OBIEE Dashboard Reference Guide

UK SBS Training Services Team

Oracle 12 Finance Training

OBIEE Dashboard Reporting Reference Guide

SFM15 - OBIEE Dashboard Reporting

Oracle 12 Finance Training Reference Guide

Page ii Version 2.0

Version Control

Version Created Author Reviewer Signed Off

2.0 MAY-2014 M. Houghton D. Rees 19.06.14



Page iii Version 2.0

Contents

1 Module Objectives & Agenda .............................................................................................. 12 Overview of OBIEE ............................................................................................................... 23 Procurement & Spend Custom Dashboard Reports - PO ............................................. 4

3.1 Open Purchase Order Report ............................................................................................. 53.1.1 Step-by-Step Guide & Report Parameters .................................................................. 53.1.2 Default Output Columns ............................................................................................ 113.1.3 Generic Functionality - Customising the Default Output View ................................... 123.1.4 Generic Functionality - Saving/Applying your Report Customizations ...................... 143.1.5 Generic Functionality - Saving/Removing a Report to your Favourites ..................... 15

3.2 The Group Financial Reporting & Control AP Invoices Report ...................................... 163.2.1 Navigation Path ......................................................................................................... 163.2.2 Report Parameters .................................................................................................... 163.2.3 Default Output Columns ............................................................................................ 17

4 Financials Custom Dashboard Reports - AP ................................................................ 184.1 The Expenditure by Supplier and Cost Centre Report ..................................................... 19

4.1.1 Navigation Path ......................................................................................................... 194.1.2 Report Parameters .................................................................................................... 194.1.3 Default Output Columns ............................................................................................ 20

4.2 The Transparency Report ................................................................................................. 214.2.1 Navigation Path ......................................................................................................... 214.2.2 Report Parameters .................................................................................................... 214.2.3 Default Output Columns ............................................................................................ 22

5 Financials Custom Dashboard Reports - AR ............................................................... 245.1 The AR Open Invoices Report .......................................................................................... 25




Page iv Version 2.0

5.2 The AR Process Performance Report .............................................................................. 275.2.1 Navigation Path ......................................................................................................... 275.2.2 Report Parameters .................................................................................................... 275.2.3 Default Output Columns ............................................................................................ 28

5.3 The Group Financial Reporting & Control AR Invoices Report...................................... 295.3.1 Navigation Path ......................................................................................................... 295.3.2 Report Parameters .................................................................................................... 295.3.3 Default Output Columns ............................................................................................ 30

6 Financials Custom Dashboard Reports - GL ................................................................ 316.1 The Account Analysis with Line Detail Report .................................................................. 32


6.2 The Programme YTD Monitoring Report .......................................................................... 346.2.1 Navigation Path ......................................................................................................... 346.2.2 Report Parameters .................................................................................................... 346.2.3 Default Output Columns ............................................................................................ 35

6.3 The Administration Costs Monthly Profiles Report ........................................................... 366.3.1 Navigation Path ......................................................................................................... 366.3.2 Report Parameters .................................................................................................... 366.3.3 Default Output Columns ............................................................................................ 37

6.4 The Administration Cost YTD Monitoring Report ............................................................. 386.4.1 Navigation Path ......................................................................................................... 386.4.2 Report Parameters .................................................................................................... 386.4.3 Default Output Columns ............................................................................................ 39

6.5 The Cost Expenditure Analysis Report ............................................................................. 406.5.1 Navigation Path ......................................................................................................... 406.5.2 Report Parameters .................................................................................................... 406.5.3 Default Output Columns ............................................................................................ 41



Page v Version 2.0

6.6 The Month End Reports ................................................................................................... 426.6.1 Navigation Path ......................................................................................................... 426.6.2 Report Parameters .................................................................................................... 426.6.3 Default Output Columns Entity Summary ............................................................... 436.6.4 Default Output Columns Business Unit Summary .................................................. 446.6.5 Default Output Columns Cost Centre Summary..................................................... 446.6.6 Default Output Columns Account Summary ........................................................... 456.6.7 Default Output Columns Programme Summary ..................................................... 456.6.8 Default Output Columns Analysis Summary .......................................................... 466.6.9 Default Output Columns Transaction Level ............................................................ 47

6.7 The Management Reporting on Balances Report ............................................................ 496.7.1 Navigation Path ......................................................................................................... 496.7.2 Report Parameters .................................................................................................... 496.7.3 Default Output Columns ............................................................................................ 50

7 Appendix A Report Summary ......................................................................................... 51



Page vi Version 2.0

Legend

These recognised abbreviations tell you what action to take in the practical exercises. They will not appear as options on the Oracle system, but are our instructions to you:

(N) Navigate

(T) Tab

(ST) Sub Tab

Action Note: This is to draw your attention to an action you MUST take in order to effectively use the system.

Learning Note: This is to draw your attention to useful additional information that you may find interesting.

Caution Note: This is to give you forewarning about an action that is NOT advisable or may have consequences that could impact on your effective use of the system.



Page 1 Version 2.0

1 Module Objectives & Agenda By the end of this module you should have an understanding of:

OBIEE - Procurement & Spend - Custom Dashboard Reports o Purchasing

OBIEE Financials - Custom Dashboard Reports o Accounts Payable o Accounts Receivable o General Ledger



Page 2 Version 2.0

2 Overview of OBIEE Oracle Business Intelligence Enterprise Edition (simply referred to as OBIEE) provides a full range of business intelligence capabilities that allow you to:

Collect up-to-date data from your cost centre/programme/directorate/group Present the data in easy-to-understand formats (such as tables and graphs)

How OBIEE interacts with Oracle:

1. Transactions are entered onto Oracle 12 eBusiness database

2. The Extract Transform Load (ETL), updates the Data Warehouse with data from Oracle overnight

3. Subject Areas are the data sets that are accessed via OBIEE from the data held in the Warehouse

4. Data Warehouse then works out what information should fit into which subject area hence why it is an overnight process



Page 3 Version 2.0

OBIEE has two different functionalities:

1. Dashboard

2. Answers/Analysis

Learning Note: Your User Responsibility will determine whether you have Dashboard (read only) access or the full access to Dashboard and Analysis (where you can write your own reports).

The Dashboard allows you to view reports that are pre-programmed to meet the needs of your business. The Dashboard is split in to 2 sections:

Financials Procurement & Spend

Caution Note: Which sections you can view in the live system will be determined by your User Responsibility

Your User Responsibility also determines your data security settings.

For example BIS Users will only be able to view BIS data.



Page 4 Version 2.0

3 Procurement & Spend Custom Dashboard Reports - PO The Procurement & Spend Custom Dashboard Reports are accessed through the OBIEE PO Reports responsibility.

The following reports are available:

Group Financial Reporting and Control - Purchase Orders Group Financial Reporting and Control - AP Invoices Open Purchase Orders PO GRNI Report Purchase Commitments Future Commitments AP Payment Performance Supplier Performance Supplier Details Duplicate Supplier Details

This chapter covers the most commonly used Procurement & Spend (PO) reports:

The Open Purchase Order Report The Group Financial Reporting & Control AP Invoices Report



Page 5 Version 2.0

3.1 Open Purchase Order Report The Open Purchase Order Report details all open approved purchase orders for a specified cost centre. The output also lists Need-by Dates, plus the values that have already been receipted and matched; thereby showing exactly what is left on the Purchase Order.

