
ance
Bia
%50
5050
50D
rain
age
insp
ectio
ns a
nd m
aint
enan
ce m
anag
ed
via
the
IAM
Ann
ual P
lan.
Whi
te C
edar
Tre
e M
aint
enan
ceB
ia%
5050
5050
Sta
ge th
ree
of th
e w
hite
ced
ar r
emov
al a
nd
repl
acem
ent p
rogr
amm
e bu
dget
has
bee
n cu
t by
fifty
per
cent
this
fina
ncia
l yea
r, a
s su
ch th
e nu
mbe
r of
rem
oval
s an
d re
plac
emen
ts w
ill n
ot
mee
t the
targ
et fo
r st
age
thre
e.
Chu
rchi
ll R
oad
(Mas
ter
Pla
n) S
tree
tsca
pe U
pgra
deB
ia%
5050
5050
At t
his
stag
e w
orks
are
due
for
com
plet
ion
by th
e en
d of
Jun
e 20
11 w
ith L
ands
capi
ng to
follo
w.
Loca
l Are
a T
raffi
c M
anag
emen
t Rev
iew
sB
ia%
5010
5010
LAT
M p
reci
nct r
evie
w p
lace
d on
hol
d du
ring
the
2011
Loc
al G
over
nmen
t ele
ctio
n. N
ew s
ched
ule
agre
ed to
by
Cou
nci i
n Ja
nuar
y 20
11.
6.2
En
sure
ass
ets
are
man
aged
wit
hin
th
e fr
amew
ork
o
f a
Lo
ng
Ter
m A
sset
Man
agem
ent
pla
n
Pro
spec
t Roa
d (M
aste
r P
lan)
Str
eets
cape
Upg
rade
Bia
%50
5050
50C
onst
ruct
ion
wor
ks a
re o
ngoi
ng.
Pro
spec
t Ova
l Mas
ter
Pla
n im
plem
enta
tion
Bia
%50
5050
50M
aste
rpla
n w
orks
ong
oing
.
Sta
tus
Non
eO
ver
Ach
ieve
dA
bove
Tar
get
On
Tar
get
Pro
gres
sed
Atte
ntio
n R
equi
red
Des
crip
tio
nF
req
.U
OM
Tar
get
Act
ual
Sta
tus
Tar
get
Act
ual
Sta
tus
Co
mm
ent
Res
ult
YT
D R
esu
lt
Atta
chm
ent
Attachment 22
Ope
ratin
g P
roje
ct R
epor
t For
Cou
ncil
For
the
mon
th e
ndin
g 31
/03/
11
Pag
e 1
of 3
68Lo
ren
Mou
ntai
nE
aste
rn R
egio
n A
llian
ce E
nviro
nmen
t In
itiat
ives
5,00
001
/07/
1030
/06/
11P
erce
ntag
e8
872
70R
eque
st fo
r qu
ote
docu
men
tatio
n fo
r th
e S
olar
Eas
y P
roje
ct h
as b
een
deve
lope
d to
be
circ
ulat
ed m
id A
pril.
Pro
mot
iona
l mat
eria
l has
bee
n fin
alis
ed a
nd w
ill a
lso
be c
ircul
ated
in m
id A
pril.
Ref
to
L
TF
PO
ffic
er C
od
eP
roje
ct N
ame
An
nu
al
Bu
dg
etS
tart
Dat
eF
inis
h D
ate
UO
MT
arg
etA
ctu
alS
tatu
sY
TD
Tar
get
YT
D A
ctu
alY
TD
S
tatu
sC
om
men
t
4. E
nvi
ron
men
tal S
ust
ain
abili
ty
98S
teve
Har
rison
e-P
rosp
ect O
ptic
al F
ibre
Con
trac
t68
,000
01/0
7/10
30/0
6/11
Per
cent
age
88
7272
Pro
ject
com
plet
ed o
n tim
e an
d w
ithin
bud
get.
55S
teve
Har
rison
Eco
nom
ic D
evel
opm
ent
270,
000
01/0
7/10
30/0
6/11
Per
cent
age
88
7274
Por
tfolio
pro
gres
sing
ahe
ad o
f sch
edul
e an
d w
ithin
bud
get.
Ref
to
L
TF
PO
ffic
er C
od
eP
roje
ct N
ame
An
nu
al
Bu
dg
etS
tart
Dat
eF
inis
h D
ate
UO
MT
arg
etA
ctu
alS
tatu
sY
TD
Tar
get
YT
D A
ctu
alY
TD
S
tatu
sC
om
men
t
3. E
con
om
ic V
ibra
ncy
79F
iona
Mar
riott
Eas
tern
Reg
ion
Alli
ance
Age
ing
Str
ateg
y10
,000
01/0
7/10
30/0
6/11
Per
cent
age
89
7270
Bab
y B
oom
er c
omm
unity
con
sulta
tion
13 A
pril
2011
. Thi
s is
the
last
co
nsul
tatio
n fo
r th
e st
rate
gy.
104
Bre
ndan
Lot
tC
omm
unity
Gar
den
- E
stab
lishm
ent
5,00
001
/07/
1030
/06/
11P
erce
ntag
e8
872
72A
wai
ting
dete
rmin
atio
n fr
om D
evel
opm
ent A
sses
smen
t Pan
el.
84A
nne
Gow
inLo
cal H
isto
ry O
ffice
r6,
210
01/0
7/10
30/0
6/11
Per
cent
age
88
7272
Research for, and meeting with curator of Prospect Gallery's June
exhibition of titled Prospect people Prospect past.
Research for the SA175 Grant project for Interpretive Panels for
Memorial Gardens and the Places of Interest project and facilitation of
meetings concerning such with the Prospect Local History Group.
