Page 1 of 24 STATE OF MISSOURI OFFICE OF ADMINISTRATION DIVISION OF PURCHASING NOTIFICATION OF STATEWIDE CONTRACT Date: July 9, 2021 CONTRACT TITLE: Temporary Clerical and Laborer Personnel Services CURRENT CONTRACT PERIOD: July 1, 2021 through August 31, 2021 RENEWAL INFORMATION: Original Contract Period: January 1, 2017 through December 31, 2017 Renewal Options Available: 0 Potential Final Expiration: June 30, 2021 BUYER INFORMATION: Kristina Cramer (573) 751-1695 [email protected]ALL PURCHASES MADE UNDER THIS CONTRACT MUST BE FOR PUBLIC USE ONLY. PURCHASES FOR PERSONAL USE BY PUBLIC EMPLOYEES OR OFFICIALS ARE PROHIBITED. THE USE OF THIS CONTRACT IS PREFERRED FOR ALL STATE AGENCIES. Local Purchase Authority should not be used to purchase supplies/services included in this contract unless it is determined to be in the best interest of the State of Missouri for a state agency to obtain alternate services elsewhere. The entire contract document may be viewed and printed from the Division of Purchasing's Awarded Bid & Contract Document Search located on the Internet at: http://oa.mo.gov/purchasing. ~ Instructions for use of the contract, specifications, requirements, and pricing are attached ~. CONTRACT NUMBER SAM II VENDOR NUMBER/ MissouriBUYS SYSTEM ID VENDOR INFORMATION MBE/ WBE COOP PROCURE- MENT CS160837001 4316989240 0 MB00089729 C&S Business Services Inc 1731 Southridge Drive Jefferson City, MO 65109 Contact: Carrie Russell Phone: 573-635-9295 Fax: 573-635-4145 Email: [email protected]WBE Yes
Transcript
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STATE OF MISSOURI OFFICE OF ADMINISTRATION DIVISION OF PURCHASING
NOTIFICATION OF STATEWIDE CONTRACT
Date: July 9, 2021
CONTRACT TITLE: Temporary Clerical and Laborer Personnel Services
CURRENT CONTRACT PERIOD: July 1, 2021 through August 31, 2021
RENEWAL INFORMATION:
Original Contract Period: January 1, 2017 through December 31, 2017
ALL PURCHASES MADE UNDER THIS CONTRACT MUST BE FOR PUBLIC USE ONLY.
PURCHASES FOR PERSONAL USE BY PUBLIC EMPLOYEES OR OFFICIALS ARE PROHIBITED.
THE USE OF THIS CONTRACT IS PREFERRED FOR ALL STATE AGENCIES. Local Purchase Authority should not be used to purchase supplies/services included in this contract
unless it is determined to be in the best interest of the State of Missouri for a state agency to obtain alternate services elsewhere.
The entire contract document may be viewed and printed from the Division of Purchasing's Awarded Bid & Contract Document Search located on the Internet at: http://oa.mo.gov/purchasing.
~ Instructions for use of the contract, specifications, requirements, and pricing are attached ~.
CONTRACT NUMBER
SAM II VENDOR NUMBER/
MissouriBUYS SYSTEM ID
VENDOR INFORMATION MBE/ WBE
COOP PROCURE-
MENT
CS160837001 4316989240 0 MB00089729
C&S Business Services Inc 1731 Southridge Drive Jefferson City, MO 65109 Contact: Carrie Russell Phone: 573-635-9295 Fax: 573-635-4145 Email: [email protected]
IMKO Enterprises Inc 900 N Belt Hwy St. Joseph, MO 64506 Contact: Staci Thornton Phone: 816-233-4040 Fax: 816-233-9477 Email: [email protected]
No Yes
CS160837003 4316253880 0/ MB00092121
AS OF 4/1/21 THIS CONTRACT HAS NOT BEEN EXTENDED Penmac Staffing Services, Inc. 447 South Avenue Springfield MO 65806 Central Region Contact: Sherry Holland [email protected] 573-392-8383 Kansas City Region Contact Toni Abramovitz [email protected] 816-524-5442 St Louis Region Contacts: Dawn Wiegers [email protected] 573-437-5890 Gilberto Velazquez [email protected] 636-498-4001 Northeast Region Contacts: Dawn Wiegers [email protected] 573-437-5890 Stuart Stringer [email protected] 417-831-9100 Northwest Region Contact: Toni Abramovitz [email protected] 816-524-5442 Southeast Region Contact: Deanna McNew [email protected] 417-967-1880 Southwest Region Contacts: Jennifer Vannoster [email protected] 417-451-1500 Stuart Stringer [email protected]
Rose International 3225 West Truman Blvd. Jefferson City MO 65109 Contacts Brandi Brandt Phone: 636-812-4000 x 7020 Fax: 636-812-0078 Email: [email protected] Contact: Teri Elder Phone: 636-812-4000 x 7016 Fax: 636-812-0078 Email: [email protected]
The following summarizes actions related to this Notification of Statewide Contract since its initial issuance. Any and all revisions have been incorporated into the attached document.
Contract Period
Issue Date
Summary of Changes
7/1/21-8/31/21 7/9/21 CS160837001, CS160837002, and CS160837004 extended through August 31, 2021.
4/1/21 – 6/30/21 4/1/21 Contracts CS160837001, CS160837002, and CS160837004 have been extended thru 6/30/21. As of 4/1/21 Contract CS160837003 has not been extended.
12/1/20 – 03/31/21 1/21/21 Updated Buyer Contact Information
12/1/20 – 03/31/21 11/17/20 • All contracts extended thru 03/31/21. • Updated Buyer Information on page one.
9/1/20 – 11/30/20 8/27/20 • All contracts have been extended to November 30, 2020. • Updated Buyer Information on page one.
• Changed the Buyer Information on page one from Molly Hurt to Stacia
Dawson. • Renewed all contracts.
01/01/18 thru
12/31/18
01/03/18 • Corrected pricing on Contract CS160837002 (IMKO Enterprises Inc) for line
item 104.
01/01/18 thru
12/31/18
12/12/17 • Renewed all contracts.
01/01/17 thru
12/31/17
1/26/17 • The protest for this procurement has been denied. The previous existing
Temporary Clerical Services contracts (C312169001 through C312169004) and the Temporary Laborer Services contracts (C312170002, C312170004, and C312170005) are being extended through February 28, 2017. State agencies may continue using the previous existing contracts for temporary personnel previously placed with the agency. State agencies shall not request the placement of any new temporary personnel under such expiring contracts. The state agencies shall use Contracts CS160837001 through CS160837004 for all new placements of temporary personnel.
