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No.U.12011/4/2019-P&E

Government of India

Ministry of AYUSH

(Planning & Evaluation Division)

B-Block, AYUSH Bhavan

INA GPO Complex

New Delhi 110023

NOTICE INVITING ONLINE TENDER (e-Tender)

Sealed ONLINE TENDERS (e-Tender) are invited from reputed established agencies/

organisations/ institutions for conducting comprehensive and in-depth assessment of the impact

of Central Sector Scheme of Ministry of AYUSH namely ―Pharmacovigilance initiative for

ASU&H drugs‖. The duration of the study would be 3 months.

1. Eligibility: The agencies/organizations/institutions having experience of at-least three

completed evaluations in public health survey each having cost not less than Rs15 lakhs of

Government Sector schemes in last five years may apply for undertaking the study. The

agency/organizations/institutions should have capacity and capability to undertake the

evaluation studies both by direct and indirect enquiry methods.

2. Earnest Money Deposit (EMD):A demand draft /bank guarantee of Rs. 2,00,000/- (Rupee

Two lakhs only) as earnest money in the form of Demand Draft/Bankers cheque drawn in

favour of ‗PAY & ACCOUNT OFFICER Ministry of Health & Family Welfare‘ and payable

at New Delhi is required to be deposited (in original) in the office of Tender Issuing

Authority at 1st Floor, AYUSH Bhavan, New Delhi on or before bid submission closing date

and time. The envelop should be superscribedas.‖ EMD for evaluation study on

„Pharmacovigilance initiative for ASU&H drugs‟” addressed to The DeputyDirector, P&E

Division, Ministry of AYUSH, New Delhi. Scanned copy of the EMD should also be

uploaded along with the online bids.

3. The EMD would be forfeited if the bidder withdraws his/her bid during the validity period.

Bids received without EMD shall not be considered. EMD of unsuccessful bidders will be

returned after process of selection is over.

4. The Tender Document has the following details:-

ANNEXURE I TENDER DOCUMENT

ANNEXURE II DETAILS OF THE CENTRAL SCHEME TO BE EVALUATED

ANNEXURE III TERMS OF REFERENCE

ANNEXURE IV GUIDELINES FOR TECHNICAL & FINANCIAL BIDS

ANNEXURE V FORMAT FOR TECHNICAL & FINANCIAL BIDS

ANNEXURE VI TECHNICAL EVALUATION FORMAT

ANNEXURE VII FORMAT FOR PERFORMANCE SECURITY

ANNEXURE VIII INSTRUCTIONS FOR ONLINE BIDS SUBMISSION

ANNEXURE IX TENDER ACCEPTANCE LETTER

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5. Critical dates for the e-Tender:-

Date and Time for Issuing the Tender 26th

November 2019 , 17.00 hrs

Document Download Start Date and Time 27th

November 2019; 9.00 hrs

Pre-Bid Meeting* 29th

November 2019; 16.30 hrs

Venue: Conference Room on ground floor of

AYUSH Bhawan, Ministry of AYUSH, INA,

New Delhi-110023

Document Download End Date and Time 5th

December 2019; 17.00 hrs

Bid Submission Start Date and Time 1st December 2019; 9.00 hrs

Bid Submission End Date and Time 12th

December 2019; 17.00 hrs

Date and Time of Opening Technical Bids 13th

December 2019;11.00 hrs

Those desirous of participating in the tender may register for the Pre-Bid meeting latest by

28th

November, 2019till 17.00 hrs at s.mahavir@nic.in*

6. The tender form/ bidder documents are available at the Website http://eprocure.gov.in and

www.ayush@gov.in

7. Online bids complete in all respects should be submitted through CPP Portal

https://eprocure.gov.in/eprocure/app only on or before the last date and time.

8. Manual bids will not be accepted.

9. Tenderers/Bidders are requested to visit the website https://eprocure.gov.in/eprocure/app or

www.ayush.gov.in.in regularly. Any changes/ modifications in tender enquiry will be

intimated by corrigendum through these websites only.

10. In case, holiday is declared by the Government on the day of opening bids, the bids will be

opened on the next working day at the same time.

11. The selection of the successful bidder will be on the basis of Cost Evaluation under QCBS

Selection (Rule 192 of GFR 2017). The Ministry, however, reserves the right to accept or

reject any or all the tenders without assigning any reason.

12. The Bidding Organisations are required to upload the following documents along with bid:

12.1. Scanned copy of Earnest Money Deposit (EMD).

12.2. Scanned copies of Registration Certificate / Memorandum & Articles of

Association and any other documents to certify the nature of existence of the

Organisation.

12.3. Scanned copies of Audited Annual Accounts along with Audit Report of last three

financial years and Annual Report of last three years.

12.4. Scanned copy of valid PAN of the Organisation / Tax Account Number (TAN)

and

Service Tax Number (STN) / GST Number.

12.5. Executive summary of 3 study reports completed during last 5 years and

documents

of acceptance of the Reports by sponsoring authority.

12.6. An authorization letter from the firm certifying that the person who signed the bid

is an authorized person to sign on behalf of the firm.

12.7. A declaration that the organization has not been blacklisted from the Authorized

Signatory of the Organisation on Rs.10 non judicial stamp paper.

12.8. Copies of certificates and proofs of previous engagements of the Project Director.

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12.9. Copies of certificates/ proofs of previous engagements of at least two post

graduate

research professionals involved in the Project.

12.10. Technical Bid

12.11. Financial Bid

12.12. Technical Evaluation Format

12.13. Tender Acceptance Letter

For any Further Information Contact: The Assistant Director, P&E Division, Ministry of

AYUSH011-24651975.

(Mahavir Singh)

Deputy Director

Contact:-011-24651968

E-mail:-s.mahavir@nic.in

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ANNEXURE I

No.U.12011/4/2019-P&E

Government of India

Ministry of AYUSH

(Planning & Evaluation Division)

B-Block, AYUSH Bhavan

INA GPO Complex

New Delhi 110023

TENDER DOCUMENT

Ministry of AYUSH invites sealed ONLINE TENDERS (e-Tender) for conducting an

evaluation study on the Central Sector Scheme “Pharmacovigilance initiative for ASU&H

drugs”.

2. The duration of the study would be 3 months.

3. ELIGIBILITY:

3.1. The agencies/organizations/institutions having experience of at-least three completed

evaluations survey of Government Sector schemes in public health domain,each

evaluation study havingthe cost not less than Rs.15 lakhs, in last five yearsand minimum

annual turnover of the agency should not be less than of Rs 2 crore each during the last

three years are eligible to participate in the bidding.

3.2. The agency/organizations/institutions should have capacity and capability to undertake

the evaluation studies both by direct and indirect enquiry methods.

3.3. Blacklisted Organisations are not eligible to apply.

3.4. Other criteria of evaluation are mentioned in the Annexure 6

4. Critical dates for the e-Tender

Date and Time for Issuing the Tender 26th

November 2019 , 17.00 hrs

Document Download Start Date and Time 27th

November 2019; 9.00 hrs

Pre-Bid Meeting* 29th

November 2019; 16.30 hrs

Venue: Conference Room on ground floor of

AYUSH Bhawan, Ministry of AYUSH, INA,

New Delhi-110023

Document Download End Date and Time 5th

December 2019; 17.00 hrs

Bid Submission Start Date and Time 1st December 2019; 9.00 hrs

Bid Submission End Date and Time 12th

December 2019; 17.00 hrs

Date and Time of Opening Technical Bids 13th

December 2019;11.00 hrs

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Date and Time of Opening Financial Bids Will be intimated after scrutiny of Technical

bids, but will be within fifteen working days

of opening of technical bids.

*Those desirous of participating in the tender may register themselves for the Pre-Bid meeting,

latest by 28th

November, 2019 till 17.00 hrs at s.mahavir@nic.in

5. SUBMISSION PROCESS

Willing and interested Organisations desirous of undertaking the evaluation study may

submit their two part bid as technical and financial bids as per extant procedure elaborated in

thisdocument. The procedure for online submission of bids may be seen at Annexure VIII.In

order to submit the bid, bidders may first register themselves online athttp://eprocure.gov.in as a

one-time activity, in the e-Procurement portal with a valid DSCbefore they can file their e-

Tender. The registration should be in the name of the bidder, whereasDSC holder may be either

the bidder himself or a duly authorized person. The bidders will haveto accept, unconditionally,

the online user portal agreement which contains all the terms andconditions of Note Inviting

Tender (NIT) including commercial and general terms and conditionsand other conditions, if

any, along with an online undertaking in support of the authenticity ofthe declarations regarding

facts, figures, information and documents furnished by the bidderonline. The bidders need to

submit their technical and financial bids online. Online bidscomplete in all respects should be

submitted through CPP Portalhttps://eprocure.gov.in/eprocure/app only on or before the last date

and time. No Manual bidswill be accepted.

6. SELECTIONPROCESS

Ministry of AYUSH invites technical and financial bids on open tenderbasis from qualified

organisations under the two bid system. The bids will be evaluated according to QCBS Selection

(Rule 192 of GFR 2017) as specified in Manual for Procurement of Consultancy & Other

services 2017 , Ministry of Finance, Government of India dated 18.04.20171. For Technical Bids,

70% weightage shall be assigned and for Financial Bids 30% weightage will be assigned in final

evaluation. The minimum qualifying score for the technical bids will be 60.

Under QCBS the total score of both the technical and the financial bid shall be obtained by

weighing the quality and cost scores and adding them up. Details are indicated in Annexure 6.

The proposal obtaining the highest total combined score in evaluation of quality and cost will be

ranked as H-1 and shall be recommended for award of contract. The H-1 bidder may be invited

for further negotiations, if required, before awarding the contract.

A Technical Evaluation Committee and aFinancial Evaluation Committee will be constituted

to evaluate and finalise the technical andfinancial proposals received in response to the Tender

Notice. Both the technical and financialbids would be opened online by the Bid Opening

Committee constituted by the Department. Bidopeners would download the bids and the

reports/statements and sign them for furtherprocessing.

1https://doe.gov.in/sites/default/files/Manual%20for%20Procurement%20of%20Consultancy%20and%20Other%2

0Services%202017_0.pdf

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The Technical Evaluation Committee would shortlist the technically qualified bids.Financial

bids of only the technically qualified bids would be opened. The date and time ofopening of

financial bids would be uploaded on the portal and shortlisted firms would beinformed after

shortlisting of the technically qualified bidders. Evaluation of technical bids will be done by the

Technical Evaluation Committee of the Ministry of AYUSH within ten working days of opening

of the technical bidsfinancial bids of only the successfully technically qualified

agencies/organizations/institutions will be opened in their presence on the date and time which

will be intimated to them through Website/E-mail/Fax or Telephone (Details to be provided by

bidders).

7. DOCUMENTS TO BE SUBMITTED:

7.1. Technical Bids

7.1.1. Scanned copies of Registration Certificate / Memorandum & Articles of

Association and any other documents to certify the nature of the Organisation.

7.1.2. Scanned copies of Audit Annual Account of last three years and if audit is not

complete, provisional balance sheet of the current year.

7.1.3. Scanned copies of last three (3) years Annual Report.

7.1.4. Scanned copy of valid PAN of the Organisation/Tax Account Number

(TAN)/Service Tax Number (STN) andGST Number.

7.1.5. Executive summary of 3 study reports completed in social sector sponsored by the

Central / State Government / Central or State PSU that have also been accepted

by

the sponsoring organisation during last five years. Documents of acceptance of the

Reports by sponsoring authority may be submitted.

7.1.6. Proof of completion of evaluation reports completed and accepted by the

sponsoring office.

