Rulebook(Revision(

Consulta0on((

2014(((

Presented(by((((((((Warren(Pa:son((President(NZHRA((

((((((((((((((((((((((((((((((((Lynley(Ward((

(

(

Mission

The(New(Zealand(Hot(Rod(Associa0on((Inc)(is(dedicated(to(

encouraging((and(enhancing(it’s(members(par0cipa0on(and(

enjoyment(of(safe(Hot(Rodding(and(its(related(ac0vi0es,(to(

foster(development(,(achievement(and(success(gained(

through(involvement(with(unique(and(individual(automobiles,(

and(in(doing(so,((posi0vely(promo0ng(the(sport(of(hot(rodding(

to(those(outside(of(our((organisa0on.((

Why(revise?((

• Membership(feedback(((

•  Incorporated(Socie0es(Act(review(and(new(act(((

•  Need(to(update(to(meet(21(century(needs(of(

membership((

(

(

The$problems$we$have$today$cannot$be$solved$by$thinking$the$way$we$thought$when$we$created$them$~Albert$Einstein$

Roger(Devlin(and(Wild$Honey$

Incorporated(Socie0es((

–(why(is(it(important((

•  NZHRA(is(an(incorporated(society(–(set(up(to(administer(

hotrodding(in(NZ(–(an(umbrella(group,(its(members(are(

hotrod(clubs(in(NZ(who(choose(to(join(

•  To(belong(to(NZHRA(all(hotrod(clubs(must(be(incorporated(

((all(clubs(are(an(incorporated(society(in(their(own(right)((

•  All(incorporated(socie0es(must(follow(the(law(as(set(out(in(

Incorporated(Socie0es(Act((1908)(which(has(been(reviewed(

and(is(going(through(a(parlimentary(process(to(replace(the(

old(law(with(a(new(one(,(3X4(years(away((

NZHRA(((

Incorporated((

Socie0es((

LVVTA((

Finance(

Employment(

Health(and(

Safety((((

NZHRA(

Execu0ve((

Admin((

What(is((an(incorporated(society((

(•  Socie0es(are(run(by(their(members((

•  Members(hold(the(society(to(account((((ie(

NZHRA(is(accountable(firstly(to(its’(member(

clubs()((

•  Socie0es(do(not(distribute(profits(or(financial(benefits(directly(to(members((

•  (members(join(a(society(to(achieve(a(shared(

purpose(not(top(personally(profit(financially(

from(the(ac0vi0es(of(the(society((

•  Socie0es(are(private,(self(governing(and(have(flexibility(to(adopt((

Not(for(profit(

Incorporated(Socie0es(requirements((

•  Name(of(society((

•  Purpose((

•  Registered(office((

•  How(people(become(members(of(the(society(and(how(they(cease((

•  Keeping(the(register(up(to(date(and(how(register(may(be(accessed(by(members((

•  How(the(commiaee(will(func0on((

–  Elec0on(or(appointment(of(commiaee(members((

–  Terms(of(office((

–  Qualifica0ons(for(appointment((

–  Func0ons(and(powers((–  Grounds(for(removal((

–  How(statutory(members(will(be(elected(or(appointed(

•  How(the(society(will(enter(into(legal(obliga0ons((

•  How(the(society(will(control(and(manage(financial(resources((and(other(assets,((

((((((keep(financial(records(,(pay(expenses(and(how(authority(to(make(decisions(will(((((((

((((((be((given((

•  A(procedure(for(resolving(disputes,(including(grievances(of(members(and(the(conduct(

or(discipline((of(members((

And(what(else(…(

•  How(general(mee0ngs(are(to(be(run(including((

( (Intervals(between(general(mee0ngs((

( (informa0on(that(will(be(presented(at(general(mee0ngs((

( (when(minutes(are(required(to(be(kept(

( (the(way(mee0ngs(are(called(

(((((((the(0me((and(manner(that((no0ces(of(general(mee0ngs((

((((((((((((((and(no0ces(of(mo0on(are(to(be(no0fied((

((((((the(quorum(and(procedure(for(general(mee0ngs(and((

((((((vo0ng(procedures(for(general(mee0ngs((

•  (What(informa0on(members(can(ask(for(from(the(society(

•  How(the(cons0tu0on(may(be(altered((

•  How(the(assets(of(the(society(should(be(distributed(if(the(society(is(

wound(up((

•  The(need(to(have((complaints(and(grievance(procedures(which(are(clearly(

documented(and(meet(“natural(jus0ce”(standards(((are(fair(and(just(for(

everyone)((

•  Ability((for(members(to(apply(to(court(if(the(disputes(procedures(fail(and(they(