Assistance with the preparation of the Local History Group's stall at
Prospect Fair.
Ref
to
L
TF
PO
ffic
er C
od
eP
roje
ct N
ame
An
nu
al
Bu
dg
etS
tart
Dat
eF
inis
h D
ate
UO
MT
arg
etA
ctu
alS
tatu
sY
TD
Tar
get
YT
D A
ctu
alY
TD
S
tatu
sC
om
men
t
2. C
om
mu
nit
y W
ellb
ein
g
92C
arol
yn O
'Doh
erty
Cor
pora
te S
ervi
ce S
taffi
ng -
Rec
ords
16,1
8801
/07/
1030
/06/
11P
erce
ntag
e8
872
72Trainee has been employed for a 12 month traineeship (Maxima).
Progress is satisfactory.
86K
erry
Lou
ghhe
adO
n-Li
ne C
omm
unity
Pan
el20
,000
01/0
7/10
30/0
6/11
Per
cent
age
88
7266
95 r
egis
tere
d m
embe
rs.
Tar
get n
umbe
r of
use
rs is
200
-400
to b
egin
su
rvey
ing.
Pro
ject
bei
ng h
ande
d ov
er to
Com
mun
ity W
ellb
eing
-
Cor
pora
te C
omm
unic
atio
ns to
pro
gres
s.
102
Just
in C
omm
ons
Net
wor
k S
witc
h E
quip
men
t Rep
lace
men
t15
,000
01/0
7/10
30/0
6/11
Per
cent
age
88
7269
Pro
ject
com
plet
e.
48K
erry
Lou
ghhe
adG
over
nanc
e P
roje
ct40
,000
01/0
7/10
30/0
6/11
Per
cent
age
88
7272
Resource sharing Payroll Services and IT Services with City of Tea
Tree Gully.
Service Standards reviewed by Elected Members ready for adoption
in April.
Annual Business Plan KPIs being developed, Champions to review in
April, for adoption by EMs in May.
Wallmans Compliance Audit deferred to 2011/12 due to insufficient
budget allocation for this item (approx cost $25k).
Ref
to
L
TF
PO
ffic
er C
od
eP
roje
ct N
ame
An
nu
al
Bu
dg
etS
tart
Dat
eF
inis
h D
ate
UO
MT
arg
etA
ctu
alS
tatu
sY
TD
Tar
get
YT
D A
ctu
alY
TD
S
tatu
sC
om
men
t
1. S
ervi
ce D
eliv
ery
Sta
tus
Non
eO
ver
Ach
ieve
dA
bove
Tar
get
On
Tar
get
Pro
gres
sed
Atte
ntio
n R
equi
red
Atta
chm
ent
Attachment 23
Ope
ratin
g P
roje
ct R
epor
t For
Cou
ncil
For
the
mon
th e
ndin
g 31
/03/
11
Pag
e 2
of 3
71H
elen
Rob
ins
Em
erge
ncy
Wor
ks/A
fter
Hou
se C
allo
uts
20,0
0001
/07/
1030
/06/
11P
erce
ntag
e8
872
72Link Q after hours service SOP's document is managed by Customer
Service with input from Infrastructure and Assets.
Calls received by the call centre are referred to the appropriate
contact officer who attends to the after hours callout as required.
61Ju
stin
Com
mon
sC
hurc
hill
Roa
d M
aste
rpla
n -
Ope
ratin
g B
udge
t23
7,65
301
/07/
1030
/06/
11P
erce
ntag
e8
872
72P
roje
ct p
rogr
essi
ng p
er p
lan
- R
efer
Cou
ncil
Rep
ort 2
0.1.
38H
elen
Rob
ins
Gra
ffiti
Rem
oval
10,0
0001
/07/
1030
/06/
11P
erce
ntag
e8
872
72Graffiti removal from private property is undertaken by the Volunteer
Graffiti Removal Team each Monday with 1 Depot staff member
assigned to assist and supervise volunteers.
Category 1 - offensive graffiti is removed by Rapid Response as soon
as we become aware of it.
Graffiti removal from Council property is managed via the IAM
fortnightly forward plan with staff allocated to graffiti removal of graffiti
as required, generally 1 day per week.
In March 2011, 20 CRM's were entered into the CRM system - over
half would be for removal from private property.
This, however, does not represent the total number of graffiti
incidents or removals undertaken as field staff also remove graffiti not
reported to Council as they come across it throughout the City.
6. A
sset
Man
agem
ent
Ref
to
L
TF
PO
ffic
er C
od
eP
roje
ct N
ame
An
nu
al
Bu
dg
etS
tart
Dat
eF
inis
h D
ate
UO
MT
arg
etA
ctu
alS
tatu
sY
TD
Tar
get
YT
D A
ctu
alY
TD
S
tatu
sC
om
men
t
63C
hris
New
byD
evel
opm
ent P
lan
Am
endm
ents
85,0
0001
/07/
1030
/06/
11P
erce
ntag
e8
872
61Undertook study tour with Elected Members and senior staff to
Melbourne to progress formulation of desired outcomes for Inner
Metro Growth DPA affecting Council's main roads.
53% ($45,000) of allocated budget expended.
5. H
erit
age
& C
har
acte
r
Ref
to
L
TF
PO
ffic
er C
od
eP
roje
ct N
ame
An
nu
al
Bu
dg
etS
tart
Dat
eF
inis
h D
ate
UO
MT
arg
etA
ctu
alS
tatu
sY
TD
Tar
get
YT
D A
ctu
alY
TD
S
tatu
sC
om
men
t
66Lo
ren
Mou
ntai
nR
EA
P P
rogr
am -
Impl
emen
tatio
n22
,500
01/0
7/10
30/0
6/11
Per
cent
age
88
7271
Met
erin
g ha
s be
en in
stal
led
at th
e Li
brar
y an
d C
ivic
Cen
tre.