01/01/17 thru
12/31/17
1/6/17
• A protest has been received on this procurement. The Division of Purchasing is currently reviewing the protest and expects a decision soon. The previous existing contracts have been extended through January 31, 2017. Agencies may continue using the previous existing contracts for temporary personnel previously placed with the agency. To the extent possible, agencies are advised to delay any new placements of temporary personnel until a decision has been reached regarding the protest.
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01/01/17 thru 12/31/17
12/28/16 • Initial issuance of new statewide contract
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STATE AGENCY INSTRUCTIONS AND INFORMATION
Multiple Contracts - The state agency shall utilize the services of the lowest-priced contractor within the region for the required personnel classification, except as specified below.
• If the lowest-price contractor cannot provide temporary personnel in accordance with the state agency’s needs, the contractor must immediately notify the state agency. The contractor shall make every effort to meet the needs of the state agency and provide temporary personnel with the abilities, experiences, and qualifications required. The state agency shall document each instance of the contractor’s inability to provide the temporary personnel as required. If the contractor continually or consistently is unable to provide the required temporary personnel services, the Division of Purchasing may elect to cancel the contract.
• If the lowest-priced contractor is unable to provide acceptable temporary personnel or if the lowest-priced
contractor does not respond to the state agency’s request for temporary personnel within the required time frame, the state agency shall contact the next lowest-priced contractor.
• In the event that none of the contractors for a region can provide the required service, the state agency may obtain
the needed services from another source, including utilizing the services of a temporary personnel services contractor from another region. The state agency should identify the region closest to where the temporary personnel services are required and request services from the lowest-priced contractor serving such region.
• In the event the state agency desires to utilize the services of a contractor other than the lowest-priced contractor,
the state agency will document the reasons for such and obtain the approval of the Division of Purchasing prior to utilizing such contractor.
1,040 Hours - The contractor shall provide temporary personnel services on a temporary basis only.
• The contractor shall not allow a temporary personnel to provide more than 1,040 hours of service within a twelve (12) consecutive month period. The 1,040 hours shall be considered a limitation on the total of all the temporary personnel services a particular temporary personnel can provide within a twelve (12) consecutive month period for all state agencies.
Hiring of Temporary Personnel - Except for the period of time specified on the Pricing Page, the contractor shall not prohibit, restrict, or further limit the state agency from employing any temporary personnel furnished by the contractor. In the event the state agency employs such temporary personnel after such period of time, the state agency shall not pay any fee, penalty, liquidated damages, etc., to the contractor.
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PRICING PAGE
TEMPORARY CLERICAL PERSONNEL SERVICES - CENTRAL REGION
Item No. Personnel Classification
C&S Business Services Inc
CS160837001
Penmac Staffing Services Inc
CS160837003 1 General Office Assistant $11.43 $12.33 2 Office Support Assistant - Clerical $11.97 $12.33 3 Office Support Assistant - Keyboarding $12.70 $13.02 4 Office Support Assistant - Stenography $12.70 $13.02 5 Senior Office Support Assistant - Clerical $13.23 $13.70 6 Senior Office Support Assistant - Keyboarding $13.61 $14.39 7 Senior Office Support Assistant - Stenography $13.97 $14.39 8 Administrative Office Support Assistant $15.88 $14.39 9 Account Clerk I $12.70 $14.39
10 Account Clerk II $13.97 $15.76 11 Executive I $16.51 $16.44 12 Accountant I $19.05 $20.55
TEMPORARY CLERICAL PERSONNEL SERVICES - GREATER KANSAS CITY REGION
Item No. Personnel Classification
Penmac Staffing Services Inc
CS160837003
Rose International
CS160837004 13 General Office Assistant $13.70 $12.44 14 Office Support Assistant - Clerical $14.39 $14.06 15 Office Support Assistant - Keyboarding $15.07 $14.06 16 Office Support Assistant - Stenography $16.44 $14.06 17 Senior Office Support Assistant - Clerical $17.81 $15.14 18 Senior Office Support Assistant - Keyboarding $17.81 $15.14 19 Senior Office Support Assistant - Stenography $19.18 $15.14 20 Administrative Office Support Assistant $16.44 $17.05 21 Account Clerk I $15.07 $14.37 22 Account Clerk II $21.92 $15.40 23 Executive I $20.55 $21.87 24 Accountant I $21.92 $23.28
TEMPORARY CLERICAL PERSONNEL SERVICES - GREATER ST. LOUIS REGION
Item No. Personnel Classification
Penmac Staffing Services Inc
CS160837003
Rose International
CS160837004 25 General Office Assistant $13.70 $12.44 26 Office Support Assistant - Clerical $14.39 $14.06 27 Office Support Assistant - Keyboarding $15.07 $14.06 28 Office Support Assistant - Stenography $15.76 $14.06 29 Senior Office Support Assistant - Clerical $16.44 $15.14 30 Senior Office Support Assistant - Keyboarding $16.44 $15.14 31 Senior Office Support Assistant - Stenography $16.44 $15.14 32 Administrative Office Support Assistant $17.81 $17.05 33 Account Clerk I $14.39 $14.37 34 Account Clerk II $20.55 $15.40 35 Executive I $16.44 $21.87 36 Accountant I $16.44 $23.28
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TEMPORARY CLERICAL PERSONNEL SERVICES - NORTHEAST REGION
Item No. Personnel Classification
Penmac Staffing Services Inc
CS160837003
Rose International