Learning Note: A Purchase Order Line is classed as open when:

There is an outstanding amount to be received against it and / or the Purchase Order Line has not been fully invoiced

3.1.1 Step-by-Step Guide & Report Parameters 1. Responsibility Your Organisation OBIEE Reports PO

2. Click on the Dashboards tab:

3. A list of reports under various section headings is displayed:

Learning Note: The reports listed under Procurement and Spend are standard generic OBIEE reports.

The exception to this is the Custom Dashboard Index.

The Custom Dashboard Index is a folder containing a suite of reports that have been specifically written to meet the needs of UK SBS clients.



Page 6 Version 2.0

4. Select the Custom Dashboard Index link under Procurement and Spend, a screen to show the available reports is displayed:

Learning Note: The page is organised into relevant sections, for example Employee Expenses, Procurement Performance, Spend Analyzer & Supplier Performance

The reports relating to that section are listed underneath.

5. Click the open link next to the report that you wish to run, for example Open Purchase Order Report



Page 7 Version 2.0

6. The report parameters screen is displayed together with the report data determined by the default parameter settings:

Learning Note: A sample report based on the default parameters contained in the Dashboard enables you to see an example of the selected report contents.

Caution Note: Data is updated overnight to the OBIEE function. When you run a report it will reflect the previous days position, it is not a real time function.

Action Note: You can change the parameters shown on the report by using the drop down arrows. You can alter the parameters as often as you like however, the changes are not saved so next time you go back to the report it will show the standard defaulted parameters.

Caution Note: Note that the Purchase Cycle Status parameter selected will return all Purchase Orders that do NOT have the selected status.



Page 8 Version 2.0

7. To remove the defaulted parameters click on the Reset button, and select Clear All from the displayed list:

8. The defaulted parameters have been removed:

9. You can now set the required parameters for your report by clicking the drop down arrows next to each segment and selecting the required criteria from the displayed lists

Caution Note: Dashboard parameters prefixed with an asterisk * are mandatory fields and must be completed to enable the report to run.

Leaving a Parameter field blank will return all values.

Learning Note: If the data elements in a drop-down list and preceded by a tick box allows the selection of multiple values for the parameter.

For the Open Purchase Order report both parameter fields can contain multiple values.

10. Select the required report parameters, for example:

Parameter Description Mandatory?Cost Centre Select Cost Centre(s) No

Purchase Cycle Purchase Order Status NOT No



Page 9 Version 2.0

11. Once you are happy with the selected parameters click the Apply button

12. The Report is displayed under the parameter headings:

Action Note: With all OBIEE Dashboards you can customise the output view. See Chapter 3.1.3 for more details.

13. If you want to print or export the report to Excel click on the Page Option icon and select the required function form the displayed list:

Options Description

Printable PDF Prints in PDF Format

Printable HTML Prints in Browser Format

Export Current Page Exports the Current Page

Export Entire Dashboard Exports the Entire Report



Page 10 Version 2.0

14. An export link is also available at the bottom of the page

Action Note: If you are going to be using a set of parameters regularly you can save the customization. See Chapter 3.1.4 for more details.

15. The next time you go to your OBIEE home page you will see your most recent reports. You

can open a report from the home page:

Action Note: You can also add reports to your favourites using the Favourites tab on the toolbar at the top of the screen. See Chapter 3.1.5 for more details.

Options Description

PDF Exports report to a PDF File

Excel Export the report to Excel 2003 or 2007+

PowerPoint Export the report to PowerPoint 2003 or 2007+



Page 11 Version 2.0

3.1.2 Default Output Columns The following table illustrates the default columns on the Open Purchase Order Report:

Column Header Description

Ledger Name The Organisation set of books

Entity The Organisation the PO was raised against

Purchase Order Number The PO Number

PO Creation Date The date the PO was created

Need By Date Date the Goods/Services are Expected to be Received

Supplier Name The Name of the Supplier used on the PO Line

Description The Description of the Purchase Order Line

Match Type The PO to Invoice Match Requirement (Always 3-way)

Unit Price Unit Price for the Goods/Services requested on the PO Line

Unit Quantity Quantity of each unit ordered

Amount Ordered Total Ordered by Amount (in Currency)

Amount Received Total Received by Amount (Receipted in iProcurement)

Amount Outstanding Total amount still to be Receipted)

Amount Billed Total Billed by Amount (Total matched to an invoice)

Goods Received Not Invoiced Total amount Received that has still to be invoiced by the supplier

Cost Center Number Cost Centre Value

Cost Center Description of the Cost Centre Code used on the PO Line

Natural Account Description of the Account Code used on the PO Line

Programme Code Description of the Programme Code used on the PO Line

Analysis Code Description of the Analysis Code used for the PO Line

Requestor Individual who is assigned as requester in iProcurement

Purchase Cycle Status The status of the PO

KC1 The Budget Approver

Currency Code The Currency used on the PO Line

Tax Type The Tax Jurisdiction for the Supplier

Tax Recoverable/Non Recoverable

Identifies if the tax for the PO line is Recoverable or Non Recoverable



Page 12 Version 2.0

3.1.3 Generic Functionality - Customising the Default Output View 1. By right clicking on a column header, the column customisation menu will be displayed:

2. The Sort Column options are as follows:

Sort Option Description

Sort Ascending Sorts the values in the column by ascending order Sort Descending Sorts the values in the column by descending order

Add Ascending Sort

Specifies that an ascending sort for this column is added as another sort for the analysis.

In the Selected Columns pane, when you select this option, a Sort button with a number such as 2 or 3 is displayed to the left of the column name in the Selected Columns pane.

Add Descending Sort

Specifies that a descending sort for this column is added as another sort for the analysis.

In the Selected Columns pane, when you select this option, a Sort button with a number such as 2 or 3 is displayed to the left of the column name in the Selected Columns pane.

Clear All Sorts in View Removes all sort specifications that you have made.

Learning Note: Alternatively to sort by ascending/descending values, you can also place your cursor into a report column heading field to display the sort function arrows :

The Up Arrow sorts the data in Ascending order The Down Arrow sorts the data in Descending order

3. The Exclude column option allows you to hide any columns that are surplus to your requirements



Page 13 Version 2.0

4. The Move column option allows you to rearrange the columns to suit your requirements:

Move Option Description

Left Moves the selected column to the Left

Right Moves the selected column to the Right

To Prompts Allows you to filter the report further by the selected column attribute

To Sections

Selects the column to divide any associated graphical representation into sections.

Caution Note: This Function is not available as the dashboards that are currently available only have a table view.



Page 14 Version 2.0

3.1.4 Generic Functionality - Saving/Applying your Report Customizations 1. To save the parameters that you have entered select Save Current Customization, from

the Page Option icon menu

2. The following screen will be displayed:

3. Give the Customization a relevant name, for example Open PO Report

4. By selecting Make this my default for this page, your customizations will automatically be applied as the default whenever you run this report in the future

Caution Note: OBIEE will save the exact parameters that have been entered, therefore any report that has a Date, Month, Budget and/or Forecast parameter will need to be updated each month to ensure the correct Date, Month, Budget, Forecast is selected.