103
Pau
line
Fili
povi
cE
aste
rn R
egio
n A
llian
ce15
,000
01/0
7/10
30/0
6/11
Per
cent
age
88
7272
Mem
bers
hip
to E
RA
pai
d. S
peci
al p
roje
cts
and
activ
ities
in r
elat
ion
to
ER
A -
pen
ding
.
75Lo
ren
Mou
ntai
nC
omm
unity
Was
te E
duca
tion
8,00
001
/07/
1030
/06/
11P
erce
ntag
e8
672
67ERA Councils have been working to develop a puppet show called
"Don't Waste It" aimed at Reception to Year 4 students. Council has
offered all local Primary schools the opportunity to send four classes
along free of charge.
KESAB has been asked to quote on organising resident waste tours.
Sta
tus
Non
eO
ver
Ach
ieve
dA
bove
Tar
get
On
Tar
get
Pro
gres
sed
Atte
ntio
n R
equi
red
Atta
chm
ent
Attachment 24
Ope
ratin
g P
roje
ct R
epor
t For
Cou
ncil
For
the
mon
th e
ndin
g 31
/03/
11
Pag
e 3
of 3
62A
lex
Cor
tes
Ass
et C
ondi
tion
Rea
sses
smen
t25
,000
01/0
7/10
30/0
6/11
Per
cent
age
88
7272
Ass
et C
ondi
tion
asse
ssm
ent c
ompl
eted
. T
onki
n C
onsu
lting
com
pilin
g re
port
to b
e is
sued
at t
he e
nd o
f Apr
il 20
11.
78M
ark
Sco
ttIn
crea
se in
Tre
e T
rimm
ing
Ope
ratin
g B
udge
t4,
000
01/0
7/10
30/0
6/11
Per
cent
age
88
7272
Blo
ck p
runi
ng p
lann
ed fo
r Jo
hns
Roa
d, A
squi
th A
venu
e, A
thol
Ave
nue
and
Ale
xand
ra S
tree
t..
73M
ark
Sco
ttIn
crea
se in
Con
trol
Dev
ice
Ope
ratin
g B
udge
t14
,000
01/0
7/10
30/0
6/11
Per
cent
age
88
7272
No
furt
her
wor
k th
is fi
nanc
ial y
ear.
23A
lex
Cor
tes
Ass
et M
anag
emen
t - S
yste
m S
uppo
rt43
,000
01/0
7/10
30/0
6/11
Per
cent
age
88
7272
Sys
tem
sup
port
for
Con
ques
t and
Ass
et M
anag
emen
t Pla
ns a
s re
quire
d.
27M
ark
Sco
ttN
atur
al A
sset
s C
onsu
ltanc
y (I
rrig
atio
n M
anag
emen
t Aud
it)5,
000
01/0
7/10
30/0
6/11
Per
cent
age
88
7272
The
irrig
atio
n au
dit f
or S
t. H
elen
s, C
ane
Res
erve
and
Pro
spec
t Est
ate
was
sub
mitt
ed a
s a
budg
et b
id la
st f
inan
cial
yea
r, b
ut w
as u
nsuc
ess
full.
The
re is
insu
ffice
nt fu
ndin
g in
the
mai
nten
ance
bud
get f
or
audi
ting.
30M
ark
Sco
ttW
hite
Ced
ar T
ree
Rep
lace
men
t37
,000
01/0
7/10
30/0
6/11
Per
cent
age
88
7272
The
rep
lace
men
t tre
es fo
r th
e w
hite
ced
ars
that
hav
e be
en id
entif
ied
fo
r re
mov
al h
ave
been
sec
ured
, del
iver
y w
ill b
e in
Jun
e, 2
011.
58M
ark
Sco
ttG
reen
ing
Aus
tral
ia J
ob F
und
10,0
0001
/07/
1030
/06/
11P
erce
ntag
e8
872
72Greening Australia are a training organisation, their focus is to
contribute and assist with projects, for example creation of a wetland,
that are funded by either councils or government., they do not see
their role as maintenance, which is where our needs are.
While they have done some maintenance work on the Torrens Road
corner, it was incomplete and will need to be finished by our outside
staff. They appear to have problems with numbers and regular
attendance.
77A
lex
Cor
tes
Nai
lsw
orth
Hal
l Upg
rade
8,00
001
/07/
1030
/06/
11P
erce
ntag
e8
872
72A
ll as
soci
ated
wor
ks h
ave
been
com
plet
ed.
Sta
tus
Non
eO
ver
Ach
ieve
dA
bove
Tar
get
On
Tar
get
Pro
gres
sed
Atte
ntio
n R
equi
red
Atta
chm
ent
Attachment 25
Cap
ital P
roje
ct R
epor
t For
Cou
ncil
For
the
mon
th e
ndin
g 31
/03/
11
Pag
e 1
of 1
2Ju
stin
Com
mon
sP
rosp
ect R
oad
Mas
terp
lan
452,
928
01/0
7/10
30/0
6/11
Per
cent
age
88
7270
Pro
ject
pro
gres
sing
per
pla
n w
ith c
onst
ruct
ion
tend
er le
t on
12
Nov
embe
r 20
10 -
Ref
er C
ounc
il R
epor
t 20.
1 fo
r fu
rthe
r in
form
atio
n.
7Ju
stin
Com
mon
sC
hurc
hill
Roa
d M
aste
rpla
n (N
ew)
1,26
4,89
601
/07/
1030
/06/
11P
erce
ntag
e8
872
72P
roje
ct p
rogr
essi
ng p
er p
lan
- R
efer
Cou
ncil
Rep
ort 2
0.1.