CS160837004 37 General Office Assistant $13.70 $12.44 38 Office Support Assistant - Clerical $14.39 $13.53 39 Office Support Assistant - Keyboarding $15.07 $13.53 40 Office Support Assistant - Stenography $16.44 $13.53 41 Senior Office Support Assistant - Clerical $17.81 $14.58 42 Senior Office Support Assistant - Keyboarding $17.81 $14.58 43 Senior Office Support Assistant - Stenography $19.18 $14.58 44 Administrative Office Support Assistant $16.44 $15.45 45 Account Clerk I $15.07 $13.29 46 Account Clerk II $21.92 $14.32 47 Executive I $20.55 $18.63 48 Accountant I $21.92 $23.00
TEMPORARY CLERICAL PERSONNEL SERVICES - NORTHWEST REGION
Item No. Personnel Classification
Penmac Staffing Services Inc
CS160837003
Rose International
CS160837004 49 General Office Assistant $13.70 $12.44 50 Office Support Assistant - Clerical $14.39 $13.53 51 Office Support Assistant - Keyboarding $15.07 $13.53 52 Office Support Assistant - Stenography $16.44 $13.53 53 Senior Office Support Assistant - Clerical $17.81 $14.58 54 Senior Office Support Assistant - Keyboarding $17.81 $14.58 55 Senior Office Support Assistant - Stenography $19.18 $14.58 56 Administrative Office Support Assistant $16.44 $15.45 57 Account Clerk I $15.07 $13.29 58 Account Clerk II $21.92 $14.32 59 Executive I $20.55 $18.63 60 Accountant I $21.92 $23.00
TEMPORARY CLERICAL PERSONNEL SERVICES - SOUTHEAST REGION
Item No. Personnel Classification
Penmac Staffing Services Inc
CS160837003
Rose International
CS160837004 61 General Office Assistant $14.39 $12.44 62 Office Support Assistant - Clerical $16.71 $13.53 63 Office Support Assistant - Keyboarding $17.13 $13.53 64 Office Support Assistant - Stenography $16.71 $13.53 65 Senior Office Support Assistant - Clerical $19.18 $14.58 66 Senior Office Support Assistant - Keyboarding $19.18 $14.58 67 Senior Office Support Assistant - Stenography $19.18 $14.58 68 Administrative Office Support Assistant $20.55 $15.45 69 Account Clerk I $16.44 $13.29 70 Account Clerk II $20.55 $14.32 71 Executive I $23.29 $20.63 72 Accountant I $23.29 $23.76
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TEMPORARY CLERICAL PERSONNEL SERVICES - SOUTHWEST REGION
Item No. Personnel Classification
Penmac Staffing Services Inc
CS160837003
Rose International
CS160837004 73 General Office Assistant $12.67 $12.44 74 Office Support Assistant - Clerical $13.02 $13.53 75 Office Support Assistant - Keyboarding $13.02 $13.53 76 Office Support Assistant - Stenography $13.70 $13.53 77 Senior Office Support Assistant - Clerical $16.44 $14.58 78 Senior Office Support Assistant - Keyboarding $15.76 $14.58 79 Senior Office Support Assistant - Stenography $17.81 $14.58 80 Administrative Office Support Assistant $16.44 $15.45 81 Account Clerk I $15.07 $13.29 82 Account Clerk II $16.78 $14.32 83 Executive I $19.52 $20.63 84 Accountant I $22.26 $23.76
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TEMPORARY LABORER PERSONNEL SERVICES - CENTRAL REGION
Item No. Personnel Classification
C&S Business Services Inc
CS160837001
Penmac Staffing Services Inc
CS160837003 85 Custodial Worker I $11.97 $12.33 86 Custodial Worker II $13.30 $13.02 87 Food Service Helper I $11.97 $12.33 88 Food Service Helper II $12.64 $13.02 89 Laborer I $12.64 $13.70 90 Laborer II $13.30 $14.39 91 Maintenance Worker I $14.63 $15.07 92 Maintenance Worker II $15.97 $15.76 93 Stores Clerk $12.64 $13.02 94 Groundskeeper I $12.64 $13.70 95 Groundskeeper II $13.30 $14.39 96 Laundry Worker I $11.97 $13.70 97 Laundry Worker II $12.64 $14.39
TEMPORARY LABORER PERSONNEL SERVICES - GREATER KANSAS CITY REGION
Item No. Personnel Classification
Penmac Staffing Services Inc
CS160837003
IMKO Enterprises Inc
CS160837002 98 Custodial Worker I $13.70 $13.35 99 Custodial Worker II $14.39 $14.02 100 Food Service Helper I $12.33 $13.35 101 Food Service Helper II $13.02 $14.02 102 Laborer I $13.70 $13.35 103 Laborer II $14.39 $14.02 104 Maintenance Worker I $15.07 $13.35 105 Maintenance Worker II $16.44 $14.02 106 Stores Clerk $13.70 $13.35 107 Groundskeeper I $13.70 $13.35 108 Groundskeeper II $14.39 $14.02 109 Laundry Worker I $13.70 $13.35 110 Laundry Worker II $14.39 $14.02
TEMPORARY LABORER PERSONNEL SERVICES - GREATER ST. LOUIS REGION
Item No. Personnel Classification
Penmac Staffing Services Inc
CS160837003
IMKO Enterprises Inc
CS160837002 111 Custodial Worker I $13.70 $13.35 112 Custodial Worker II $14.39 $14.02 113 Food Service Helper I $13.70 $13.35 114 Food Service Helper II $14.39 $14.02 115 Laborer I $13.70 $13.35 116 Laborer II $14.39 $14.02 117 Maintenance Worker I $17.81 $13.35 118 Maintenance Worker II $19.18 $14.02 119 Stores Clerk $13.70 $13.35 120 Groundskeeper I $14.39 $13.35 121 Groundskeeper II $15.07 $14.02 122 Laundry Worker I $13.70 $13.35 123 Laundry Worker II $14.39 $14.02
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TEMPORARY LABORER PERSONNEL SERVICES - NORTHEAST REGION
Item No. Personnel Classification
Penmac Staffing Services Inc
CS160837003
IMKO Enterprises Inc
CS160837002 124 Custodial Worker I $13.70 $12.02 125 Custodial Worker II $14.39 $12.68 126 Food Service Helper I $12.33 $12.02 127 Food Service Helper II $13.02 $12.68 128 Laborer I $13.70 $12.02 129 Laborer II $14.39 $12.68 130 Maintenance Worker I $15.07 $13.35 131 Maintenance Worker II $16.44 $14.02 132 Stores Clerk $13.70 $12.02 133 Groundskeeper I $13.70 $12.02 134 Groundskeeper II $14.39 $12.68 135 Laundry Worker I $13.70 $12.02 136 Laundry Worker II $14.39 $12.68
TEMPORARY LABORER PERSONNEL SERVICES - NORTHWEST REGION
Item No. Personnel Classification
Penmac Staffing Services Inc
CS160837003
IMKO Enterprises Inc
CS160837002 137 Custodial Worker I $13.70 $12.02 138 Custodial Worker II $14.39 $12.68 139 Food Service Helper I $12.33 $12.02 140 Food Service Helper II $13.02 $12.68 141 Laborer I $13.70 $12.02 142 Laborer II $14.39 $12.68 143 Maintenance Worker I $15.07 $13.35 144 Maintenance Worker II $16.44 $14.02 145 Stores Clerk $13.70 $12.02 146 Groundskeeper I $13.70 $12.02 147 Groundskeeper II $14.39 $12.68 148 Laundry Worker I $13.70 $12.02 149 Laundry Worker II $14.39 $12.68
TEMPORARY LABORER PERSONNEL SERVICES - SOUTHEAST REGION
