Oakton Community College - The 708th Meeting of The Board ...€¦ · COMMUNITY COLLEGE of DISTRICT...

The 708th Meeting of The Board of Trustees March 15, 2016

OUR VISION, MISSION AND VALUES We are the community’s college. We are dedicated, first, to excellence in teaching and learning. We challenge our students to experience the hard work and satisfaction of learning that leads to

intellectual growth and support them academically, emotionally and socially. We encourage them to entertain and question ideas, think critically, solve problems, and engage

with other cultures, with one another, and with us. We expect our students to assume responsibility for their own learning, to exercise leadership

and to apply ethical principles in their academic, work, and personal lives. We demand from ourselves and our students tolerance, fairness, responsibility, compassion and

integrity. We are a community of learners. We provide education and training for and throughout a lifetime. We seek to improve and expand the services we offer in support of the people in the

communities we serve. We promote a caring community of staff and faculty members, students, administrators, and

trustees who, in keeping with our values, work together to fulfill our mission. We are a changing community. We recognize that change is inevitable and that education must be for the future. We respond to change informed by our values and our responsibility to our students and our

communities. We challenge our students to be capable global citizens, guided by knowledge and ethical

principles, who will shape the future. Ratified by the Board of Trustees, October 20, 1998

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ILLINOIS PUBLIC THE 708th MEETING COMMUNITY COLLEGE of DISTRICT 535 THE BOARD OF TRUSTEES MARCH 15, 2016

Oakton Community College

1600 E. Golf Road Des Plaines, Illinois 60016

Dinner

5:45 p.m. Room 1502

Closed Session

6:15 p.m. Room 1502

AGENDA 1. Call to Order and Roll Call in Room 1502 2. Consideration of a motion to close the meeting to the public for the purpose of the following: review closed session minutes of February 16, 2016 consider the appointment, employment, compensation, discipline, performance or dismissal of

employees pending litigation collective negotiating matters

3. Consideration of a motion for adjournment 4. Adjournment

Open Session 7:30 p.m.

Board Room 1506 AGENDA Call to Order and Roll Call Pledge of Allegiance V Approval of Minutes of February 16, 2016 Meetings

Statement by the President Report: Update on Reaccreditation Process ICCTA Liaison Report Green Committee Liaison Report Student Trustee Report

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Comments by the Chair Public Participation NEW BUSINESS CONSENT AGENDA 3/16-1 a. Approval of Adoption of Consent Agenda b. Approval of Consent Agenda Items 3/16-2 through 3/16-5 3/16-2 Ratification of Payment of Bills for February 2016 3/16-3 Acceptance of Treasurer’s Report for February 2016 3/16-4 Ratification of Actions of Alliance for Lifelong Learning Executive Board 3/16-5 Supplemental Authorization to Pay Professional Personnel - Spring 2016 OTHER AGENDA ITEMS R 3/16-6 Authorization to Approve March 2016 Purchases a) Contracted Instructional Training b) Custodial Supplies c) Additional Funds for Architectural Services 3/16-7 Preview and Discussion of April 2016 Purchases R 3/16-8 Approval of Tolling Agreement Extension R 3/16-9 Authorization to Hire Full-time, Tenure-track Faculty Members R 3/16-10 Approval of the Academic Calendar for Years Spring 2017 – Fall 2019 R 3/16-11 Approval of Reduced Load for Faculty Member R 3/16-12 Approval of a Personal Leave for Faculty Member V 3/16-13 Acceptance of Grants R 3/16-14 Adoption of Resolution on Tuition Rates R 3/16-15 Authorization to Name the Pavilion at the Entrance to the Margaret Burke Lee Science and Health Careers Center for Harry and Lila Tankus ADJOURNMENT

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The Minutes of Regular Board Meeting of Oakton Community College February 16, 2016

The regular meeting of the Board of Trustees of Community College District 535, Oakton Community College, was held on Tuesday, February 16, 2016, at the Des Plaines campus, 1600 E. Golf Road, Des Plaines, Illinois. Closed Session Chair Harada called the meeting to order at 6:45 p.m. in room 1506, and asked for a motion to close the meeting for the purpose of considering the appointment; employment; compensation; discipline; performance or dismissal of employees; pending litigation; and collective negotiating matters. Ms. Tennes made the motion, seconded by Dr. DiLeonardi; Mr. Stafford called the roll:

Ms. Harada Aye Ms. Tennes Aye Mr. Stafford Aye Dr. DiLeonardi Aye Mr. Frank Aye Mr. Salzberg Aye Mr. Wadhwa Aye Mr. Dixon Aye

Also present: Dr. Joianne Smith, President; Dr. Tom Hamel, Vice President, Academic Affairs; Dr. Karl Brooks, Vice President, Student Affairs; Ms. Bonnie Lucas, Vice President, Technology and Data Analytics; Ms. Mum Martens, Chief Human Resources Officer; and Mr. David Agazzi, Consultant for Finance Operations. At 7:35 p.m., Mr. Wadhwa made a motion to adjourn the session seconded by Ms. Tennes. A voice vote was called and the meeting was adjourned. Call to Order and Roll Call – Open Session Chair Harada called the open session to order at 7:45 p.m. in room 1506; Mr. Stafford called the roll:

Ms. Harada Chair Present Ms. Tennes Vice Chair Present Mr. Stafford Secretary Present Dr. DiLeonardi Present Mr. Frank Present Mr. Salzberg Present Mr. Wadhwa Present Mr. Dixon Present

Pledge of Allegiance Approval of Minutes Chair Harada asked for a motion for the approval of the minutes of the regular Board meeting held on January 19, 2016. Mr. Frank made the motion which was seconded by Mr. Salzberg. A voice vote was called and the minutes were unanimously approved. Statement by the President President Smith welcomed everyone and asked for introductions of those present: Classified Staff in attendance: Philip Cronin, Media Services; Eileen Cukierski, President’s Office; Patrick Cunniffe, Budget and Accounting Services; Anthony Ramos, Student Success; and Rich Schwass, Business and Finance.