12Ju
stin
Com
mon
sP
rosp
ect O
val M
aste
rpla
n -
Oth
er40
,000
01/0
7/10
30/0
6/11
Per
cent
age
88
7270
Pro
ject
is p
rogr
essi
ng w
ell h
owev
er s
igni
fican
t pre
ssur
e ex
ists
in
term
s of
del
iver
ing
proj
ect o
n tim
e an
d on
bud
get -
ref
er A
gend
a Ite
m
20.1
for
furt
her
info
rmat
ion.
13Ju
stin
Com
mon
sP
rosp
ect O
val M
aste
rpla
n -
Bui
ldin
gs3,
636,
625
01/0
7/10
30/0
6/11
Per
cent
age
88
7268
Pro
ject
pro
gres
sing
app
rox
2-3
wee
ks b
ehin
d sc
hedu
le d
ue to
fin
alis
ing
docu
men
tatio
n an
d a
coup
le o
f lat
ent c
ondi
tions
- R
efer
C
ounc
il R
epor
t 20.
1 fo
r fu
rthe
r in
form
atio
n.
5G
reg
Geo
rgop
oulo
sP
rosp
ect R
oad
Mas
terp
lan
- (K
erb
&
Gut
ter
Con
stru
ctio
n) p
er IA
MP
1,10
3,07
201
/07/
1030
/06/
11P
erce
ntag
e8
872
66C
onst
ruct
ion
wor
ks a
re o
ngoi
ng.
45G
reg
Geo
rgop
oulo
sC
ounc
il B
uild
ings
& S
truc
ture
s12
,480
01/0
7/10
30/0
6/11
Per
cent
age
88
7272
Ton
kinn
Con
sulti
ng h
ave
com
plet
ed a
rev
iew
of C
ounc
il bu
ildin
gs.
Rep
ort w
ill b
e fin
alis
ed in
Apr
il 20
11 a
nd w
ill e
nabl
e C
ounc
il to
de
velo
p a
Long
Ter
m M
anag
emen
t Pla
n fo
r B
uild
ing
Ass
ets
.
79A
lex
Cor
tes
Ten
nis
Cou
rt U
pgra
des
15,0
0001
/07/
1030
/06/
11P
erce
ntag
e8
872
72A
ll sy
nthe
tic s
urfa
cing
wor
ks h
ave
been
com
plet
ed.
10G
reg
Geo
rgop
oulo
sC
hurc
hill
Roa
d -
per
IAM
P (
Ren
ewal
)2,
735,
104
01/0
7/10
30/0
6/11
Per
cent
age
88
7272
Ker
b an
d gu
tter,
foot
path
s, la
ndsc
apin
g an
d re
seal
wor
ks to
be
com
plet
ed b
y th
e en
d of
Jun
e 20
11.
78A
lex
Cor
tes
Nai
lsw
orth
Hal
l Upg
rade
45,0
0001
/07/
1030
/06/
11P
erce
ntag
e8
872
72A
ll as
soci
ated
wor
ks h
ave
been
com
plet
ed.
55A
lex
Cor
tes
Fle
et M
anag
emen
t - C
apita
l Acq
uisi
tions
454,
500
01/0
7/10
30/0
6/11
Per
cent
age
88
7272
Fle
et r
epla
cem
ent a
s pe
r 20
10 /
2011
rep
lace
men
t pro
gram
.
20G
reg
Geo
rgop
oulo
sG
ener
al T
raffi
c P
roje
ct/T
raffi
c C
alm
ing
10,0
0001
/07/
1030
/06/
11P
erce
ntag
e8
872
66C
onsu
ltatio
n w
ith r
esid
ents
in F
irst A
venu
e, N
ails
wor
th a
nd S
econ
d A
venu
e, S
efto
n P
ark
is s
ched
uled
to c
omm
ence
at t
he e
nd o
f Apr
il 20
11.
80B
rend
an L
ott
Pro
spec
t Com
mun
ity G
arde
n30
,000
01/0
7/10
30/0
6/11
Per
cent
age
88
7272
No
furt
her
info
rmat
ion
to a
dd a
t thi
s st
age.
Ref
to
L
TF
PO
ffic
er C
od
eP
roje
ct N
ame
An
nu
al
Bu
dg
etS
tart
Dat
eF
inis
h D
ate
UO
MT
arg
etA
ctu
alS
tatu
sY
TD
Tar
get
YT
D A
ctu
alY
TD
S
tatu
sC
om
men
t
6. A
sset
Man
agem
ent
3410
Ann
e G
owin
Libr
ary
Boo
k A
sset
79,7
6201
/07/
1030
/06/
11P
erce
ntag
e8
872
72Li
brar
y ac
quis
ition
s fo
r M
arch
com
plet
ed s
ucce
ssfu
lly.
Ref
to
L
TF
PO
ffic
er C
od
eP
roje
ct N
ame
An
nu
al
Bu
dg
etS
tart
Dat
eF
inis
h D
ate
UO
MT
arg
etA
ctu
alS
tatu
sY
TD
Tar
get
YT
D A
ctu
alY
TD
S
tatu
sC
om
men
t
2. C
om
mu
nit
y W
ellb
ein
g
87Ju
stin
Com
mon
sC
ivic
a A
utho
rity
V6
Dat
abas
e &
Sof
twar
e U
pgra
de33
,000
01/0
7/10
30/0
6/11
Per
cent
age
88
7266
Det
aile
d pr
epar
atio
ns h
ave
com
men
ced.
Dis
cuss
ing
logi
stic
s w
ith
hard
war
e an
d so
ftwar
e ve
ndor
s an
d ot
her
key
stak
ehol
ders
. C
urre
nt
plan
is to
set
up
hard
war
e ov
er n
ext 1
-2 m
onth
s in
rea
dine
ss fo
r bu
ild
and
test
pha
se in
Mar
ch -
Apr
il 20
11.