5. If you do not select the Make this my default for this page, to apply your customization the next time you run the report:

o Select Page Options icon menu o Select Apply Saved Customization o Select the required customization



Page 15 Version 2.0

3.1.5 Generic Functionality - Saving/Removing a Report to your Favourites 1. To save the report as a Favourite click into Favourites link at the top of the screen and

select Add to Favourites from the displayed list:

2. Click back onto the Favourites link at the top of the screen and you can now see that the report has been added into your Favourites list:

3. To remove a report from your favourites list, select the required report from the displayed list and click on Remove from Favourites:



Page 16 Version 2.0

3.2 The Group Financial Reporting & Control AP Invoices Report The Group Financial Reporting & Control AP Invoices Report allows users to interrogate PO related Invoices that meet various different criteria in a specified date range, for example:

Matched or Unmatched to a PO Payment Status Hold Status Corresponding Supplier/Supplier Site Group or Directorate responsible for the invoice

3.2.1 Navigation Path 1. Responsibility Your Organisation OBIEE Reports PO

2. (N) Dashboards > Procurement & Spend > Custom Dashboards Index

3. Click the open link next to the Group Financial Reporting & Control AP Invoices

3.2.2 Report Parameters 1. A step-by-step guide on running an OBIEE dashboard report is given in Chapter 3.1.1

2. Step 10 of the Step-by-Step Guide refers to report parameters

3. The following parameters are available for the Group Financial Reporting & Control AP Invoices Report:

Parameter Description Mandatory? Invoice Date Between Select the Date range required Yes Invoice First Payment Date Select the Date of 1st Payment No Supplier Name Select the Supplier No Supplier Site Select the Supplier Site No Entity Select the Entity Code No Group Select the Group Code No Directorate Select the Directorate Code No On Hold Flag Status Is Invoice on Hold? Y/N No Invoice Payment Status Select the Payment Status No





Page 17 Version 2.0

3.2.3 Default Output Columns The following table illustrates the default columns on the Group Financial Reporting & Control AP Invoices Report:

Column Header Description

Invoice Number Supplier Invoice Number

Matched/Unmatched Invoice Match Status

Payment Status Invoice Paid Status

Invoice Distribution Number The Distribution Number of an Invoice Line

Invoice Line Number The Line Number of the Invoice

Group Group Code that the Invoice Line has been applied to

Directorate Directorate Code that the Invoice Line has been applied to

Entity Entity Code that the Invoice Line has been applied to

Business Unit Business Unit Code that the Invoice Line has been applied to

Cost Centre Cost Centre Code that the Invoice Line has been applied to

Account Account Code that the Invoice Line has been applied to

Programme Programme Code that the Invoice Line has been applied to

Analysis 1 Analysis 1 Code that the Invoice Line has been applied to

Analysis 2 Analysis 2 Code that the Invoice Line has been applied to

Spare 1 Spare 1 Code that the Invoice Line has been applied to

Spare 2 Spare 1 Code that the Invoice Line has been applied to

Inter Entity Inter Entity Code that the Invoice Line has been applied to

Account Code Account Code that the Invoice Line has been applied to

Purchase Order Purchase Order Number

Invoice Date Date of the Invoice

Invoice Cancelled Date Date Invoice Cancelled

Invoice Amount Amount of the Invoice

Currency Code The currency of the invoice

Invoice Payment Date Date Invoice Paid

Payment Method How Invoice was Paid

VAT Recovery Recoverable VAT Amount

Category Purchase Order Category

Item Description Purchase Order Line Description

Supplier Name Name of the Supplier

Supplier Site Name of the Supplier Site

On Hold Invoice Hold Status



Page 18 Version 2.0

4 Financials Custom Dashboard Reports - AP The Financial Dashboard Reports for Accounts Payable are accessed through the OBIEE Reports AP responsibility.


AP Invoice Payments by Payment Group AP Payment Performance AP Transaction Processing Trade Creditors Report Expenditure by Supplier & Cost Centre Transparency Report AP Clear Line of Sight

This chapter covers the most commonly used Financials (AP) reports:

Expenditure by Supplier & Cost Centre Transparency Report



Page 19 Version 2.0

4.1 The Expenditure by Supplier and Cost Centre Report The Expenditure by Supplier and Cost Centre report shows all spend for a specified cost centre against each supplier for a specified period. 4.1.1 Navigation Path

1. Responsibility Your Organisation OBIEE Reports AP

2. (N) Dashboards > Financials > Custom Dashboards Index

3. Click the open link next to the Expenditure by Supplier and Cost Centre report



3. The following parameters are available for the Expenditure by Supplier and Cost Centre Report:

Parameter Description Mandatory?Fiscal Year Select The Financial Year No

Fiscal Period Select The Financial Period No

Expenditure Organisation Name Select The Organisation No

Supplier Name Select The Required Supplier No

Cost Centre Select the Cost Centre Code(s) No

Account Select the Account Code(s) No

Analysis Select the Analysis Code(s) No





Page 20 Version 2.0

4.1.3 Default Output Columns The following table illustrates the default columns on the Expenditure by Supplier and Cost Centre Report:

Column Header Description Supplier Name Supplier that has received Payment

Cost Centre Cost Centre Code that the Payment has been applied to

Account Account Code that the Payment has been applied to

Analysis Analysis Code that the Payment has been applied to

Month The Month to Date Total Payment to the Supplier on the Account Combination

Total to Date The Year to Date Total Payment to the Supplier on the Account Combination



Page 21 Version 2.0

4.2 The Transparency Report The Transparency report shows all payments as required to meet cross-government transparency reporting obligations. 4.2.1 Navigation Path

1. Responsibility Your Organisation OBIEE Reports AP


3. Click the open link next to the Transparency report



3. The following parameters are available for the Transparency Report:

Parameter Description Mandatory?Payment Date Between Select the required Date Range Yes