7.1.7. A declaration that the organization has not been blacklisted from the Authorized

Signatory of the Organisation.

7.1.8. Other documents as evidence as mentioned in Annexure 6. Claims that are not

substantiated with suitable evidence will not be entertained.

7.2. Financial Bids

7.2.1. Scanned copy of Earnest Money Deposit (EMD).

7.2.2. Tender Acceptance Letter

8. EARNEST MONEY DEPOSIT (EMD)

8.1. The intending bidders should pay along with bids an Earnest Money Deposit of Rs.

2,00,000/- (Rupee Two lakhs only) as earnest money in the form of Demand

Draft/Bankers cheque/Bank Gurantee. in favour of ‗PAY & ACCOUNT OFFICER

Ministry of Health & Family Welfare‘ and payable at New Delhi is required to be

deposited (in original) in the office of Tender Issuing Authority at 1st Floor, AYUSH

Bhavan, New Delhi on or before bid submission closing date and time. The envelop

should be super scribed as “EMD for evaluation study on „Pharmacovigilance

initiative for ASU&H drugs”addressed to The Assistant Director, P&E Division,

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Ministry of AYUSH, New Delhi. Scanned copy of the EMD should also be uploaded

along with the online bids.

8.2. The EMD would be forfeited if the bidder withdraws his/her bid during the validity

period. Bids received without EMD shall not be considered. EMD of unsuccessful

bidders will be returned after process of selection is over.

8.3. The EMD will not carry any interest. Procedure for e-uploading as indicated in

Annexureabove may be followed.

8.4. The EMD submitted by the bidder will be forfeited if:

8.4.1. If successful bidder fails to accept the Letter of Award (LoA).

8.4.2. If bidder fails to furnish the required performance security within the specified

period.

8.4.3. The bidder withdraws bid after processing but before acceptance of award of

contractissued by the Department.

8.4.4. The bidder violates any of the provisions of the terms and conditions of the tender

specifications.

8.4.5. If bidder canvasses in any way for the bid

8.4.6. If bidder withholds information or submits false information

8.4.7. The Bid Security (EMD) will remain valid for a period of forty-five days beyond

the final bid validity period.

8.4.8. The EMD will be refunded: -

8.4.8.1. to the successful bidder, upon submission of Performance Security.

8.4.8.2. the unsuccessful bidders, only after acceptance of award of contract by the

selectedbidder.

8.4.8.3. to both, in case of cancellation of Tender.

8.5. Bid securities of the unsuccessful bidders will be returned to them latest on or before the

30th

' day after the award of the contract.

8.6. The Earnest Money Deposit will be refunded without any interest under all conditions.

8.7. Offers received without EMD will be summarily rejected.

9. PERFORMANCESECURITY

The successful bidder will be required to submit a Performance Security issued by

anyscheduled commercial bank @ 10% of the contract value. Performance Security may be

furnishedin the form of an Account Payee Demand Draft or Bank Guarantee from a Commercial

bank.Performance Security would remain valid for a period of sixty days beyond the date

ofcompletion of the contract. The Performance Security may be invoked by the Department in

caseof failure of bidder to adhere to the terms & conditions of the contract. In case of delays

inexecution of project, the Department may seek extension of the Performance Security which

willrequire to be acceded to by the Organisation.

10. PENALTY FOR DELAYED SUBMISSION OF REPORT

In case of any delay in submission of report by due date, a penalty 1% (excluding tax) per week

or part of it subject to maximum of 10%will be levied.

11. NON TRANSFERABLE BID

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Neither the contract nor any rights granted under the contract may be sold, leased /

sublet,assigned, or otherwise transferred, in whole or in part, by the bidder, and any such

attemptedsale, lease, assignment or otherwise transfer shall be void and of no effect without the

advancewritten consent of the Ministry of AYUSH.

12. PRE BID MEETING

The interested bidders/authorized signatories may attend the pre-bid meeting, if desiredby the

bidder(s) as per the schedule mentioned at Para 4 above. The clarification if any, to allqueries

received from the bidders on or before the pre bid meeting, will be intimated to allbidders /

posted on the Department's website: www.ayush.gov.in

13. COMPLETENESS OF BID OFFER

The bidder is expected to examine all instructions, forms, terms & conditions andspecifications

in the tender document. Failure to furnish all information required in document orsubmission of

offer not substantially responsive in every respect to the tender document will beat the bidder's

risk and may result in the rejection of bid offer. The bid offer is liable to berejected outright

without any intimation to the bidder if complete information as called in thetender document is

not given therein, or if particulars asked for in the Forms / Proforma in thetender are not fully

furnished.

14. TECHNICAL & FINANCIAL OFFER

14.1. The technical offer should comply with all the requisite information. The

technical offershould be complete in all respect. The financial offer should give all

relevant priceinformation and should not contradict the technical offer in any manner.

The pricesquoted in the financial bid should be without any conditions. The price

schedule must befilled in completely, without any error, erasures or alterations. Bidder

should quote asper the format specified in Annexure 4. All prices to be quoted in Indian

Rupees only.The financial bid in the prescribed format may be scanned and uploaded.

These wouldremain password protected and it would be possible to view them only on

the date andtime indicated after the short-listing of the technical bids. 14.2. Price quotation accompanied by vague and conditional expressions will be treated

asbeing at variance and shall be liable for rejection. It is the responsibility of the bidder

toclearly identify all costs and complete all parts of the financial proposal in a clear

andaccurate manner. Omissions, errors, misrepresentations or inadequate details in

thebidder's financial proposal will be considered as valid ground for rejection of

thebidder's proposal. Costs that are not clearly identified will be borne by the bidder.

14.3. Payment with retrospective effect for the work already done before the

submission of the research proposal will not be permissible. The following items of

expenditure, however, are coveredand may be kept in mind while preparing the cost

estimates.

14.3.1. Salaries and allowances of the project staff and honorarium for the

ProjectDirector

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14.3.2. The salary of peons will not be sanctioned as a part of expenditureon a research

project. Any expenditure on this account may, however, be met out ofthe overhead

charges mentioned under item 14.3.8 below.

14.3.3. Travel undertaken in relation to the project.

14.3.4. Consultancy charges.

14.3.5. Printing.

14.3.6. Equipment and books.

14.3.7. Computer and tabulation costs.

14.3.8. Contingency and Overhead charges.

15. TREATMENT OF DISCREPANCIES

Where there is a discrepancy between amounts in figures and in words, the amount inwords

will govern. If a Bidder refuses to accept the correction, his Bid will be rejected.

16. CORRUPT AND FRAUDULENT PRACTICES

The Department will reject a proposal for award if it determines that bidderrecommended for

award has engaged in corrupt or fraudulent practices in competing for thecontract in question.

The bidder is liable to be blacklisted in such an event.

17. LETTER OF AWARD AND CONTRACT AGREEMENT

The Department will issue a Letter of Award (LoA) to the successful bidder in

duplicatementioning in brief rates, terms & conditions. The acceptance and return of one copy of

the LoAduly signed as token of acceptance will be construed as entry into the contract by both

parties.The contract agreement will be signed within one week of issue of LoA after submission

of thePerformance Security failing which the Department reserves the right to take

appropriatedecision.

18. PAYMENT TERMS

The payment terms for the consultancy are scheduled in four instalments as follows, unless

agreed otherwise:

18.1. Ten per cent (10%) of the total fee to be paid after issuing of Letter of

Award(LoA) and upon submission/presentation of an inception report along with

unconditional and irrevocable Performance Security in the form of Bank

Guarantee for equal amount valid up to theperiod of one year.

18.2. Thirty per cent (30%) of the total fee to be paid on submission of the draft Report

and presentation of the draft evaluation report and its acceptance;

18.3. Thirty per cent (30%) of the total fee to be paid on the submission of the final

presentation, final evaluation report, its acceptance; and

18.4. Remaining thirty per cent(30%)of the total fee on submission of all the

deliverables/documents mentioned in Annexure III and their acceptance after

adjusting for penalties, if any.

19. OWNERSHIP OF DATA

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The organisation receiving funds for a project shall make suitable arrangements for

thepreservation of data collected during the study, such as filled in schedules, tabulation or

workingsheets, reports, photographs etc, relating to the Project, in electronic form and this shall

be sharedwith the Ministry at the time of submission of Final Report. The ownership of all such

data shallremain with the M/o AYUSH. All raw data compiled during the studyshall be

transferred to the Ministry. No data collected in context of the study may be destroyed

orotherwise disposed of or given to any other organization/individual, unless so approved by

theMinistry.

20. SUBCONTRACTING

The bidder shall not subcontract or permit anyone other than its personnel to perform anyof

the work, service or other performance requirement of the bidder under the contract without

theprior written consent of the head of the P&E Division of the Ministry of AYUSH.

21. ARBITRATION

The Department and selected Bidder will make every effort to resolve amicably, by

directnegotiation, any disagreement or dispute arising between them under or in connection with

thework order. If any dispute will arise between parties on aspects not covered by this

agreement, orthe construction or operation thereof, or the rights, duties or liabilities under these

except as toany matters the decision of which is specially provided for by the special conditions,

suchdispute will be referred to arbitrator, to be appointed by the competent authority appointed

bythis Ministry and will be final and binding on both the parties. Such arbitration will be

governed in all respect by the provision of the Arbitration and Conciliation Act, 1996 or later and

the rulesthere under and any statutory modification or re-enactment, thereof. The arbitration

proceedingswill be held in New Delhi only, wherein appropriate Appellate Authority shall also

be theHon'ble District court of Delhi and High Court of Delhi at New Delhi.

22. APPLICABLE LAW AND JURISDICTION OF COURT

The contract with the selected bidder shall be governed in accordance with the Laws ofIndia

and will be subject to the exclusive jurisdiction of courts at Delhi.

23. AGREEMENT

23.1. The selected bidder will confirm in writing that the conditions contained in the

tenderdocument are acceptable to it as per Tender Acceptance Letter format in

Annexure 9. Theselected bidder will also execute a bond in favour of the President

of India to the effectthat it will abide by the terms and conditions attached to the

funds and that in case it failsto abide by the same, it will refund to the Government

the total funds sanctioned to it forthe purpose with penal interest of l5% per annum

thereon.

23.2. The organisation will maintain separate accounts in respect of this fund. The

accountswill remain open to inspection to the representatives of the Government of

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India,including the Comptroller and Auditor General of India. At the end of the

period, theOrganisation will have the accounts of this fund audited by a

Government Auditor or aChartered Accountant, and supply a copy of the audited

accounts, together with autilization certificate as prescribed in GFR 2017, to this

Ministry within six months aftercompletion of the project. If regular process of

audit takes more time, the accounts maybe got audited by a Chartered Accountant

and the audit fee may be charged under subhead"Contingency" of the project. Any

unspent balance out of this fund will be refundedby the Organization within 30

days from the date of completion of the Project failingwhich such unspent balance

will attract penal interest of l5% per annum of the periodfrom date of completion of

the project to the date of refund of unspent balance.

23.3. The Ministry will accept no responsibility for any financial expenditure or

liabilityarising out of the project except what has been specifically approved by it

and conveyedto the selected bidder through the sanction letter.

23.4. The Ministry will sanction finances for each sub-head and the Ministry's Sanction

orderwill clearly satisfy the sanctioned amount for each sub-head for the total

financialassistance given for a research project. The evaluation organisation without

the prior written approval of the Ministry will have no right of re-appropriation of

amount fromone sub-head to another.

23.5. The evaluation organisation shall not incur any excess expenditure on the

researchproject, under any circumstances, over and above the sanctioned amount,

without priorwritten approval of the Ministry. Ordinarily such request will not be

entertained by theMinistry.