Ref
to
L
TF
PO
ffic
er C
od
eP
roje
ct N
ame
An
nu
al
Bu
dg
etS
tart
Dat
eF
inis
h D
ate
UO
MT
arg
etA
ctu
alS
tatu
sY
TD
Tar
get
YT
D A
ctu
alY
TD
S
tatu
sC
om
men
t
1. S
ervi
ce D
eliv
ery
Sta
tus
Non
eO
ver
Ach
ieve
dA
bove
Tar
get
On
Tar
get
Pro
gres
sed
Atte
ntio
n R
equi
red
Atta
chm
ent
Attachment 26
ITEM NO.: 20.1 ON AGENDA TO: Council on 19 April 2011 FROM: Director Major Projects SUBJECT: Master Plan Implementation – Status Report 1. PURPOSE OF REPORT
1.1 For Council to note progress regarding the implementation of Council’s Churchill Road, Prospect Road and Prospect Oval Master Plans.
2. RELEVANCE TO STRATEGIC DIRECTIONS / POLICY
2.1 The implementation of Council’s Master Plans will contribute to the attainment of all six of Council’s Strategic Directions.
3. COMMUNITY INVOLVEMENT
3.1 Extensive community consultation has been undertaken in relation to each Master Plan, both during Master Plan development, design and documentation and implementation phases.
3.2 Communication ongoing:-
3.2.1 Key stakeholders kept informed via meetings, emails etc.
3.2.2 A letter box drop has previously been undertaken to advise residents on Wilcox Avenue of impending works at Prospect Oval.
3.2.3 General information regarding the projects included in the Prospect Magazine
3.2.4 Regular updates provided via Council’s website.
3.2.5 Resident/trader ‘issues’ on Churchill Road / Prospect Road managed/resolved on daily basis.
3.2.6 Ongoing meetings with various traders on Prospect Road.
3.2.7 Traders Information Sessions: held on 6 December 2010, and 16 March 2011.
3.2.8 Weekly Prospect Road Upgrade e-Newsletters.
City of Prospect
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Attachment 27
4. DISCUSSION
4.1 Churchill Road
4.1.1 Overall the Churchill Road project is behind schedule however the project is on/under original budget.
4.1.2 Status of Work as at date of report:-
(1) Demolition – Completed – except in locations where other services need to be relocated.
(2) Kerbing – Completed – except in locations where other services need to be relocated.
(3) Paving – currently being installed on eastern side with works up to approx Olive Street completed.
(4) Planting – box out of planting areas has commenced. Planting to commence next week.
(5) DTEI Road Resealing – in progress with night works due to be completed late this week / early next subject to weather.
4.1.3 Some of the items that are currently being undertaken include:
(1) ETSA and Telstra civil works to be finalised prior to the relocation of the stobie pole, which has been confirmed to occur on 23rd June 2011. Prior to this the civil works (trenching / AS3000 works) will need to be completed.
(2) Adjustment of service pits are ongoing to match in to the paving levels as the paving installers complete sections.
(3) Contract variation sought by SEM in relation to the removal of macadam material is being worked through by upper management of all parties.
4.1.4 There have only been a few complaints from residents during the course of these recent works, all of which have been or are currently being investigated so that if required action can be taken.
4.1.5 There are some additional costs incurred by council during the project, which are technically not variations to the SEM contract, however extra costs will be associated with the process. This is particularly related to the following:
(1) Telstra works – pit adjustments, and a portion for the ETSA crossing location.
(2) ETSA works – stobie pole relocation and association civil works.
(3) Lighting upgrades etc.
(4) SA Water meters for irrigation.
(5) Additional superintendence due to the increased length of construction program.
City of Prospect
Page 2
Atta
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ent
Attachment 28
(6) Additional works requested by Council, i.e. stormwater pits etc.
4.1.6 These are necessary works / costs associated with the project that could not be avoided. The cost of these works are within the total budget for the project.
4.1.7 A detailed budget variation report will be submitted in relation to the Churchill Road project once costs have been compiled.
4.1.8 A Vision Group meeting was held on 23 March 2011 to re-consider the public art element(s) for Churchill Road. It was agreed at that meeting that the preferred approach was to seek concept plans from three (3) artists for a public art installation.
4.1.9 Progress photos of Churchill Road works are provided in Attachments 1-7.
4.2 Prospect Road
4.2.1 Overall the Prospect Road project is behind schedule and over budget.
4.2.2 Catcon Constructions have commenced civil works on the eastern side in both sections of Prospect Road to be upgraded, i.e. Section 1 - Village Heart and Section 2 – through to Buller Street.
4.2.3 Work is progressing well with the majority of work in section 2 (outside the Village Heart) on the eastern side completed or in progress. Paving work this week will complete a number of blocks/intersections outside the Village Heart with Catcon then commencing work on the western side opposite St Helen’s Park late this week or early next week.
4.2.4 Following installation of stormwater infrastructure over the last 3 weekends, demolition of kerbs and footpaths within the Village Heart section (in front of Cena) commenced the week beginning Monday 11 April.
4.2.5 Items of significance currently being progressed:-
(1) Obtaining NBN Optical fibre design, agreements and quotes – the design was first received by Council in January 2011 after Council was successful in negotiating with NBN to ‘bring forward’ the planning associated with the roll out of fibre across the City of Prospect area.
To install the NBN infrastructure (‘pits and pipes’) will require excavation and trenching not required within the initial scope of works Catcon have been contracted to undertake. The trenching will be problematic given the large number of existing services (e.g. ETSA, Telstra, Gas etc) that already exist within the relatively narrow footpath on the eastern side of the road.