Ledger Select the required Ledger No

Entity Select the Entity Code(s) No

Business Unit Select the Business Unit Code(s) No



Programme Select the Programme Code(s) No

Supplier Number Select the Supplier(s) by No. No

Supplier Name Select the Supplier(s) by Name No

Invoice Number Select the Invoice(s) No

Distribution Line Type Select the Distribution Type(s) No





Page 22 Version 2.0

4.2.3 Default Output Columns The following table illustrates the default columns on the Transparency Report:

Column Header Description Department Name of the selected Operating Unit

Entity Code of selected Entity

Date of Payment Date that Payment was made

Supplier Name of the Supplier Payment was made to

Transaction Number The associated Payment Transaction Number

Amount Amount of Invoice Line

Description Description of Invoice Line

Supplier Post Code Post Code of the Supplier

Supplier Type Type of Supplier

VAT Reg. No. VAT registration number

Supplier Number Oracle Supplier Number

Supplier Site Name of the Supplier Site

Invoice Number Invoice Number

Voucher Number Invoice Approval Number

PO Number Corresponding Purchase Order Number

Invoice Amount Amount of Invoice Line

Invoice Type Type of Invoice Created

Payment Date Date that Payment was made

Distribution Line No. The Distribution number

Distribution Line Type Element of expenditure i.e. Actual Spend or Tax Element

Distribution Line Desc. Element of expenditure i.e. Actual Spend or Tax Element

Tax Local Amount Total amount that is taxable

Functional Currency Total amount that is paid in GBP

Tax Code Name Tax Code

Product Category Whether Tax is recoverable

Tax Type Tax Jurisdiction

Tax Rate Percentage of tax payable

Entity Code Entity Code the payment was applied to

Entity Name Entity Name the payment was applied to

Cost Centre Code Cost Centre Code the payment was applied to

Cost Centre Name Cost Centre Name the payment was applied to

NAC Code Account Code the payment was applied to

NAC Name Account Name the payment was applied to

Programme Code Programme Code the payment was applied to

Programme Name Programme Name the payment was applied to



Page 23 Version 2.0

Analysis 1 Code Analysis 1 Code the payment was applied to

Analysis 1 Name Analysis 1 Name the payment was applied to

CPID Code Cross Government Code the payment was applied to

Analysis 2 Code Analysis 2 Code the payment was applied to

Analysis 2 Name Analysis 2 Name the payment was applied to

Spare 1 Code Spare 1 Code the payment was applied to

Spare 1 Name Spare 1 Name the payment was applied to

Spare 2 Code Spare 2 Code the payment was applied to

Spare 2 Name Spare 2 Name the payment was applied to

Inter Entity Code Inter Entity Code the payment was applied to

Inter Entity Name Inter Entity Name the payment was applied to

Business Unit Code Business Unit Code the payment was applied to

Business Unit Name Business Unit Name the payment was applied to

Small Business Whether Supplier paid is a Small or Medium Enterprise



Page 24 Version 2.0

5 Financials Custom Dashboard Reports - AR The Financial Dashboard Reports for Accounts Payable are accessed through the OBIEE Reports AR responsibility.


Accounts Receivable Performance AR Open Invoices AR Process Performance Report Group Financial Reporting and Control AR Invoices Trade Debtors Report AR Customer Listing AR Clear Line of Sight

This chapter covers the most commonly used Financials (AR) reports:

AR Open Invoices AR Process Performance Report Group Financial Reporting and Control AR Invoices



Page 25 Version 2.0

5.1 The AR Open Invoices Report The AR Open Invoices Report allows users to interrogate open Customer Invoices that have been raised to a specific/range of chart of Account values.

It also allows users to search for raised invoices with a particular Customer and/or a specific Invoice Number.

5.1.1 Navigation Path 1. Responsibility Your Organisation OBIEE Reports AR


3. Click the open link next to the AR Open Invoices report



3. The following parameters are available for the AR Open Invoices report:

Parameter Description Mandatory?Fiscal Year The Accounting year No

Fiscal Year The Accounting period No

Group The Accounting Group No

Directorate The Directorate of the invoices to be interrogated No


Analysis Select the Analysis Code(s) No

Programme Code Select the Programme Code(s) No

NAC Select the Account Code(s) No

Customer Number Select the Customer(s) Numbers No

Invoice Number Select The Invoice Number(s) No





Page 26 Version 2.0

5.1.3 Default Output Columns The following table illustrates the default columns on the AR Open Invoices report:

Column Header Description Cost Centre Cost Centre Code that the Invoice has been applied to

NAC Account Code that the Invoice has been applied to

Programme Code Programme Code that the Invoice has been applied to

Analysis Code Analysis 1 Code that the Invoice has been applied to

Invoice Number The automated Invoice Number generated by the AR module

Due Date Date Invoice was due to be Paid

Customer Number Number of the Customer the Invoice was raised for

Customer Name Name of the Customer the Invoice was raised for

Invoice Requestor Name of member of staff who requested the Invoice to be raised

Invoice Value The Total Amount of the Invoice

Amount Paid The Total Amount Paid by the Customer

Amount Outstanding The Total Amount of the Invoice that still has to be Paid

Tax Type The Tax Jurisdiction Description The Description on the Invoice



Page 27 Version 2.0

5.2 The AR Process Performance Report The AR Process Performance Report allows users to interrogate open and overdue Customer Invoices for a specified customer in a given time frame

It also allows users to search for invoices raised by a particular individual within their organisation.



3. Click the open link next to the AR Process Performance Report



3. The following parameters are available for the AR Process Performance report:

Parameter Description Mandatory?

Invoice Date Between Select the date range for the invoices to be interrogated No

Client Ledger Name Select the required Organisation No

Customer Name Select the Customer(s) No

Customer Number Select the Customer Number(s) No

Invoice Number Select the Invoice Number(s) No

Invoice Raised By Select the Invoice Requestor(s) No

Invoice Payment Terms Select the Invoice Payment Term(s) No





Page 28 Version 2.0

5.2.3 Default Output Columns The following table illustrates the default columns on the AR Process Performance report:

Column Header Description Client Ledger Name Legal Entity

Customer Name Name of Customer the Invoice was raised for

Customer Number Oracle Number of the Customer that the Invoice was raised for

VAT Tax Number Customers VAT Registration Number

Trader VAT No Customers VAT Registration Number


Line Number The Invoice Line Number

Invoice Description The Description of the Invoice Line

Invoice Raised Date Date the Invoice was raised

Invoice Raised Month Month the Invoice was raised

Invoice Paid Date Date the Invoice was Paid

Invoice Paid Month Month the Invoice was Paid Invoice Raised By Individual who raised the Invoice Invoice Age Band Aged Debt Banding if Invoice not paid Invoice Payment Terms Agreed Payment Terms with the Customer Currency Currency of the Invoice Invoice Overdue Flag Whether the Invoice is overdue? Y/N # of Invoices Number of Invoices # of Invoices Outstanding Number of Invoices that are outstanding # of Invoices Overdue Number of Invoices that are overdue Invoice Amount Line Amount of the Invoice Line Net Total Amount of the Total Invoice in Entered Currency Functional Total Amount of the Total Invoice in GBP Debtor Days Number of Days Payment is Late



Page 29 Version 2.0

5.3 The Group Financial Reporting & Control AR Invoices Report The Group Financial Reporting & Control AR Invoices Report allows users to interrogate all Customer Invoices for a specified chart of account combination in a given time frame

It also allows users to search for invoices raised for a particular customer/customer site.



3. Click the open link next to the Group Financial Reporting & Control AR Invoices report



3. The following parameters are available for the Group Financial Reporting & Control AR Invoices Report:

Parameter Description Mandatory? Paid Date Between Select the required Date Range No

Invoice Date Between Select the required Date Range No

Customer Name Select the Customer(s) No

Customer Site Select the Customer Site(s) No

Group Select the Entity Code(s) No

Directorate Select the Directorate Code(s) No

Entity Select the Entity Code(s) No

Business Unit Select the Business Unit Code(s) No



Programme Select the Programme Code(s) No

Analysis 1 Select the Analysis 1 Code(s) No

Analysis 2 Select the Analysis 2 Code(s) No

Spare 1 Select the Spare 1 Code(s) No

Spare 2 Select the Spare 2 Code(s) No

Inter Entity Select the Inter Entity Code(s) No

Invoice Number Select the Customer Invoice Number(s) No



Page 30 Version 2.0



5.3.3 Default Output Columns The following table illustrates the default columns on the Group Financial Reporting & Control AR Invoices Report:

Column Header Description Customer Name Name of Customer the Invoice was raised for

