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3
Objectives – Design & Concept Testing
Establish synergy for electronic communications across the mail supply chain for Industry and USPS
Evaluate, develop conceptual designs, and test business services in relation to the seamless acceptance vision strategies and goals
Specify business services to integrate Postal Service acceptance, payment, appointment, and drop shipment induction processes
Specific focus to support USPS DSMS/BMI pilot testing effort
4
Vision Alignment
Increase efficiencies and reduce costs through the mail supply chain by creating electronic interfaces with customers.
Promote high quality mail by adopting a simplified in-process verification approach that uses automated processes to analyze mail in-stream from induction to delivery.
Promote high quality mail by adopting a simplified in-process verification approach that uses automated processes to analyze mail in-stream from induction to
delivery.
Manifest Quality
Authorize Containers
For Induction
- Authorized permits- Permit fees paid - Complete information
Payment Quality
Induction Quality
Processing & Delivery Quality
- Accurate Postage- On-time payment
- Payment processed- Mail verified-Valid Appts.
-Valid EP Discounts
- Automated Mail Preparation Quality- Presort Quality
5
Status To Date (Continued)
Determined strategy to develop business services to support seamless acceptance strategies
Documented Standard & Periodical mail end-to-end induction process flows
Decomposed the end-to-end induction process into main processes and functional areas
Specified seamless acceptance business services for; acceptance (verification / payment), transportation, and induction processes
6
Status To Date
Defined mail industry roles that will perform functional activities
Identified and categorized induction problems and resolution actions
Implementing, and testing induction services to support DSMS pilot– Authorize containers for induction services– Validate appointment level information– Validate shipment content and
appointment close-out
7
Work Assessment
Co-Mail Drop Ship & Induction
Presort &Planning
ManufactureVerification
& Acceptance
Transport & ConsolidatePayment Secondary
Consolidation
I I I X X X I X
I I X X I X
I I I X
X X X X X X X X
I I I I
X = Complete I = Incomplete Blank = No Work
Defined Problems and Resolutions
Identified Sub-Process/Functional Areas
Documented Sub-Process Flows
Defined Business Roles
Specify Actions (business services)
8
Next Steps complete by March 2006
Determine if we have identified the essential business services to support a seamless induction process – Have we identified the essential business services to support: – the acceptance process– the product re-manufacturing processes– transportation logistic processes– product quality measurement– cross-functional data access and information
updating
Analyze DSMS/BMI pilot results to identify gaps and determine solutions
9
DSMS / BMI Pilot Status
Pilot Plan
– Establish electronic capabilities to process electronic 8125 information and validate shipment contents at destination facilities
– Pilot conducted in “live” production sites
– Engage customers using electronic capabilities (Mail.dat and web services)
10
E8125 Pilot Test: Summary
Pilot Objective – Phase One– Establish electronic processes between
systems– Track appointment information– Create electronic 8125 (not discount
validated)– Track Surface Visibility scan (BMI)
information– Report activities and identify gaps,
deficiencies
11
E8125 Pilot Test: Summary
Pilot Objective – Phase Two– Validate container discounts to mailing
information– Report entry / discount conflicts– Validate postage payment for containers
scheduled for entry (validate discounts claimed)
– Release e8125 information to destination entry point facilities (BMI)
– Receive shipment content scans and induction problem information
– Validate entry discounts or reported induction resolutions
– Collect mail preparation (eMIR) information
12
E8125 Pilot Test: Summary
Customer Role– Use bar-coded pallet placards– Submit electronic mailing information to
PostalOne! (Mail.dat)– Schedule appointments via web service to FAST
PostalOne! Role– Process data between customer and FAST– Create electronic 8125 information and transmit to
Surface Visibility– Receive Surface Visibility induction information
and post to web reports
Surface Visibility Role (Business Mail Induction application)– Validate appointment information in scan device– Scan containers offloaded at the USPS plant– Closeout appointment activity – Transmit information to PostalOne! system
13
E8125 Pilot Test: Summary
Pilot customers– Solicited up to 5 participants– 2 currently engaged, others to be added
USPS entry point facilities– Greensboro, NC P&DC– Greenville, SC P&DC– Greensboro, NC BMC – Near Future
Schedule– Pilot for release 10.0
» Start October 10, 2005» End November 18, 2005 – Will be extended
– Pilot for release 10.1» Start January 30, 2006» End March 16, 2006
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E8125 Pilot Test: Phase I Status
Phase 1 pilot– Started October 10, 2005
– PostalOne! has generated e8125s for both Pilot Business Customers
– Data exchange successful with some issues being analyzed» As of October 25, 2005, 479 e8125s generated
successfully & 590 e8125s had processing errors that are being analyzed
» Total 5 e8125s have been generated for one of the Pilot Facilities (Greensboro P&DC) as of October 25
» No electronic Induction Closeouts have been performed by SV to date due to technical/resource issues
– Awaiting Surface Visibility to scan and send mail induction and closeout messages back to PostalOne!
– Planning on fixing some e8125 processing issues
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E8125 Pilot Test: Expected Results
Phase I establishes the foundation for reconciliation and quality reporting – Establish communications protocols between
Mailers, USPS (PostalOne!, FAST, and SV) and resolve technical issues bugs during this process
– Validate BMI scanner functions supports the facility induction business process
– Validate the BMI application supports the induction problem identification, resolution, and reporting needs
– Facilitates development of robust reconciliation process for the next release and Phase II
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E8125 Pilot Test: Phase Two
Release 10.1 (January)– Add functionality to facilitate automated payment
adjustments– Enhance reporting functionality
Phase Two Pilot– Validate ability to identify postage deficiencies– Validate business process for processing postage
adjustments– Validate and enhance conflict resolution process
by automating resolutions through Resolution and problem codes
– Validate Drop Ship File’s ZipCin data processing for Entry Point Discount Validations
– Validate automated eMIR processing for Quality improvement from DSMS/BMI Induction data
– Enhance messaging capabilities with External Customers
18
DSMS Dashboard Report – Business Customer View
Shipping Summary Report link indicates e8125s generated for containers within this job
19
DSMS Job Level Report – Business Customer View
Shows the appointments for containers within
this one job
20
DSMS Appointment Level Report – Business Customer View
Provides appointment summary, jobs within the appointment, and container and induction summary for the jobs.
Clicking on container total
lands the user to a container view
Clicking on Job Ids lands user at Job Level Report
21
DSMS Container Level Report – Business Customer View
Clicking on container total from the appointment view lands the user on this page.
Provides Container level induction status and irregularities
22
DSMS BMEU View
This is where the BMEU user lands after logging in to the system.
Shipping Summary Report
Link - BMEU Appointment View
Dashboard Link - BMEU Dashboard
view
23
DSMS BMEU View – Shipping Summary View –BMI Search Screen
Clicking on ID Number and entering the Appointment Id will bring up the appointment report for the appointment ID entered by
BMEU clerk
Search by Appointment
or Job number