Council will also need to enter into an agreement with NBN Co. in relation to the NBN infrastructure. This agreement is currently being negotiated including the value of the funding available for the works currently being undertaken by Catcon.
Council has also recently been advised that NBN Co. are not in a position at this stage to roll out conduit on the western side of Prospect Road south of Rose Street pending finalization of agreement between Telstra and NBN Co. Depending upon the timing of this agreement, it may be
City of Prospect
Page 3
Atta
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ent
Attachment 29
necessary to install the NBN property lead-ins in this section after the footpaths have been installed. For the section of Prospect Road on the western side north of Rose Street, the NBN infrastructure will be installed at “rear of shop” in order to avoid potential damage to the new Infrastructure currently being installed by Council.
(2) Obtaining ETSA conduit design and agreements – following many years of Council advocating the need for increased power supply to Prospect Road, ETSA have recently indicated that they may now be willing to invest in installing conduits along Prospect Road to cater for increasing current and future electricity requirements along the road.
This is a strategic issue for Council and consequently warrants Council considering the merits of ‘slowing’ the other civil works along Prospect Road in order to provide ETSA with the opportunity to effect this upgrade at this stage. Having ETSA conduits installed now will reduce the risk of Council’s footpaths being damaged at a later date when such an upgrade occurs.
Following the most recent meeting with ETSA, ETSA is currently investigating and documenting the proposed installation of directional bore of conduit in the following locations:-
• from the Vine Street plaza to the North / Eastern corner of Prospect Road and Flora Terrace intersection – with this conduit to be installed now, and
• across the Myrtle / Kintore Avenue intersection – with this conduit installed at a later date.
Council anticipates confirmation of these works from ETSA within the next week.
(3) Obtaining DTEI final approvals and funding for the new road surface – whilst DTEI provided a commitment at an early stage of the Prospect Road Master Plan development to a ‘resurface’ of the road, the final design will result in a ‘reconstruction’ of the road.
Council has been working with DTEI to determine the best design scenario that delivers the outcomes sought by Council whilst at the same time minimizing the cost of road works. This is particularly challenging given design parameters such as existing height of property boundaries, stormwater flow paths, location/depth of existing services (such as stormwater drains and sewer pipes).
The final design has now been determined and Council is currently awaiting a price from Catcon for this work. DTEI have agreed to contribute additional funding to this project to cover half of the additional cost of works with Council to fund the balance. DTEI have advised that to accommodate the additional work on Prospect Road they will reduce the scope of works on Churchill Road by approximately 200 metres (i.e. south of Castle Street). A budget variation will be submitted to Council for the cost of this variation once costs and DTEI funding contributions are determined.
City of Prospect
Page 4
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ent
Attachment 30
(4) The final number and location of bollards has been considered by the Project Control Group (PCG).
The initial budget established for Prospect Road did not adequately provide for the cost of installing 132 bollards as per the original design (established through the tendering process to be in the order of $300,000).
The PCG have reviewed the design and determined that 34 bollards be installed in the first instance, with footings provided for further bollard installations at a later date.
With the proposed reduction of the speed limit through the Village Heart to 40 km/h, an alternative bollard has also been selected. The new bollard, whilst providing the same level of safety (at slower speed) is less expensive than the bollards required in a 50 km/h setting. The final cost of the supply and installation of footings for the bollards was not determined at date of report.
4.2.6 Other matters / issues currently outstanding, which are to be considered by the Project Control Group, Vision Group and/or Council include:-
(1) Commissioning the construction of public art developed by Warren Langley – completed. Manufacture of art works now is in progress with installation date to be confirmed.
(2) Final number and location of trees in front of Café Cena – finalized. Two (2) trees will be planted within the footpath as opposed to within the planter box (which is on private property) in front of Café Cena.
(3) Signage Strategy – to be presented to a future workshop and the Vision Group.
(4) St Helen’s Park frontage – completed. Input obtained from Vision Group and PCG.
(5) Bollards – Completed. See above.
(6) Threshold treatments for Kintore Avenue and Myrtle Street – in progress. Design finalized. Awaiting cost from Catcon.
(7) Final design treatment of footpath area in front of Playgroup and on South Eastern corner of Kintore Avenue / Prospect Road Intersection – Finalised albeit subject to change pending negotiations with Australia Post (owners of Playgroup premises re modification of existing garden beds on private property.
(8) Vine Street Plaza Upgrade – in progress.
(9) Speed limit change on Prospect Road – DTEI have been advised that Council supports introduction of a 50 km/h limit for the full length of Prospect Road (between Fitzroy Terrace and Grand Junction Road). Council will also formally request a 40 km/h limit for the Village Heart, in line with the Master Plan for Prospect Road, following favorable negotiations with DTEI re this matter.
City of Prospect
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Attachment 31
4.2.7 Most of the works in the Village Heart section will be undertaken at night to minimize impact on local traders. Both lanes of Prospect Road will remain open during construction, however 25km/h speed limits will be in place and will be policed.
4.2.8 There have been five (5) temporary detours for northbound traffic on Prospect Road to install storm water pits within the road carriage way, with works undertaken on Friday night / Saturday. Traders were provided advance warning of these closures so measures could be taken (where possible) to minimize the impact of these works on traders.
4.2.9 Council has received some complaints regarding these road closures and also the loss of street parking on Prospect Road, both during construction and in relation to the final design that will see a reduction of on-street (fully indented) car parks. Some complaints have also been received in relation to reduced pedestrian access/amenity in sections of footpath where works are being undertaken and also from some residents who live along Prospect Road regarding noise of works undertaken at night. Council staff are continuing to seek to minimize the impact of works on all stakeholders including traders, pedestrians, residents, motorists and car parking and at the same time seeking to facilitate and expedite Catcon’s work so that the overall project timeframe is kept to a minimum.