need(the(cons0tu0on(to(be(enforced(

•  Right(of(a(society(to(take(ac0on(against(an(officer((execu0ve)(if(they(fail(in(their(

duty,(and(the(right(to(have(the(court(enforce(ac0ons(

•  More(prescribed(responsibili0es(of(officers((execu0ve()(to(ensure(they(meet(

modern(business(prac0ces((and(do(not(use(dishonest(conduct((and(hide(behind(

limited(liability(such(as((

•  Providing(false(informa0on(

•  Fraudulent(use(or(destruc0on(of(property(

•  Falsifica0on(of(records((((((((((((((((((((((((((((((((((((((

•  And((carrying(on(business(fraudulently(((((((((((

What’s(

changed?((

•  A(list(of(du0es(for(officers(of(a(society(is(to(be(developed(by(

Incorporated(Socie0es(–((

•  (to(act(in(good(faith(and(best(interests(of(society(and(use(powers(for(proper(purposes(comply(with(incorporated(Socie0es(Act((

(((((and(society’s(cons0tu0on((((((((((((((

•  Exercise(a(reasonable((degree(of(care(and(diligence(•  Not(allow(the(ac0vi0es(of(the((society(to(be(carried(on(recklessly(or(likely(to(cause(substan0al(financial(loss(to(society’s(creditors((

•  (not(allow(the(society(to(incur(obliga0ons(that(the(officer(does(not(

reasonable(believe(will(be(fulfilled((

•  Conflicts(of(interest(are(clearly(set(out(in(rules(–(including(declaring(all(financial(interests(and(not(taking(part(in(any(discussions(around(

that(maaer,(and(may(be(exclude(from(decision(making(on(that(

maaer.((

•  Increase(requirements(for(financial(repor0ng((

•  Minimum(requirement(of(membership(is(reduced(to(10(((down(

from(15)(and(that(minimum(membership(must(con0nue(aher(

incorpora0on(,((6(months(no0ce(maybe(given(by(Inc(Societes(

that(membership(needs(to(be(increased(to(minimum(number(or(

society(dissolved()(

•  A(list(of(offences(are(listed(in(the(act((

And(what(

else(..(

Where(to(read(more(…..(

www.lawcom.govt.nz((

What(does(this(mean(for(clubs?((

•  Don’t(panic((•  Wait(for(a(while…(there(are(

going(to(be(templates(

available(from(Incorporated(

Socie0es((

•  Lobby(NZHRA(to(provide(a(template(specific(to(hotrod(

clubs(to(make(it(even(easier((

Plan(of(aaack(( Revise(cons0tu0on(( Revise(rule(book(

Develop(strategic(

plan(((future(

direc0ons()((

Revise(policies(and(

procedures(to(match(

up(with(rule(book((

Develop(an(ongoing(

review(process(

(((((((((On(going(consulta0on((

What(kind(of(things(will(we(ask(?(

•  What(is(the(purpose(of(NZHRA?(Is(it(the(same(as(24(years(ago?((

•  Do(you((want(to(update(the(mission(statement(to(beaer(reflect(NZHRA(in(

21st(century?(

•  Is(11(zones(the(right(amount(–(should(the(zones(be(about(number(of(

members(rather(than(region?(

•  What(is(the(role(of(the(Zone(Directors(?(

•  If(NZHRA(closes(down(who(gets(any(assets?((

•  How(does(the(cons0tu0on(get((changed(in(the(future?(((

What(works(

well(–(what(

should(we(

keep(?(

What(doesn’t(

workX(what(

should(we(do(

away(with?(

What(needs(

modified(or(

added(?((

What(we(probably(won’t(ask(you(

about((

•  Dealing(with(disputes((•  Conflict(of(interest(•  Financial(requirements((

How(can(you(have(your(say((

•  nzhrarulebookrevision@gmail.com(

(

•  Write(to((

((((((NZHRA(Rulebook(Revision(

((((((PO(BOX(454(

(((((Tauranga((

(

•  Talk(to((

(((((((President(Warren(Pa:son(((((((((((

(Lynley((Ward((

((((((((Local(Zone(Director((

(

(

(