Customer Site Site Number of the Customer that the Invoice was raised for


Invoice Date Date the Invoice was raised

Created By Name of individual who created Invoice

Expected Payment Date Date the Invoice is expected to be paid based on Payment Terms

Status Invoice Status Open/Closed Date Paid Date the Invoice was Paid Invoice Description The Description of the Invoice Line Category Type of Invoice Created Attribute Type Type of Invoice Group The Group Chart of Account Code Directorate The Directorate Chart of Account Code Entity The Organisation the invoice was raised against Business Unit The Business Unit the invoice was raised against Cost Centre The Cost Centre Account The Account code assigned to the invoice Programme The Programme code Analysis 1 Analysis code 1 in the Chart of Accounts Analysis 2 Analysis code 1 in the Chart of Accounts Spare 1 Spare 1 code in the Chart of Accounts Spare 2 Spare 2 code in the Chart of Accounts Inter Entity The Inter Entity code in the Chart of Accounts VAT Code (Recoverability) VAT Status of the Invoice (VAT Recoverable Y/N) Invoice Amount Amount of the Invoice Line Amount Paid The Amount Paid



Page 31 Version 2.0

6 Financials Custom Dashboard Reports - GL The Financial Dashboard Reports for General Ledger are accessed through the OBIEE Reports GL responsibility.


Account Analysis with Line Detail Administration Costs Monthly Profile Report Administration Cost YTD Monitoring Report Cost Expenditure Analysis EPM Extract Report Journals and Accruals Management Accounts Report Month End Reports Management Reporting on Balances Performance Management and Budget Control Programme YTD Monitoring Report Provisions, Payments and Releases Forecasting Accuracy Report

This chapter covers the most commonly used Financials (GL) reports:

Account Analysis with Line Detail Programme YTD Monitoring Report Administration Costs Monthly Profile Report Administration Cost YTD Monitoring Report Cost Expenditure Analysis Month End Reports Management Reporting on Balances



Page 32 Version 2.0

6.1 The Account Analysis with Line Detail Report The Account Analysis with Line Detail Report prints the full detail for all accounting lines in the General Ledger for single and multiple account combinations.

The journal entries are given as appropriate for each line which can include details of:

Invoices paid with invoice numbers and amount Receipts against Purchase Orders with PO numbers shown I.e. all the details that can be viewed by using the Drilldown facility in GL Account Inquiry

6.1.1 Navigation Path 1. Responsibility Your Organisation OBIEE Reports GL


3. Click the open link next to the Account Analysis with Line Detail report



3. The following parameters are available for the Account Analysis with Line Detail Report:

Parameter Description Mandatory?Fiscal Year Select the Financial Year Yes Fiscal Period Number From Select the Month from Yes Fiscal Period Number To Select the Month To Yes Ledger Name Select the required Ledger(s) No Balance Type Select the required Balance Type(s) No Entity Select the Entity Code(s) No Business Unit Select the Business Unit Code(s) No Group Select the Group Code(s) No Directorate Select the Directorate Code(s) No Cost Centre Select the Cost Centre Code(s) No Account Select the Account Code(s) No Programme Select the Programme Code(s) No Analysis 1 Select the Analysis 1 Code(s) No Analysis 2 Select the Analysis 2 Code(s) No Spare 1 Select the Spare 1 Code(s) No Spare 2 Select the Spare 2 Code(s) No Inter Entity Select the Inter Entity Code(s) No



Page 33 Version 2.0



6.1.3 Default Output Columns The following table illustrates the default columns on the Account Analysis with Line Detail Report:

Column Header Description Source The Source of the Journal Line Category The Category of the Line Journal Line Batch Name The Name of the Batch that the Journal Line was included in JE Header Name The Journal Name that the Journal Line was included in Entity The Entity Code that the Journal Line was created against Business Unit The Business Unit Code that the Journal Line was created against Cost Centre The Cost Centre Code that the Journal Line was created against Group The Group Code that the Journal Line was created against Account The Account Code that the Journal Line was created against Programme The Programme Code that the Journal Line was created against Analysis 1 The Analysis 1 Code that the Journal Line was created against Analysis 2 The Analysis 2 Code that the Journal Line was created against Spare 1 The Spare 1 Code that the Journal Line was created against Spare 2 The Spare 2 Code that the Journal Line was created against Inter Entity The Inter Entity Code that the Journal Line was created against Journal Description The Description of the Journal that the Journal Line was included in Debits The Debit value of the Journal Line Credits The Credit value of the Journal Line Net The Net Value of the Journal Line Fiscal Period The Month the Journal Line was posted in the General Ledger Journal Creator The individual who created the journal Email Address The individual who created the journals email address Receipt Number If a Purchasing (GRN) Entry - the associated Receipt Number Receipt Date If a Purchasing (GRN) Entry the Date of Receipt Purchase Order Number If a Purchasing (GRN) Entry the associated PO Number Line Description If a Purchasing (GRN) Entry the Description of the PO Line Supplier Name Supplier Name if a Purchasing or Accounts Payable Entry Invoice/Credit Note Number If an AP Entry the associated Invoice Number Invoice Date If an AP Entry the date the associated Invoice was entered Invoice Type If an AP Entry the type of Invoice created Match Type If an AP Entry the type of PO Match applied to the Invoice Source Item Document Number



Page 34 Version 2.0

6.2 The Programme YTD Monitoring Report The Programme YTD Monitoring Report shows Year to Date (YTD) actual expenditure against Budgets and Forecast Expenditure for a Main or Child Programme based on the Programme Level selected.



3. Click the open link next to the Programme YTD Monitoring Report



3. The following parameters are available for the Programme YTD Monitoring Report:

Parameter Description Mandatory.? Fiscal Year Select the Financial Year Yes Fiscal Period Number Select the Month Yes Ledger Name Select the required Ledger(s) Yes Latest Distributed Budget Select the required Budget No Forecast Budget Select the required Forecast No Group Select the required Group Code(s) No Directorate Select the required Directorate Code(s) No Cost Centre Select the required Cost Centre Code(s) No Programme Code Select the required Programme Code(s) No Programme Level1 Detail Select the required Level 1 Programme Code(s) No Programme Level2 Detail Select the required Level 2 Programme Code(s) No Programme Level3 Detail Select the required Level 3 Programme Code(s) No Programme Level4 Detail Select the required Level 4 Programme Code(s) No Programme Level5 Detail Select the required Level 5 Programme Code(s) No DEL/AME Select the type of Budget (DEL, AME or NULL) No



Page 35 Version 2.0



6.2.3 Default Output Columns The following table illustrates the default columns on the Programme YTD Monitoring Report:

Column Header Description Programme Code The Programme Code Value Budgeted/Transacted against

Programme Name The Programme Name Budgeted/Transacted against

Month Actual (A) Month to Date (MTD) Actual Figure

Month Budget (B) Month to Date Budget (MTD) Figure

Month Variance (A-B) Month to Date Variance Figure (MTD Actual minus MTD Budget)

YTD Actual (C) Year to Date (YTD) Actual Figure

YTD Budget (D) Year to Date Budget (YTD) Figure

YTD Variance (C-D) Year to Date Variance Figure (YTD Actual minus YTD Budget)

