NRS Updates and Changes

Central Southern Tier RAEN

July 17, 2012

Goal Setting Targets are removed from Report Card and Program Evaluation Reports

What happens beginning with FY12/13?

10 point

s

Intake process will be a critical element in determining a student’s demographic data and subsequently the student’s goals

Employment status◦ Employed◦ Unemployed and Available

◦ Not in the Labor Force **

Intake Process

New NYS Individual Student Record Form ISRF

Completed for every student

Form is added to student’s folder

Programs may add more fields or more information to the back side of the ISRF

NYS new ISRF

Information from ISRF is entered into ASISTS

Goals will be set automatically in ASISTS

Data Check Reports will identify students with employment goals◦ Obtain a Job◦ Retain Employment

Goal Setting

Employment Status

Student

• Unemployed• Available for Work

Goal• Obtain a Job

Employment Status

Student

• Employed • At Time of Entry

Goal• Retain Employment

Employment Status

Student

• Not in the Labor Force

Goal• No Goal

Students who are Unemployed and Available for Work◦ Goal: Obtain a Job

Students who are Employed at time of entry◦ Goal: Retain Employment

Students who are Not In the Labor Force◦ Goal: NO Employment Goals

Employment Status

In 2008 ◦Not in Labor Force = 17%

In 2011◦Not in Labor Force = 40%

Programs that increase more than 10% from FY11/12 to FY12/13 will be identified

NYS Data

Students who are enrolled in GED® preparation classes (will be coded accordingly)

Goal: Obtain the GED®

High School Equivalency Goals

Programs too small to afford separate level classrooms

Some Programs Do Not Have Designated High

School Equivalency Classes

Class Meets at Same TimeSame StudentsSame Teacher

Code as ABE

Code as GED

Two Rosters

Coding Classes Correctly!

Programs will need to code a class specifically to enroll ESL students who are preparing to take the Spanish GED®

Spanish GED® Students

Class Meets at Same TimeSame StudentsSame Teacher

Code as ESLCode as

GEDTwo Rosters

Coding Classes Correctly!

High School Equivalency Goals

Students who take and pass the current GED®

Goal: Enter Postsecondary Education or Training

Students who are enrolled in college transition classes or “bridge” classes

Goal: Enter Postsecondary Education or Training

High School Equivalency Goals

High School Equivalency Goals

Students who have:◦ Earned a secondary credential while enrolled◦ Hold a secondary credential at entry (US or foreign)◦ Enrolled in a class specifically designed for

transitioning to community college

Goal: Enter Postsecondary Education or Training

Students with a secondary credential from a foreign country (e.g., an ESL student)

Goal: Must be included in the tracking cohort for entrance into postsecondary education or training

Q: Is a student with a secondary credential from a foreign country (e.g., an ESL student) included in the cohort for postsecondary education?

A: Yes, students with secondary credentials earned in other countries must be included in the tracking cohort for entrance into postsecondary education.

High School Equivalency Goals

NOTE: ESL Students will no longer have the option

of choosing the goal of “Enter Training”

All “Enter Training” Goals and Outcomes are Postsecondary

ESL Students with High School Credential will automatically be in cohort with goal of “Enter Postsecondary Education or Training”

High School Equivalency Goals

Follow Up Surveying

Changes & Implications

Employment (Goal of “Obtain a Job”) Data for employment outcomes in FY12/13

Mixed reporting of cohorts◦Some when goals were selected by

program/student◦Based on when they exit◦Some with automatic goals

Surveying for Follow Up Outcomes in FY12/13

Quarter 2 FY12

Quarter 3 FY12

Quarter 4 FY12

Quarter 1

FY13

1st Year Under New RulesFY12/13

Employment Outcomes

Retention Data for Retention outcomes in FY12/13

None of the data in Year 1 of the NRS changes for Retention of Employment will be from automatic goal cohorts

Surveying for Follow Up Outcomes in FY12/13

Quarter 4

FY11Quarter 1 FY12

Quarter 2 FY12

Quarter 3 FY12

1st Full Year Under New RulesFY12/13

Retain Employment Outcomes

Reporting will be on the new cohort of students with goals set automatically in ASISTS

OVAE has agreed that we may choose to Randomly Sample our state data

Programs will follow up on less students than they do currently

ASISTS will generate Quarterly Reports with the names of students to be surveyed

Beginning in FY13/14

The design of a Random Sample:

New York will be responsible for reporting the outcomes on 1085 students in each employment cohort

1085 students with the goal of Obtain a Job who have exited

1085 students with the goal of Retain Employment

Beginning in FY13/14

Beginning in FY13/14

• Sally Sitsalot

• Joe Smith• Amy Brown

Sample Progra

m3

Students

70%Respons

e

Exiting students New Top Priority When students have not attended for more

than 90 days

They MUST be formally Exited out of ASISTS Should they return, they can be re-activated by

enrolling in a class

MORE Changes in FY12/13

Coding GED Prep Classes Should include ONLY students who are Eligible to

sit for the Current GED® All students enrolled in these classes will be

automatically given the goal of “Obtain the GED®”

OPT score to be recorded for each student in these classes prior to referral to a testing site

MORE Changes in FY12/13

When Students take the current GED® exam◦ All 5 content scores must be entered into

ASISTS

GED® pass rate will be calculated for the program based on this information

MORE Changes in FY12/13

ASISTS will be posting the NYSED Quarterly GED® exam results for each agency

Programs must reconcile those reports!

MORE Changes in FY12/13