23.6. The Project Director will submit to the Ministry progress reports of the project

along withcertified statement of the expenditure actually incurred and estimate of

expenditure forthe remaining period of the study.

23.7. The organisation would make a presentation before theMinistry at draft stage on its

preliminary findings and at the time of final report submission.

23.8. The Project Director will make any changes to the project methodology including

design, instruments only after obtaining prior written permission from the head of

P&E Division of the Ministry of AYUSH.

23.9. On a request from theorganisation selected for the evaluation, the head of P&E

Division,Ministry of AYUSH may inexceptional cases, permit the appointment of

another Project Director with identical qualifications and experience as those of the

current Project Director. When the Directorof a project takes up an appointment at

another organisation before the project iscompleted the Ministry may permit, with

the consent of both the organisations concernedthe transfer of the project to the

other organisation.

23.10. If the Ministry is not satisfied with the progress of the project, or if it finds that

theserules are being seriously violated, it reserves the right to terminate agreement

& initiatenecessary action as per terms & conditions of the tender document and

extant rules ofGovt. of India.

24. DEFAULT

24.1 The selected bidder shall execute a bond in favour of the President of India to the

effectthat it would abide by the terms and conditions attached to the study and that

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in case it fails to abide by the same, it will refund to the Government the total funds

sanctioned to itfor the purpose with penal interest of l5% per annum thereon.

24.2 In case the selected bidder is found in-breach of any condition of tender/bid

evaluation

the EMD/ Performance Security shall be forfeited / invoked.

24.3 Default would entail blacklisting of the Organization by the Department for at least

3years.

25. GENERAL TERMS AND CONDITIONS

25.1. Bidders are advised to study the Tender/Bid Document carefully. Submission of

the Bidshall be deemed to have been done after carefully studying and

examination of allinstructions, eligibility criterion, terms and requirement

specifications contained in thetender/bid document with full understanding of its

implications. Failure to furnish allinformation required in the Tender/Bid

Document or submission of a bid not substantiallyresponsive to the Tender/Bid

Document in all respects will be at the bidder's risk and mayresult in the rejection

of the bid.

25.2. Bidders are requested to submit the bids in English language only.

25.3. In case, the day of bid submission is declared Holiday by Govt. of India, the next

working day will be treated as day for submission of bids. There will be no change

in thetimings.

25.4. The Ministry of AYUSH will not be responsible for any delay on the partof the

bidder in obtaining the terms and conditions of the Tender/Bid Document notice or

submission of the bids

25.5. The offers submitted by telegram/ FAX/E-mail etc. shall not be considered.

25.6. Un-signed, un-stamped bids or bidswithout certificate for authorized person from

bidders, shall not be accepted.

25.7. Conditional tenders shall not be accepted on any ground and shall be rejected

straightway

25.8. Ambiguous bids will be out rightly rejected.

25.9. Bids not accompanied by desired documents, would be rejected. Undertaking for

subsequent submission of any of the above document will not be entertained.

25.10. M/o AYUSH reserves the right to cancel this bid or modify therequirement

without assigning any reasons.

25.11. M/o AYUSH also reserves the right to modify or relax any part ofthe tender/bid

prior to the submission data and time. Any such changes will be publishedon the

website as corrigendum and the participant bidders are supposed to take the

corrigendum also into account prior to bid submission

25.12. The decision of M/o AYUSH arrived during the various stages ofthe evaluation

of the tender/bid is final & binding on all bidders. Any representationtowards these

shall not be entertained by M/o AYUSH.

25.13. In case the selected bidder is found in-breach of any condition of tender/bid

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evaluation the EMD / Performance Security shall be forfeited/invoked, besides

debarring & Blacklisting the selected bidder concerned for at least 3 years, for

further dealing with M/o AYUSH

25.14. Any attempt by bidder to bring pressure towards M/o AYUSH ‗sdecision making

process, such bidders shall be disqualified for participation in thepresent

tender/bid and those bidders may be liable to be debarred from bidding for M/o

AYUSH tenders in future for a period of three years.

25.15. Upon verification, evaluation / assessment, if in case any information furnished

by

thebidder is found to be false/incorrect, their total bid shall be summarily rejected

and nocorrespondence on the same, shall be entertained. Further, EMD/

Performance Securityshall also be forfeited/invoked.

25.16. M/o AYUSH will not be responsible for any misinterpretation orwrong

assumption

by the bidder, while responding to this tender/bid.

25.17. The bidder shall be governed by the laws and procedures established by Govt. of

India,within the framework of applicable legislation and enactment made from

time to time.

25.18. M/o AYUSH has the right to cancel the request for proposal and not to proceed

for

thesponsoring of evaluation study at any stage without assigning any reason,

whatsoever.

(Mahavir Singh)

Deputy Director

Contact:-011-24651968

E-mail:-s.mahavir@nic.in

14

ANNEXURE II

1. DETAILS OF THE SCHEME TO BE EVALUATED

The evaluation study would be aimed at Comprehensive and In-Depth impact

assessment of Central Sector Scheme of Ministry of AYUSH namely Pharmacovigilance

initiative for ASU&H drugs.

Evaluation must bring out the results in quantitative as well as qualitative terms for

the Scheme in terms of Geographical Coverage, Population Coverage (Rural/Urban) and

Beneficiaries etc.

The selected agency/organization/institution would finalize evaluation methodology,

questionnaire etc. for the study in consultation with the Ministry.

(I) Central Sector Scheme of Ministry of AYUSH namely Pharmacovigilance initiative for

ASU&H drugs. The details of the same are as follows:

Stated Aims and Objectives of the Scheme:

The purpose of the Pharmacovigilance Program for ASU&H drugs is to collect,

collate and analyse data to establish evidence for clinical safety of the ASU&H drugs in a

scientific manner for documenting clinical evidence of safety of these drugs and

undertake surveillance of advertisements of these drugs.

The scheme aims at-

(i) Inculcating the reporting culture among the consumers as well as ASU&H

practitioners to facilitate documentation of Adverse Drug Reactions (ADRs) and

instances of misleading advertisements of Ayurveda, Siddha, Unani &

Homoeopathy drugs.

(ii) Developing a system-wise database of Adverse Drug Reactions of ASU & H

drugs; and

(iii) Evolving evidence based recommendations regarding the clinical safety of

ASU&H drugs for regulatory action.

The scheme document is placed at ANNEXURE – II (a)

15

ANNEXURE – II (a)

Central Sector Scheme for Pharmacovigilance of Ayurveda, Siddha, Unani and

Homoeopathy Drugs

The scheme aims at developing safety monitoring mechanism for Ayurveda, Siddha,

Unani and Homoeopathy drugs and surveillance system to check the veracity of misleading

advertisements of AYUSH.

1. Preamble: -

i). Pharmacovigilance refers to a continuous post-marketing monitoring system to

systematically document the safety profile of a medicine. As defined by the World Health

Organization, Pharmacovigilance is the science and activities relating to the detection,

assessment, understanding and prevention of adverse events or any other possible drug-related

problems.

ii) The Ayurveda, Siddha, Unani and Homoeopathic drugs are regulated in thecountry in

accordance with the exclusive provisions of the Drugs & Cosmetics Act, 1940 and Rules

thereunder. Similarly, Sowa Rigpa drugs are yet to be brought under the regulatory control. The

quality issues of these drugs are raised from various sources and it is felt necessary in the interest

of public health to oversee the impact of AYUSH drugs consumed by the people from the

prospective of their safety profile. Dissemination and advertisement of improper drug

information is also a matter of concern that needs to be addressed with a systematic surveillance

and regulatory

action.

iii) In view of the above, it is intended to develop a system of safety monitoring and surveillance

of adverse reactions and advertisements of ASU&H drugs. Accordingly, proposed scheme of

Pharmacovigilance has been envisaged towards detection, assessment, understanding, prevention

and regulatory action of adverse events and misleading advertisement of ASU&H drugs.

2. Aims and Objectives of the Scheme:

The purpose of the Pharmacovigilance initiative for ASU&H drugs is to collect, collate and

analyze data to establish evidence for clinical safety of the ASU&H drugs in a scientific manner

for documenting clinical evidence of safety of these drugs and undertake surveillance of

advertisements of these drugs.

The scheme aims at- (i) inculcating the reporting culture among the consumers as well as

ASU&H practitioners to facilitate documentation of Adverse Drug Reactions (ADRs) and

instances of misleading advertisements of Ayurveda, Siddha, Unani & Homoeopathy

drugs(Summary of Month wise ADRs and Misleading advertisements annexed at

16

ANNEXURE IIa1); (ii) developing a system-wise database of Adverse Drug Reactions of ASU

& H drugs; and (iii) evolving evidence based recommendations regarding the clinical safety and

improper advertisements of ASU&H drugs for regulatory actions.

3. Structural Framework:-

There shall be a three tier structure comprising of a National Pharmacovigilance Co-

ordination Centre (NPvCC), Intermediary Pharmacovigilance Centres (IPvCs) and Peripheral

Pharmacovigilance Centres (PPvCs) (List is annexed at ANNEXURE IIa2).

The All India Institute of Ayurveda shall be the National Pharmacovigilance Co- ordination

Centre (NPvCC) for the implementation of the National pharmacovigilance program for

ASU&H drugs. The NPvCC will receive inputs in terms of suspected ADRs from the

Intermediary Pharmacovigilance Centres (IPvCs), which will initially include:

i. National institute of Ayurveda, Jaipur.

ii. Institute of Post-Graduate Training and Research in Ayurveda (IPGT&RA), Jamnagar.

iii. National Institute of Unani Medicine, Bengaluru.

iv. National Institute of Siddha, Chennai.

v. National Institute of Homoeopathy, Kolkata

and later on more such capable institutions can be identified and included as Intermediary

Pharmacovigilance Centres (IPvCs). Peripheral Pharmacovigilance Centres (PPvCs) will be

identified on the basis of their infrastructural and functional capability to take up the

responsibility of safety monitoring of ASU&H drugs and reporting of their ADRs. The

Peripheral Pharmacovigilance Centres (PPvCs) will operate under the purview of concerned

Intermediary Centre.

4. Operational Guidelines:

a) The National Pharmacovigilance Co-ordination Centre (NPvCC) in consultation with the

concerned Intermediary Pharmacovigilance Centre (IPvC) will identify the Peripheral

Pharmacovigilance Centres (PPvCs) on the basis of following criteria:

i. AYUSH teaching hospital recognized under IMCC Act / HCC Act / similar

Regulatory body; or NABH accredited / Government ASU&H healthcare facility,

healthcare facilities of the Research Councils under Ministry of AYUSH;

ii. Technical competence and wherewithal to undertake surveillance and reporting

requirements;

iii. Institutions / Organizations having credible outcomes on similar projects would be

given preference.

iv. Any AYUSH institution that has obtained funding from any Ministry/ Department of

the Central Government and UCs are settled and no adverse remarks are reported.

