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Effective Presentation Skills
Gretchen M. Dickson, MD, MBA
March 18, 2015
Objectives
• Develop creative presentations
• Use technology in presentations
• Demonstrate effective presentation skills
Stages of Presentations
Reflection
Presentation
Practice
Development
Development
• Know your audience
– Medical student vs. CME lecture
• Objectives
– Learning should be planned
– Emphasize key messages
• Teaching Strategies
– How will these impact time and content?
Content
• Appropriate for time allotted
• Collected from a variety of sources
– Not just a single review article
• Appropriately referenced
– UpToDate should not be one of your sources
• Copyright laws actually matter
Timing
• Start and end on time
• Be prepared for unexpected shortening of presentation
– Use hyperlinks to include alternate endings
• Practice your timing
– Which slide will you be on when there are 10 minutes left?
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Stages of Presentations
Reflection
Presentation
Practice
Development
Practice
• Never “wing it” for a presentation
– Practice! Practice! Practice!
• Don’t allow yourself to break the rules in practice
• Get critiqued by peers or video tape yourself
• Have strategies for avoiding common errors
Stages of Presentations
Reflection
Presentation
Practice
Development
Presentation Environment
Room Layout
• Are there distractors?
– Ex: Open blinds with sun glare
• Does the room meet your needs?
– Ex: Small group work in an auditorium
• Where will you present from?
• Possible obstacles?
– Wiring? Temporary stage? Background on slides?
Microphone
• If you are offered one, use it
– Never say “I can project”
• Podium microphone
• Lavaliere microphone
– Appropriate dress
– Appropriate location
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Technology
• Always make sure it works
• Your presentation time should never be the first time you try out your slides in the room
Introduction
• Set the presentation tone
– Who are you?
– Where are you from?
– Are you really an expert?
• Never apologize for giving a presentation
Dressing for Success Dressing For Success
• If you can’t clip a pager on, you can’t clip a lavaliere microphone pack on
• Noisy shoes are a no‐no
• Dress conveys
– How serious the presentation is for you
– How well you know your audience
• Dress to inspire confidence
Language
• Avoid fillers
– Practice
– Deep breathing
• If you have to try to be funny, don’t
• Be natural, but professional
– Consider the impact of accent
– Avoid colloquialisms
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Body language
• Eye Contact
– Establish sight lines
– Eliminate favoritism
– Look at the audience, not slides or notes
• Hand gestures for emphasis
• Movement should be intentional not random
Direct Audience Focus
• Focus on content = Traditional slide
• Focus on presenter = Images only
• Include slide designs that cater to all learner types
Stages of Learning
• Unconsciously incompetent
• Consciously incompetent
• Consciously competent
• Unconsciously competent
Stages of Learning
Unconsciously competent
Consciously competent
Consciously incompetent
Unconsciously incompetent
Stages of Learning Direct Audience Focus
• Consider the content‐blank approach
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What does it mean to be a family physician? For me it means that our relationships with our patients is unconditional… ended only by death, by geographical separation or by mutual consent.
• Dr. Ian McWhinney
Interactivity
• Audience response
• Small group work
• Self‐reflective exercises
• If I’m part of the presentation I’m more likely to say it was a good presentation
Organization
• What are you going to tell them?
– Objectives
• Tell them
– Presentation
• Tell them what you told them
– Summary slide
Strong Ending
• Include a summary slide
• Remember to thank the audience
• Invite questions, but set limits
Handling Questions
• Repeat them if not using a microphone
• Control them
– Don’t run over time
– Don’t engage in a debate
– Block and bridge
• Don’t make up information if you don’t know
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Stages of Presentations
Reflection
Presentation
Practice
Development
Reflection
• Self‐assessment
• Pre‐arranged evaluation of presentation
• Trusted evaluator
• Look at the session evaluations for improvement ideas
Stages of Presentations
Reflection
Presentation
Practice
Development
Questions?
Presentation DesignTerry Ast
3/18/2015
PRESENTATION DESIGN
Terry Ast
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Objectives
Demonstrate the elements of constructing a PowerPoint presentation
Identify technologies to enhance presentations
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Objectives
Constructing a presentation Font Size
Design
Pictures/Video
Animation
Common mistakes
BLAH
BLAH
BLAH
BLAH
B
BLAH
BLAH
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MIBKISIDEAS
NOT DETAILS
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Presentation DesignTerry Ast
3/18/2015
TOP PRODUCERS OFPRIMARY CARE
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7 X 7 RULE7 lines per page
7 words per line
Font size Headings – 44-48 points
Text 32 (> 24 points)
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RED FONT
This is a no-no
This is okay
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Design
Pick a design for your slide Use designs under design tab
Create your own
● Dark text - light background is best.
● Off white or light beige better than white.
● Light text - Dark backgrounds
KUSM-W design
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Presentation DesignTerry Ast
3/18/2015
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Title
Content
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Design
Fonts Arial or Times Roman
Put a box around your slide in slide master Helps audience focus subliminally
Slide number
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Presentation DesignTerry Ast
3/18/2015
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Presentation DesignTerry Ast
3/18/2015
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Slide number
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Slide number
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PICTURES/VIDEO
To illustrate, not decorate
Poor Exam Technique
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PICTURES/VIDEO Using Cartoons and Pictures Beware of copyright issues
Video Embed YouTube into presentation
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Animation
Less is more
Be consistent
Enhance – don’t distract
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Presentation DesignTerry Ast
3/18/2015
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Common mistakes
1. Font too small
2. Poor slide design Distracting background
Weird fonts
3. TMI – too much information
4. Too many/too few pictures
5. Animation - too much/inconsistent
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Tips for Physicians
Follow speaker guidelines for generic and brand names
Don’t use pharma-produced slides
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Equipment malfunction
Be prepared
Test audio, video on computer to be used
Take copy of presentation
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Technology
genX, millennials, etc. comfortable with technology
Audience Response system
Prezi
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• https://prezi.com/5ye8po_hmikp/10‐most‐common‐rookie‐presentation‐mistakes/
• https://prezi.com
• https://www.turningtechnologies.com/training‐support
5 RULES C:\Program Files
(x86)\Microsoft Office\Templates\1033
Search *.potx
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EMBED YOUTUBE VIDEO INTO POWERPOINT
Use blank layout or set up the slide with title, etc.
Click Insert | Video | Video from Web site
You will see this
In your web
browser, go to the
YouTube video
you want to embed
Right click and
choose “Get
embed code”
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A small rectangle appears
Right click on this
rectangle and choose
“Copy”
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Paste this code into the textbox in Powerpoint
Then click Insert
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