Nutrition 564: Introduction

Nutrition 564: IntroductionNutrition 564: Introduction

Nutr 564: ManagementSummer 2007


Course Web Site:http://courses.washington.edu/nutrmgmt/nutr564.htmlhttp://courses.washington.edu/nutrmgmt/nutr564.html

Syllabus ReadingsCalendar Forms - Finance LogEvaluation information AssignmentsClass Notes / Slides


Class Notes and Slides:http://courses.washington.edu/nutrmgmt/nutr564.html

ID = mgmt_tipsPassword = gdjob4u

AssignmentsAssignments

Team Projects– Teams and organization structures• Visio

– Review of financial statements– Negotiations–Marketing project

Overview of ManagementOverview of Management Share your previous course work or

employment situations that have provided insight into management functions.

Is management different in dietetics?

What are the challenges Clusky notes in her article?

How can we prepare to deal with the challenges?

OverviewOverview

Hamm presents five messages on management. Be prepared to describe your reaction to each of Hamm’s five points.

These five concepts will be covered individually in this course. Do you see these as different in the dietetics profession?

Nutr 564: Information ManagementNutr 564: Information Management

Information ManagementInformation Management List ways in which you manage List ways in which you manage

informationinformation What tools do you use?What tools do you use? Be prepared to offer one tip on a method Be prepared to offer one tip on a method

to improve information managementto improve information management

Objectives:Objectives: Define key terms in information Define key terms in information

managementmanagement Review types of informationReview types of information Discuss information management systemsDiscuss information management systems Develop strategies to manage nutrition Develop strategies to manage nutrition

informationinformation

Information ManagementInformation Management

Information Management:Information Management:““the effective production, storage, retrieval, and dissemination of the effective production, storage, retrieval, and dissemination of

information in any format and on any medium” Hudsoninformation in any format and on any medium” Hudson

Strategic Information Management:Strategic Information Management:Business plans that support the formulation of information strategyBusiness plans that support the formulation of information strategy

Information Technology:Information Technology:The use of computer technology in managing, processing, and The use of computer technology in managing, processing, and

accessing information.accessing information.


Paperless Medical RecordPaperless Medical RecordComputer-based electronic data processing and storage of Computer-based electronic data processing and storage of medical records that eliminates the need for hard copies of medical records that eliminates the need for hard copies of these documents.these documents.

Research Records / FDA formsResearch Records / FDA forms


Medical Informatics:Medical Informatics:'Health informatics''Health informatics' is now tending to replace the is now tending to replace the previously commoner term 'medical informatics', previously commoner term 'medical informatics', reflecting a widespread concern to define an reflecting a widespread concern to define an information agenda for health services which information agenda for health services which recognizes the role of citizens as agents in their own recognizes the role of citizens as agents in their own care, as well as the major information-handling roles care, as well as the major information-handling roles of the non-medical healthcare professions. of the non-medical healthcare professions.

British Medical Informatics Society; http://www.cs.man.ac.uk/mig/links/what.medinfo.html


Objectives:Objectives: Define key terms in information managementDefine key terms in information management Review types of informationReview types of information Discuss information management systemsDiscuss information management systems Develop strategies to manage nutrition Develop strategies to manage nutrition



Types of InfoTypes of Info FilesFiles ExamplesExamples

DocumentsDocuments Consistency in storage form Consistency in storage form WordWordConsistency in titleConsistency in title Web/htmlWeb/htmlAcrobat (read only)Acrobat (read only)

TextText Consistency in storage formConsistency in storage form WordWordConsistency in titleConsistency in title AccessAccessSpecialized programSpecialized program

NumericalNumerical zerozero ExcelExcelMissing valuesMissing values AccessAccess


Types of InfoTypes of Info FilesFiles ExamplesExamples

DataData Input filesInput files Statistical Statistical ProgramsProgramsOutput filesOutput files SPSSSPSSTablesTables StataStataGraphicsGraphics SASSAS

Data-mixed typeData-mixed typeTextText ExcelExcelNumericalNumerical AccessAccessFormulasFormulas Specialized programSpecialized program


Specialty Issues:Specialty Issues:Research references:Research references:

AuthorAuthor Other authorsOther authorsTitleTitle Journal / book Journal / book titletitleVolumeVolume YearYearPagePage KeywordsKeywordsToggle Toggle CommentComment

Programs:Programs:Ref Man Ref Man Consider compatibility with MedlineConsider compatibility with Medline Consider flexibilityConsider flexibility


From the article by Haque- From the article by Haque- What are some computer applications What are some computer applications

used in dietetics and nutrition? used in dietetics and nutrition? (Table 12-1)(Table 12-1) Which do you see pertinent to your Which do you see pertinent to your

career track?career track?


Specialty Issues:Specialty Issues:

Data entry: Data entry: Data entry options for handheld devices, e.g. PalmData entry options for handheld devices, e.g. Palm


Problems/ LimitationsProblems/ Limitations

1. What is the ‘life’ of the program?1. What is the ‘life’ of the program?2.2. What if the program is discontinued?What if the program is discontinued?3.3. Can you transfer the information to another Can you transfer the information to another

program?program?4.4. Can you interface with another program?Can you interface with another program?5.5. How flexible is the program?How flexible is the program?6.6. What limit is there for memory, fields, etc.?What limit is there for memory, fields, etc.?