17

AYUSH institutions/centres fulfilling the above criteria can also apply to the concerned

Intermediary Pharmacovigilance Centre (IPvC) for inclusion as Peripheral Pharmacovigilance

Centres (PPvCs).

b) The National Pharmacovigilance Co-ordination Centre (NPvCC) as well as the Intermediary

Pharmacovigilance Centres (IPvCs) will also undertake documentation and reporting of the

ADRs.

c) An Intermediary Pharmacovigilance Centre (IPvC) shall have 10-20 Peripheral

Pharmacovigilance Centres (PPvCs) under its purview. The Intermediary Pharmacovigilance

Centre (IPvC) shall receive the information through the Peripheral Pharmacovigilance Centre

(PPvC) as well as directly from the consumers, practitioners, industry and other stakeholders

regarding any suspected Adverse Drug Reactions in the prescribed format and regarding

misleading advertisements of Ayurveda, Siddha, Unani and Homoeopathiy drugs on regular

periodicity. Each Intermediary Pharmacovigilance Centre (IPvC) shall co-ordinate and receive

inputs from Peripheral Pharmacovigilance Centres (PPvCs) selected from amongst recognized

educational institutions; licensed ASU&H pharmacies; or accredited / Government approved

ASU&H healthcare facilities, hospitals, practitioners, and other stakeholders.

d) The National Pharmacovigilance Co-ordination Centre (NPvCC) will undertake the

pharmacovigilance activities under the guidance and technical support of W.H.O. collaborating

centre for Pharmacovigilance- Indian Pharmacopoeia Commission and concerned programme

officers of theW.H.O. Country Office. The National Pharmacovigilance Co-ordination Centre

(NPvCC) in consultation with the Pharmacopoeial Commission of Indian Medicine and

Homoeopathy (PCIM&H), if required, shall conduct the Causality Assessment of the signals

received from the Intermediary Pharmacovigilance Centres (IPvCs) and intimate the Ministry of

AYUSH regarding confirmed ADRs to enable suitable action.

5. Monitoring Mechanism:

To monitor the implementation of the scheme, the National Pharmacovigilance Co-

ordination Centre (NPvCC) will establish key indicators to measure the efficiency of (i) process

(ii) outcome and (iii) impact of the programme.

i. Process Indicators:

a. Number of ADR monitoring centers participating in the National Pharmacovigilance

programme for ASU&H drugs and the surveillance of advertisements of ASU&H

drugs and practices

b. Number of personnel trained in ADR Monitoring and surveillance of advertisements

of ASU&H drugs and practices

c. Funds budgeted for Pharmacovigilance Programme of ASU&H Drugs and funds

spent

ii. Outcome Indicators:

18

a. Number of ADR reports received in a year

b. Number of ADR reports processed in a year

c. Number of misleading advertisements of ASU&H drugs and practices reported and

processed in a year

iii. Impact Indicators:

a. Number of signals generated and confirmed

b. Number of safety related alerts issued by the Ministry of AYUSH

c. Number of misleading advertisements of ASU&H drugs and practices rectified or

withdrawn

6. Management of the Scheme:

Ministry of AYUSH will engage a Programme Manager with MD (Ayurveda / Siddha / Unani /

Homoeopathy) and MBA / BBA / Post Graduate Diploma in Management, a Programme

Assistant and a Data Entry Operator on contractual basis for the administration of the scheme,

processing of proposals and related matters. The remuneration of all the staff appointed under the

scheme would be reviewed as and when needed in consultation with the IFD.

7. Responsibilities of the Pharmacovigilance Centres:

National Pharmacovigilance Co-ordination Centre (NPvCC):

The NPvCC shall-

i. document and monitor the ADRs of ASU&H drugs.

ii. seek Periodic Safety Update Reports (PSURs) from the ASU&H drug manufacturing

companies for all the Patent & Proprietary (P&P) drugs

iii. Shall organize awareness building and capacity building workshops for the stakeholders

iv. Scrutinize the project proposals of the Peripheral Pharmacovigilance Centres (PPvCs) in

consultation with the concerned Intermediary Pharmacovigilance Centre (IPvC)

v. conduct the causalty assessment for all the signals regarding the ADRs of ASU&H drugs

received from NPvCC, IPvCs as well as PPvCs for recommending necessary regulatory

action by the Ministry of AYUSH

vi. provide information to the end users through seminars, drug alerts and other means.

vii. submit Annual proposals and the Supplementary proposals for seeking approval of the

PAC and PSC.

Intermediary Pharmacovigilance Centres (IPvCs):

The IPvCs of the respective systems (Ayurveda/ Siddha/ Unani/ Homoeopathy) shall-

i. document and monitor the ADRs of ASU&H drugs

19

ii. collect the information regarding the ADRs of ASU&H drugs from the respective

Peripheral Pharmacovigilance Centres (PPvCs)

20

iii. report the ADRs of ASU&H drugs to the National Pharmacovigilance Centre (NPvCC) at

regular intervals for causalty assessment

iv. organize awareness building and capacity building workshops for the stakeholders

v. Scrutinize the project proposals received from the Peripheral Pharmacovigilance Centres

(PPvCs) and forward the same to the National Pharmacovigilance Centre (NPvCC) along

with comments.

Peripheral Pharmacovigilance Centres (IPvCs):

The IPvCs of the respective systems (Ayurveda/ Siddha/Unani/Homoeopathy) shall-

i. document and monitor the ADRs of ASU&H drugs

ii. report the ADRs of ASU&H drugs to the concerned Intermediary Pharmacovigilance

Centre (IPvC) at regular intervals

In reference to the orders of the Government of India, Ministry of Finance, Department of

Economic Affairs vide OM No. F.1 (8)-B (AC)/ 2017 dated 21st March, 2017, out of the

allocated budget under the present scheme, ten percent (10%) of the amount would be used for

infrastructure, manpower, consumables, awareness campaigns and other activities to accomplish

the objectives of the Swachhta Action Plan (SAP).

21

ANNEXURE IIa1

Month wise Number of ADRs Reporting

S.No. System Jan,

2019

Feb,

2019

March,

2019

April,

2019

May,

2019

June,

2019

July,

2019

Aug,

2019

Total

1 Ayurveda 9 6 6 14 9 9 9 9 71

2 Siddha 4 4 4 4 4 4 3 2 29

3 Unani 1 7 7 5 11 15 14 18 78

4 Homoeopathy 0 0 7 4 2 1 0 0 14

14 17 24 27 26 29 26 29 192

Month wise Number of Misleading Advertisements Reporting

S.No. System Aug,

2018

Sept,

2018

Oct,

2018

Nov,

2018

Dec,

2018

Jan,

2019

Feb,

2019

March,

2019

April,

2019

May,

2019

June,

2019

July,

2019

Aug,

2019

1 Ayurveda - - - - - - - - 254 300 363 277 229

2 Siddha - - - - - - - - 50 46 53 46 37

3 Unani - - - - - - - - 28 27 41 49 39

4 Homoeopathy - - - - - - - - 26 41 50 47 45

30 46 125 124 145 107 366 184 358 414 507 419 350

22

ANNEXURE IIa2

INTERMEDIARY PHARMACOVIGILANCE CENTRES COORDINATORS & CONTACT DETAILS

S.

No Name of the

Coordinator

Communicating Details Name of the Centre

Director's Email id (E-mail) Contact No.

1

Dr DilipPanakkada,

Professor admin@nih.nic.in

drdilipan@hotmail.com

ipvc.nih.kolkata@gmail.com

9433182784

National Institute of

Homoeopathy,

Block - Ge, Sector -

III, Salt Lake,

Kolkata, West

Bengal 700106

2

Dr SudiptaKumar

Rath,

Asst.Professor,

nia-rj@nic.in

sudipt@gmail.com

srath.nia@gov.in

niajpr@hotmail.com

ipvccnia@gmail.com

9828376668

National Institute of

Ayurveda Madhav

Vilas Palace,Amer

Road, Jaipur,

Rajasthan 302002

3

Dr.MohdAleemuddi

nQuamri nium.bangalore@yahoo.com

drmaquamri@gmail.com

nium.bangalore@yahoo.com

ipvcnium@gmail.com

09341072974 /

7019383563

National Institute of

Unani

Medicine,Kottigepal

ya, Magadi Main

Road, Bengaluru,

Karnataka 560091

23

4

Dr Rabinarayan

Acharya,

Co -Coordinator

directoripgt@ayurveduniversity.com

drrnacharya@gmail.com

ipvcjamnagar@gmail.com

9924585855

Institute for Post

Graduate Teaching

and Research in

Ayurveda,GujaratAy

urved University,

5Jamnagar, Gujarat

361008 Jamnagar

5

Dr. R. Madhavan/

Dr. S.

Vishweshwarn

nischennaisiddha@yahoo.co.in

drmadhavanji@gmail.com

nischennaisiddha@yahoo.co.in

svishu11@gmail.com

09962561656/

9962542755

National Institute of

Siddha, richy -

Chennai Hwy, Near

Government

Hospital,

TambaramSanatorui

m, Chennai, Tamil

Nadu 600047

24

PERIPHERAL PHAMACOVIGILANCE CENTRES COORDINATORS & CONTACT DETAILS

S.

No

Name of the

Coordinator

Communicating Details Name of the Centre

Director's Email id (E-mail) Contact No.

AYURVEDA PPvCs

1

Dr.Shubhashree

MN, Research

Officer (Ay.

Scientist -2)

nadribengaluru1@gmail.com

shubhathejas@gmail.com

nadribengaluru1@gmail.com

nadri-bengaluru@gov.in

nadri.bengaluru1@gmail.com

M-9448016968,

Telefax: 080-

26562030,

Ph. 26572207

Regional Ayurveda Research

Institute for Metabolic

Disorders (CCRAS), GCP

Annexe, Ashoka Pillar,

Jayanagar, Bengaluru -

560011

Dr.Raghavendra

Naik, Research

Officer (Ay)

nadribengaluru@gov.in

nadri.bengaluru1@gmail.com

ayuraghu@gmail.com

nadri-bengaluru@gov.in

nadri.bengaluru1@gmail.com

M-8105683022,

Telefax: 080-

26562030,

Ph. 26572207

2

Dr

AchintyaMitra

Research Officer

(Ayurveda) /

Scientist-2

nriadd.kolkata@gmail.com achintyamitra1@gmail.com 9836727927

National Research Institute

of Ayurvedic Drug

Development, 4 CN Block,

Sector-V, Bidhan Nagar,

Kolkata- 700 091

3

Dr

PankajaSavanur

Reader, (Dept. of

Kaumarabhritya)

bmkprincipal@gmail.com

drpvsavanur@rediffmail.comb

mkpvigilance.kaher@kleayurw

orld.edu.in

9448025369;

8494904971

Shri BM Kankanawadi

Ayurveda Mahavidyalaya,

Shahapur, Belagavi

25

4 Dr.HimangshuB

aruah

neiahshillong@gmail.com dir-

neiah@nic.in

drhimangshubarua44@gmail.c

om,

neiah.pharmaco@gmail.com

8794748821 NEIAH, Shillong

5 Dr. Manoj

Kumar N edkasrs@gmail.com manojkumarndr@gmail.com 9447423771

VPSV Ayurveda College,

Kottakkal, Malappuram,

Kerala

6

Dr Girish KJ,

Professor, Dept

of Kayachikitsa

sdmcah@gmail.com

research@sdmcahhassan.org

ppvc@sdmcahhassan.org

8172-256 460 SDM College of Ayurveda &

Hospital, Hassan

7 Dr. SB Singh nriashrd.gwalior@gmail.com dr.shyam84@yahoo.in 9782560296

Regional Ayurveda Research

Institute for Drug

Development, Aamkho,

Gwalior – 474009 (M.P.)

8

Dr.Laxman Pl at

RRAP-CARIC

Mumbai

acri-mumbai@gov.in,

dewa2007@rediffmail.com

9086087677

Raja RamdevAnandilalPodar

Central Ayurveda Research

Institute for Cancer, Podar

Medical Campus, Dr. Annie

Besant Road, Worli, Mumbai

- 400 018.