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Katherine Schuster, Professor of Education, and Full-time Faculty Union President, presented full-time faculty: Jinhee Canfield, Professor, Mathematics; Vicki Giambrone, Professor, Anthropology and Geography; Lindsey Hewitt, Assistant Professor, Anthropology and Humanities; Moritz Kellerman, Professor, Art; Judy Langston, Professor, Art and Graphic Design; Zoran Miodragovic, Professor, Chemistry; Michelle Naffziger-Hirsch, Assistant Professor, Sociology; Jhosa Pagulayan, Professor, Basic Nurse Assistant Training; Michael Peat, Professor, Automotive; Denise Top Rhine, Professor, Nursing; Daniel Roth, Assistant Professor, English; Philip Sloan, Associate Professor, English; Marguerite Solari, Professor, Modern Languages; Bill Strond, Professor, Biology; Merilee Waters, Professor, Paralegal Studies; and Kristi Zenchak, Professor, Biology.” Barbara Dayton, Lecturer of Sociology, and Adjunct Faculty President, introduced: David Arieti, Lecturer, Biology; Kalpa Patel, Lecturer, Biology; Cheryl Thayer, Lecturer, Sociology; and Cathy Willis, Lecturer, Psychology. Will Dixon, Student Trustee, presented students: Allison Barthel, Lena Lipinski and Elizabeth Adcox Miller. Administrators present included: Michael Anthony, Chief Diversity Officer, Assistant Vice President of Student Affairs; Ann Marie Barry, Director, Student Life; Michael Carr, Assistant Vice President, Academic Affairs; Karen Epps, Director, Budget and Accounting Services; Maya Evans, Director, Research and Planning; Colette Hands, Interim Associate Vice President, Continuing Education and Workforce Development; Mary Knight, Executive Director of Development; Linda Korbel, Dean, Languages, Humanities and the Arts; Roxann Marshburn, Director, Grants and Alternative Funding; Mum Martens, Chief Human Resources Officer; Paul Palian, Director, College Relations; Doreen Schwartz, Director, Business Services; Leah Swanquist, Director, Facilities; and Ruth Williams, Dean, Science and Health Careers. Guests in attendance: Charles Boone, Elliot Hirsch, John O’Malley, Alyssa Rickey, and Mackenzie Siren. President Smith offered condolences to Norman Strahm, Physics and Mathematics instructor, on the passing of his mother; and to Anita Bender, Payroll Manager, on the loss of her father. President Smith offered congratulations to Owls sophomore forward Rebecca Bartnicki, who was named National Junior College Athletic Association (NJCAA) Division II, Region IV, player of the week. President Smith also offered congratulations to Oakton’s Early Childhood Education Centers, which have been endorsed by the Eco-Healthy Child care program. This program, sponsored by the Child Environmental Health Network, supports child care providers in creating child care settings that are as environmentally healthy as possible. President Smith highlighted a few events, One Billion Rising; Oakton Transfer College Fair; and Oakton Volunteer Service Fairs. Next week, a number of Oakton faculty, staff and administrators from the Student Success Team, will participate in the Achieving the Dream Institute conference which will be held in Atlanta. At the start of the academic year, President Smith challenged the entire College community to support the Wildly Important Goal (WIG), of increasing fall to fall persistence from forty-five to fifty-four percent. She recognized at the time, that was an ambitious goal, and would require all of us working together to make a difference. President Smith shared that the fall to spring persistence rate for all students increased from sixty-three percent last year, to sixty-five percent this year. The persistence rate for new students increased from sixty-three to sixty-eight percent. That five percent increase in new student persistence is significant and promising. Report: Strategic Planning Process President Smith introduced Dr. Maya Evans, Director of Research and Planning, who provided an overview of the 2018-2022 strategic planning process, Success Matters. Dr. Evans shared the process and the ways that the Board will be engaged in that process. She explained that our strategic planning effort is led by the Strategic Planning, Accountability, and Resources Committee (SPARC). It is composed of students, faculty, staff, and administrators, with members of President’s Council serving in an ex-officio capacity. The Strategic Planning process is a four step process: 1) Get Ready; 2) Assess Our Situation; 3) Agree on Priorities; and 4) Write, Implement, Evaluate & Monitor. We are currently in the second step, assessing our situation, the data gathering phase. We are starting off

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with the collection of a wide variety of data to help us understand the situation that Oakton is in right now, and will see itself in by 2022. We are contracting with Northern Illinois Center for Governmental Studies, to conduct an environmental scan, which will help us understand through data, challenges that we are facing at Oakton, such as, competitive pressures, the profile of our district, and how that profile will change in the years to come. We will also be working with the Student Government Association (SGA) to develop a survey to help understand student perspectives and their assessment of Oakton. We will also be working to develop an Educational Foundation Director survey as we want to understand the challenges that our Foundation Directors face, their assessment of the institution, and the vision that they would like to cast for Oakton for 2022. Dr. Evans said that there will be focus groups and interviews with external partners, business and industry, and educational partners, to understand how Oakton can be an even better partner to all of our partners within our district. We will also have strategic conversations at Oakton, specialized conversations internally with different groups such as the full-time faculty and the Enrollment Center staff. It is an opportunity for us to understand for each of these particular groups, the pressures they are facing, their vision for Oakton, and what they would like to see for Oakton by 2022. We will then bring all of the data together to help figure out what our strategic goals and objectives should be. Dr. Evans talked about incorporating an accountability plan into the process. Once strategic goals and objectives are written, it needs to be determined whose responsible for reporting on the progress of those objectives. How do we allocate resources to ensure that those objectives are being fulfilled, and are we on the right track for those particular goals and objectives. The focus is that by the end of the spring 2016 semester, all of the data will be collected. By the summer, we will be ready to start writing the plan. The hope is that by January 2017, we will bring to the Board, a recommendation for the mission, vision, and values statement, and the strategic plan. Dr. Evans spoke about the ways that SPARC will bring the strategic planning process to the Board. One example will be talking to Board members individually about their vision for the College for 2022. Trustees will have an opportunity to participate in the strategic planning retreat. Results of the environmental scan will be made available to the Trustees in order to help them understand how Oakton’s district is changing. Trustee input on the emergent themes that we see coming out of the surveys, focus groups, as well as the drafts of the mission statement will be welcome. Dr. Evans stated that in the fall, SPARC will seek Trustee feedback on the draft plan and goals, and by spring 2017, the final version of the plan will be presented to the Board, seeking approval of the strategic plan, and the mission, vision, and values statement. In closing, Dr. Evans said that she will present to the Board as the process unfolds, frequently sharing communication about the process. Finance Committee and Foundation Liaison Reports Trustee Bill Stafford reported that the Board of Trustees met earlier in the evening as a Committee of the Whole, to discuss the FY2017 and 2018 budgets. Trustee Stafford commended Mr. David Agazzi, Consultant for Finance Operations, for a great job in outlining the financial plan of the College. Mr. Stafford talked about the fact that the state of Illinois does not have a budget, and has not made any apportionment payments not just to Oakton, but to colleges throughout the state. In anticipation of the lack of state payments, Mr. Stafford said that the Board will have to evaluate several options that were proposed for tuition increases for FY2017 and FY2018. The Board had a solid discussion on the information presented, received good input, and raised issues such as variable rate pricing. Because of the timing, the Board is going to have to make a decision regarding a tuition increase in March. Per Mr. Stafford, the general consensus from the Board was that they want to keep tuition competitive, but they need to be stewards of the budget, and know that under any circumstances, there are going to have to be sacrifices made. In conclusion, Mr. Stafford said that it was a good healthy discussion that will help the Board make its decision next month, and he again thanked the administration for the input that was provided. Moving on, the Educational Foundation Board met on January 27th, which included an Investment Committee meeting where an analysis of investments was presented. Numerous approvals were made on scholarship levels to support the College. In addition, Executive Director, Mary Knight, gave a wonderful presentation on strategic areas that need to be looked at as a Foundation, as well as various activities that she is proposing. Mr. Stafford said that overall, members of the Foundation were very excited about the breadth of programming and the strategies that Dr. Knight presented.