Annual Forecast (E) Total Forecast Spend Figure

Annual Budget (F) Total Annual Budget Figure

Annual Variance (E-F) End of Financial Year Variance (Total Forecast minus Total Budget)

Headroom (F-C) Amount of funds left in Budget at YTD point Total Budget minus YTD Actual



Page 36 Version 2.0

6.3 The Administration Costs Monthly Profiles Report The Administration Costs Monthly Profiles Report shows:

Actual expenditure month by month to the period in which the report is being run Monthly forecast expenditure thereafter against budgets and forecasts

o The report is for Administration Costs



3. Click the open link next to the Administration Costs Monthly Profiles Report



3. The following parameters are available for the Administration Costs Monthly Profiles Report:

Parameter Description Mandatory?Fiscal Year Select the Financial Year Yes Fiscal Period Number Select the Month Yes Ledger Name Select the required Ledger(s) Yes Latest Distributed Budget Select the required Budget No Forecast Budget Select the required Forecast No Entity Select the required Entity Code(s) No Group Select the required Group Code(s) No Directorate Select the required Directorate Code(s) No Cost Centre Code Select the required Cost Centre Code(s) No Programme Code Select the required Programme Code(s) No Ring Fence Data Select the required Ring Fenced Data No Natural Account Code Select the required Account Code(s) No NAC Level1 Detail Select the required Level 1 Account Code(s) No NAC Level2 Detail Select the required Level 2 Account Code(s) No NAC Level3 Detail Select the required Level 3 Account Code(s) No NAC Level4 Detail Select the required Level 4 Account Code(s) No NAC Level5 Detail Select the required Level 5 Account Code(s) No NAC Level6 Detail Select the required Level 6 Account Code(s) No



Page 37 Version 2.0



6.3.3 Default Output Columns The following table illustrates the default columns on the Administration Costs Monthly Profiles Report:

Column Header Description Natural Account Code The Account Code Value Budgeted/Transacted against

Natural Account Name The Account Code Name Budgeted/Transacted against

Monthly Figures

(APR MAR)

Represent Actual Costs up to and including the Fiscal Period requested in the parameters. Represent Forecasted Costs from next Fiscal Period to the end of financial year.

Year End Adjust Any changes made in adjustment periods

Latest Forecast Total Forecast Spend Figure

Latest Budget Total Annual Budget Figure

Over/Under Budget Total Annual Variance between Annual Forecast & Annual Budget

Actual Spend to Date Actual Spend Year to Date



Page 38 Version 2.0

6.4 The Administration Cost YTD Monitoring Report The Administration Cost YTD Report shows Year to Date (YTD) actual expenditure against Budgets and Forecast Expenditure for Administration Costs.



3. Select on Open within Administration Cost YTD Monitoring Report



3. The following parameters are available for the Administration Cost YTD Monitoring Report:

Parameter Description Mandatory? Fiscal Year Select the Financial Year Yes

Fiscal Period Number Select the Month Yes

Ledger Name Select the required Ledger(s) Yes

Latest Distributed Budget Select the required Budget No

Forecast Budget Select the required Forecast No

Entity Select the required Entity Code(s) No

Group Select the required Group Code(s) No

Directorate Select the required Directorate Code(s) No

Cost Centre Code Select the required Cost Centre Code(s) No

Programme Code Select the required Programme Code(s) No

Natural Account Code Select the required Account Code(s) No

NAC Level1 Detail Select the required Level 1 Account Code(s) No








Page 39 Version 2.0



6.4.3 Default Output Columns The following table illustrates the default columns on the Administration Cost YTD Monitoring Report:

Column Header Description Natural Account Code The Account Code Value Budgeted/Transacted against

Natural Account Name The Account Code Name Budgeted/Transacted against

Month Actual (A) Month to Date (MTD) Actual Figure

Month Budget (B) Month to Date Budget (MTD) Figure

Month Variance (A-B) Month to Date Variance Figure (MTD Actual minus MTD Budget)

YTD Actual (C) Year to Date (YTD) Actual Figure

YTD Budget (D) Year to Date Budget (YTD) Figure

YTD Variance (C-D) Year to Date Variance Figure (YTD Actual minus YTD Budget)

Annual Forecast (E) Total Forecast Spend Figure

Annual Budget (F) Total Annual Budget Figure

Annual Variance (E-F) End of Financial Year Variance (Total Forecast minus Total Budget)

Headroom (F-C) Amount of funds left in Budget at YTD point Total Budget minus YTD Actual



Page 40 Version 2.0

6.5 The Cost Expenditure Analysis Report The Cost Expenditure Analysis Report provides Budget, Actual and Forecast Account Code Analysis for the specified Cost Centre and/or Programme parameters.



3. Click the open link next to the Cost Expenditure Analysis report



3. The following parameters are available for the Cost Expenditure Analysis Report:

Parameter Description Mandatory? Fiscal Year Select the Financial Year No

Fiscal Period Number Select the Month No

Ledger Name Select the Ledger Name No

Budget Name Select the required Budget No

Forecast Name Select the required Forecast No



Directorate Select the required Directorate Code(s) No

Cost Centre Select the required Cost Centre Code(s) No

Programme Select the required Programme Code(s) No

Analysis Select the required Analysis Code(s) No





Page 41 Version 2.0

6.5.3 Default Output Columns The following table illustrates the default columns on the Cost Expenditure Analysis Report:

Column Header Description Cost Centre The Cost Centre Code Value Budgeted/Transacted against

Natural Account The Account Code Value Budgeted/Transacted against

Analysis Code The Analysis Code Value Budgeted/Transacted against

Budget The Month to Date Budget Value

Forecast The Month to Date Forecast Value

Actual The Month to Date Actual Value

YTD Actual The Year to Date Actual Value



Page 42 Version 2.0

6.6 The Month End Reports The Month End Reports display income & expenditure based on budgets and actuals and a further comparison showing the variance between the two on a monthly (as selected) and year to date basis.

Month End Reports contains 7 drill down levels; these are represented by 7 tabs at the top of the report:

Entity Summary Business Unit Summary Cost Centre Summary Account Summary Programme Summary Analysis Summary Transaction Level

Learning Note: The outline below demonstrates information using the Cost Centre Summary tab.



3. Click the open link next to the Month End Reports





Page 43 Version 2.0

3. The following parameters are available for the Month End Reports Cost Centre Summary:

Parameter Description Mandatory? Fiscal Year Select the Financial Year Yes Fiscal Period Number From Select the Month Yes Fiscal Period Number To Select the Month Yes Ledger Name Select the required Ledger Yes Budget Name Select the required Budget No Entity Select the required Entity Code(s) No Business Unit Code Select the required Business Unit Code(s) No Cost Centre Code Select the required Cost Centre Code(s) No P&L / B/S Select Profit & Loss and/or Balance Sheet Accounts No



6.6.3 Default Output Columns Entity Summary The following table illustrates the default columns on the Month End Reports Entity Summary:

Column Header Description Entity Code The Entity Code Value Budgeted/Transacted against Entity Name The Entity Code Name Budgeted/Transacted against Budget Month to Date (MTD) Budget Actual Month to Date (MTD) Actual Variance Month to Date (MTD) Variance: (MTD Actual minus MTD Budget) Variance % Month to Date Variance as a % (MTD Variance divided by MTD Budget) Budget YTD Year to Date (YTD) Budget Actual YTD Month to Date (YTD) Actual Variance YTD Month to Date (YTD) Variance: (YTD Actual minus YTD Budget) Variance YTD % Month to Date Variance as a % (YTD Variance divided by YTD Budget)