9 Dr.DeepaMakhij

a, R.O. (Ay.)

drdeepamakhija@yahoo.co.in

acri.delhi@gmail.com

9911331074

Central Ayurveda Research

Institute for Cardiovascular

Diseases, Punjabibagh, New

Delhi

10

Dr.SubashSahu,

Asso. Professor,

Dravyaguna

cbpayurved@gmail.com,

cbpayurved@yahoo.co.in drsubashsahu@gmail.com 9990537725

CBP Ayurveda

CharakSamsthan,

KheraDabar, Delhi

26

11

Dr. Manoj

Kumar Adalkha,

Asst. Professor,

Dravyaguna

vdmahendrasharma@gmail.co

m

drmanojarora2503@gmail.com 9166639579

University College of

Ayurved, Dr SR Rajasthan

Ayurved University, Jodhpur

(Rajasthan)

12

Dr.Navneet

Sharma,

Reader,

Dravyaguna

info@paprolaayurved.org

dr.navneetsharma@yahoo.com,

ppvcpaprola@gmail.com

9418080869

RG Post Graduate Ayurveda

College, Paprola Himachal

Pradesh

13

Dr. Shiromani

Mishra, Asso.

Professor,

Dravyaguna

shiromishra@gmail.com 9893158853

Govt. (Auto)

DhanwantariAyurved

College Ujjain (MP)

14 Dr. R. K. Pati,

Professor contact@klsgaci.nic.in

patirajkishore@gmail.com

dr.praveen12@gmail.com

9425677682 Pt. Khushilal Ayurveda

College, Bhopal, MP

15

Prof. S R

Inchulkar

(Coordinator)

Dr. Thakur

Rakesh Singh

(Co-coordinator)

ayurvediccollege@gmail.com,

STATE DIRECTOR:

cgayush@gmail.com

rakeshayu1984@gmail.com,

ppvcgacraipurcg@gmail.com

9425215318,

0700093148

(Dr Rakesh)

Government Ayurved

College, Raipur

16 Prof. Manasi

Deshpande bvucoa@gmail.com manasi08@gmail.com 9822493019

Ayurved College,

BharatiVidyapeeth, Pune

17 JS Tripathi directorims@gmail.com drjstripathi@rediffmail.com 9838706393

Institute of Medical Sciences,

Banaras Hindu University,

Varanasi

27

18

Dr. Pradeep

Soni, Lecturer,

Dravyaguna

drpradeepsoni@gmail.com

ppvcudaipur@gmail.com

7976260695

9414758052

MMM Ayurveda College,

Udaipur, Rajasthan.

19 Dr. Amit

Tamadaddi amitdoc03@gmail.com 9844285075

UttarakhandAyurved

University Main Campus,

Harrawala, Dehradun,

Uttrakhand

HOMOEOPATHY PPvCs

20 Dr.ChintaRaveen

dar rrigudivada@gmail.com 098491 26380

Regional Research Institute

of Homoeopathy, Dr. GGH

Medical College Campus,

Eluru Road, GUDIVADA -

521 301 Krishna Dist.,

Andhra Pradesh

21

Dr. DB Sarkar,

Asst. Director,

Incharge

drsarkardb@gmail.com

ppvcrrikol.2018@gmail.com

9432086690,

8777046824

Dr. Anjali Chatterjee

Regional Research Institute

for Homoeopathy, 50,

Rajendra Chatterjee Road,

Kolkata - 700035

22

Dr K C

Muralidharan,

Research Officer

drkcmurali@gmail.com 8169959184

National Homoeopathy

Research Institute in Mental

Health (NHRIMH)

(Sachivothamapuram P.O.,

Kottayam-686 532(Kerala)

28

23 Dr.Premnidhan

Pal Chowdhury mp_dismh@yahoo.com

dr.pnpc@rediffmail.com

prighmcbho@mp.gov.in

8889553676

Govt. Homoeopathic Medical

College & Hospital, (PPvC),

AYUSH Campus, beside

kaliasot dam, M, A.C.T Hills,

Bhopal, Pin - 462003, M.P.

24 Dr Ramesh

Bawaskar rrihmumbai@yahoo.co.in drbrsb@gmail.com

9769888743,

022-27577501,

022-27579154

Regional Research Institute

for homoeopathy, Hall No -

04, Shopping centre, Sector -

09, CBD, Belapur, Navi

Mumbai - 400614

25 Dr. Pankaj Gupta crihnoida@gmail.com pankajgupta77@gmail.com 9999339018

Central Research Institute for

homoeopathy, Noida

( CRIH Noida gamil)

26

Dr.Ranjit Sonny,

Research Officer

(Homoeopathy) /

S-1

rrihgua@gmail.com drranjitsonnymd@gmail.com

0361-2306202,

09883203656

Regional Research Institute

for Homoeopathy, Borsajai,

PO Beltola, Guwahati -

781028

UNANI PPvCs

27 Dr.JavedInam

Siddiqui

criumhyderabad@gmail.com 9849875295

Central Research Institute of

Unani Medicine, Hyderabad

28 Dr.Mohd. Nafees

Khan unanimedicine@gmail.com mnkccrum@yahoo.com

09450390478 /

09140705710

Central Research Institute of

Unani Medicine, Lucknow

29

29 Dr.Nikhat

Shaikh drnikhat.unani@gmail.com 09820399433

Regional Research Institute

of Unani Medicine, Mumbai

30 Dr. Noman

Anwar nanomananwar@gmail.com 7358595174

Regional Research Institute

of Unani Medicine, Chennai

31 Dr.Shameem

Ahmad Rather shameem.rather.sr@gmail.com

9906957778 /

7889584083

Regional Research Institute

of Unani Medicine, Srinagar

32 Dr.Anwarul

Islam dranwarulislam@gmail.com 9911926730 RRIUM, New Delhi

SIDDHA PPvCs

33 Dr Kannan siddhikanna@gmail.com 9841207207 Central Research Institute,

for Siddha, Chennai

34 Dr Rathinamala rrisiddha@yahoo.co.in drrmala@gmail.com 9445237368 Regional Research Institute

for Siddha, Puducherry

35 Dr. A

Kanagarajan Srritvm10@gmail.com dr_kanagarajan@yahoo.co.in 9442178440

Regional Research Institute,

for

Siddha,Thiruvananthapuram

30

36 Dr. M.P. Abdul

Kader Jeylani drjeylani@gmail.com 9486272548

Govt. Siddha Medical

College, Palayamkottai

37 Dr. C

Senthilkumar, dsmo.erode@gmail.com

drkumarsenthil@gmail.com,

ppvcayusherode@gmail.com

9443318046

AMO, Govt. Hospital Govt

Hospital (Siddha Wing),

Perundurai, Erode.

38

Dr S

Sabarinathan,

Govt.

Primary Health

Centre,

dsmotrichy@gmail.com 9047220270

Kulumani, Govt District HQ

Hospital (Siddha Wing),

Trichy

39 Dr.Sankar gsmc_chennai@yahoomail.co

m

sssiddha_1989@rediffmail.co

m

9444331964 Govt. Siddha Medical

College, Chennai

40 Dr. A. Hasina

Barvin

hasinabasha2422@gmail.com,

ashath.basha@gmail.com 9095041733 Govt District HQ Hospital

(Siddha Wing), Dindigul

41 Dr. MM

Aruchunam drarchunansiddha@gmail.com 9360354168

Siddha wing

Government Kamaraj

Hospital,

Chidambaram -608 001.

Tamil Nadu.

42 Dr S Shagila dr.shagila@gmail.com 9787646890 Govt. PHC, Valathi (Siddha

Wing), Villupuram

31

ANNEXURE III

TERMS OF REFERENCE

The selected agencies/organizations/institutions would be required to make a presentation of their

action plan for carrying out the evaluation work, before a committee of the Department. The exact

date, time and venue for the discussion and presentation would be communicated separately.

1. DELIVERABLES:

The agency/organization/institutions conducting the study will provide:

Softcopy and 10 Hardcopies of the draft report;

Soft copy of the data and information collected during the evaluation;

10 Hardcopies of the Final Report in coloured printing;

Soft copy of the Final Report in Compact Disc;

Coloured photographs & video of the visits etc. for the scheme evaluated;

Presentation to the Department upon preparation of the draft report and final report.

The ‗Final Report‘ of the evaluation is to be submitted as per the format given by NITI

Aayog(Annexure III(a)).

The agency/organization/institutions would also give the undertaking that the

information collected in respect of the scheme of AYUSH will not be disclosed / presented

anywhere without obtaining prior permission of the Ministry. The report, material etc.

generated/collected during the study shall be the property of Ministry of AYUSH and

Ministry of AYUSH will have proprietary rights.

2. TIME SCHEDULE FOR COMPLETING THE STUDY:

The time schedule of evaluation study would be as follows:

(a) Conducting the evaluation Study and submitting draft report—

a. 7 weeks from the date of award.

(b) Time Schedule for submission of Final report -

a. 5 weeks for the scheme after approval of draft report by the Ministry.

3. OUTCOMES AND OUTPUT INDICATORS: -

S.No. Outcomes Indicators S.No. Outputs Indicators

1 Reporting of

ADRs of

ASU&H drugs.

Number of signals /

suspected ADR

reports of ASU&H

drugs received

from the

Pharmacovigilance

centres (NPvCC;

IPvCC and PPvCs)

1 Organisation of

training and

capacity building

workshops.

Number of

trainings

organised by the

NPvCC and

IPvCs.

Number of

persons trained

during the

32

Number of ADRs

of ASU&H drugs

on which action

taken.

trainings

organised by the

NPvCC and

IPvCs.

2 Reporting of

misleading

advertisements

of ASU&H

drugs.

Number of reports

of misleading

advertisements of

ASU&H drugs

received from the

Pharmacovigilance

centres (NPvCC;

IPvCC and PPvCs)

Number of

misleading

advertisements of

ASU&H drugs on

which action taken.

2 Number of Centres

setup.

3 Number of

personnel in

position.

4 Infrastructure

Facilities.

4. DATA, SERVICES AND FACILITIES TO BE PROVIDED BY THE MINISTRY OF

AYUSH

To facilitate undertaking of the study, the Planning and Evaluation Division (P&E), Ministry of

AYUSH will provide all the available relevant documents/information to the Evaluating Team.

Draft and final report of the evaluation will be submitted to P&E Division on the due dates which

will be finalised by P&E Division within 4 weeks.

5. PRESENTATION

The selected agencies/organizations/institutions would be required to make a presentationbefore a

committee of the Department: -

(i) On action plan for carrying out the evaluation work.

(ii) On submission of the Draft Report.

(iii) On submission of the Final Report.

The exact date, time and venue for the discussion and presentation would be communicated

separately.

33

6. SAMPLE SIZE

The agency shall visit Nodal Office (All India Institute of Ayurveda), five Intermediary

Pharmacovigilance Centres and 18 Peripheral Pharmacovigilance Centres (including 8

Ayurveda, 4 Homoeopathy, 4 Siddha and 2 Unani Centres), Selection of Centres should

spread across different states. Further sample may be opted, if required.

34

ANNEXURE III (a)

Template for Evaluation of Central Sector Scheme: [Name of the Scheme]

1. EXECUTIVE SUMMARY :-

2. OVERVIEW OF THE SCHEME

2.1 Background of the scheme: -

a) Brief write up on the scheme including Objectives, Implementation

Mechanism, Scheme architecture I design: -

b) Name of Sub-schemes / components: -

c) Year of commencement of scheme: -

d) Present status with coverage of scheme (operational I non-operational): -

e) Sustainable Development Goals (SDG) Served: -

f) National Development Plans (NDP) Served: -

2.2 Budgetary allocation and expenditure pattern of the scheme

Sub-

scheme/

Compo

nent

[Year 1]

[Year 2]

[Year 3]

[Year 4]

[Year 5]

BE

R

E

Act

ual

BE

RE

Actu

al

BE

1.80

RE

Actu

al

BE

RE

Actu

al

BE

R

E

Act

ual

2.3 Summary of past evaluation since inception of scheme:

Year of Evaluation Agency hired for

Evaluation

Recommendations

made and accepted

Recommendations

made but not

accepted

3. METHODOLOGY

3.1 Approach (Methodology adopted), Division of country into 6 Geographical

Regions/Zones (North, South, East, West, North East and Central) as classified by

NSSO.