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ICCTA Report Trustee Joan DiLeonardi reported on the ACCT annual legislative conference in Washington, DC., which she attended as a representative of the College. The Illinois delegation met with Senators Dick Durbin and Mark Kirk, the two senators from Illinois, who talked about their efforts in Washington, and how they are working for community colleges. Because of the budget crisis in Illinois, the usual attendance of approximately 140 trustees from across the state, was down to twenty, as colleges that are being hit hard due to the lack of funding did not fund their trustees to attend the conference. Dr. DiLeonardi spoke about meeting individually with staff members from Congressman Robert Dold and Congresswoman Jan Schakowsky’s offices; and she did have the opportunity to meet briefly with Congresswoman Schakowsky herself. Dr. DiLeonardi presented to the representatives, stories and information about students, their own constituents, and how they have benefitted from Pell grants, TRiO grants, and from other various federal programs. Dr. DiLeonardi was told that the representatives use those stories to talk about how people are changing their lives for the better because of receiving these grants. Dr. DiLeonardi concluded that it is worth making the trip every year, as our representatives tend to remember the trustees, and Oakton, which can be beneficial. Student Trustee Report Student Trustee Will Dixon reported that the SGA sent an email to professors asking if SGA representatives could visit their classrooms to inform students about various ICCTA scholarship essay contests, and the student government elections. The response from the professors was quite favorable, and the representatives made arrangements to speak to classes. The Forensics Speech and Debate Team attended a competition over the weekend at Cornell University. Lastly, Student Trustee Dixon said he has talked with a number of students about the fifteen minute meetings that many professors have implemented. Every student he spoke to has told him that it has made a difference. Students feel more comfortable to contribute in class conversations, feel a stronger connection with the professor, and are more comfortable asking their professor for help. Public Participation – Ms. Lisa Ditkowsky addressed the Board with concerns about the Early Childhood Education program at the Skokie campus. New Business 2/16-1a Approval of Adoption of Consent Agenda Ms. Tennes offered:

“Be it resolved that the Board of Trustees of Community College District 535 approves adoption of the Consent Agenda.”

Dr. DiLeonardi seconded the motion; a voice vote was called and the motion passed unanimously.

2/16-1b Approval of Consent Agenda Items 2/16-2 through 2/16-6 Ms. Tennes offered:

“Be it resolved that the Board of Trustees of Community College District 535 approves the following items 2/16-2 through 2/16-6 as listed in the Consent Agenda.”

2/16-2 Ratification of Payment of Bills for January 2016 “Be it resolved that the Board of Trustees of Community College District 535 hereby ratifies expenditures and release of checks by the Treasurer of Community College District 535 in the amount of $4,765,903.55 or all check amounts as listed and for all purposes as appearing on a report dated January 2016.”

2/16-3 Acceptance of Treasurer’s Report for January 2016 “Be it resolved that the Board of Trustees of Community College District 535 receives for filing as a part of the College’s official records, the report of the Treasurer for the month of January 2016.”

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2/16-4 Ratification of Actions of Alliance for Lifelong Learning Executive Board “Be it resolved that the Board of Trustees of Community College District 535, in its capacity as governing board of the administrative district of the Alliance for Lifelong Learning Program, ratifies and approves the actions of the Executive Board in items a to b, and hereby approves the expenditures in the amount not to exceed $282,820.19 for all funds listed in item a.” a. Wage payments in the amount of $282,820.19 for part-time teaching services for the Alliance

for Lifelong Learning Spring 2016. b. Wage rescinds in the amount of $457.87 for part-time teaching services for the Alliance for

Lifelong Learning Spring 2016. 2/16-5 Ratification of Payment of Professional Personnel – Spring 2016

1. "Be it resolved that the Board of Trustees of Community College District 535 ratifies the payment of salaries for teaching on a part-time basis during the spring semester, 2015; the total payment amounting to $3,646,849.19." 2. "Be it further resolved that the Board of Trustees of Community College District 535 ratifies the payment of salaries for teaching on an overload basis during the spring semester, 2016; the total payment amounting to $332,733.60."

2/16-6 Approval of Clinical Practice Agreements “Be it resolved that the Board of trustees of Community College District 535 hereby authorizes

following cooperative agreements: For the Health Information Technology Program Presence Health Network, Compliance Department – Chicago For the Medical Laboratory Technology Program Quest Diagnostics LLC – Wood Dale For the Substance Abuse Counseling Program Youth Service Project – Chicago.”

Mr. Frank seconded the motion; Mr. Stafford called the roll:

Mr. Salzberg Aye Mr. Frank Aye Ms. Harada Aye

Ms. Tennes Aye Mr. Stafford Aye

Mr. Wadhwa Aye Dr. DiLeonardi Aye

The motion carried; Student Trustee Dixon favored the resolution.

2/16-7 Authorization to Approve February 2016 Purchases Mr. Salzberg offered:

“Be it resolved that the Board of Trustees of Community College District 535 authorizes the approval of the attached resolutions, as stipulated in the following agenda items, for the purchase of the following:

Agenda Item_ Page(s) Description Vendor Amount 2/16-7a 1 Elevator Maintenance Schindler Elevator $ 18,700.00 Contract Amendment Corporation 2/16-7b 1 Contracted Instructional St. Francis School of $ 36,400.00 Training Radiography 2/16-7c 1 - 2 Services of Auditor - Sikich LLP $ 190,648.00 Two Year Contract

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2/16-7d 1 – 3 Consulting Services for Alfa Energy LLC $ 40,000.00 Energy Procurement – Three Year Contract Grand Total $ 285,748.00.”

Mr. Frank seconded the motion.

Trustee Tennes commented that given the transition in the Business and Finance department, she supports the recommendation for the purchase of the Consulting Services Energy Procurement contract, but does look forward to a search process, an open RFQ process in two years.

Chair Harada asked what the comparison was between the Alfa Energy and Energy by 5, as the consultant fees for Energy by 5 were more than three times that of Alfa Energy. Doreen Schwartz, Director of Business Services, explained that both companies would provide the same services, but the work that Alfa Energy would do for the College in terms of their knowledge and experience, was far superior to Energy by 5. Chair Harada also asked if Alfa Energy provides the energy. Per Ms. Schwartz, they do not provide energy, they are going to help us procure the different types of energy. It takes a lot of expertise to understand the different types of electrical and natural gas purchases for all of our buildings. Mr. Agazzi commented that Alfa Energy is willing to operate on a flat fee basis. They are also going to evaluate local consortiums that may provide us even better pricing than what we have today. He commended staff who provided this solution as a creative and efficient way to procure energy.

Ms. Tennes added that Skokie and several other communities formed the North Shore Electricity Aggregation Consortium, and purchase electricity on the open market. She suggested that it could be an interesting case study, there might be some interesting contractual language that the College could apply.

Mr. Stafford called the roll:

Dr. DiLeonardi Aye Mr. Frank Aye Mr. Salzberg Aye

Mr. Wadhwa Aye Mr. Stafford Aye

Ms. Harada Aye Ms. Tennes Aye


2/16-8 Preview and Initial Discussion of March 2016 Purchase

The following purchase will be presented for approval at the March 2016 Board of Trustees meeting: Contracted Instructional Training.

2/16-9 Approval of Award of Tenure Ms. Tennes offered:

“Be it resolved that the Board of Trustees of Community College District 535, by the authority vested in it by the State of Illinois, hereby grants tenure, effective after the completion of the Spring 2016 semester, to the following faculty: Lindsey Hewitt, Assistant Professor of Anthropology and Humanities; Moritz Kellerman, Professor of Art; Zoran Miodragovic, Professor of Chemistry; Michelle Naffziger-Hirsch, Assistant Professor of Sociology; MaryAnn Nedorost, Associate Professor of Physical Therapy

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Assistant; Jhosa Pagulayan, Professor of Basic Nurse Assistant Training; Daniel Roth, Assistant Professor of English; Philip Sloan, Associate Professor of English; Merilee Waters, Professor of Paralegal Studies; and Kristi Zenchak, Professor of Biology.”