Characteristics of a quality programCharacteristics of a quality program – Cost / Expense to maintain and renew licenseCost / Expense to maintain and renew license– StableStable– SecureSecure– User-friendlyUser-friendly– Timely and compatible updatesTimely and compatible updates– FlexibleFlexible– Input and output of equal qualityInput and output of equal quality– Memory reasonableMemory reasonable– Good interfaceGood interface– Other features available as necessary, e.g. sorting, Other features available as necessary, e.g. sorting,

merging, etc.merging, etc.

InformationInformation ManagementManagement

StandardizationStandardization– Institutional policyInstitutional policy

• Programs should be consistentPrograms should be consistent– Naming of files / storageNaming of files / storage– Backups, who is responsibleBackups, who is responsible– What maintenance is availableWhat maintenance is available– Importance of policies and proceduresImportance of policies and procedures– HIPPAHIPPA


Information flowInformation flow– MultidirectionalMultidirectional

Types of institutional informationTypes of institutional information– InternalInternal– External External – ConfidentialConfidential– LegalLegal


Information ProductionInformation Production ProductionProduction

– IntrinsicIntrinsic• BasicBasic

– data that is produced, does not need data that is produced, does not need manipulationmanipulation

– ““Raw” dataRaw” data• ProcessedProcessed

– Greater controlGreater control– Greater accuracy (if QA in place)Greater accuracy (if QA in place)

• Must conduct auditsMust conduct audits– Increased speedIncreased speed– Increased volumeIncreased volume

Information ProductionInformation Production ProductionProduction

– ExtrinsicExtrinsic

• Database Database ““a set of related information that is a set of related information that is organized and stored in a computer for organized and stored in a computer for access and is usually associated with access and is usually associated with software applications” Hudson software applications” Hudson

• SpreadsheetSpreadsheet““A tool that allows input of numerical data A tool that allows input of numerical data into rows and columns for computation and into rows and columns for computation and analysisanalysis

AccessAccess

ExcelExcel

Information Management -Information Management - DiscussionDiscussion

Strengths and Weaknesses of software Strengths and Weaknesses of software programsprograms

Information ManagementInformation Management - - DiscussionDiscussion

Use the correct program for your needsUse the correct program for your needs

Test compatibility Test compatibility

Test outputTest output

StorageStorage– High tech optionsHigh tech options– Programs, compatible, widely available, Programs, compatible, widely available,

training is offeredtraining is offered– Systems, capacity for storageSystems, capacity for storage


RetrievalRetrievalOnly as good as the person who Only as good as the person who

understands what they want to understands what they want to retrieve and what they expect to do retrieve and what they expect to do with what they retrievewith what they retrieve

Garbage in = Garbage out


RetrievalRetrieval– Organization SystemOrganization System– Search engineSearch engine

• Directory/ site mapDirectory/ site map• Basic search/ advanced - word searchBasic search/ advanced - word search

– Google, Yahoo, MSN, Google, Yahoo, MSN, – Evidence Based MedicineEvidence Based Medicine

• Multiple search engines, nonspecific keywords, Multiple search engines, nonspecific keywords, level of evidence, etc.level of evidence, etc.

Read only restrictionsRead only restrictions Password protectionPassword protection






““Managers must find ways to utilize the Managers must find ways to utilize the information that they have without either information that they have without either becoming overburdened by too much data or becoming overburdened by too much data or settling for less data than is needed.”settling for less data than is needed.”

HudsonHudson


Patient Care:Patient Care:Quality information management systems should:Quality information management systems should:

• Support quality careSupport quality care• Assure confidentialityAssure confidentiality• Facilitate communicationFacilitate communication• Streamline business practicesStreamline business practices

– Billing, Billing, – Scheduling, Scheduling, – Appointment remindersAppointment reminders– Lab resultsLab results

• Support Patient safety initiativesSupport Patient safety initiatives


Describe the purpose and specifics of the Describe the purpose and specifics of the HIPAA regulations. (Haque article)HIPAA regulations. (Haque article)


Information as an asset: Information as an asset: Leverage information for maximum effectiveness Leverage information for maximum effectiveness throughout the organizationthroughout the organization

Protect information from a variety of threats and for Protect information from a variety of threats and for a variety of purposesa variety of purposes

Monitor the use of information to ensure consistency Monitor the use of information to ensure consistency in information practicesin information practices

www.arma.org/sim.index.cfmwww.arma.org/sim.index.cfm


Information as an asset:Information as an asset: Quantify the value of informationQuantify the value of information

Forecast information that will be needed in order Forecast information that will be needed in order to make business units successfulto make business units successful

Maintain information for legal compliance and Maintain information for legal compliance and long-term access.long-term access.

www.arma.org/sim.index.cfmwww.arma.org/sim.index.cfm


You are transitioning from education to a You are transitioning from education to a practice area.practice area.

What information management tools and What information management tools and skills do you consider most useful during skills do you consider most useful during the transition (think internship /exam) the transition (think internship /exam) and in your entry level position? and in your entry level position?

What additional skills or technologies do What additional skills or technologies do you need? you need?

How might you obtain these?How might you obtain these?


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