Page 44 Version 2.0

6.6.4 Default Output Columns Business Unit Summary The following table illustrates the default columns on the Month End Reports Business Unit Summary:

Column Header Description Entity Code The Entity Code Value Budgeted/Transacted against Entity Name The Entity Code Name Budgeted/Transacted against Business Unit Code The Business Unit Code Value Budgeted/Transacted against Business Unit Name The Business Unit Code Name Budgeted/Transacted against Budget Month to Date (MTD) Budget Actual Month to Date (MTD) Actual Variance Month to Date (MTD) Variance: (MTD Actual minus MTD Budget) Variance % Month to Date Variance as a % (MTD Variance divided by MTD Budget) Budget YTD Year to Date (YTD) Budget Actual YTD Year to Date (YTD) Actual Variance YTD Year to Date (MTD) Variance: (YTD Actual minus YTD Budget) Variance YTD % Year to Date Variance as a % (YTD Variance divided by YTD Budget)

6.6.5 Default Output Columns Cost Centre Summary The following table illustrates the default columns on the Month End Reports Cost Centre Summary:

Column Header Description Entity Code The Entity Code Value Budgeted/Transacted against Entity Name The Entity Code Name Budgeted/Transacted against Business Unit Code The Business Unit Code Value Budgeted/Transacted against Business Unit Name The Business Unit Code Name Budgeted/Transacted against Cost Centre Code The Cost Centre Code Value Budgeted/Transacted against Cost Centre Name The Cost Centre Code Name Budgeted/Transacted against Budget Month to Date (MTD) Budget Actual Month to Date (MTD) Actual Variance Month to Date (MTD) Variance: (MTD Actual minus MTD Budget) Variance % Month to Date Variance as a % (MTD Variance divided by MTD Budget) Budget YTD Year to Date (YTD) Budget Actual YTD Year to Date (YTD) Actual Variance YTD Year to Date (MTD) Variance: (YTD Actual minus YTD Budget) Variance YTD % Year to Date Variance as a % (YTD Variance divided by YTD Budget)



Page 45 Version 2.0

6.6.6 Default Output Columns Account Summary The following table illustrates the default columns on the Month End Reports Account Summary:

Column Header Description Entity Code The Entity Code Value Budgeted/Transacted against Entity Name The Entity Code Name Budgeted/Transacted against Business Unit Code The Business Unit Code Value Budgeted/Transacted against Business Unit Name The Business Unit Code Name Budgeted/Transacted against Cost Centre Code The Cost Centre Code Value Budgeted/Transacted against Cost Centre Name The Cost Centre Code Name Budgeted/Transacted against GL Account Code The GL Account Code Value Budgeted/Transacted against GL Account Name The GL Account Name Budgeted/Transacted against Budget Month to Date (MTD) Budget Actual Month to Date (MTD) Actual Variance Month to Date (MTD) Variance: (MTD Actual minus MTD Budget) Variance % Month to Date Variance as a % (MTD Variance divided by MTD Budget) Budget YTD Year to Date (YTD) Budget Actual YTD Year to Date (YTD) Actual Variance YTD Year to Date (MTD) Variance: (YTD Actual minus YTD Budget) Variance YTD % Year to Date Variance as a % (YTD Variance divided by YTD Budget)

6.6.7 Default Output Columns Programme Summary The following table illustrates the default columns on the Month End Reports Programme Summary:

Column Header Description Entity Code The Entity Code Value Budgeted/Transacted against Entity Name The Entity Code Name Budgeted/Transacted against Business Unit Code The Business Unit Code Value Budgeted/Transacted against Business Unit Name The Business Unit Code Name Budgeted/Transacted against Cost Centre Code The Cost Centre Code Value Budgeted/Transacted against Cost Centre Name The Cost Centre Code Name Budgeted/Transacted against GL Account Code The GL Account Code Value Budgeted/Transacted against GL Account Name The GL Account Name Budgeted/Transacted against Programme Code The Programme Code Value Budgeted/Transacted against Programme Name The Programme Name Budgeted/Transacted against Budget Month to Date (MTD) Budget Actual Month to Date (MTD) Actual Variance Month to Date (MTD) Variance: (MTD Actual minus MTD Budget) Variance % Month to Date Variance as a % (MTD Variance divided by MTD Budget) Budget YTD Year to Date (YTD) Budget Actual YTD Year to Date (YTD) Actual Variance YTD Year to Date (MTD) Variance: (YTD Actual minus YTD Budget) Variance YTD % Year to Date Variance as a % (YTD Variance divided by YTD Budget)



Page 46 Version 2.0

6.6.8 Default Output Columns Analysis Summary The following table illustrates the default columns on the Month End Reports Account Summary:

Column Header Description Entity Code The Entity Code Value Budgeted/Transacted against Entity Name The Entity Code Name Budgeted/Transacted against Business Unit Code The Business Unit Code Value Budgeted/Transacted against Business Unit Name The Business Unit Code Name Budgeted/Transacted against Cost Centre Code The Cost Centre Code Value Budgeted/Transacted against Cost Centre Name The Cost Centre Code Name Budgeted/Transacted against GL Account Code The GL Account Code Value Budgeted/Transacted against GL Account Name The GL Account Name Budgeted/Transacted against Programme Code The Programme Code Value Budgeted/Transacted against Programme Name The Programme Name Budgeted/Transacted against Analysis 1 Code The Analysis 1 Code Value Budgeted/Transacted against Analysis 2 Code The Analysis 2 Code Value Budgeted/Transacted against Spare 1 Code The Spare 1 Code Value Budgeted/Transacted against Spare 2 Code The Spare 2 Code Value Budgeted/Transacted against Inter Entity Code The Inter Entity Code Value Budgeted/Transacted against Budget Month to Date (MTD) Budget Actual Month to Date (MTD) Actual Variance Month to Date (MTD) Variance: (MTD Actual minus MTD Budget) Variance % Month to Date Variance as a % (MTD Variance divided by MTD Budget) Budget YTD Year to Date (YTD) Budget Actual YTD Year to Date (YTD) Actual Variance YTD Year to Date (MTD) Variance: (YTD Actual minus YTD Budget) Variance YTD % Year to Date Variance as a % (YTD Variance divided by YTD Budget)