Dr. DiLeonardi seconded the motion; Mr. Stafford called the roll:

Mr. Wadhwa Aye Mr. Salzberg Aye Ms. Tennes Aye

Ms. Harada Aye Mr. Stafford Aye

Dr. DiLeonardi Aye Ms. Tennes Aye


2/16-10 Approval of Notice of Non-renewal of Short Term Faculty Contracts Mr. Frank offered:

“Be it resolved that the Board of Trustees of Community College District 535, in accordance with the Illinois Public Community College Act 805, Chapter 110, Section 3B-3, non-tenured faculty on a one-semester or one-year contract should receive notice of dismissal no later than sixty (60) days before the end of the academic year or term. At this time, the Board has determined that the services of temporary, full-time faculty members Ragaa Abdallah, Mario Borha, Olga Cedrina, Megan Klein and Kanchana Mendes will not be required for the 2016-2017 academic year.”

Mr. Wadhwa seconded the motion; Mr. Stafford called the roll:

Ms. Tennes Aye Ms. Harada Aye Mr. Frank Aye

Dr. DiLeonardi Aye Mr. Stafford Aye

Mr. Wadhwa Aye Mr. Salzberg Aye


2/16-11 Approval of Salary Stipends for Administrators Dr. DiLeonardi offered:

“Be it resolved that the Board of Trustees of Community College District 535 approves a one-time payment of $5,000 to Dr. Nancy Prendergast and a one-time payment of $3,000 to Dr. Michael Carr for their assistance in sharing the duties as Acting Dean of Science and Health Careers from July – December 2015.”

Ms. Tennes seconded the motion; Mr. Stafford called the roll:

Ms. Tennes Aye Ms. Harada Aye Mr. Wadhwa Aye

Dr. DiLeonardi Aye Mr. Stafford Aye

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Mr. Frank Aye Mr. Salzberg Aye


2/16-12 Acceptance of Nomination for Director, Oakton Community College Educational Foundation Mr. Frank offered:

“Be it resolved that the Board of Trustees of Community College District 535 affirm the nomination of the following individual as Director of the Oakton Community College Foundation: Hal Sider; Compass Lexecon; Chicago, Illinois 60604.”


Mr. Wadhwa Aye Ms. Tennes Aye Mr. Frank Aye


Mr. Salzberg Aye Dr. DiLeonardi Aye


2/16-13 Authorization to Name a Room in the Margaret Burke Lee Science and Health Careers Center Ms. Tennes offered:

“Be it resolved that in recognition and appreciation for Bonnie Lucas’ and Stuart Sondheimer’s support of the Educational Foundation’s Building Leaders and Legacies initiative and consistent with the Board Policy 1024, the following room will be named in the Margaret Burke Lee Science and Health Careers Center: Lecture Room 210, in honor of Ida N. Sondheimer.”


Dr. DiLeonardi Aye Ms. Harada Aye Mr. Frank Aye

Mr. Salzberg Aye Mr. Stafford Aye

Mr. Wadhwa Aye Ms. Tennes Aye


2/16-14 Approval of Policy Revision Ms. Tennes offered:

“Be it resolved that the Board of Trustees of Community College District 535 hereby approves and adopts the revision to Policy 1022.”

Mr. Salzberg seconded the motion. President Smith noted there was one change to the policy revision after the Board reviewed the draft version in January, which excludes the student trustee from the last bullet point. Chair

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Harada asked Trustee Tennes if she would like to comment. Trustee Tennes stated that she appreciated the Board’s consideration of this revision, and said that it is important that we hold ourselves to the highest possible ethical standards, particularly, the last bullet point. The new language goes into great detail about the ethics surrounding receipt of scholarships from the Educational Foundation. Trustee Tennes said that this came to her attention last fall and she felt that it needed some additional policy focus. Trustee Tennes appreciates the work that went into crafting the revisions, and is glad that it has been brought before the Board for consideration. Mr. Stafford called the roll:

Mr. Wadhwa Aye Dr. DiLeonardi Aye Mr. Frank Aye


Mr. Salzberg Aye Ms. Tennes Aye


Adjournment Chair Harada announced that the next regularly scheduled meeting of the Board of Trustees of Oakton Community College, District 535, will be Tuesday, March 15, 2016 beginning at 7:30 p.m. at the College’s Des Plaines campus located at 1600 E. Golf Road, in room 1506. There being no further business before the Board, Chair Harada asked for a motion to adjourn the meeting. Mr. Frank made the motion, which was seconded by Ms. Tennes; a voice vote was called and the meeting was adjourned at 8:40 p.m.

_____________ Patricia Harada, Chair

________________ William Stafford, Secretary ec 2/2016 A video recording of the February 16, 2016 meeting was made and may be viewed by calling the Library and Instructional Media Services office at (847) 635-1640.

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Minutes of the Oakton Community College Special Meeting of the Board of Trustees

February 16, 2016

A Special Meeting of the Board of Trustees was held on Tuesday, February 16, 2016 at the Oakton Community College Des Plaines campus, 1600 E. Golf Road, Des Plaines, Illinois. Call to Order and Roll Call Chair Patricia Harada called the meeting to order at 5:05 p.m. in room 1506; Secretary Bill Stafford called the roll:

Ms. Harada Chair Present Ms. Tennes Vice Chair Present – arrived 5:10 Mr. Stafford Secretary Present Dr. DiLeonardi Present Mr. Frank Present Mr. Salzberg Present Mr. Wadhwa Present – arrived 5:40 Mr. Dixon Present – arrived 5:15

Also present: Dr. Joianne Smith, President; Dr. Thomas Hamel, Vice President, Academic Affairs; Dr. Karl Brooks, Vice President, Student Affairs; Ms. Bonnie Lucas, Vice President, Technology and Data Analytics: and Mr. David Agazzi, Consultant for Finance Operations. Mr. David Agazzi, Consultant for Finance Operations, presented an outline to the Board, of the financial plan for the College for FY 2017 and 2018. Topics such as revenues, expenditures, property taxes, state apportionment, and tuition and fees were discussed. The Board had a substantial discussion on the tuition recommendations that were proposed, as well as operating expense reductions for FY 2017 and 2018. No official action was taken. Adjournment At 6:15 p.m., Chair Harada asked for a motion to adjourn the meeting. Mr. Salzberg made the motion; seconded by Mr. Frank; a voice vote was called and the meeting was adjourned.

___________________ Patricia Harada, Chair

_______________________ William Stafford, Secretary ec 2/2016

AGENDA ITEM 3/16-1a 1 of 1

Approval of Adoption of Consent Agenda “Be it resolved that the Board of Trustees of Community College District 535 approves adoption of the Consent Agenda.”

AGENDA ITEM 3/16-1b 1 of 1

Approval of Consent Agenda Items 3/16-2 through 3/16-5 “Be it resolved that the Board of Trustees of Community College District 535 approves the following items 3/16-2 through 3/16-5 as listed in the Consent Agenda: 3/16-2 Ratification of Payment of Bills for February 2016 3/16-3 Acceptance of Treasurer's Report for February 2016 3/16-4 Ratification of Actions of Alliance for Lifelong Learning Executive Board 3/16-5 Ratification of Payment of Professional Personnel – Spring 2016.”