35

3.2 Sample size and sample selection process, tools used: field study/questionnaire,

primary and secondary data.

4. OBJECTIVE OF THE STUDY

1.1 Performance of the scheme based on the Output /Outcome indicators

4.2 Additional parameters

a) Coverage of beneficiaries: -

State District

Urban Rural Urban Rural

Male Female Male Female Male Female Male Female

SC/ST SC/ST SC/ST SC/ST SC/ST SC/ST SC/ST SC/ST

b) Implementation mechanism

c) Training / Capacity building of administrators / facilitators: -

d) IEC activities

e) Asset / Service creation & its maintenance plan

f) Benefits (Individual, community)

g) Convergence with scheme of own Ministry / Department or of other Ministry /

Department:

4.3Gaps in achievement of outcomes

4.4Key Bottlenecks & Challenges

4.5 Input Use Efficiency

5. OBSERVATIONS AND RECOMMENDATIONS

5.1 Thematic Assessment

5.2 Externalities

6. CONCLUSION

6.1 Issues& challenges

6.2 Vision for the future

6.3 Recommendation for scheme with reasons

7.REFERENCES

8. APPENDICES

36

EXPLANATORY MEMORANDUM

2.1(a) Latest guidelines of the scheme may also be annexed.

2.1(b) Sub-schemes/components which have separate budgetary allocations either through

budget line or through Detailed Demand for Grants(DDG) may also be listed along with

component-wise budget allocation.

2.1(d) Detail of number of state/districts/villaes where the scheme is functional may be

included.

2.1(e) & (f) May be linked with objective of the scheme.

2.2 If DDG makes allocation for certain items which are not shown as sub

schemes/components, the same may be separately indicated along with allocation in the

table.

3.1 Complete list of states a classified by NSSO may be seen on its website.

4.1 Output/Outcome Indicators as proposed/prepared by NITI Aayog may be considered. In

the absence of these. Indicators as spell out in SFC/EFC memorandum during appraisal of

the scheme may be utilized.

Output/Outcome Indicators (numbers or percentage) must be compared with base year value

at all time points (periodicity) as per monitoring mechanism framework, also defined in

SFC/EFC Memorandums.

4.2 (a) Tabulated information up to Tehsil/Block Level and if possible, up to village level

may be provided.

4.2(b) Focus should be on clarity of instructions availability of scheme or programme

guidelines, clear definition of roles and responsibilities of functionaries and the number and

nature of clarifications/additional instructions issued w.r.t. scheme guidelines.

4.2(c) Details about training (PFMS/EAT Module, scheme‘s portal or any other) with

number of interventions and levels at which these interventions were carried out may be

included.

4.2 (d) Details about Stakeholders /Beneficiaries, details of campaigns, media, frequency,

feedback etc. may be included.

4.2(g) Details about apparatus-manpower office transport etc. may be included. If there is

no convergence, NIL may be recorded.

4.3 These gaps should be attributed to absence of interventions/non-performance of existing

interventions.

4.4 Focus may be on Financial, Administrative, Project Management and any other Key

Bottlenecks & Challenges.

37

4.5 Details of (a) requirement of funds as indicated in EFC/SFC in relation to actual

allocation of funds including timelines of release (b) requirement and allotment of

manpower in implementation of scheme/programme at various levels (PMU/Central/State)

(c) Involvement of private players, volunteers, non-governmental organizations and local

community etc. in the scheme may be provided.

5.1 Thematic assessment should focus on Accountability, Transparency, Employment

generation (direct/indirect), Climate change and sustainability, Role of TSP/SCSP, Use of

IT, Behavioural change in stakeholder/beneficiary, R&D Role, Functions,

involvement/support of State govts.

Cross cutting themes can be assessed both through secondary data as well as primary. While

conducting meta-analysis of existing reports, the evaluator should actively review the cross-

cutting themes. The primary data for cross cutting themes will be elicited through specific

questions and responses during the key informant interviews and beneficiary surveys. For

example, use of IT in scheme implementation, fund flow, monitoring and evaluation can be

assessed from interaction with concerned ministries/departments as well as states officials.

Similarly, gender mainstreaming can be assessed by introducing specific questions on

changes in knowledge, attitude and practices pertaining to gender equality, attributable to the

CS intervention at hand, through household surveys.

5.2 Details of best practices, innovations, or scheme/projects where best practices were

replicated may be provided.

6.3 It is essential to highlight the importance of recommendations made for the scheme. The

evaluation agency may provide recommendation for the scheme in any of the following

categories (a) Continue in existing form (b) Continue with some Modifications (suggest

modifications) (c) scale up the scheme (Financial Physical/both) (d) Scale down the scheme

(Financial/Physical/both) (e) Close (f) Merge with another scheme as sub-

scheme/component.

38

ANNEXURE IV

GUIDELINES FOR THE FORMULATION OF TECHNICAL & FINANCIAL BIDS

A. TECHNICAL BIDS

Project Directors are requested to furnish a detailed research proposal covering (a)

statement of the problem (b) hypothesis to be tested, if any, (c) definition of the key

concepts, (d) research design including the universe of study, sampling frame, and

sampling procedure, (c) tools to be used in data collection, (f) time schedule, (g)

staffing pattern, and (h) estimate of costs.

A research proposal is a sort of a blue-print. Apart from helping the Ministry to

process it quickly, a well-conceived research proposal will add to the efficiency in its

implementation. Every effort made to formulate a proper research proposal will,

therefore, pay rich dividends.

To facilitate the task of the Project Director, in formulating a research proposal, a few

detailed guidelines are given below: -

I. The title of the Project (in capital letters)

II. Statement of the problem

In the opening paragraphs of the research proposal, the problem to be

investigated should be presented clearly and briefly. The key originating

question(s) and the location of the problem in the theoretical context of the

concerned discipline should be specified. Specific mention should be made

of the rationale of the approach adopted to study the problem and the specific

aims of this project.

While indicating the significance of the problem, the contribution which the

proposed study is expected to make to the theory and methodology as well as

its practical impact and national relevance should be specifically indicated.

III. A brief overview of work already done in the area of the Proposal.

A note summarizes the current status of research in the area including major

findings and highlighting research gaps, should be included in project

proposal.

IV. Objectives of the project as understood by the bidder

V. Research questions of hypothesis

Enumerate the specific research questions and/or hypotheses that you wish to

investigate in this study.

39

VI. Methodology

In the light of the questions raised or the hypothesis proposed to be tested,

full information on the following points should be given:

1. Universe of study

2. Sampling frame

3. Sampling procedure

4. Units of observation and sample-size

An explanation of the determination of size and type of sample will also be

necessary. Proposals not requiring a sample selection should specify their

strategy appropriately and describe the rationale.

The different types of data that are proposed to be gathered should be

specifically mentioned.

The source for each type of data and the tools and techniques that will be used

for collecting different types of data should be specified.

For questionnaire or schedule to be used, the following should be indicated:

1. Distribution of the questionnaire or schedule in different sections, e.g.,

identification particular, socio-economic data, questions on various

sub-themes, etc.

2. Approximate number of questions to be asked from each respondent

3. Any scaling techniques proposed to be included in the instrument.

4. Any prospective tests incorporated in the questionnaire/schedule

5. Approximate time needed for interview

6. Any plans for index-construction

7. Coding plan (whether the questions and responses will be pre-coded

or not: whether the coding is done for computer or for hand

tabulation).

For the interviews, the following details should be given:

1. How are they to be conducted?

2. Particular characteristics that interviews must have:

For the use of observation techniques, describe:

1. The type of observation; participant, quasi-participant, non-participant

2. Units of observation;

40

3. Whether this will be the only technique or other techniques will also

be employed.

VII. Data processing

The manner in which the different types of data will be processed, the

tabulation plan, and the type of data will be processed through the computer,

should be explained in details.

VIII. Time budgeting

The project should be broken up in suitable stages and the time required for

completion of each stage of work should be specified, for instance, such

stages may cover:

1. Preparatory work, including selection and appointment of staff and

their training

2. Drawing of sample

3. Tool construction (including their pre-testing and printing)

4. Data collection

5. Data processing (which should include coding, editing, punching,

verification, sorting, computer analysis)

6. Data analysis.

7. Report writing.

IX. Organizational Framework

An organizational chart indicating the positions tasks and number of persons

required to fill the different positions should be given.

The following issues need to be borne in mind:

The approach and methodology to be adopted by the organization for

proposed study is appropriate.

- The Project team has necessary skills in statistical tools of analysis and

sampling methodologies.

- Details of statistical tools and applications to be used are indicated in the

proposal

- The primary data to be collected on the objectively verifiable indicators

and factual information

- Organisation will use experts/manpower in all regional language/local

language as and when required.

- Organisation has demonstrated capacity to carry out structural evaluations

- Organisation has capacity to collect and analyze data from variety of

sources at disaggregated level.

- Organisation has capacity to prepare a feasible and comprehensive study

design for evaluation, with data collection tools and analytical framework.

41

- Organisation has capacity to structure data, create electronic and develop

output results in appropriate formats.

- Organisation has willingness to undertake the assignment in the given

timeframe.

- Organisation has sufficient infrastructure facilities including office and

modern office equipment.

- Organisation has ability to develop and prepare all the data collection

instruments including questionnaires, checklist for stakeholders,

structured Focus Group Discussion format, tabulation plans etc.

- Organisation has ability to undertake survey work in all sample districts.

- Organisation has ability to cross/back check of primary data.

- Data collection is application based and not manual

- Enumerators are appropriately trained

- Adequate photographs may be taken during the

Interaction/Interview/Survey/Primary data collection process

The parameters of Technical Criterion for being technically qualified may be kept in mind

B. FINANCIAL BID

The Following explanations are given in respect of the above items to serve as

guidelines in the preparation of financial estimates of the research projects.

Items covered under the funds: The following items are covered under the funds:

i. Salaries and allowances of the project staff (research and action component),

and honorarium for the Project Director. (N.B.: The salary of peons will not

be sanctioned as a part of expenditure on research project. Any expenditure

on this account may, however, be met out of the overhead charges mentioned

under item (viii) below).

ii. Travel undertaken in relation to the project.

iii. Consultancy charges

iv. Printing

v. Equipment and books

vi. Computer and tabulation costs.

vii. Contingency and Overhead charges.