4.2.10 Progress photos of Prospect Road works are provided in Attachments 8-11
4.3 Prospect Oval
4.3.1 As reported in March, the Prospect Oval and Memorial Gardens Upgrade is now progressing well and is only slightly over budget (Function Centre $7k / Fitness Pavilion potentially $25k over – contingent on potential changes to medical facilities requested by NAFC – currently being negotiated).
4.3.2 A joint site visit for Elected Members and North Adelaide Football Club Board Members to inspect the new Function Centre and Fitness Pavilion occurred on 29 March 2011.
Function Centre
4.3.3 This component of work is now complete.
4.3.4 As reported to a Special Meeting of Council on 15 March 2011, NAFC have formally requested approval to refurbish the existing kitchen adjacent the function room. This approval was granted and works will begin as soon as possible. This work and associated budget have not been included in this report.
Fitness Pavilion
4.3.5 A Gross Maximum Price (GMP) contract has been negotiated with Sarah Construction. This contract limits Council’s risk in relation to the cost of works, with the builder now assuming most of the risk associated with project.
City of Prospect
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Attachment 32
4.3.6 It is anticipated that the risk of significant further latent conditions is minimal and that construction will continue to progress expeditiously. Several issues relating to the condition of the existing roof framing were resolved late February. This issue required some re-work of the design to provide additional structural support to the roof.
4.3.7 The fitness pavilion work is progressing well with the major structural upgrades completed, upper floor installed and internal/external framing underway. The focus shall soon shift to installation of glazing as well as internal fit out.
4.3.8 The March 2011 Status Report from Sarah Construction is provided in Attachments 12 - 22.
4.3.9 Progress reporting and funding claims to Federal Government are being progressed. The original agreement with the Federal Government was for works to be completed by 30 June 2011. The current anticipated completion date for works is now 30 August 2011. Council is currently seeking a variation to the agreement to account for revised milestone dates associated with works.
5. PREFERRED OPTION & JUSTIFICATION
5.1 Refer body of Report.
6. RECOMMENDATION
(1) This report be noted.
Justin Commons Director Major Projects
City of Prospect
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Attachment 33
Attachment 1
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Attachment 34
Attachment 2
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Attachment 35
Attachment 3
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Attachment 36
Attachment 4
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Attachment 37
Attachment 5
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Attachment 38
Attachment 6
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Attachment 39
Attachment 7
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Attachment 40
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Attachment 8
Attachment 41
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Attachment 9
Attachment 42
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Attachment 10
Attachment 43
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Attachment 11Attachment 44
MONTHLY PROJECT STATUS REPORT
FOR
PROSPECT OVAL REDEVELOPMENT
March 2011 ISSUE
Prepared By: Michael Zillante Sarah Constructions Pty Ltd 71 Bacon Street. Hindmarsh, S.A.
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Attachment 12
Attachment 45
MONTHLY PROJECT STATUS REPORT – PROSPECT OVAL REDEVELOPMENT
Page 2 of 11
INDEX ___________________________________________________________________________ Page No.
MONTHLY PROJECT STATUS REPORT – PROSPECT OVAL REDEVELOPMENT
Page 3 of 11
EXECUTIVE SUMMARY
_____________________________________________________________________________ The purpose of the monthly progress report is to enable the client, superintendent and project members to identify the progress of the Prospect Oval Redevelopment to date. Works to the upstairs area of the existing grandstand area have been progressing well. The balance of our second stage of structural steel has been completed. The only structural steel remaining is to the stair and landing to the eastern façade. All structafloor to the upper floor has been installed. The existing roof sheeting and re roofing has also been completed. The eastern glazed façade has been shop drawn and measured with installation to commence in Mid April. Steel stud walls have also been installed to this area. Works to the downstairs area have been progressing very quickly. The patching and structafloor overlay over the existing timber floor has been completed. All stud walls and bulkhead framing has been installed and first fix services are near complete. However works to this area have slowed as a result of changes made to the layout. Additional power, joinery and partitions have been added in. At the time of writing we were still waiting for confirmation of these items. There has been a high level of activity in the extension area in the month of March with a large amount of activity both internally and externally occurring concurrently. The CFC floor sheeting to the upstairs area was installed early in the month and all studwork to both the ground and first floors has been installed with first fix progressing very quickly. The plunge pools were also delivered and installed early in the month. One of our high risk activities the masonry adjacent the high voltage powerlines has commenced. Sarah Constructions have a full time spotter monitoring this work. The panelrib cladding which is to sit behind the modwood façade on the western side of the extension has been installed. Regular meetings with the architect have been held to finalize a lot of the architectural details for the feature works to this project in particular the curved plywood bulkhead to the gymnasium, its construction and relationship with services, the modwood cladding and weatherproofing of the existing grandstand structure. Fortnightly site meetings are continuing with our latest meeting held on the 24
th March
2011.