AGENDA ITEM 3/16-4 1 of 2

Ratification of Actions of the Alliance for Lifelong Learning Executive Board

The salary payments and rescinds include the following:

a. Salary payments in the amount of $15,240.78 for part-time teaching services for the Alliance for Lifelong Learning Spring 2016.

b. Salary rescinds in the amount of $872.08 for part-time teaching services for the Alliance

for Lifelong Learning Spring 2016. Other items approved by the Alliance for Lifelong Learning Executive Board in March were the following:

c. Recommend no FY’17 tuition increase for general Alliance classes. The tuition for some specialized classes including: workforce related, on-line, computer, Emeritus, Youth and fitness classes, will vary from the approved rates due to increased vendor costs or based on competitive rates. Tuition for reimbursable Alliance classes will align with the Oakton per credit hour rate.

d. Recommend the non-refundable registration processing fee increase from $8.00 to $9.00 effective with the Fall 2016 term.

e. Recommend the course cancellation fee increase from $10.00 to $15.00 effective with

the Fall 2016 term. f. Recommend the continuation of the professional services of the Adult Education

educational specialists for the GED Program, Literacy Program, ESL Program and the Evening High School Program, pending the receipt of adequate FY’17 ICCB Adult Education and Family Literacy grant funds.

g. Recommend the continuation of professional services, effective July 1, 2016 through June 30, 2017 of the professionals who plan, develop and implement the Continuing Education for Health Professionals (CEHP) courses, seminars and activities. The amount to be paid will not exceed the following: Pam Mauro, LSW - $35,000.

h. Recommend the FY’17 classroom and office rental rates and computer usage rates

remain at the same level as the FY’16 rates unless otherwise reduced by individual districts.

i. Payment for Fall 2015 Space Utilization and Facilities Services and Classroom/Office Space rental as follows:

AGENDA ITEM 3/16-4

2 of 2 Services Rental

District 535 (Oakton) $11,281.32 $ 6,462.90 District 202 (Evanston) 0.00 1,951.51 District 207 (Maine) 0.00 6,120.32 District 219 (Niles) 0.00 1,564.20 District 225 (Glenbrook) 0.00 740.34 Total Payment $11,281.32 $16,839.27

CH:sk 3/4/2016 President’s Recommendation: (if not adopted in the Consent Agenda) “Be it resolved that the Board of Trustees of Community College District 535, in its capacity as governing board of the administrative district of the Alliance for Lifelong Learning Program, ratifies and approves the actions of the Executive Board in items a to i as stipulated above, and hereby approves the expenditures in the amount not to exceed $78,361.37 for all funds listed in items a, g and i.”


Supplemental Authorization to Pay Professional Personnel - Spring 2016 Comparative figures: Spring 2016 Part-Time Spring 2015 Part-Time $ 4,111,896.16 $ 4,272,599.91

Spring 2016 Overload Spring 2015 Overload $ 371,810.04 $ 397,720.40 TPH/lp 3/2016 President's Recommendation: (if not adopted in the Consent Agenda) That the following resolution be approved: 1. "Be it resolved that the Board of Trustees of Community College District 535 approves the adjustments of part-time faculty 2016 spring semester salaries in the amount of $465,046.97, resulting in a revised total of $4,111,896.16."

2. "Be it further resolved that the Board of Trustees of Community College District 535 approves the adjustments of overload faculty 2016 spring semester salaries in the amount of $39,076.44, resulting in a revised total of $371,810.04."


Authorization to Approve March 2016 Purchases Any purchase exceeding $25,000 requires Board approval. The following purchases meet that criteria. If the Board so desires, this resolution will enable the Board to approve all of the following purchases in a single resolution. DLS:ws 3/9/2016 President’s Recommendation: That the Board adopt the following resolution:

“Be it resolved that the Board of Trustees of Community College District 535 authorizes the approval of the attached resolutions, as stipulated in the following agenda items, for the purchase of the following: Agenda Item_ Page(s) Description Vendor Amount 3/16-6a 1 - 2 Contracted Instructional Advocate Lutheran $ 451,000.00 Training (Two Year General Hospital Contract) 3/16-6b 1 - 5 Custodial Supplies Laport, Inc. $ 38,012.00 (TwoYear Contract) Metro Professional $ 25,869.31 Products Interboro Packaging $ 15,359.39 Corporation 3/16-6c 1 Additional Funds for Legat Architects $ 700,000.00

Architectural Services GRAND TOTAL $1,230,240.70.”


Authorization to Purchase Contracted Instructional Training (Two Year Contract) In November of 2013, the Board approved a two year contract for the Fire Science Program to work with Advocate Lutheran General Hospital to provide emergency medical technician paramedic classes for the College. These classes are held in conjunction with the hospital’s regional firefighting alliance. Oakton’s Fire Science Department has found Advocate Lutheran General’s instruction and training in keeping with the academic standards of its program. Advocate Lutheran General’s students will continue to benefit from college credit, which can be applied to Oakton’s certificate and degree programs in Fire Science. Paramedic training programs are offered at the following nearby hospitals; St. Francis of Evanston, Advocate Lutheran General Hospital, Highland Park Hospital, Northwest Community Hospital of Arlington Heights, Illinois Masonic, Northwestern Memorial, University of Chicago Hospitals, Loyola Hospital of Maywood, and Advocate Christ Hospital of Oak Lawn. The paramedic program at each hospital must operate under the guidelines of their region’s Standard Operating Procedures (SOP). Oakton’s district falls in to both Regions 9 and 10. St. Francis Hospital is part of Region 10, where the College has had a similar training contract for over ten years, with the Board approving the most recent contract in March of 2015. Advocate Lutheran General is in Region 9. Sending Oakton students outside of Regions 9 or 10 would force them to learn a different SOP and be tested within that system. Course offerings during the 2014-15 academic year included:

EMT-Paramedic Training – Enrolled 14 students in 336 credit hours Revenues: $53,600 Expenses: $52,200 Net to Oakton: $1,400

The College proposes to continue to offer Fire Officer and Fire Fighter training for the 2016-2018 academic years. Proposed annual instruction includes:

Projected a maximum of 55 students annually enrolled in 1,320 credit hours Annual revenues: $225,500 Annual expenses: $220,000 Annual Net to Oakton: $5,500

The Administration will be requesting an annual payment of up to $225,500 for each year of this contract which will be completely offset by student tuition and fees, consistent with past practices.

RWS:ws 2/24/2016


President’s Recommendation: That the Board adopt the following resolution: “Be it resolved that the Board of Trustees of Community College District 535 authorizes the purchase of Contracted Instructional Training (Two Year Contract) from Advocate Lutheran General Hospital, 1775 Dempster Street, Park Ridge, IL 60068 for a total not to exceed $451,000.”


