Date post: | 15-Jul-2015 |
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Thank you for joining us as we explore
Welcome Everyone!
Netwoven Confidential & Proprietary Information
Nuts and Bolts of Building Compliance Process with Nintex and
SharePoint 2013
How to Ask Questions
• Webinar content will last for 50 minutes followed by Q&A session which we will try to address key questionsor we will follow up after the webinar.
• If you have a question or an issue:
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o If you have any issue, click on the hand
• If you have a question that does not get addressed, we will post answers in our Netwoven blog or contact us via email .
Walt De Petris
COO
Netwoven
Who is Netwoven
Netwoven is a solution consulting firm serving large & mid-size enterprises
We were founded in 2001 by former Microsoft executives
Top domain experts from multiple industries
and technology firms like Microsoft, Accenture, Oracle & IntelU.S. headquartered company with global development center
Save the Children
Netwoven Services
• Office365 & SharePoint Architecture, Planning & Implementation
• Business Process Management (Nintex)
• Migration Services from earlier versions SharePoint or similar systems
• Social and Search based solutions
• Enterprise Content Management
• Web, Intranet & Collaboration Sites
• Big Data Management& Visualization
• Integrated Digital Marketing
• Platform Managed Services
Customers
TECHNOLOGY
SOLUTION
CONSULTING
Rajesh Agadi
• Worked for clients like Federal Reserve Bank, Chevron, Charles Schwab, Bank Of America
• Served both Fortune 500 & Mid-Market clients as an ECM strategist
• Has worked with SharePoint and O365 since its inception
• Extensive Experience with third-party tools…Nintex/K2/Metalogix/MetaVis…..
• Extensive knowledge in Infrastructure to Information Architecture, Enterprise Architecture, Portals, Workflows, ECM/WCM, Branding, Custom Solutions, Migrations.
Engagement Director at Netwoven
ECM Practice Lead
MCSD,MCTS,MS P-TSP
Board member of Silicon Valley SharePoint User Group
http://rajeshagadi.blogspot.com/
@rajeshia
Brad Orluk
• Over 10 years of IT architecture, administration and sales experience.
• As an Information Architect at a Fortune 500, he has worked on business and IT process improvement and automation ona variety of real world global projects and productivity initiatives.
• Brad’s unique, technical yet business focused, background gives him the ability to help users leverage technology to drive value to their businesses.
Nintex Technical Evangelist
Today’s Agenda
• Challenges of Compliance
• Components of Compliance
• Compliance features in SharePoint 2013
• Nintex and Compliance
• Key Nintex features related Compliance
• Demo
• Wrap up
IT’s Role in Compliance Conformance
• Tightly coupled effort with business
• Ongoing process vs projects
• Information Governance plan is critical
– Tremendous digital content growth
– Monitoring & classification of assets
– Shift to cloud services & storage
• Automation tools & processes must be nimble to keep pace with changing environments and rules
IT
Executive
R&D
Customer Facing
Finance
Why is Information Governance Important
• Digital Information Storage needs are exploding (~3x in 6 years) • Overall 25% CAGR and 35% CAGR in Cloud Data Renters
• In a recent survey, most user stored about 2,000 documents & most weren’t needed• On average, 9% files were shared with other users or externally. ~185 files • Of these files, about 20% contained some kind of compliance related data.
• Real risks to your business and executives is very hard to insure• Excess litigation, fines, loss of intellectual property & damage to reputation• Target credit card breach resulted in $88M costs after insurance
Automating Your Information Governance
• Our focus today is on ways to address IT process compliance– Organization & entity level controls are important for compliance but out of scope
– General IT & Application or data-owner processes generate lots of information
– Opportunities for automation
• Most challenging aspects for automation are:– Regular identification of risks
– Segregation of duties in a growing org
– Synchronization with business teams
– Integrated LOB application controls
– Tracking data through interfaces
• Automation tools must be nimble
Define Controls or Improvements
Implement Controls
Monitor ControlsAudit Review
Benchmark/Evaluate Effectiveness
Compliance Features in SharePoint 2013
• Information Management Policies
• Records Management
• Site Mailbox
Implement Controls
• Audit Tracking
• eDiscoveryMonitor
Information Management Policies
• Set of rules for a type of content
• Each rule in a policy is a Policy Feature
• Enable you to control:– Who can access your organizational information
– What they can do with it
– How long the information should be retained.
To implement a policy, associate it with site collection, content types, libraries, or lists in sites.
Configure OOTB
Custom Code
Enable Audit
• Track which users have taken what actions on the sites, content types, lists, libraries, list items, and library files within your site collections.
• Regulatory compliance usually has specific requirements that will dictate which events you need to audit.