Item No. Personnel Classification
Penmac Staffing Services Inc
CS160837003
IMKO Enterprises Inc
CS160837002 150 Custodial Worker I $13.70 $12.02 151 Custodial Worker II $15.07 $12.68 152 Food Service Helper I $13.70 $12.02 153 Food Service Helper II $15.07 $12.68 154 Laborer I $13.70 $12.02 155 Laborer II $15.07 $12.68 156 Maintenance Worker I $13.70 $13.35 157 Maintenance Worker II $15.07 $14.02 158 Stores Clerk $13.70 $12.02 159 Groundskeeper I $16.44 $12.02 160 Groundskeeper II $19.18 $12.68 161 Laundry Worker I $12.33 $12.02 162 Laundry Worker II $13.70 $12.68
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TEMPORARY LABORER PERSONNEL SERVICES - SOUTHWEST REGION
Item No. Personnel Classification
Penmac Staffing Services Inc
CS160837003
IMKO Enterprises Inc
CS160837002 163 Custodial Worker I $13.47 $12.02 164 Custodial Worker II $14.50 $12.68 165 Food Service Helper I $11.87 $12.02 166 Food Service Helper II $12.90 $12.68 167 Laborer I $12.79 $12.02 168 Laborer II $13.93 $12.68 169 Maintenance Worker I $15.07 $13.35 170 Maintenance Worker II $16.44 $14.02 171 Stores Clerk $13.70 $12.02 172 Groundskeeper I $13.70 $12.02 173 Groundskeeper II $14.73 $12.68 174 Laundry Worker I $11.88 $12.02 175 Laundry Worker II $12.91 $12.68
TEMPORARY PERSONNEL HIRING The price charged for hiring an individual by a state agency after the initial placement of a temporary personnel not to exceed the number of calendar days as listed below. (Line Item 177)
CONTRACT NUMBER AND
CONTRACTOR NAME
Number of Calendar Days
after Initial Placement
TEMPORARY PERSONNEL HIRING
CS160837001– C&S Business Services Inc 0-90 days $500.00
CS160837002 – IMKO Enterprises Inc 0-89 days $0.00
CS160837003 – Penmac Staffing Services Inc 0-30 days $1,500.00
CS160837004 – Rose International 0-90 days $2,750.00
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1. CONTRACTUAL REQUIREMENTS 1.1 General Requirements: 1.1.1 The contractor shall provide temporary clerical services and/or temporary laborer services (hereinafter
referred to as temporary personnel services unless a requirement pertains to the specific service in which case that service will be referenced), as specified in the Notice of Award, for any state agency (hereinafter referred to as the state agency), in accordance with the provisions and requirements stated herein.
a. For purposes of the contract, a state agency shall be defined as a division, section, bureau, office,
program, board, regional/district office, etc., that exists within a department of Missouri State Government. For the purposes of this document, this shall also include the University of Missouri system and the Judicial and Legislative branches of the State of Missouri.
1.1.2 The contractor shall provide temporary personnel services within the following regions, as specified in
the contractor’s Notice of Award. A map of the regions is included as Attachment 5.
a. Central Region b. Greater Kansas City Region c. Greater St. Louis Region d. Northeast Region e. Northwest Region f. Southeast Region g. Southwest Region
1.1.3 The contractor shall perform all services to the sole satisfaction of the state agency. 1.1.4 The contractor shall provide the services on an as needed, if needed basis. The State of Missouri does not
guarantee any usage of the contract whatsoever. The contractor shall agree and understand that the contract shall be construed as a preferred use contract but shall not be construed as an exclusive arrangement. Preferred use means that any state agency needing the services should use the established contract unless it is determined to be in the best interest of the State of Missouri for a state agency to obtain alternate services elsewhere.
1.1.5 Cooperative Procurement Program - The contractor shall participate in the State of Missouri’s
Cooperative Procurement Program. The contractor shall provide temporary personnel services as described herein under the terms and conditions, requirements, and specifications of the contract, including prices, to other government entities in accordance with the Technical Services Act (section 67.360, RSMo, which is available on the internet at: http://www.moga.mo.gov/mostatutes/stathtml/06700003601.html?&me=67.360.) The contractor shall further understand and agree that participation by other governmental entities is discretionary on the part of that governmental entity and the State of Missouri bears no financial responsibility for any payments due the contractor by such governmental entities.
1.1.6 Unless otherwise specified herein, the contractor shall furnish all material, labor, facilities, equipment, and supplies necessary to perform the services required herein.
1.2 Scheduling Requirements: 1.2.1 The contractor shall provide temporary personnel anytime of the day, any day of the week, at the place
designated by the state agency. Unless specified otherwise by the state agency, the temporary personnel shall provide services at the state agency's office location.
a. The State of Missouri anticipates that the majority of services shall be required between the hours of
b. The contractor shall not provide a temporary personnel to provide services in excess of forty (40) hours per week for an individual state agency, unless requested or approved by such state agency and agreeable to the contractor. For purposes of the contract, a week shall begin on a Sunday and end on the following Saturday.
c. The contractor shall not provide temporary personnel on New Year's Day, Easter, Memorial Day, Independence Day, Labor Day, Thanksgiving, or Christmas, unless requested or approved by the state agency and agreeable to the contractor.
d. 2.2.1 d. The state agency may require the contractor’s staff to work remotely. In such instances, the
state agency may provide the contractor’s staff with laptops to perform the required services at a remote location (i.e. staff home environment). All costs related to the contractor’s staff working remotely shall remain the same as indicated in the firm, fixed pricing of the contract.