Authorization to Purchase Custodial Supplies (Two Year Contract) The Facilities department provided specifications and the Purchasing department issued a Request for Proposal (RFP) that included three categories of custodial supplies: 1) paper products, 2) hand soap and hand sanitizer, and 3) trash can liners. On an annual basis, the Housekeeping department spends approximately 1/3 of its overall supply budget on these products. The RFP was awarded based on estimated quantities of the College’s past purchasing history. This proposal is for a two-year contract with an annual renewable extension option for up to three additional years. When reviewing the RFP responses, each of these categories was analyzed separately and will also be awarded separately, to three different vendors. Delivery will be on an as needed basis to both campuses. 1) Paper Products The proposal requested pricing for paper towels that contain 100% recycled fiber and toilet paper that contains 100% recovered material with a minimum of 50% post-consumer material. The RFP was sent to 42 (eight in-district) potential vendors of which fourteen companies (two in-district) submitted a proposal. Four of these companies submitted a no bid. The lowest proposal response for the paper products was submitted by Laport, Inc. of Chicago for an estimated two year total of $38,012. Laport’s price will remain the same for year one and year two of the contract. Laport is the College’s current paper product supplier. The College has found Laport to be a reliable, responsive vendor. In addition, Laport has the current State of Illinois contract for paper products. The Administration is confident that Laport will continue to meet the College’s needs. 2) Hand Soap and Hand Sanitizer The proposal requested pricing for Green Seal certified GOJO hand soap and hand sanitizer. Of the 42 (eight in-district) potential vendors, fourteen companies (three in-district) submitted a proposal. Four companies submitted a no bid. The lowest proposal response for the GOJO soap products was from Metro Professional Products of Des Plaines for an estimated two year total of $25,869.31. This amount includes a 3% increase from year one to year two of the contract. The College has purchased products from Metro Professional Products for many years. The Administration is confident that Metro Professional Products will continue to meet the College’s needs. 3) Trash Can Liners The proposal requested pricing for four sizes of plastic liners with different variations of post-consumer material; a) no recycled content, b) less than 30% recycled content, c) less than 80% and more than 50% recycled content, and d) 80% recycled content. The College’s current liners do not have any recycled content. However, the College is committed to purchasing environmentally preferable products whenever possible and has decided to purchase the 80%


recycled liners. Of the 42 (eight in-district) potential vendors, three companies (none in-district) submitted a proposal for the plastic liners with a post-consumer recycled content of 80%. Eleven companies submitted a no bid for this product. The lowest proposal response for all of the types of plastic liners was submitted by Interboro Packaging Corporation of Montgomery, NY. Their quote for trash can liners is the same regardless of the degree of recycled content. Therefore, the College is choosing to purchase the post-consumer 80% recycled liners for an estimated two year total of $15,359.39. This amount includes a maximum 15% price increase from year one to year two of the contract. Interboro Packaging Corporation is the College’s current plastic liner supplier. Like Laport, Interboro has been a reliable and responsive vendor for the College. Interboro is a woman owned company and has been in business for 32 years. The Administration is confident that Interboro will continue to meet the College’s needs. The Administration is requesting an amount not to exceed $79,240.70 for a two year contract with each company. LRS:kk 2/24/2016 Presidents Recommendation: That the Board adopt the following resolution: "Be it resolved that the Board of Trustees of Community College District 535 authorizes the purchase of Custodial Supplies (two year contract) from Laport, Inc., 2443 W. 16th St, Chicago, IL 60608 for a total not to exceed $38,012, Metro Professional Products, 2001 S. Mt. Prospect Rd, Des Plaines, IL 60018 for a total not to exceed $25,869.31, and Interboro Packaging Corporation, 114 Bracken Rd, Montgomery, NY 12549 for a total not to exceed $15,359.39, for a grand total not to exceed $79,240.70 in accordance with their low responses to Request for Proposal #8.”


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AGENDA ITEM 3/16-6c 1 of 1

Authorization to Approve Additional Funds for Architectural Services At the April 2011 Board of Trustees meeting, the Board authorized the purchase of Architectural Services for Master Plan Projects; the Science and Health Careers Center, Classroom Renovations, the Enrollment Center, and the Student Gathering Space. Legat Architects was awarded a contract for $3,300,000 to provide these services. As the projects progressed, additional architectural services were needed that were outside the original scope of work. The College has now exceeded the $3,300,000 amount that was approved by the Board of Trustees. The Administration is now seeking approval for $700,000 in additional funds. The increase results from the following: $400,000.00 for extra square footage for the Science and Health Careers Center $115,555.26 for services related to the floor slab in the Science and Health Careers Center $ 10,888.30 for signage specifications for the Science and Health Careers Center $141,730.28 for reimbursable expenses such as printing, postage/UPS, blueprints, travel,

and other professional services contracted by Legat $ 25,000.00 for architectural services for the design of the Medical Office Assistant area $ 6,826.16 for any outstanding invoices for services rendered $700,000.00 TOTAL These additional services bring the total amount to $4,000,000. dls 3/3/2016 Presidents Recommendation: That the Board adopt the following resolution: "Be it resolved that the Board of Trustees of Community College District 535 authorizes the purchase of Additional Funds for Architectural Services from Legat Architects, 651 W. Washington Avenue, Chicago, IL 60661 for a total of $700,000.”


Preview and Initial Discussion of April 2016 Purchases The following purchases will be presented for approval at the April Board of Trustees meeting: a) Great America Tickets on Consignment - The Student Government Association (SGA) would like to continue to offer Great America tickets as part of the ticket discount program. The program offers students significant savings by combining the advantages of bulk buying coupled with a discount, which is offset by student fees. In previous years, the SGA provided a 20% discount and would like to extend that discount for 2016. The program permits students to purchase a maximum of four discount tickets. Additional tickets can be purchased at the Oakton cost. The Great America Ticket program has been offered since 1985 and has been very successful with all student groups. Non-traditional aged students account for nearly 50% of ticket purchases in this program. Tickets are made available on consignment, so there is no cost to the SGA if tickets do not sell out. In 2015, 1,476 tickets were sold valued at $73,867.80. The 2016 Great America program proposes an acquisition of 2,288 tickets in the denominations shown below at a maximum cost of $109,949. If all of these tickets are sold at a 20% discounted price, sales revenues will amount to $87,568 and the cost to the SGA to provide the program will be a maximum of $22,381. # of Tickets on Consignment

Gate Cost Cost to OCC

Total Cost Cost to Student

Max. SGA Cost

2,000 adult $71.06 + tax $44.00 $ 88,000 $35.00 $18,000 288 season $86.51 + tax $76.21 $ 21,949 $61.00 $ 4,381 $109,949 $ 22,381

b) New College Vehicles - The FY 2015-16 capital equipment budget includes $65,000 for the purchase of two new vehicles for the College fleet. The budget was reduced to $32,500 when budget reductions were requested in late 2015. These vehicles are utilized by College employees, student groups, and athletic teams.

Currently, the College has four twelve passenger vans, one sedan, and one minivan available for use. Based upon a comprehensive review of vehicle usage and a needs


analysis for student groups and athletic teams, the Administration is recommending the purchase of two minivans with seating for seven while trading in one 2008 Chevrolet twelve passenger van. The College participates in eight purchasing consortia. Purchasing consortia combine the purchasing power of multiple governmental units and not-for-profit entities to receive advantageous contract terms for a wide variety of items. The purchasing consortia bid acts in lieu of each individual member’s bid process and the members are then able to place orders based on favorable contracted pricing. The Purchasing department found that the State of Illinois Department of Central Management Services (CMS) had already issued a bid and awarded the contract for a seven passenger 2016 Dodge Grand Caravan to Wright Automotive in Hillsboro, Illinois in response to their low bid of $19,400 each. Due to mechanical and cosmetic issues, Wright Automotive was only able to assign a trade in value of $5,500 for the 2008 Chevrolet van. However, the College was able to sell the vehicle outright to CarMax for $9,000. This enabled the College to come in under the $32,500 budget for two new vehicles. The Administration believes it is in the College’s best interests to purchase these vehicles via the CMS contract from Wright Automotive. The total cost from Wright Automotive, including titles, license plates, and delivery is $39,710. The final total cost to the College, after the $9,000 sale to CarMax, is $30,710. Wright Automotive is holding the two vehicles in their inventory and delivery is expected shortly after receiving approval at the April Board of Trustees meeting. c) Vision Insurance – The College is contractually obligated to provide vision insurance to certain employee groups that participate in the PPO plans. The College averages 172 employees that choose PPO verses HMO. Gallagher Benefit Service (GBS) acts as the broker to the Community College Health Consortium (CCHC). In the past, the College purchased this service on an annual basis. Because a one year contract was less than $25,000, it did not require Board approval. However, due to new plan requirements, the College must purchase a two year agreement at approximately $20,000 per year. The estimated two year total is $40,000. The plan would become effective on May 1, 2016. Based on the recommendation of the Insurance Committee, the College is continuing with Vision Service Plan Company (VSP) as the provider of the vision benefits, which includes exam services, lenses, frames, and contacts. VSP has offered a competitive price that has not increased in four years. The Administration is confident that VSP can continue to meet the needs of the College and our employees.


