Leading congregations to lead people to actively follow Jesus Christ. Click icon to add picture
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o Your Name o The church where you currently serve or attend o
What you would like most to get out of our time together
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The following paragraphs are excerpts From The Book of
Discipline of the United Methodist Church 2012 Copyright 2012 by
the United Methodist Publishing House
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Local Church Board of Trustees' Organization and Membership The
board of trustees shall organize as follows: 1. Within thirty days
after the beginning of the ensuing calendar or conference year
(whichever applies to the term of office), each board of trustees
shall convene at a time and place designated by the chairperson, or
by the vice chairperson in the event that the chairperson is not
reelected a trustee or because of absence or disability is unable
to act, for the purpose of electing officers of the said board for
the ensuing year and transacting any other business properly
brought before it.
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The trustees together have several legal and administrative
functions. They are to: 1. oversee, maintain, and supervise all
local church property 2. report annually to the charge conference
on the state of the churchs property, equipment, investments and
resources 3. ensure that the articles of incorporation of the
congregation are kept up-to-date, if applicable
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4. be responsible, in conjunction with the pastor, for all use
of the church buildings and grounds 5. maintain adequate insurance
coverage on all church property and develop appropriate risk
management policies. 6. Submit to the committee on finance the
annual budget requests for insurance, property maintenance and
improvement, and new property purchases 7. be accountable to the
charge conference and to the church council. Much of the work of
the trustees is governed by specific requirements of The Book of
Discipline of the United Methodist Church. References are from the
2012 edition of The Book of Discipline.
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1. oversee, maintain, and supervise all local church
property
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Conduct an annual inventory of all real property. o If there is
a parsonage, accompany the committee on staff/pastor-parish
relations on at least one inspection and inventory of the
parsonage(s) each year. o Inspect and inventory all equipment and
set up a maintenance schedule. o Set up a schedule for painting and
redecorating. o Ensure that your facilities are accessible to
persons with disabilities. o Evaluate your insurance coverage
annually. Work with your insurer to develop risk management
policies for the church.
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2. report annually to the charge conference on the state of the
churchs property, equipment, investments and resources
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o Well cover those under Responsibility 5.
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o Well get to that in a minute on Responsibility 3.
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o The Chancellor requests that you please actually check to
make sure that the Trust Clause is included in all of your
deeds.
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o Missouri United Methodists - are determined to provide an
environment in which children, youth and vulnerable adults are safe
from neglect or abuse. SS policy applies to all staff and
volunteers, clergy or lay, who have direct or indirect contact with
children or youth. Vulnerable adults are persons over 18 years of
age with physical, mental and/or developmental disabilities.
Children are persons 0-11 years of age. Youth are 12-18 years of
age.
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o There is a Conference policy as well as each Local Church has
a policy. All Local Churches are required to have Safe Sanctuaries
Policy and Procedures check your local church office or each
District Office has a copy. The policy should be updated on a
regular basis; Charge Conference is the usual time these are
reviewed.
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o Two Adult Rule: During all conference-sponsored events one
adult will not be alone with a youth. For small group activities
where one adult supervises one group, two or more groups are to
meet in sight and sound of each other o Four year older rule will
apply at all events. Persons supervising youth or children will be
at least 4 years older than the oldest youth participant. o Age
Range of Volunteers: Youth under the age of 18 years but who are at
least 15 years of age, may serve as volunteers when they have
completed the application and training process, provided they serve
under the supervision of one or more certified adults. Some events
may require that the supervising adult be 22 years of age.
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o Background Screens required at age 19 years old: Adult
Staff/Volunteers who are 19 years of age must have a background
screening, submit references and must be certified. Insurance
companies are now requiring a National Background screen, so it is
recommended to do a National screen and not only the State of
Missouri Screen. The Conference Safe Sanctuaries office is doing a
National screen and the County screen where they have lived.
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3. ensure that the articles of incorporation of the
congregation are kept up-to-date, if applicable 3. ensure that the
articles of incorporation of the congregation are kept up-to-date,
if applicable
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o Chapter 355 Not-for-Profit Corporation Files an Annual Report
with the Secretary of State with a $10 fee o Chapter 352 Benevolent
Corporation Requires a court appearance to make any changes
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o go to www.sos.mo.gov (Missouri Secretary of State) o Business
tab o Corporations o Search for a Business Name COMMUNITY UNITED
METHODIST CHURCH OF COLUMBIA Name Type Legal Non-Profit Corporation
- Domestic Information Charter Number:N00011647 Status:Good
Standing Entity Creation Date:8/20/1971 State of Business.:MO
Expiration Date: Perpetual Last Annual Report Filed Date:7/19/2009
Last Annual Report Filed:2009 Registered Agent Agent Name: JAMES V.
HOGAN, IIIJAMES V. HOGAN, III Office Address: John Stafford, 3301
West Broadway Columbia MO 65203
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4. be responsible, in conjunction with the pastor, for all use
of the church buildings and grounds
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5. maintain adequate insurance coverage on all church property
and develop appropriate risk management policies.
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o By listing the Conference & District as additional
insured on the church's policy it simply insures that should there
be a lawsuit the church's legal team, the district's legal team,
and the conference legal team will all be working together on a
solution. By listing the conference and district as additional
insured the churches are in no way providing insurance for either.