1.3 Personnel Requirements: 1.3.1 The contractor must provide temporary personnel for the personnel classifications listed on the Pricing
Page, who possess the Key Skills, meet the Minimum Qualifications, and are able to perform the Job Duties requested by the state agency and as specified on the following website for the applicable personnel classification: http://oa.mo.gov/pers/ClassSpecs/List_A-Z.htm.
1.3.2 Background Security Clearance Report – As required by the state agency, the contractor’s personnel must
pass either a criminal record personal identifier (name-based) or a fingerprint based background security clearance search report. By no later than five (5) calendar days after notification from the state agency, the contractor’s personnel must either: (1) submit to the state agency an original criminal record personal identifier background security clearance report (Name-Based Search), or if required by the state agency, must submit a fingerprint based search report, that is less than sixty (60) days old, by the Missouri State Highway Patrol as identified in section 43.530, RSMo, or (2) complete the forms required by the Missouri State Highway Patrol for the type of background security clearance report required, and submit the completed applications (or other approved background clearance authorization form) to the state agency along with the required fee. Information about obtaining the background security clearance reports and obtaining the required forms may be obtained from the Missouri State Highway Patrol, Criminal Justice Information Services Division, or via the internet at the address shown below:
http://www.mshp.dps.missouri.gov/MSHPWeb/PatrolDivisions/CRID/crimRecChk.html 1.3.3 Pre-Assignment Screenings – If required by the state agency, the contractor’s personnel must pass the
following screenings:
a. Urine Sample Drug Screening - The contractor shall understand and agree that the urine sample drug screen shall be performed at a location designated by the state agency. Other than time and travel costs associated with the urine sample drug screening, the state agency will be responsible for the costs associated with the urine sample drug screening.
b. Abuse/Neglect Report – Other than time and travel costs associated with the abuse/neglect report, the state agency will be responsible for the abuse/neglect report costs.
1) Abuse/neglect report check by the Family Care Safety Registry Background Investigation. The
state agency will complete all forms necessary for the background check.
2) Abuse/neglect report check from the Department of Health and Senior Services, Employment Disqualification List. The state agency will complete all forms necessary for the background check.
c. Employee Disqualification Registry - Review of the Department of Mental Health, Employee
Disqualification Registry, in which check forms will be completed by the state agency. Time and
travel costs associated with the employee disqualification registry shall be the responsibility of the contractor.
1.3.4 Prior to the placement of a temporary personnel with the state agency, but within the time frame specified
by the state agency, the contractor shall provide the state agency with references, resumes, and/or test scores for temporary personnel applicants if such is requested by the state agency. a. The contractor should provide the state agency with the references, resumes, and/or test scores for a
minimum of three (3) temporary personnel applicants.
b. In the event the state agency requests additional information regarding the temporary personnel applicants, the contractor should provide the requested information within one (1) business day.
c. If further requested by the state agency, the contractor shall allow the state agency to conduct
interviews with selected temporary personnel applicants after review of such information. 1.3.5 The state agency shall have the right to refuse a temporary personnel applicant. The state agency will
provide the contractor with an explanation for the refusal of the temporary personnel applicant. The decision of the state agency shall be final and without recourse.
1.4 Performance Requirements: 1.4.1 The contractor must provide temporary personnel services for any of the personnel classifications listed
on the Pricing Page, as requested by the state agency. 1.4.2 When temporary personnel services are requested, the state agency shall specify the requirements for the
services needed, including but not limited to: (1) the personnel classification required, (2) an explanation of the duties, responsibilities, and qualifications required of the temporary personnel, (3) the location where the temporary personnel services are required, (4) the workdays and work hours anticipated for the temporary personnel services, (5) anticipated duration of the temporary personnel services, and (6) the number of temporary personnel required.
a. In the event the contractor disputes the personnel classification requested by the state agency based
on the contractor’s understanding of the duties, responsibilities, and qualifications required of the temporary personnel, the contractor shall notify the state agency of such, explain the contractor’s reasoning, and recommend the appropriate personnel classification. However, after providing such explanation, in the event of a continued dispute, the contractor shall agree and understand that the state agency’s determination of the appropriate personnel classification shall be final and without recourse.
b. In the event the contractor does not have temporary personnel available for the particular personnel
classification specified by the state agency, the contractor shall provide temporary personnel that are higher qualified for the position. However, the state agency shall pay the contractor for the originally requested personnel classification.
1.4.3 If requested by the state agency, the contractor shall provide more than one temporary personnel at a time. 1.4.4 The contractor’s temporary personnel shall be subject to the rules, regulations, and policies of the state
agency for which the temporary personnel are providing service. 1.4.5 The contractor’s temporary personnel and the services provided by the temporary personnel must meet
the approval of the state agency. At any point during the term of a temporary personnel’s assignment, if services become unacceptable, the contractor shall dismiss or replace the temporary personnel upon notification of such by the state agency. The state agency shall provide the contractor with an explanation of the unacceptableness of the temporary personnel. If the temporary personnel provided less than four (4) hours of unacceptable services, the contractor shall not charge the state agency for the unacceptable
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services. However, if the temporary personnel provided more than four (4) hours of unacceptable services, the contractor may charge the state agency for up to four (4) hours of service.
1.4.6 On occasion there may be a need for a temporary personnel assigned to a state agency to provide services
at a site outside the state agency’s office location (e.g. assistance at a conference), including a location outside the contractor’s awarded region, on a short-term basis (typically no more than a few days). Therefore, if requested by the state agency and mutually agreeable to the contractor, the contractor’s temporary personnel shall provide services at such state agency-identified location in order for the temporary personnel to complete or continue providing services already started by such temporary personnel.
a. The state agency shall not provide state owned, leased, or rented vehicles, or other means of
transportation for temporary personnel. The state agency shall not require the contractor’s temporary personnel to operate any state owned, leased, or rented vehicle.