d) Approval of Energy Futures – At the April Board meeting, the Administration will seek approval for energy futures as a stand-alone agenda item (not included with the regular purchases) This agenda item will seek approval for step one of the two step process for the purchase of energy futures for electricity and natural gas. This preview is provided as background information for the upcoming agenda item. At the February meeting, the Board approved the contract with Alfa Energy to act as the consultant for the College’s energy procurement for electricity and natural gas. Since that time, Alfa has been gathering data and reviewing the College’s energy history in order to determine the energy needs for the future. Alfa is also reviewing and evaluating how recent changes such as the addition of the Lee Center, central plant improvements, and the building automation system will affect the College’s energy usage and future purchases. Consistent with past practice, the Board has requested that the Administration use a two-step process for the purchase of electricity and natural gas. In the first step, the Board of Trustees approves a quantity and not to exceed dollar amount for the purchase of the electricity and natural gas. The second step involves the Board ratifying the actual purchases from the suppliers/vendor(s). The quantity and dollar amount in step two cannot exceed the quantity and dollar amount approved by the Board in step one. The Administration will request Board approval for step 1 for the following purchases; Electricity - up to three years for a total not to exceed $3,660,000. Natural Gas - up to three years for a total not to exceed $202,500. These amounts may change as all information is evaluated and verified. Per Alfa Energy, the natural gas and electric wholesale forward curves are at multi-year lows. To effectively hedge the risks going forward, the College needs to be able to consider taking advantage of these low rates and potentially look at hedging some of the College’s energy risk several years out. Based on this information, the College may lock in pricing for up to three years if that proves to be the best option. Board approval of this resolution will trigger the second step of the process. Alfa Energy will secure pricing for each commodity from multiple vendors. Consortium pricing will be considered if their products meet the College’s specifications. Once pricing is obtained and evaluated, Alfa will present the information to the Administration for the final decision. This final decision will be presented to the Board as a ratification of the purchase at a future meeting as step two.


Authorization to Hire Full-time, Tenure-track Faculty Members The recommendation to hire Mario Borha and Olga Cedrina to full-time, tenure-track faculty positions in Mathematics for the 2016-17 academic year, beginning in August 2016, was made after reviewing the College’s need for faculty in the Mathematics program. The positions were posted on the Oakton Community College website and on Oakton job boards around the Des Plaines and Ray Hartstein campuses. The position was advertised in five print publications including the Chicago Tribune, the Chronicle of Higher Education, and three diversity publications. Also, the Mathematics openings were posted on 24 websites, including the Chicago Tribune’s careerbuilder.com website; American Mathematics Society’s and the Mathematics Association of America websites, and thirteen additional websites focused on diversity recruitment, including the Compact for Faculty Diversity website. E-mails were sent to recent graduates of doctoral programs listed with the Committee on Institutional Cooperation. There were 111 applicants for the Mathematics positions. The search committee conducted nine on campus interviews for this search and selected five finalists to bring to campus for interviews with Dr. Robert Sompolski, Dean of the Mathematics and Technologies division and Dr. Thomas Hamel, Vice President for Academic Affairs before recommendations of hire were made for Mr. Mario Borha and Ms. Olga Cedrina to the full-time, tenure-track Mathematics positions. Mr. Mario Borha earned BS and MS in Mathematics from Loyola University Chicago and a MS in Teaching and Learning from the University of St. Francis. He is pursuing a doctorate in Mathematics from Northern Illinois University. For the past year, Mr. Borha has been in a temporary full time faculty position with Oakton. Previously, he has been faculty at Loyola University Chicago, Moraine Valley Community College, and the Cooking and Hospitality Institute. Mr. Borha has also served as a Subject Matter Expert for Certification Management Services. Ms. Olga Cedrina earned a BS degree in Secondary Education and a MS in Mathematics from Latvias University in Latvia. For the past two years, Ms. Cedrina has been in a temporary full-time faculty position with Oakton. Earlier, Ms. Cedrina also served Oakton as an Affiliated Adjunct and Adjunct Faculty. She has also served as faculty at the Illinois Institute of Art, the Latvian University of Agriculture, the Technical-Vocational Institute, and Ozolnicki High School; the last three positions all in Latvia. MRM/ca 3/9/2016


President’s Recommendation: That the Board adopt the following resolution: “Be it resolved that the Board of Trustees of Community College District 535 approves the full-time, tenure-track faculty hires of Mario Borha and Olga Cedrina for the 2016-17 academic year, beginning on August 15, 2016. Name Academic Rank and Assignment AY2015-16 Lane, Step, Base Salary Mario Borha Assistant Professor of Mathematics E-5, $68,640 Olga Cedrina Assistant Professor of Mathematics A-4, $54,255 Salaries will be determined pending the negotiated agreement between the Oakton Community College Faculty Association and the Oakton Community College Board of Trustees for the 2016-17 academic year.”


Approval of Reduced Load for Faculty Member The following recommendation is to authorize a reduced load of three LHEs for the fall semester 2016 for Carlos Briones, Professor of Humanities and Philosophy. In accordance with Section 10.3 of the contract between Oakton Community College Faculty Association and the Board of Trustees, a faculty member with a Reduced Load Appointment shall receive pro-rata pay and pro-rata benefits. TPH/lp 3/2016 President’s Recommendation: That the Board adopt the following resolution: “Be it resolved that the Board of Trustees of Community College District 535 approves a three LHE reduced load for Carlos Briones, Professor of Humanities and Philosophy, for fall semester 2016, in accordance with Section 10.3 of the contract between Oakton Community College Faculty Association and the Board of Trustees.”


Approval of Personal Leave for Faculty Member Full-time faculty member, Elena Ermolenko-Fein, Assistant Professor of Economics, is requesting a one semester unpaid personal leave of absence for fall semester 2016. TPH/lp 3/2016 President’s Recommendation: That the Board adopt the following resolution: “Be it resolved that the Board of Trustees of Community College District 535 approves a one semester unpaid leave of absence for Elena Ermolenko-Fein for fall semester 2016.”


Acceptance of Grants Funding totaling $8,519 has been made available to Oakton Community College, subject to acceptance at the March 15, 2016 Board meeting. If the Board so desires, the resolution below will enable the Board to accept all of the following grants in a single resolution.

RM 3/8/2016 President's Recommendation: That the Board adopt the following resolution: "Be it resolved that the Board of Trustees of Community College District 535 accept the attached resolutions, 3/16-13a and 3/16/13b, for the following grants:

a. Illinois Secretary of State Adult Volunteer Literacy Grant in the amount of…………………………………………………………. $6,519

b. American Society for Cell Biology PALM Fellowship in the amount of.........................................................................................