Records Management
• Records Center Site Template
• Content Organizer
• Document ID
• Managed Meta Data
• Compliance Details
• Hold and eDiscovery
• Content Type Publishing Hub
• Multi-Level Retention
• Metadata based navigation
• Send To
• Document Set
• Site Policies
• Site Mail Box
• Feature Parity with O365
Record Center
• Site Collection Features
– In Place Records Management
– Library and Folder Based Retention
– Document ID Service
– Disposition Approval Workflow
– Site Policy• Site Features
– Hold
– Content Organizer• Libraries
– Drop Off Library
– Record Library
In Place Records Management
• Site Collection feature: In Place Records Management
• Manual and Automatic
• Mixed with Declared Record and regular documents
Site Mailboxes
• Site Mail Box (Site Feature)
• Create Exchange Mail box per Site
• Bring emails to SharePoint
• View SharePoint Documents in Outlook
• Drag emails in to SharePoint Document Library
• Apply Expiration Policy for both SharePoint and Site Mailbox
eDiscovery
• The eDiscovery Center– SharePoint Farms
– Exchange Server
– File Shares
• SharePoint and Exchange In-Place Hold
• Export from SharePoint, Exchange and File Shares
• Query-based preservation
• eDiscovery sets
• Cased Manager
• Enterprise-wide access
• In-Place Holds
• Analytics
• Professionals need access to content from everywhere
• Increased collaboration is imperative• The workforce is distributed and mobile
Current Process Challenges
Automating Processes Between People and Content
EveryoneProfessionals
Information Workers
PEOPLE
• Processes are often manual and siloed
• Everyday processes are most time consuming
Current Process Challenges
Automating Processes Between People and Content
PROCESS
Simple to Sophisticated
ApprovalsProvisioning
Mobile Data CollectionContent Generation
EveryoneProfessionals
Information Workers
PEOPLE
• Documents, Records, Media• Structured, Unstructured data• On-Premises, Cloud-Based
Current Process Challenges
Automating Processes Between People and Content
CONTENT
EverywhereEveryoneProfessionals
Information Workers
PEOPLE PROCESS
Simple to Sophisticated
ApprovalsProvisioning
Mobile Data CollectionContent Generation
EveryoneProfessionals
Information Workers
PEOPLE
Simple to Sophisticated
ApprovalsProvisioning
Mobile Data CollectionContent Generation
PROCESS
Automating Processes Between People and Content
Greatly Improving Productivity and Control
CONTENT
Everywhere
Nintex Workflow Automation Platform
Give people the ability to work anywhere, anytime,
on any device
Connect to the cloud for content collaboration
Create, publish and deploy forms anywhere
Automate business processes quickly and
easily
› Design Workflows quickly and easily
› Leverage your SharePoint investment
› No code solution
› Governable
Powerful, yet easy, workflow tool
› Design forms quickly and easily
› Generate forms for browsers, including tablet and mobile
› Publish to the cloud with one click
› Build comprehensive mobile business applications
Forms for Everyone on any Device
› Deliver pictures, videos and other data directly into your processes
› Give users access to forms, even when they’re not connected
› Enable users to stay productive everywhere with real-time synchronization
› Optimize for your device and platform of choice
Seamless Workflow at Your Fingertips
› Rapidly connect workflows to a wealth of cloud services
› Connect your platform to support hybrid deployments
› Deliver anonymous forms to users outside your firewall
› Publish custom workflows without deploying code
Harness Mobile, Social & Cloud Capabilities
Why Nintex?
Nintex is the world leader in software and cloud services that empower organizations to automate everyday business processes quickly and easily
of customers
22languages
Millionsof licensed users
90+countries
Thousands
New Forrester Report
• Multi-company, Global Study
• Pharmaceutical (USA)
• Engineering & Transportation (Europe)
• Bank (Asia Pacific)
• Non-Profit (USA)
• Aerospace, Defence, Building (USA)
• Results
• ROI: 176%
• Payback Period: 10.5 Months
Nintex Compliance Features
• Keep Workflow History into Perpetuity
– Not subjected by SharePoint 90 day limit
• Auditability
– Workflow completions, cancelations and errors
– Task Approvals (Approvals, rejections, Delegations)
– Task response times (How log task take to be marked completed?)
– A discrete content database to store all of the this historical data
• Accountability
– Assign task to individuals or groups
– Manage multi-level approvals with ease
Nintex Compliance Features
• Reporting
– User configurable web parts
– Duration of workflows
– Easy roll workflow data up to other reporting tools like PowerBI
• Governable
– Leverage SharePoint’s security model (audiences, site/item level permissions)
– Scope access to the Nintex workflow actions and designer based on roles
– Mange Nintex
Pre-Trade Clearance Workflow
Banks and securities firms have had to set stricter internal process controls before allowing stock trades for customers to be activated.
As part of Section 302 of the Sarbanes-Oxley Act, the Securities and Exchange Commission occasionally audits small and large securities exchange firms to ensure that they are following SEC rules and regulations, and not making illegal stock trades. Automating that process can expedite customer trades, ensure legal compliance and satisfy the firm's customers by providing efficient trading.
Get Started Today With SharePoint & Nintex
Demo Free Trial PurchaseFree
Install & Training
Advice from
Netwoven
Netwoven Nintex Offers
When you buy Nintex products from Netwoven, we include:- Full Nintex licenses- Free Installation- Free Overview training of all Nintex products- Access to Nintex sample code
Starting today, Netwoven & TekDog have partnered to offer our customers the following:- Free training course – Build My First Nintex Solution- 10% off all their Nintex training plans *limited time only- Discount on the All Access training plan *limited time only
- Nintex products- SharePoint - Office365
TekDog Free Training Course link: http://tekdoginc.com/netwoven-bmfns-opt/
Call for Action: 1-3-10
Jump start your workflow strategy with our expert advice.
48
Strategy Expert AdviceNintexReview
Available at a discount for attendees of this webinar for a limited time!
What is 1-3-10?• 1 day – Jump start your workflow development• 3 day – Develop your workflow strategy & just start development• 10 day – Develop an enterprise workflow POCNetwoven’s unique approach to get customers to derive rapid return on their technology investments.
Today’s Agenda
• Challenges of Compliance
• Components of Compliance
• Compliance features in SharePoint 2013
• Nintex and Compliance
• Key Nintex features related Compliance
• Demo
• Wrap up
Expert Panel
Andrew
Sutton
Engagement Director
Netwoven
VirajBais
CTO &Founder
Netwoven
Rajesh
Agadi
Engagement Director
Netwoven
Brad
Orluk
Technical Evangelist
Nintex
Thank you for participating!
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• www.netwovenblogs.com