1.5 State Agency Requirements: 1.5.1 The state agency shall utilize the services of the lowest-priced contractor for the required personnel
classification, except as specified below.
a. If the lowest-price contractor cannot provide temporary personnel in accordance with the state agency’s needs, the contractor must immediately notify the state agency. The contractor shall make every effort to meet the needs of the state agency and provide temporary personnel with the abilities, experiences, and qualifications required. The state agency shall document each instance of the contractor’s inability to provide the temporary personnel as required. If the contractor continually or consistently is unable to provide the required temporary personnel services, the Division of Purchasing may elect to cancel the contract.
b. If the lowest-priced contractor is unable to provide acceptable temporary personnel or if the lowest-priced contractor does not respond to the state agency’s request for temporary personnel within the required time frame, the state agency shall contact the next lowest-priced contractor. If additional contracts exist, the state agency shall continue to use the same criteria until the needs of the state agency are met.
c. In the event that none of the contractors for a region can provide the required services or in the event
no contract exists for a particular region, the state agency may obtain the needed services from another source, including utilizing the services of a temporary personnel services contractor from another region. The state agency should identify the region closest to where the temporary personnel services are required and request services from the lowest-priced contractor serving such region.
d. In the event the state agency desires to utilize the services of a contractor other than the lowest-
priced contractor, the state agency will document the reasons for such and obtain the approval of the Division of Purchasing prior to utilizing such contractor.
1.5.2 When temporary personnel services are required, the state agency shall provide the contractor with as
much prior notice as possible.
a. If the state agency provides the contractor with less than one weeks’ notice of the need for temporary personnel, the contractor may refuse to provide the temporary personnel if the contractor is unable to provide temporary personnel as required by the state agency. However, the contractor must notify the state agency immediately if the contractor is unable to provide the temporary personnel.
1.5.3 Each time the contractor's services are required, the state agency shall attempt to utilize the temporary
personnel for a minimum of two (2) continuous hours. 1.5.4 The state agency shall provide all necessary supplies, equipment, and work area for the temporary
personnel.
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1.5.5 The state agency shall attempt to provide at least one (1) working days’ notice to the contractor if
cancellation of services previously requested is necessary. 1.6 Additional Requirements: 1.6.1 The contractor shall provide temporary personnel services on a temporary basis only.
a. The contractor shall not allow a temporary personnel to provide more than 1,040 hours of service within a twelve (12) consecutive month period. The 1,040 hours shall be considered a limitation on the total of all the temporary personnel services a particular temporary personnel can provide within a twelve (12) consecutive month period for all state agencies.
1.6.2 Hiring of Temporary Personnel - Except for the period of time specified on the Pricing Page, the contractor shall not prohibit, restrict, or further limit the state agency from employing any temporary personnel furnished by the contractor. In the event the state agency employs such temporary personnel after such period of time, the state agency shall not pay any fee, penalty, liquidated damages, etc., to the contractor.
1.6.3 In the event the Division of Purchasing receives documentation from a state agency of unacceptable performance on the part of the contractor, the Division of Purchasing will forward such documentation to the contractor. Additionally, the Division of Purchasing may request the contractor’s response to the state agency’s concern/issue and the contractor’s plan for resolution of the concern/issue. Depending upon the severity of the concern/issue, the Division of Purchasing may place the contractor on notice that state agencies may be exempt from using the contractor’s services for a specified period of time or until the contractor has resolved the concern/issue. 1.7 Reporting and Recordkeeping Requirements: 1.7.1 Missouri Statewide Contract Quarterly Usage Report
a. The contractor shall submit a Missouri Statewide Contract Quarterly Usage Report to the Division of Purchasing which shall provide the Data Element information listed below:
Data Element Description Contractor Name Contractor name as it appears on the contract. Statewide Contract Number
Statewide contract number as listed on the cover page of your contract with the State of Missouri.
Report Contact Name Name of the person completing the report on behalf of the contractor. Contact Phone Number Phone number for the person completing the report.
Contact Email Address Email address for the person completing the report.
Date Report Submitted Date the Missouri Statewide Contract Quarterly Usage Report is submitted to the Division of Purchasing.
Reporting Quarter Quarter for which the contractor is reporting purchases on the contract.
Entity Type Indicate the type of entity by entering "S" for Missouri state agency, "P" for Missouri political subdivision, "U" for Missouri university, or "O" for political subdivision or state entity from another state.
Customer Name Customer's name. If the customer has multiple locations, please only use the main entity name.
Product or Service Description Description of product or service purchased and the applicable region.
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Data Element Description Purchase Authorization Number/Identifier
Purchase Authorization Number/Identifier supplied by customer to contractor. Enter PO or other authorization number/identifier. If procurement card used, enter "P-Card".
Contract Line Item Number Line item number on the contract.
Quantity Delivered Quantity (i.e. excluding returns) of products delivered. Enter a quantity of "1" for a service/project.
Unit Price Charged Unit Price Charged (i.e. excluding credits) for the product or service purchased.
Extended Price Quantity Delivered X Unit Price Charged.
b. The contractor shall prepare and submit the Missouri Statewide Contract Quarterly Usage Report at the end of each calendar quarter (i.e. March 31, June 30, September 30, December 31) for the purchases made under the contract during the calendar quarter. The Missouri Statewide Contract Quarterly Usage Report must be received by the Division of Purchasing no later than the 15th calendar day of the month following the reporting quarter entered on the Missouri Statewide Contract Quarterly Usage Report, unless the 15th is not a business day in which case the next business day thereafter shall be considered the reporting deadline. Even if there has been no usage of the contract during the reporting quarter, the contractor must still submit a report and indicate no purchases were made.
c. The contractor must submit a Missouri Statewide Contract Quarterly Usage Report electronically
either utilizing the “Missouri Statewide Contract Quarterly Usage Report” worksheet included herein in Attachment 3 which is downloadable from http://oa.mo.gov/purchasing/vendor-information or utilizing another format which is Excel-exportable. The contractor must submit the Missouri Statewide Contract Quarterly Usage Report to the following email address: [email protected].
d. The contractor shall agree that the Division of Purchasing reserves the right to modify the
requested format and content of the Missouri Statewide Contract Quarterly Usage Report by providing thirty (30) calendar days’ written notice to the contractor. The contractor shall also agree the Division of Purchasing may unilaterally amend the contract, with thirty (30) calendar days’ notice to the contractor to change the timing for submission of the Missouri Statewide Contract Quarterly Usage Report. The contractor shall understand and agree that if such an amendment is issued by the Division of Purchasing, the contractor shall comply with all contractual terms, as amended.