$2,000

for a total of $8,519.”


Acceptance of Illinois Secretary of State Adult Volunteer Literacy Grant The Illinois Secretary of State has awarded Oakton Community College a $6,519 Adult Volunteer Literacy Grant, which is less than 10 percent of previous years’ funding. Funds will be used for volunteer activities to support the free English as a Second Language and literacy classes offered throughout District 535 by a coalition between the Oakton Volunteers in Teaching Adults (VITA) program and numerous public libraries in Oakton’s district. Linda Davis, Senior Manager of Adult Education, will manage the grant, and the Interim Associate Vice President of Continuing Education, Training and Workforce Development, Dr. Colette Hands, is the administrator. The grant period is July 1, 2015 through June 30, 2016. RM 3/8/2016 President’s Recommendation: (if not adopted en bloc): That the Board adopt the following resolution: “Be it resolved that the Board of Trustees of Community College District 535 accept $6,519 from the Illinois Secretary of State for support of English as a Second Language and literacy classes offered by Oakton at no charge throughout the district.”

AGENDA ITEM 3/16-13

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Acceptance of American Society for Cell Biology PALM Fellowship Grant Dr. Stephanie Levi Blumer, Adjunct Professor of Biology, has been named one of three PALM Fellows through the American Society for Cell Biology’s Mentoring in Active Learning and Teaching (MALT) program. In the inaugural program, the Society is awarding a grant of up to $2,000 for individual undergraduate biology educators to visit, observe, and work with mentors skilled in active learning and evidence-based teaching strategies that align with the Society’s principles. The program is funded through the National Science Foundation’s Research Coordination Network – Undergraduate Biology Education track. Dr. Blumer will partner with Dr. David Marcey, chair of the Biology Department at California Lutheran University, Thousand Oaks, California. Ruth Williams, Dean of Science and Health Careers, is the administrator for this project. RM 3/8/2016 President’s Recommendation: (if not adopted en bloc): That the Board adopt the following resolution: “Be it resolved that the Board of Trustees of Community College District 535 accept $2,000 on behalf of Dr. Stephanie Blumer from the American Society for Cell Biology’s Mentoring in Active Learning and Teaching (MALT) program.”


Adoption of Resolution on Tuition Rates The College has three primary revenue sources: property taxes, state funding and student tuition/fees. The ability of the College to increase revenue is, however, very limited. First, property tax increases are limited by the Property Tax Extension Limitation Law (PTELL) to the lesser of 5 percent or the Consumer Price Index (CPI). The CPI for the 2015 tax levy, which was adopted by the Board in December 2015, was 0.7 percent. The state of Illinois has not approved a budget eight months into the fiscal year. Although some grant funding has been received, most state revenue due to the College has not been received. At a meeting of the Committee of the Whole which was held at the Des Plaines campus on February 16, 2016, at 5:00 p.m., the Board was presented with information regarding Oakton’s tuition and fees. The information included a look at the status of funding from the state, the College’s property taxes, Oakton’s current ten year tuition and fees history, a ranking of Oakton among state-wide community colleges and peer institutions, and a recommendation by the Office of Business and Finance for an increase in tuition over each of the next two fiscal years. The recommendation for the increase was based on a needs-based tuition model. Oakton Community College has lower tuition/fees per credit hour among the state’s thirty-nine community colleges. In fall 2015, the tuition and fee rate at Oakton was 13th lowest in the state. This position in the state places Oakton’s tuition and fees 31percent lower than the highest state-wide tuition rate, and almost 7.9 percent lower than the state-wide average. Among the College’s seven peer institutions, Oakton is 16 percent lower than the peer maximum and almost 9.3 percent lower than the peer average in FY2016. Below is a comparison of cost per credit hour at several neighboring community colleges for FY2016. College Tuition and Fees per Credit Hour (FY2016) College of DuPage 135.00 Moraine Valley Community College 133.00 William Rainey Harper College 129.75 College of Lake County 129.00 Triton College 129.00 Elgin Community College 119.00 Oakton Community College 116.25 Joliet Junior College 115.00 Average 127.11


Based upon a needs-based tuition analysis, the Office of Business and Finance recommends an increase in tuition of $12.00 per credit hour for FY2017, and an increase not to exceed $13.00 per credit hour for FY2018. The administration will monitor College finances, particularly how they relate to the state budget, and will consult with the Board by December 2016 regarding the tuition rate for FY2018. After consideration of the recommended tuition increase for FY2017, Oakton will continue to be almost 19 percent lower than the current state-wide and peer group maximum tuition and fee rates. After the Committee of the Whole meeting, College representatives met with the Student Government Association (SGA). The recommendation and rationale for increasing tuition was discussed. Students were presented with major factors affecting the College including reduced funding from the state, the stability of state finances, demographic trends affecting enrollment, and statutory property tax increase limitations. The SGA also saw how Oakton compared to a number of other community colleges and Oakton’s recent tuition and fee history. DA:vlb 3/2016 President’s Recommendation: That the Board adopt the following resolution: “Be it resolved that the Board of Trustees of Community College District 535 authorize a tuition rate of $123.25 per credit hour effective as of the summer term of 2016 and further authorizes a tuition rate not to exceed $136.25 effective as of the summer term of 2017.”

AGENDA ITEM 3/16-15

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Authorization to Name the Pavilion at the Entrance to the Margaret Burke Lee Science and Health Careers Center for Harry and Lila Tankus Board Policy 1024 requires Board approval for the naming of any College Facility. Consistent with this policy, the Board of Trustees in September 2014 approved the naming of the College’s new 92,000 square foot science and health careers building as the Margaret Burke Lee Science and Health Careers Center. The Lee Center was officially dedicated on March 4, 2015, when the Oakton Community College Educational Foundation also launched its Building Leaders and Legacies initiative. The initiative provides naming opportunities to recognize major donors and supporters of the College. Harry Tankus was a Founding Member (1977) of the Oakton Community College Educational Foundation Board of Directors. When Oakton opened its doors in Morton Grove, Mr. Tankus, President of John Crane Company, offered the company’s parking lot across the street to Oakton for additional parking. Mr. Tankus is now retired from John Crane. Mr. Tankus was the second President of the Oakton Community College Educational Foundation from 1979-1982, and elected as President again in 1995-1996. He still attends Foundation Board meetings as his health allows. Harry and his wife, Lila, are dedicated supporters of Oakton Community College. In memory of their daughter, Rolana, they created the Rolana Tankus Fox Scholarship for modern languages. The Foundation’s Directors created a scholarship in Harry’s name, which Harry has generously contributed toward. Harry and Lila have given numerous substantial gifts in support of the College, making them one of the major donors of the College and the Educational Foundation. The Foundation requests consideration of the Board of Trustees to recognize the generosity of Harry and Lila Tankus by creating a special naming opportunity. We are suggesting the Pavilion area at the entrance to the Margaret Burke Lee Science and Health Careers Center. This outdoor area naming is separate from the current available naming opportunities within the building. President’s Recommendation: “Be it resolved that in recognition of the generosity provided by Harry and Lila Tankus through numerous gifts to the College, and to honor the service provided on the Educational Foundation Board of Directors for over thirty years, including serving as the Foundation’s President, the Oakton Community College Board of Trustees approves a naming recognition for Harry and Lila Tankus for the outdoor Pavilion area at the entrance to the Margaret Burke Lee Science and Health Careers Center.”

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