The following may be noted:

a) Payment with retrospective effect for the work already done before the

submission of the research proposal will not be permissible

b) The Project Director shall not be entitled to any salary or allowances (other

than TA/DA) from the project funds. He may, however, be paid an

honorarium provided the project is completed within the sanctioned/approved

time limit and submission of a satisfactory report. The honorarium will be

limited to 5% of the total approved cost of the project. Honorarium as

42

originally sanctioned will be paid after the acceptance of the report and the

accounts

c) The remuneration, mode of recruitment and conditions of services of the staff

employed in the project, shall be the same as those of the organisation to

which the research project is sanctioned.

d) The staff appointed for the research project should be professionally qualified

and conform to the standards laid down by the organisation for similar

positions and such model qualifications as the Ministry may lay down.

e) The organisation will inform the Ministry within 15 days from the date of

commencement of the study, of all appointments made for the project the

expenditure on which is to be met from the fund of the Ministry.

f) All persons appointed to work on the project and paid from the project funds

will be the employees of the organisation concerned.

g) All employees appointed under the project will be full time and used

exclusively for the project work. If any part-time employees are intended,

this should be indicated in the research proposal submitted for sanction.

h) The rates of TA/DA for the purpose of the project shall be fixed by

organisation.

i) The Project Director will specify in the research proposal the type and cost of

consultancy that will be needed. He will also indicate in the research

proposal, if honorarium of fees is to be paid to a specialist for contributing a

paper for the project. No employee of the Research Project will be eligible

for a consultancy fee for any work done for the project.

j) Estimated cost of printing of forms etc. will be furnished.

k) Normally, the equipment required for the project is expected to be provided

by the organisation. However, in exceptional cases where full justification is

given, purchase/hire of equipment can be done. No foreign exchange should

be involved. The organisation shall refund in full if the scheme is abandoned

by it during the period of sanction or if the scheme had not stated after the

purchase of the stores.

l) Estimated cost of books and journals required for project work will be

indicated

m) The stores purchased out of the fund given by the Ministry shall be entered in

stock registers and presented to the auditors for checking.

n) The Project Director shall give a rough estimate of expenditure on different

items of tabulation exercise such a data entry, verifying programming,

computer work, etc.

o) Contingency means the expenditure incurred on postage, stationery,

telephone charges and other unforeseen items of expenditure and overhead

charges includes expenditure incurred by the organisation on general services,

including accommodation, furniture and managerial services. Not exceeding

5% of the total expenditure by the organisation will be permissible as

contingency and overhead charges.

p) The Organisation will confirm in writing that the conditions contained in the

tender document are acceptable to it. It will also execute a bond in favour of

the President of India to the effect that it will abide by the terms and

43

conditions attached to the fund and that in case it fails to abide by the same, it

will refund to the Government the total funds sanctioned to it for the purpose

with 15% per annum penal interest thereon.

q) The Organisation will maintain separate accounts in respect of the fund. The

account will remain open to inspection to the representatives of the

Government of India, including the Comptroller and Auditor General of

India. At the end of the period, the organisation will have the accounts of this

fund audited by a Government Auditor or a Chartered Accountant, and supply

a copy of the audited accounts, together with a utilization certificate as

prescribed in GFR 2017, to this Ministry within six months after completion

of the project. If regular process of audit takes more time, the accounts may

be got audited by a Chartered Accountant and the audit fee may be charged

under sub-head ―Contingency‖ of the project. Any unspent balance out of

this fund will be refunded by the Organization with 30 days from the date of

completion of the Project failing which such unspent balance will attract

penal interest of 15% of the period from date of completion of the project to

the date of refund of unspent balance.

r) The Ministry will accept no responsibility for any financial expenditure or

liability arising out of the project except what has been specifically approved

by it and conveyed to the organisation or university through the sanction

letter.

*****

44

ANNEXURE V

FORMAT FOR TECHNICAL & FINANCIAL BIDS

GOVERNMENT OF INDIA

MINISTRY OF AYUSH

(Planning & Evaluation Division)

************************

TECHNICAL BID

Title of the project:

I. Institutional Particulars

1. Name of the bidder (in Block letters)

2. Address

3. Telephone No. 4. Mobile No

5. Type of Organisation Government/Public sector/Not-for –

profit/Public limited/Partnership/Proprietorship

6. EMD required? (Yes/No)

7. If Yes, Details

Type of instrument Name of Bank Number Date

8. Name of the representative of bidder

9. Whether authorization letter

attached?(Yes/No)

PAN of the

Organisation

TAN of the

Organisation

STN of the

Organisation

GST Number of the

Organisation

10. Whether organization has a source of income (Yes/No)

. If Yes then how much per annum and from

which source -give details

Source Annual Income Source Annual Income

45

11. In case the organization is established under the Act of Parliament / State

Legislature,

the name of the Statute No. of Act year

12. In case the organization is established under the societies Registration Act

Place Registration number Date of registration

13. If Semi- Government Organization

the name of the

Government

Department to which

it is attached

complete address

Total Number of the branches in the country /world and their location

14. Brief history of the organization, its objectives and activities ( Attach a separate sheet, if

required)

15. Competence of the Organisation (Please provide detailed information on the following

aspects)

a. Name & Short C.V. of project Director/Principal Investigator/ Team Leader

including her educational qualification & experience.

b. Project team composition and their capabilities

c. Nature of field staff and their competence

d. Training capabilities

e. infrastructure facilities

f. Organisational Processes

16. C.V. of all the Consultants/Subject Experts to be engaged from outside

17. Names and Addresses of at least three clients from whom the experience/ competency of

the applicant can be ascertained,

S.No. Name Address Telephone e-mail

46

1.

2.

3.

II. PROJECT Outline

1. Time schedule: Estimated time in which project will be completed (total project duration

along with phase-wise details).

2. Justification for taking up the study, the organisations should provide evidence in support of

their experience in evaluation of Government programmes and schemes and also experience ,

if any, in the field mentioned inAnnexure-3

3. Objectives

4. Details of the methodology to be used for evaluation of the Scheme

a. Study design

b. Study instruments

c. Sampling procedures

d. Field team composition and data

collection methodology

e. Training

f. Data Quality Assurance

g. Formatting data structures

h. Formatting of output results

i. Details of statistical tools and

applications to be used are indicated

in the proposal

j. Time schedule and work plan

k. Report writing and presentations

III. Documents to be attached along with Technical Bids

1. Scanned copy of Earnest Money Deposit (EMD).

2. Scanned copies of Registration Certificate / Memorandum & Articles of Association and

any other documents to certify the nature of existence of the organisation

3. Scanned copies of Audited Annual Accounts along with Audit Report of last three

financial years

4. Annual Report of last three years

5. Scanned copy of valid PAN of the Organisation / Tax Account Number (TAN) and

Service Tax Number (STN) / GST Number

6. Executive summary of 3 study reports completed during last 5 years and documents of

acceptance of the Reports by sponsoring authority.

7. An authorization letter from the firm certifying that the person who signed the bid is an

authorized person to sign on behalf of the firm

8. A declaration that the organization has not been blacklisted from the Authorized

47

Signatory of the Organisation

9. Copies of certificates and proofs of previous engagements of the Project Director

10. Copies of certificates/ proofs of previous engagements of at least two other research

professionals involved in the Project

11. Technical Bid

12. . Financial Bid

13. . Technical Evaluation Format

14. Tender Acceptance Letter

I hereby declare and affirm that I have read and understood the terms and conditions of the

contract as stipulated in the tender document.

(To be signed by Project Director of the Research Project/Head of the Organisation/authorized

signatory)

Place:

Date:

(Signature)

48

FINANCIAL BID

Budget Estimate

Please give details of the budget estimates i.e. the total amount to be charged. The

breakup of the total expenses may be shown e.g. salary, travel, publication, computer

facility, stationery, postage etc. as per prescribed norms indicated in following format

2. The cost of the project is to be estimated in terms of total man-months and the facilities

needed and calculated under following headings:

1. Personnel

Position/

Designation

Number of persons Salary per month

(fixed

consolidated)

Duration (in

months)

required

Amount

1 2 3 4 5

Total

2. Travel

3. Printing

4. Equipment and books

5. Computer and machine tabulation

costs

6. Training and Briefing

7. Contingency

8. Overhead charges ( upto 5 per cent of

items 1 to 7)

9. Grand total (excluding taxes)

10. Taxes(GST)

11. Grand total (including taxes)

(To be signed by the Project Director of the Research Project/ Head of the Organisation/

authorized signatory)

Place:

Date

(Signature)

49

ANNEXURE VI

TECHNICAL EVALUATION FORMAT

CRITERIA FOR TECHNICAL EVALUATION

Name of the Bidding Organisation/institution/

Technical Evaluation Criteria

Essential Required qualifications without which the bids of the concerned organisation/institution will not be

considered

Parameter Criteria Yes/No Reference of

supporting

documents

Debarred Whether Blacklisted by Government

for India or any State Government

Declaration

Experience Having experience of at-least three

completed evaluations of

Government public health sector

schemes in last five years with each

evaluation survey having approved

cost of not less than Rs15 lakhs

(executive

summary of

such report and

document of

acceptance of

the Report by

sponsoring

authority to be

attached)

Turnover The Organization hasminimum

annual turnover of the agency not

less than Rs. 2 crores each during the

last three years.

Leadership Project Director/In charge of the

Project has the necessary experience

in use of statistical tools and

experience in the social sector

research with at least 5 years of

research experience

Copies of

proofs of earlier

engagements/

assignments

completed by

the Project

Director

Time bound Organisation has willingness to

undertake the assignment in the

given timeframe.

Declaration

Infrastructure Organisation has sufficient

infrastructure/ facilities including

modern office , skilled personnel and

Equipment.

Audited

Financial

statements/

Copies of

Annual reports

50

Fulfilment of each of the above criteria is mandatory along with submission of relevant documentary

proof as indicated for qualifying the technical bid

Technical Evaluation (will carry 70% weightage)

Criterion Scoring criterion Maximum

Marks

Marks

awarded

Organization structure (Max score 20)

Type of organisation Public/Not-for profit -4

Public limited company 3

Private partnership / LLC 2

Proprietorship 1

4 Documentary

evidence

Turnover/Budget The bidders will be arranged in

quartiles. The highest will get the

score of 4. Those in highest quartile

will get a score of 3, next quartile will

get 2, third quartile will get 1 and

bottom quartile will get 0.

4 (Audit

Report of last

three

financial

years

).

Budget

figures of

public sector

organisations

Total Income –Tax (corporate

tax) paid in last three years

The bidders will be arranged in

quartiles. The highest tax payer will

get the score of 4. Those in highest

quartile will get a score of 3, next

quartile will get 2, third quartile will

get 1 and bottom quartile will get 0.

4 Audited

Financial

statements/

Copies of

Annual

reports

Number of branches in

different states

If the organisation has branch offices

or collaboration arrangement in all

states / UTs where the study has to

be conducted then 8, in more than

75% or 3 locations 6, more than 50%

or 2 locations 4; more than 25% or 1

location 2; only one location 0

8 Documentary

evidence

Organizational Capability( Max Score 20)

Organisational Experience Each completed and accepted report,

project costing not less than Rs. 15.0

Lakhs over and above the essential

requirement of three during the past

five years will get a score of 2. (max

4 projects)

8 Evidence of

submission

and

acceptance

Total staff strength of the

organisation

If the staff strength is more than 40 –

4, more than 25 -3, more than 10-2,

more than 5-1. Less than 5-0

4 Audited

Financial

statements/

Copies of

Annual

51

reports

Staff Attrition of the

organisation

If the annual attrition is less than 5% -

4, less than 10% 3, less than 20% 2 ,

annual attrition of less than 30% 1.