1.7.2 The contractor must maintain financial and accounting records and evidence pertaining to the contract in
accordance with generally accepted accounting principles and other procedures specified by the state agency.
a. The contractor shall make all such records, books, and other documents relevant to the contract
available to the state agency and its designees and the Missouri State Auditor in a format acceptable to the state agency at all reasonable times during the term of the contract.
b. The contractor shall retain all such records according to the state agency’s retention period or the completion of an independent audit, whichever is later. If any litigation, claim, negotiation, audit, investigation, or other actions involving the records has been started before the expiration of the retention period, the contractor shall retain such records until completion of such action and resolution of all issues that arise from it.
c. The contractor shall permit the state agency, governmental auditors and authorized representatives of
the State of Missouri to audit or examine, copy, or investigate any of the contractor’s records, procedures, books, documents, papers, and records recording receipts and disbursements of any of the funds paid to the contractor. Failure to retain adequate documentation for any service billed may
result in recovery of payments for services not adequately documented. Any audit exception noted by governmental auditors shall not be paid by the state agency and shall be the sole responsibility of the contractor. However, the contractor may contest any such exception by any legal procedure the contractor deems appropriate. The state agency will pay the contractor all amounts which the contractor may ultimately be held entitled to receive as a result of any such legal action.
1.8 Invoicing and Payment Requirements: 1.8.1 Prior to any payments becoming due under the contract, the contractor must update their vendor
registration with their ACH-EFT payment information at https://MissouriBUYS.mo.gov.
a. The contractor understands and agrees that the State of Missouri reserves the right to make contract payments through electronic funds transfer (EFT).
b. The contractor must submit invoices on the contractor’s original descriptive business invoice form
and must use a unique invoice number with each invoice submitted. The unique invoice number will be listed on the State of Missouri’s EFT addendum record to enable the contractor to properly apply the state agency’s payment to the invoice submitted. The contractor may obtain detailed information for payments issued for the past 24 months from the State of Missouri’s central accounting system (SAM II) on the Vendor Services Portal at:
https://www.vendorservices.mo.gov/vendorservices/Portal/Default.aspx 1.8.2 Invoicing – The contractor shall submit a monthly invoice to each state agency utilizing the contractor's
services at the address specified by the state agency.
a. The invoice must state the names and personnel classifications of all temporary personnel providing service for the state agency during the invoice period, and the number of hours of service provided by each temporary personnel.
1.8.3 Payments - The state agency shall pay the contractor in accordance with the applicable firm, fixed price
stated on the Pricing Page for services actually provided.
a. For each hour of service provided in excess of forty (40) hours per week (Sunday through Saturday) or for each hour of service provided on one of the holidays specified herein pursuant to the state agency's request or approval, the state agency shall pay the contractor one and one-half (1-1/2) the applicable firm, fixed price per hour.
1) The payment of one and one-half (1-1/2) the firm, fixed price per hour shall only be paid if the
temporary personnel worked more than forty (40) hours per week for a particular state agency. If a temporary personnel provided more than forty (40) hours per week for more than one state agency, but not more than forty (40) hours per week for any one state agency, the contractor shall only be paid the applicable firm, fixed price per hour.
2) For each hour of service provided on holidays not specified herein, the state agency shall pay
the contractor the applicable firm, fixed price per hour.
b. In the event the state agency fails to provide one working day notice of a cancellation, the state agency shall pay the contractor for two (2) hours of service.
c. The contractor shall be paid for hours of temporary personnel services requested and provided as
follows:
1) In the event the state agency requires and the contractor provides less than two (2) hours of service, the state agency shall pay the contractor for two (2) hours of service.
2) If more than two (2) but less than eight (8) hours of service are requested, the contractor shall be paid the greater of the number of hours of service requested or the number of hours of service actually provided.
3) If more than two (2) but less than eight (8) hours of service are requested, but more than eight (8) hours of service are provided, the contractor shall be paid for the number of hours of service actually provided.
4) If more than eight (8) hours of service are requested but less than eight (8) hours are provided,
the contractor shall be paid for eight (8) hours of service.
5) If more than eight (8) hours of service are provided, the contractor shall be paid for the actual number of hours of service provided.
d. In the event the state agency interviews temporary personnel applicants prior to selecting a
temporary personnel, the state agency shall pay the contractor for the actual time of the interview for each temporary personnel applicant interviewed. The contractor shall be paid for the actual time of the interviews in accordance with the firm, fixed price per hour stated on the Pricing Page for the applicable personnel classification for which the temporary personnel applicant is being interviewed.
e. The contractor shall be paid the firm, fixed hourly price stated on the Pricing Page for each hour of
temporary personnel service provided. The contractor shall not be paid for the time allotted for the temporary personnel’s meal break or any other extended breaks. However, the contractor shall be paid for small breaks (consisting of no more than fifteen (15) minutes), according to the following regarding break and meal breaks.
1) If the temporary personnel provides services for a continuous four (4) hour period, the
temporary personnel is allowed a break period, not to exceed fifteen (15) minutes.
2) If the temporary personnel provides services for a continuous six (6) hour period, the contractor is allowed one break period, not to exceed fifteen (15) minutes, and one meal break.
3) If the temporary personnel provides services for a continuous eight (8) hour period or longer, the temporary personnel is allowed one break period, not to exceed fifteen (15) minutes, within the first four (4) hours of service, a meal break, and another break, not to exceed fifteen (15) minutes, within the last four (4) hours of service.
1.8.4 In the event the contractor provides temporary personnel services outside the contractor’s awarded
region(s), the contractor shall be paid/reimbursed as follows:
a. Travel Reimbursement - The contractor shall be reimbursed as specified below for travel expenses incurred within the geographic boundaries of the State of Missouri when required to travel away from the contractor’s official domicile in order to fulfill the requirements of the contract. The contractor must obtain the written approval of the state agency prior to incurring any travel expenses. The contractor must provide the state agency with the amount of detail on the travel request as required by the state agency in order for the state agency to review the appropriateness of travel and estimated travel charges.
1) Mileage – The contractor shall be reimbursed for travel mileage at the current per mile
reimbursement rate ordered by the commissioner of administration pursuant to section 33.095, RSMo. The current per mile reimbursement rate can be found at the following website: http://oa.mo.gov/accounting/state-employees/travel-portal-information/mileage.
2) Lodging – If overnight lodging is approved by the state agency, the contractor shall be reimbursed for actual lodging expenses incurred subject to the maximum amounts specified in the Contiguous US Per Diem Rates (CONUS) which can be accessed from http://oa.mo.gov/travel-portal by clicking on CONUS Rates (lodging only) on the left hand side
of the page or by clicking on the link for “Per Diem Rates” at the following internet address: http://www.gsa.gov. If contractor’s lodging costs will exceed the limits specified in CONUS, the contractor must obtain the prior written approval of the state agency for an exception to CONUS. The decision to approve or deny the exception request shall rest solely with the state agency and shall be based on the situation.
