February 29, 2012

NSF DATA POLICIES: A VERY BRIEF INTRODUCTION

1. Introduction & Context2. NSF Policies3. Research support @ IUPUI

OVERVIEW

Trusted member of the institutionOrganizational structure lends itself to

collaboration with researchersExisting expertise in making available and

preserving informationProgram of Digital Scholarship

Existing infrastructure

Preservation, curation, and access

WHY THE LIBRARY?

Services Workshops Individual consultations Data repository

Resources Guide to NSF Data Management Plan Requirement Website

Sample NSF DMP from other insti tuti ons Tools Guidance from insti tuti ons like the ICPSR and Digital Curati on Centre (UK) Signifi cant publicati ons discussing data management and curati on Open datasets and data repositories

UL DATA SERVICES PROGRAM

Driver – greater impact of research dollarsContext = scholarly communicati onsEncouraging two separate types of acti viti es

Data management & curation Data sharing

Scholarly impact: greater exposure, facilitates reproducibility, facilitates new discoveries via secondary analysis/data re-use, fosters producti ve collaborati ons, leads to new computati onal techniques

Planning ahead 5, 50, 100 years – preservati on, persistent access If you can’t find it, it doesn’t exist

CONTEXT OF THE NSF DATA POLICIES

…promptly prepare and submit for publicati on , with authorship that accurately refl ects the contributi ons of those involved, all signifi cant fi ndings from work conducted under NSF grants

…expected to share with other researchers, at no more than incremental cost and within a reasonable ti me, the primary data, samples, physical collecti ons and other supporti ng materials created or gathered in the course of work under NSF grants…expected to encourage and facilitate such sharing. Privileged or confi denti al informati on should be released only in a form that protects the privacy of individuals and subjects involved. General adjustments and, where essenti al, excepti ons to this sharing expectati on may be specifi ed by the funding NSF Program or Division/Offi ce for a parti cular fi eld or discipline…

POLICY ON DISSEMINATION & SHARING [1]

Investi gators and grantees are encouraged to share soft ware and inventi ons created under the grant or otherwise make them or their products widely available and usable.

NSF normally allows grantees to retain principal legal rights to intellectual property developed under NSF grants to provide incenti ves for development and disseminati on of inventi ons, soft ware and publicati ons that can enhance their usefulness, accessibility and upkeep. Such incenti ves do not, however, reduce the responsibility that investi gators and organizati ons have as members of the scienti fi c and engineering community, to make results, data and collecti ons available to other researchers.

POLICY ON DISSEMINATION & SHARING [2]

NSF program management will implement these policies for disseminati on and sharing of research results, in ways appropriate to fi eld and circumstances, through the proposal review process; through award negoti ati ons and conditi ons; and through appropriate support and incenti ves for data cleanup, documentati on, disseminati on, storage and the like.

POLICY ON DISSEMINATION & SHARING [3]

the types of data, samples, physical collecti ons, soft ware, curriculum materials, and other materials to be produced in the course of the project;

the standards to be used for data and metadata format and content (where existi ng standards are absent or deemed inadequate, this should be documented along with any proposed soluti ons or remedies);

policies for access and sharing including provisions for appropriate protecti on of privacy, confi denti ality, security, intellectual property, or other rights or requirements;

policies and provisions for re-use, re-distributi on, and the producti on of derivati ves; and

plans for archiving data, samples, and other research products, and for preservati on of access to them.

NSF DMP REQUIREMENT

http://www.nsf.gov/pubs/policydocs/pappguide/nsf11001/gpg_2.jsp#dmp

Should refl ect Awareness of data management and curation in your discipline Feasible plan to utilize available cyberinfrastructure

Throughout the DMP, try to Explain the rationale for your choices Identify roles for data management and curation activities

Implementati on costs of the DMP CAN be included in direct costs

NSF DMP: OVERVIEW

Utilize standards common within your discipline/community

Data & standards Characterize the data to be generated or used How will these characteristi cs impact storage, management, and

processing? What is the backup and security plan? Describe data & project documentation

Metadata & standards Will your data be self-explanatory or understandable in isolati on? Types of metadata

Descripti ve (for fi ndability, context, etc.) Structural (for things like geospati al fi les) Administrati ve (for preservati on)

DMP: DATA, STANDARDS, & METADATA

How and when will data be made available?

What is the process for gaining access?

Ethical or legal issues such as privacy, confi denti ality, security, intellectual property, or other rights?

Limits or conditi ons placed on sharing for politi cal, commercial, or patent reasons?

DMP: ACCESS & SHARING

Policies & permissions Will permission restrictions be necessary? What rights will you retain before data is made available? Is there an embargo period?

Re-use Who is likely to be interested in this data? How might you anticipate this data being used? What value might the data have for these people?

DMP: RE-USE, DISTRIBUTION, ETC.

Researcher ’s role Selection of data for preservation

How long do you think the data will be useful? What data will be preserved for the long-term?

Transformations necessary to prepare data for preservation? data cleaning, de-identi fi cati on, etc.

Contextual information to make the data reusable metadata, documentati on, references, reports, manuscripts, grant proposal,

etc.Data repository ’s role

Links to published materials and other outcomes? Use of persistent citation? Procedures for preservation and back-up? Access mechanisms

DMP: LONG-TERM PRESERVATION

Program of Dig i ta l Scholarship: htt p://ul ib . iupui .edu/dig i ta lscholarshipCenter for Research & Learning: htt p://cr l . iupui .edu/OVCR: htt p://research. iupui .edu/development/Offi ce of Academic Aff airs : htt p://www.academicaff airs . iupui .eduIntel lectual Property Pol icy : htt ps://www.indiana.edu/~vpfaa/academicguide/index.php/Pol icy_I-11

Research F i le System: htt p://pti . iu .edu/storage/r fs Scholar ly Data Archive: htt p://pti . iu .edu/storage/sdaResearch Technologies , UITS: htt p://ui ts . iu .edu/page/avelCore Services, UITS: htt p://pti . iu .edu/csScholar ly Cyber infrastructure, UITS: htt p://ui ts . iu .edu/page/amee

IUWare: htt ps://iuware. iu .edu IUanyWare: htt ps:// iuanyware. iu .edu/vpn/index.htmlStatMath: htt p://www.indiana.edu/~statmath/Stati sti cs Consulti ng Center : htt p://www.math. iupui .edu/asc i/

RESEARCH @ IUPUI

Heather CoatesDigital Scholarship & Data Management LibrarianUniversity Library

Email: hcoates@iupui.eduPhone: 317-278-7125Web: htt p://ulib.iupui.edu/digitalscholarship/dataservices

CONTACT INFORMATION

Meeting the NSF Data Management Plan Requirement: What you need to know

March 7, 2012 @ 2:00pm, UL 1116

Register online at:htt p://events.iupui.edu/event/?event_id=6064

UPCOMING WORKSHOP