Others 0

4 documentary

evidence or

Declaration

with

corroborative

evidence

Staff education ( Exposure to

survey disciplines like survey

methodology/

statistics/Epidemiology/

Marketing/Finance/Economics

or related disciplines)

Atleast Six of the technical staff

have completed an advanced degree

during the past 3 years – 4

Atleast Six of the technical staff

have completed an advanced

diploma/certificate course ( more than

3 month duration) during the past 3

years – 3

Atleast Six of the technical staff

have undergone refresher courses of

more than 15 days duration during the

past one year 2

Atleast Six of the technical staff

have undergone refresher courses of

at least 15 days during the past one

year 1

Others 0

4 copy of

certificates/

proofs of

study may be

enclosed

Capabilities of the Project Manpower (Max Score 20)

Qualification( in survey

disciplines like survey

methodology/

statistics/Epidemiology/Public

health/ Marketing/ Finance/

Economics or related

disciplines)

The project head has post graduate

degree form a reputed national

institute (like IIM/ IIT/ISI/

AIIMS/CMC etc.) or foreign

university( like

Harvard/Stanford/LSE/MIT/LSE) 4

The project head has a doctorate in

the relevant discipline from a

recognised and reputed institute/

university(Top 50 in NIRF, other

than college category) 3

Atleast six project staff have post

graduate qualifications in relevant

survey disciplines – 2

Atleast three project staff have post

graduate qualifications in relevant

survey disciplines – 1

Others 0

4 copy of

certificates/

proofs of

study may be

enclosed

Experience Atleastsix project staff have atleast 5

years of research/survey experience 4

4 proofs of

engagement

52

Atleastsix project staff have atleast 3

years of research/survey experience 3

At least three project staff have

atleast 5 years of research/survey

experience 2

At least three project staff have

atleast 3 years research/survey

experience 1

Others 0

may be

enclosed

Proportion of time ear marked

for field work

is less than 40% of the study

duration 4

is less than 50% of the study

duration 3

is more than 50% , but less than 60%

of the study duration 2

is more than 60% of the study

duration 1

Others 0

4

Field force (Organisation has

field force that is..)

Dedicated, distributed and can

converse in required regional

language /local language as and when

required 4

Contractual, distributed and can

converse in required regional

language /local language as and when

required 3

dedicated , stationed at a single

location and but has multiple

language ability 2

Contractual , stationed at a single

location and but have multiple

language ability 1

others 0

4 documentary

evidence or

Declaration

with

corroborative

evidence

Engagement of Part time

Consultant

No part time consultants are engaged

4

engages part time consultants only for

report writing 3.

engages part time consultants for

field supervision 2.

engages part time consultants for data

analysis 1.

engages part time consultants for

more than one of the activities of

report writing, data analysis and field

supervision 0.

4 documentary

evidence or

Declaration

with

corroborative

evidence

53

Methodology (Max. Score 20)

Design and Sampling

Methodology of the survey

The design and sampling

methodologyof the study is presented

with all appropriate technical details -

4

The design is specified with full

technical details but not sample

selection.-3

The design and sample selection is

presented in some what opaque

details -2

Only design is presented with opaque

details.-1

No appropriate details on sample

design and sampling.-0

4

Preparation of survey tools

and instruments

Has standardised relevant tools and

instruments in a relevant area that are

readily usable 4

Has standardised relevant tools and

instruments in a relevant area that are

usable with minor modifications 3

Has relevant tools and instruments in

place but are yet to be standardised 2

Has indicated only the structure of the

tools and instruments 1

No clarity on instruments and tools to

be used 0

4

Data Quality checks Has verifiable protocols and

processes in place for checking

quality of primary and secondary data

4

Has provided a structure for data

quality checks 3

Has mentioned data quality check

processes that are not verifiable - 2

Has only indicated data quality issues

1

No mention of data quality 0

4

Software access Has access to in-house licenced

software like SPSS, SAS 4

Has demonstrated access to licenced

statistical software like SAS, SPSS 3

Has demonstrated ability to use open

source statistical software 2

Use of Ms-EXCEL for data capture

4

54

and analysis 1

Others 0

Data Analysis Has demonstrated ability of using

advanced data analytics tools – 4

has the demonstrated ability of using

statistical methods like linear

regression 3, has demonstrated ability

to conduct field experiments and 2 ,

has demonstrated ability to use

classical statistical methods 1 ,

No specific demonstrated ability of

statistical data analysis 0

4

Overall Design of the survey

(To be rated by the technical

evaluation committee after

presentation)[Note:- Each

memer of Technical

evaluation committee will

give one mark (score) on each

one of the dimentions of

assessment aftr completion of

the presentation and intraction

by each of the bidder. The

evaluation sheet signed by

each member of the Technical

Evaluation Committee will be

Annexed with the

Comparative Satement.]

The approach and methodology to be

adopted by the organization for

proposed study is appropriate.

5

The project team has understood the

Scheme details.

5

The project team demonstrates

adequate ability to prepare the

evaluation report as per the ToR.

5

The Project team has necessary skills

in statistical tools of analysis and

sampling methodologies.

5

Total Technical Score 100

Cut off Technical Score 75

Technical Bid Score ( To be

calculated only for Total

Technical scores above 75)

(Total Technical Score / Highest

Technical score among all Bidders )

55

Financial Evaluation Criteria

Essential Required criterion for accepting financial bids for consideration

S.No. Criterion Yes/No reference of

supporting

documents

1 Whether the Organization has a valid PAN of the

Organisation/Tax Account Number (TAN)/ Service Tax

Number (STN) and Goods and Service (GST) Number

(copy of The same may be attached).

2 Whether the bid have any negotiation clause or condition

else,

However, other terms and conditions viz. discount etc.

must be specifically indicated in clear terms, if any.

3 The Organization has an annual average turnover of not

less than Rs.50 lakhs during the last three years

4 Financial Bid Amount (without taxes) (FBWT)

Financial Bid

Score

(Lowest FBWT among those qualified bidders÷ FBWT)

Combined Bid

Score

Technical Bid Score (0.7) + Financial Bid Score (0.3)

56

ANNEXURE VII

FORMAT FOR PERFORMANCE SECURITY

The Agency shall furnish a ―Bank Guarantee‖ which shall be irrevocable and

unconditional and not be less than the amount of advance payment. The validity of

this Bank Guarantee should be for a period of minimum one year and should be

renewed if and when asked by the Ministry of AYUSH. Bank Guarantee would be

released after acceptance of all reports and deliverables only.

57

ANNEXURE VIII

Special Instructions to the Contractors/Bidders for the e-submission of the bids online

through this eProcurement Portal

1. Bidder should do Online Enrolment in this Portal using the option Click Here to

Enroll available in the Home Page. Then the Digital Signature enrollment has to be

done with the e-token, after logging into the portal. The e-token may be obtained

from one of the authorized Certifying Authorities such as

eMudhraCA/GNFC/IDRBT/MtnlTrustline/SafeScrpt/TCS.

2. Bidder then logs into the portal giving user id / password chosen during enrollment.

3. The e-token that is registered should be used by the bidder and should not be misused

by others.

4. DSC once mapped to an account cannot be remapped to any other account. It can

only be Inactivated.

5. The Bidders can update well in advance, the documents such as certificates, purchase

order details etc., under My Documents option and these can be selected as per

tender requirements and then attached along with bid documents during bid

submission. This will ensure lesser upload of bid documents.

6. After downloading / getting the tender schedules, the Bidder should go through them

carefully and then submit the documents as per the tender document, otherwise, the

bid will be rejected.

7. The BOQ template must not be modified/replaced by the bidder and the same should

be uploaded after filling the relevant columns, else the bidder is liable to be rejected

for that tender. Bidders are allowed to enter the Bidder Name and Values only.

8. If there are any clarifications, this may be obtained online through the eProcurement

Portal, or through the contact details given in the tender document. Bidder should

take into account of the corrigendum published before submitting the bids online.

9. Bidder, in advance, should prepare the bid documents to be submitted as indicated in

the tender schedule and they should be in PDF/XLS/RAR/DWF formats. If there is

more than one document, they can be clubbed together.

10. Bidder should arrange for the EMD as specified in the tender. The original should be

posted/couriered/given in person to the Tender Inviting Authority, within the bid

submission date and time for the tender.

11. The bidder reads the terms and conditions and accepts the same to proceed further to

submit the bids

12. The bidder has to submit the tender document(s) online well in advance before the

prescribed time to avoid any delay or problem during the bid submission process.

13. There is no limit on the size of the file uploaded at the server end. However, the

upload is decided on the Memory available at the Client System as well as the

Network bandwidth available at the client side at that point of time. In order to

reduce the file size, bidders are suggested to scan the documents in 75-100 DPI so

that the clarity is maintained and also the size of file also gets reduced. This will help

in quick uploading even at very low bandwidth speeds.

58

14. It is important to note that, the bidder has to Click on the Freeze Bid Button, to

ensure that he/she completes the Bid Submission Process. Bids Which are not

Frozen are considered as Incomplete/Invalid bids and are not considered for

evaluation purposes. 15. In case of Offline payments, the details of the Earnest Money Deposit(EMD)

document submitted physically to the Department and the scanned copies furnished

at the time of bid submission online should be the same otherwise the Tender will be

summarily rejected

16. The Tender Inviting Authority (TIA) will not be held responsible for any sort of

delay or the difficulties faced during the submission of bids online by the bidders due

to local issues.

17. The bidder may submit the bid documents online mode only, through this portal.

Offline documents will not be handled through this system.

18. At the time of freezing the bid, the eProcurement system will give a successful bid

updation message after uploading all the bid documents submitted and then a bid

summary will be shown with the bid no, date & time of submission of the bid with all

other relevant details. The documents submitted by the bidders will be digitally

signed using the e-token of the bidder and then submitted.

19. After the bid submission, the bid summary has to be printed and kept as an

acknowledgement as a token of the submission of the bid. The bid summary will act

as a proof of bid submission for a tender floated and will also act as an entry point to

participate in the bid opening event.

20. Successful bid submission from the system means, the bids as uploaded by the bidder

is received and stored in the system. System does not certify for its correctness.

21. The bidder should see that the bid documents submitted should be free from virus

and if the documents could not be opened, due to virus, during tender opening, the

bid is liable to be rejected

22. The time that is displayed from the server clock at the top of the tender Portal, will be

valid for all actions of requesting bid submission, bid opening etc., in the e-

Procurement portal. The Time followed in this portal is as per Indian Standard Time

(IST) which is GMT+5:30. The bidders should adhere to this time during bid

submission.

23. All the data being entered by the bidders would be encrypted at the client end, and

the software uses PKI encryption techniques to ensure the secrecy of the data. The

data entered will not be viewable by unauthorized persons during bid submission and

not viewable by any one until the time of bid opening. Overall, the submitted bid

documents become readable only after the tender opening by the authorized

individual.

24. During transmission of bid document, the confidentiality of the bids is maintained

since the data is transferred over secured Socket Layer(SSL) with 256-bit encryption

technology. Data encryption of sensitive fields is also done.

25. The bidders are requested to submit the bids through online eProcurement system to

the TIA well before the bid submission end date and time (as per Server System

Clock).

59

ANNEXURE IX

TENDER ACCEPTANCE LETTER

(To be given on Company Letter Head)

Date:

Sub: Acceptance of Terms &Conditions of Tender.

Tender Reference No:

Name of Tender / Work: -

Dear Sir,

I/ We have downloaded / obtained the tender document(s) for the above mentioned

'Tender/Work' from the web site(s) namely:………………………………………………..

as per your advertisement, given in the above mentioned website(s).

2. I/We hereby certify that I / We have read the entire terms and conditions of the tender

documents from Page No.__to __ (including all documents like annexure(s), schedule(s),

etc .), which form part of the contract agreement and I / we shall abide hereby by the terms

/ conditions / clauses contained therein.

3. The corrigendum(s) issued from time to time by your department/ organization have

also been taken into consideration, while submitting this acceptance letter.

4. I /We hereby unconditionally accept the terms & conditions of above mentioned

tender document(s) / corrigendum(s) in its totality / entirety.

5. In case any provisions of this tender are found violated, then your department/

organisation shall without prejudice to any other right or remedy be at liberty to reject

this tender/bid including forfeiture of the earnest money deposit absolutely and

necessary action be initiated as per terms & conditions of the tender document and

extant rules of Govt. of India.

Yours Faithfully,

(Signature of the Bidder with Official seal)

60