3) Meals – The contractor shall be reimbursed for the actual cost of meals subject to the most
current maximum meal per diem found under the Travel Resources tab at http://oa.mo.gov/travel-portal by clicking on the “State Meals Per Diem Rates and Information” link.
4) Other Miscellaneous Travel Expenses – The contractor shall be reimbursed the actual amount
of other travel expenses incurred, provided that the state agency approved the possibility for and estimates of such expenses in advance and that the actual expenses incurred are reasonable for the location in which the travel occurred.
5) Invoicing and Payment – The contractor must itemize all expenses incurred including miles
traveled on the invoice submitted to the state agency for reimbursement and must attach original receipts for expenses.
• The contractor shall be reimbursed for such expenses, after receipt of all required
documentation and approval by the state agency of the invoice and documentation.
1.8.5 In the event a state agency employs a temporary personnel prior to the expiration of the number of the calendar days after the initial placement of the temporary personnel as specified on the Pricing Page, the contractor shall invoice and the state agency shall pay the contractor in accordance with the firm, fixed total price stated on the Pricing Page. However, the contractor shall be prohibited and the state agency shall not make payment to the contractor for the hiring of a temporary personnel 91 or more calendar days following the initial placement of the temporary personnel with the state agency.
1.8.6 The contractor shall understand that each state agency utilizing the contractor’s services shall be solely
responsible for payment for only those services requested by that state agency.
1.8.7 Other than the payments and reimbursements specified above, no other payments or reimbursements shall be made to the contractor for any reason whatsoever.
1.8.8 Final invoices are due by no later than thirty (30) calendar days of the expiration of the contract. The state
agency shall have no obligation to pay any invoice submitted after the due date. 1.8.9 If a request by the contractor for payment or reimbursement is denied, the state agency shall provide the
contractor with written notice of the reason(s) for denial. 1.8.10 If the contractor is overpaid by the state agency, upon official notification by the state agency, the
contractor shall provide the state agency (1) with a check payable as instructed by the state agency in the amount of such overpayment at the address specified by the state agency or (2) deduct the overpayment from the monthly invoices as requested by the state agency.
1.9 Missouri Statewide Contract Quarterly Administrative Fee: 1.9.1 The contractor shall pay a one percent (1%) administrative fee to the State of Missouri which shall apply
to all payments received by the contractor for all services. provided under the contract. Payment of the one percent administrative fee shall be non-negotiable.
1.9.2 The contractor shall pay the administrative fee at the end of each calendar quarter (i.e. March 31, June 30,
September 30, December 31). The total administrative fee for a given quarter must equal one percent (1%) of the total payments (minus returns and credits) received by the contractor during the calendar
quarter as reported on the contractor’s Missouri Statewide Contract Quarterly Administrative Fee Report specified below. The administrative fee must be received by the Division of Purchasing no later than the 15th calendar day of the month immediately following the end of the calendar quarter, unless the 15th is not a business day in which case the next business day thereafter shall be considered the administrative fee deadline.
1.9.3 Payments shall be made using one of the following acceptable payment methods:
a. Check: Personal check, company check, cashier’s check, or money order made payable to the “Missouri Revolving Information Technology Trust Fund” and sent to the following mailing address: Division of Purchasing, P.O. Box 809, Jefferson City, MO 65102 – 0809 OR Division of Purchasing, 301 West High Street, Room 630, Jefferson City, MO 65101-1517. The contractor’s payment by check shall authorize the State of Missouri to process the check electronically. The contractor understands and agrees that any returned check from the contractor may be presented again electronically and may be subject to additional actions and/or handling fees.
b. Electronic Payment: Instructions on how to submit payments electronically by automated clearing house (ACH) will be provided upon request by contacting the Division of Purchasing at (573) 751-2387.
1.9.4 All payments of the administrative fee shall include the contract number on any check or transmittal
document. However, only one contract number must be entered on a check or transmittal document. If submitting an administrative fee payment for more than one contract, then a separate check or electronic payment and associated transmittal document must be submitted by the contractor for each contract.
1.10 Missouri Statewide Contract Quarterly Administrative Fee Report: 1.10.1 The contractor shall submit a Missouri Statewide Contract Quarterly Administrative Fee Report to the
Division of Purchasing which shall identify the total payments (minus returns and credits) received by the contractor from state agencies, political subdivisions, universities, and governmental entities in other states that were made pursuant to the contract.
1.10.2 The contractor shall prepare and submit the Missouri Statewide Contract Quarterly Administrative Fee
Report at the end of each calendar quarter (i.e. March 31, June 30, September 30, December 31) for total payments (minus returns and credits) received by the contractor during the calendar quarter. The Missouri Statewide Contract Quarterly Administrative Fee Report must be received by the Division of Purchasing no later than the 15th calendar day of the month following the reporting quarter entered on the report, unless the 15th is not a business day in which case the next business day thereafter shall be considered the reporting deadline. Even if there has been no usage of the contract during the reporting quarter, the contractor must still submit a report and indicate no payments were received by marking the appropriate box on the report form.
1.10.3 The Missouri Statewide Contract Quarterly Administrative Fee Report form may be downloaded from the
following the Division of Purchasing’s website: http://oa.mo.gov/purchasing/vendor-information. The Missouri Statewide Contract Quarterly Administrative Fee Report is also included herein as Attachment 4. The Missouri Statewide Contract Quarterly Administrative Fee Report must be submitted using one of the following methods:
• Mail: Division of Purchasing,
P.O. Box 809, Jefferson City MO 65102-0809 OR Division of Purchasing, 301 West High Street, Room 630, Jefferson City, MO 65101-1517
• Email: [email protected] 1.10.4 The contractor shall agree that the Division of Purchasing reserves the right to modify the requested
format and content of the Missouri Statewide Contract Quarterly Administrative Fee Report by providing thirty (30) calendar days written notice to the contractor. The contractor shall also agree the Division of Purchasing may unilaterally amend the contract, with thirty (30) calendar days’ notice to the contractor to change the method of payment of the administrative fee, the timing for submission of the Missouri Statewide Contract Quarterly Administrative Fee Report, and/or timing for payment of the administrative fee. The contractor shall understand and agree that if such an amendment is issued by the Division of Purchasing, the contractor shall comply with all contractual terms, as amended.