Both the districts and the conference carry their own insurance. It
simply makes sure that all the legal teams have to work in the best
interests of all parties. We all have a stake in the final outcome.
By working together instead of against each other or independently
the outcome is usually cheaper in legal fees and lower in assessed
damages. This is why most insurance companies are willing to
provide the service for no charge or for very little.
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o The technical name for this is ascending liability. So far in
our experience whenever there is a charge of misconduct in the
local church the district and conference are also named in the
lawsuit. This helps us manage the risk inherent in this reality.
The additional insured only comes into play when there is an issue
in that church (if Wesley UMC, the District and Conference are
named in a suit, it does not mean that First UMC becomes involved.)
o In the past we tried to manage ascending liability through having
all of us insured by the same company. Since this was no longer
practical, the best way for us to manage this risk is through the
inclusion of the district and conference as additional insured on
all church policies.
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o Property Building and Business Personal Property Replacement
Cost/Per Schedule/Agreed Amount Building Glass Included Newly
Acquired/Constructed Property $500,000/90 Days Fire Department
Service Charge $2,500 Valuable Papers (Original Information
Property) $50,000 Rental Value/Business Income/Extra Expense
$50,000 Property in Transit $25,000 Electronic Data Processing
Equipment $25,000 Accounts Receivable On/Off Premises $50,000
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o Property Cont. Outdoor Signs $5,000 Ordinance or Law 25% of
Building Value (Supplemental Limits) Debris Removal 25% of Loss
Personal Property of Others $10,000 Pastor's Personal Property
$50,000 Deductible per Occurrence $1,000 Fine Arts/Mobile Equipment
$25,000 Boiler & Machinery/Mechanical Breakdown Included Flood
(Only churches not eligible for NFIP) $1,000,000 All
Locations/$100,000 Deductible Earthquake (Shared Limit)
$100,000,000 All Locations/2% TIV Deductible
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o Crime Employee Dishonesty (Crime) $100,000/$1,000 Deductible
Money/Securities Inside/Outside $50,000 (Increase in special
holiday weekends) Forgery or Alteration $50,000/$1,000
Deductible
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o Liability Liability General Aggregate-Annual $3,000,000
Bodily Injury/Property Damage Liability $1,000,000 Per Occurrence
(Incl Corporal Punishment) Personal Advertising Injury $1,000,000
Each Occurrence Medical Payments $10,000 Per Person Damage to
Premises Rented to You $100,000 Per Premises Products/Completed
Operations $1,000,000 Each Occurrence/$3,000,000 Aggregate
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o Liability Cont. Day Care Coverage Included for owner operated
daycare centers only. Volunteers Included as insureds/employees
Pastoral Professional $1,000,000 Each Occurrence Directors &
Officers Liability $1,000,000 Claims Made Basis/$2,500 Ded/Claim
Employment Related Practices Liability $1,000,000 Claims Made
Basis/$2,500 Ded/Claim Sexual or Physical Abuse or Molestation
$1,000,000 Each Occurrence/$2,000,000 Aggregate Employee Benefits
Liability $1,000,000 ($1,000 Deductible/Claims Made Basis)
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o Auto Church Owned Vehicles $1,000,000 Auto/Uninsured Motorist
Liability Hired/Non-Owned Auto Liability $1,000,000 Bodily
Injury/Property Damage Hired Auto Physical Damage Actual Cash Value
less deductible
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o Workers Compensation Workers' Compensation $1,000,000 Each
Accident Employee Benefits Liability $1,000,000 ($1,000
Deductible/Claims Made Basis) o Excess Umbrella Liability Umbrella
Liability $5,000,000 (Shared Limit) This was previously shared
between all churches, an individual church will want to evaluate
what coverage they need. Many have written with $1,000,000.
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6. Submit to the committee on finance the annual budget
requests for insurance, property maintenance and improvement, and
new property purchases
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7. be accountable to the charge conference and to the church
council.
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1. Subject to the direction of the charge conference as herein
before provided, the board of trustees shall receive and administer
all bequests made to the local church; shall receive and administer
all trusts; and shall invest all trust funds of the local church in
conformity with laws of the country, state, or like political unit
in which the local church is located. Nevertheless, upon notice to
the board of trustees, the charge conference may delegate the
power, duty, and authority to receive, administer, and invest
bequests, trusts, and trust funds to the permanent endowment
committee or to a local church foundation and shall do so in the
case of bequests, trusts, or trust funds for which the donor has
designated the committee or the local church foundation to receive,
administer, or invest the same.
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The board of trustees is encouraged to invest in institutions,
companies, corporations, or funds that make a positive contribution
toward the realization of the goals outlined in the Social
Principles of our Church. The board of trustees is to act as a
socially responsible investor and to report annually to the charge
conference regarding its carrying out of this responsibility. When
such property is in the form of investable funds, the board of
trustees shall consider placement for investment and administration
with the United Methodist foundation serving that conference or, in
the absence of such a foundation, with the United Methodist Church
Foundation. A conscious effort shall be made to invest in a manner
consistent with the Social Principles and the creation of an
investment policy.