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Attachment 14
Attachment 47
MONTHLY PROJECT STATUS REPORT – PROSPECT OVAL REDEVELOPMENT
Grandstand Stage 2 structural steel Installation of timber structafloor to first floor Repairs to existing timber floor on ground floor Extension Installation of CFC Floor Sheeting to First Floor Plunge Pool Installation
7/3/11-12/3/11
Grandstand Stage 2 structural steel Installation of structafloor flooring over existing timber flooring to first floor Installation of steel stud wall partitions and framing to ground floor Extension Installation of steel stud wall partitions and framing First Fix Services
14/3/11-21/3/11
Grandstand Stage 2 structural steel Removal of existing roof framing Installation of steel stud wall partitions and framing to ground floor First Fix Services to ground floor Extension Installation of steel stud wall partitions and framing First Fix Services Ground Floor Masonry Cladding to Western Facade
21/3/11-30/3/11
Grandstand Roofing of existing grandstand Installation of steel stud walling Preliminary Painting of existing truss framing Extension First Fix Services Ground & First Floor Masonry Cladding to Western Façade Installation of panelrib sheeting to Western Facade
April & beyond
Grandstand First Fix Services to First Floor External Colorbond Cladding Installation of Aluminium & Glazing to Eastern Façade Installation of perforated ceilings to First Floor Installation of curved plywood bulkhead to First Floor Balance of First Fix to Ground Floor Plastering of existing masonry walls internally to Ground Floor Wall Linings to Ground Floor Extension Balance of External Cladding Balance of First Fix Wall Linings Fabrication of Joinery Tiling
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Attachment 15
Attachment 48
MONTHLY PROJECT STATUS REPORT – PROSPECT OVAL REDEVELOPMENT
Refer our attached construction program. The works to the grandstand are tracking ahead of program. We have submitted an extension of time for the additional steel required to support the existing fascia. The works to the extension have fallen slightly behind due to changes which have impacted the service trades. However this is not on our critical path.
PENDING / UNAPPROVED EOT
_____________________________________________________________________________ We have submitted one EOT to date for the month of March which is for the additional steel required to support the eastern fascia.
CURRENT CONSTRUCTION OBSTACLES _______________________________________________________________________ Obstacles encountered during the month of March have included: -
• Changes to documentation in particular finishes which may impact lead times on selected items.
• Co-ordination issues with the position of the plant platform. This has now been resolved.
• Finalization of scope and details for key architectural items • Additional scope which has been added into the project, in particular works to the
ground floor of the existing grandstand building • Finalization of details for the PA System. This may put us in delay.
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Attachment 16
Attachment 49
MONTHLY PROJECT STATUS REPORT – PROSPECT OVAL REDEVELOPMENT
Page 6 of 11
WORK PACKAGES LET & PENDING
_______________________________________________________________________ Below is a summary of the Tender work packages which have been let to date. All major contracts have now been let. Current Contract List
TRADE CONTRACTORS CONTRACT
LET CONTRACT VALUE
Services Disconnections Electrical Mechanical Hydraulics Fire
Tadmar Electrical O’Connor Refrigeration Smith Brothers Plumbing Verfire
Yes Yes Yes Yes
N/A
Temporary Fencing Australian Temporary Fencing Yes N/A
MONTHLY PROJECT STATUS REPORT – PROSPECT OVAL REDEVELOPMENT
Page 7 of 11
VARIATIONS STATUS REPORT
_____________________________________________________________________________ Davis Langdon have instructed Sarah Constructions to credit back the provisional sums allowed within our GMP and submit variations for these items in lieu. One variation has been formally submitted to date which is for the additional steel to the front façade. This has been approved. An up to date Variation Register will be provided with our April report.
PROGRESS CLAIMS / FORECAST CASHFLOW
_____________________________________________________________________________ Refer the table below. The totals claimed in the past couple of months have been slightly larger than forecast. This is largely due to us being slightly ahead of program.
MONTHLY PROJECT STATUS REPORT – PROSPECT OVAL REDEVELOPMENT
Page 8 of 11
STATUS OF ALL REQUESTS FOR INFORMATION
_____________________________________________________________________________ Given the volume of RFI’s that have now been issued I will not attach the RFI register. Generally the turnaround times have been ok. We have been holding meetings regularly with the consultants to run through issues on site and have been distributing RFI’s to the project team as a record of discussion from a result of these meetings rather than issuing a query and then waiting for it to be addressed.
SUMMARY OF STAFF, LABOUR & PLANT RESOURCES _____________________________________________________________________________ Summary of Resources for the month of March
Trade Staff/Labour Plant Resources
Demolition
3-4 Tradesman undertaking roof removal and sundry demolition
works Various Tools
Fire Services 3 Tradesman undertaking First Fix Works Various Tools Structural Steel 4-6 Tradesman undertaking the erection of structural steel Various Tools Masonry 3-4 Tradesman undertaking the installation of masonry cladding Various Tools Carpenter 3-4 Carpenters undertaking First Fix works Various Tools
Plumbing 2-3 Plumbers undertaking First Fix works Various Tools Electrical 2-3 Electricians undertaking First Fix works Various Tools Mechanical Services 2-3 Mechanical Services contractors undertaking First Fix Works
Various Tools
Linings
3-4 Ceiling contractors undertaking the installation of steel stud
partitions
Various Tools
Roofing 2-3 Roofers undertaking roofing works Various Tools
SAFETY
_____________________________________________________________________________ Accident/Incident Reports to date There were no accidents to report for the month of March Industrial Relations to date - No Union visits in March
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Attachment 19
Attachment 52
MONTHLY PROJECT STATUS REPORT – PROSPECT OVAL REDEVELOPMENT
1. First Floor of Grandstand after steel installed and roof sheets removed
2. Installation of Stage 2 structural steel and roof removal
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Attachment 20
Attachment 53
MONTHLY PROJECT STATUS REPORT – PROSPECT OVAL REDEVELOPMENT
Page 10 of 11
3. Eastern Facade
4. Looking North from Grandstand First Floor
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Attachment 21
Attachment 54
MONTHLY PROJECT STATUS REPORT – PROSPECT OVAL REDEVELOPMENT
Page 11 of 11
VALIDATION ________________________________________________________________________________ Signatures below attest to the accuracy and acceptance of the information contained in this Monthly Status Report from page 2 – 11 inclusive. Signed for and on behalf of Date: SARAH CONSTRUCTIONS PTY LTD Signed for and on behalf of Date: (Superintendant) Signed for and on behalf of Date: (Client)