Page 47 Version 2.0

6.6.9 Default Output Columns Transaction Level The following table illustrates the default columns on the Month End Reports Transaction Level: Column Header Description Ledger Name The name of the organisations Ledger Fiscal Year The Accounting year of the transaction Fiscal Period The Financial period for the transaction Entity Code The Entity Code Value Budgeted/Transacted against Entity Name The Entity Code Name Budgeted/Transacted against Business Unit Code The Business Unit Code Value Budgeted/Transacted against Business Unit Name The Business Unit Code Name Budgeted/Transacted against Cost Centre Code The Cost Centre Code Value Budgeted/Transacted against Cost Centre Name The Cost Centre Code Name Budgeted/Transacted against GL Account Code The GL Account Code Value Budgeted/Transacted against GL Account Name The GL Account Name Budgeted/Transacted against Programme Code The Programme Code Value Budgeted/Transacted against Programme Name The Programme Name Budgeted/Transacted against Analysis 1 Code The Analysis 1 Code Value Budgeted/Transacted against Analysis 2 Code The Analysis 2 Code Value Budgeted/Transacted against Spare 1 Code The Spare 1 Code Value Budgeted/Transacted against Spare 2 Code The Spare 2 Code Value Budgeted/Transacted against Inter Entity Code The Inter Entity Code Value Budgeted/Transacted against JE Batch Name The name of the Journal Batch containing the transaction JE Source The Source of the Journal JE Category The Category of the Journal Event Class Name Type of Transaction (E.g. Credit Memo, Invoice, Payments Receipt etc.) Journal Description The description of the Journal Supplier Number The number of the Supplier Supplier Name The name of the Supplier Customer Number The number of the Customer Customer Name The name of the Customer GL Date The General Ledger date for the Journal Currency Code The Currency of the Transaction Entered Amount DR The Journal Debit amount Entered Amount CR The Journal Credit amount Entered Amount Net Entered Debit Amount Entered Credit Amount Accounted Amount DR The Accounted Debit amount for the Journal

Accounted Amount CR The Accounted Credit amount for the Journal

Accounted Amount Net Accounted Debit Amount Accounted Credit Amount

PO Amount (Original Currency) The value of the Purchase Order in its original currency



Page 48 Version 2.0

Purchase Order Number The number of the Purchase Order for the Transaction

Purchase Requisition Number The number of the Purchase Requisition for the Transaction

Line Number The Purchase Order Line number for the Transaction Transaction Number The number of the Transaction Product Category Category of the Goods, Services or Grant activity Purchasing Category Expenditure Type Line Description The description of the Goods, Services or Grant activity Justification The Justification for the purchase Creator The name of the individual who created the Requisition/Purchase Order

Requester The name of the individual who has requested the Goods, Services or Grant activity

Approver The name of the Approver (Budget Holder) who has approved the purchase

Purchase Receipt Date The date the receipt was recorded for the Goods, Services or Grant activity Invoice Date The date of the invoice Payment Due Date Date payment is due



Page 49 Version 2.0

6.7 The Management Reporting on Balances Report This Management Reporting on Balances report provides Opening, Closing, Debit and Credit activity balances of a General Ledger for a specified account combination and period.



3. Click the open link next to the Management Reporting on Balances



3. The following parameters are available for the Management Reporting on Balances Report:

Parameter Description Mandatory? Fiscal Year Select the required Financial Year Yes

Fiscal Period Select the required Month Yes


Business Unit Select the required Business Unit Code(s) No

Cost Centre Select the required Cost Centre Code(s) No


Account Select the required Account Code(s) No

Programme Select the required Programme Code(s) No

Analysis 1 Select the required Analysis 1 Code(s) No

Analysis 2 Select the required Analysis 2 Code(s) No

Spare 1 Select the required Spare 1 Code(s) No

Spare 2 Select the required Spare 2 Code(s) No

Inter Entity Select the required Inter Entity Code(s) No





Page 50 Version 2.0

6.7.3 Default Output Columns The following table illustrates the default columns on the Management Reporting on Balances Report:

Column Header Description Entity The Entity Value Transacted against

Business Unit The Business Unit Value Transacted against

Cost Centre The Cost Centre Value Transacted against

Account The Account Value Transacted against

Programme The Programme Value Transacted against

Analysis 1 The Analysis 1 Value Transacted against

Analysis 2 The Analysis 2 Value Transacted against

Spare 1 The Spare 1 Value Transacted against

Spare 2 The Spare 2 Value Transacted against

Inter Entity The Inter Entity Value Transacted against Opening Balance The Total Actual Value at the Start of the selected Period

Debit Amount The Total Value of Debits in the selected Period

Credit Amount The Total Value of Credits in the selected Period

Closing Amount The Total Actual Value at the End of the selected Period

YTD Position The Total Actual Value at the Year to Date Point



Page 51 Version 2.0

7 Appendix A Report Summary Module Report Summary Description

Purchasing

Open Purchase Order

The Open Purchase Order Report details all open approved purchase orders for a specified cost centre. The output also lists Need-by Dates, plus the values that have already been receipted and matched; thereby showing exactly what is left on the Purchase Order.

Group Financial Reporting & Control AP Invoices

The Group Financial Reporting & Control AP Invoices Report allows users to interrogate PO related Invoices that meet various different criteria in a specified date range.

Invoice Processing

The Invoice Processing Report allows users to interrogate Invoices that have been applied to a specific/range of chart of Account values in a specified month.

Accounts Payable

AP Transaction Processing

The AP Transaction Processing Report allows users to the see total payments made against a particular Account Combination in a specified time frame.

Accounts Receivable

AR Open Invoices The AR Open Invoices Report allows users to interrogate open Customer Invoices that have been raised to a specific/range of chart of Account values.

AR Process Performance

The AR Process Performance Report allows users to interrogate open and overdue Customer Invoices for a specified customer in a given time frame

It also allows users to search for invoices raised by a particular individual within their organisation.

Group Financial Reporting & Control AR Invoices

The Group Financial Reporting & Control AR Invoices Report allows users to interrogate all Customer Invoices for a specified chart of account combination in a given time frame

It also allows users to search for invoices raised for a particular customer/customer site.



Page 52 Version 2.0

General Ledger

Account Analysis with Line Detail

The Account Analysis with Line Detail Report prints the full detail for all accounting lines in the General Ledger for single and multiple account combinations. The journal entries are given as appropriate for each line which can include details of:

Invoices paid with invoice numbers and amount Receipts against Purchase Orders with PO

numbers shown

I.e. all the details that can be viewed by using the Drilldown facility in GL Account Inquiry

Programme YTD Monitoring

The Programme YTD Monitoring Report shows Year to Date (YTD) actual expenditure against Budgets and Forecast Expenditure for a Main or Child Programme based on the Programme Level selected.

Administration Costs Monthly Profiles

The Administration Costs Monthly Profiles Report shows: Actual expenditure month by month to the period in

which the report is being run

Monthly forecast expenditure thereafter against budgets and forecasts

o The report is for Administration Costs Administration Cost YTD Monitoring

The Administration Cost YTD Report shows Year to Date (YTD) actual expenditure against Budgets and Forecast Expenditure for Administration Costs.

Cost Expenditure Analysis

The Cost Expenditure Analysis Report provides Budget, Actual and Forecast Account Code Analysis for the specified Cost Centre and/or Programme parameters.

Month End Reports

This Month End Reports display income & expenditure based on budgets and actuals and a further comparison showing the variance between the two on a monthly (as selected) and year to date basis. Month End Reports contains 7 drill down levels; these are represented by 7 tabs at the top of the report:

Entity Summary Business Unit Summary Cost Centre Summary Account Summary Programme Summary Analysis Summary Transaction Level

Management Reporting on Balances

This Management Reporting on Balances report provides Opening, Closing, Debit and Credit activity balances of a General Ledger for a specified account combination and period.

Date post:	06-Jan-2016
Category:	Documents
Upload:	srinivasa-rao-asuru
View:	42 times
Download:	4 times

OBIEE Dashboard Reference Guide

Documents