1

HOW TO OBTAIN LEGAL DOCUMENTS

Kf;fpakhd rl;l Mtzq;fs; ngwy;

2

gpwg;G gjpT nra;ahtpbd; vt;thW gjpT nra;a KbAk;?

BIRTH NOT INITIALLY REGISTERED? HOW TO REGISTER

3

What you will need

• A letter from the Grama Sevaka (Public official)

• Parents Birth Certificate

• Marriage certificate

• Copy of parents National Identity Card (NIC) with confirmation from Grama Sevaka

• fpuhk cj;jpNahfj;jh; fbjk;

• ngw;Nwhhpd; gpwg;G rhd;wpjy;

• jpUkzg; gj;jpuk; my;yJ cWjpgLj;Jk; kj FUtpd; fbjk;

• ngw;Nwhhpd; Njrpa milahs ml;il gpujp fpuhk cj;jpNahfj;jhpd; cWjpgLj;jYld;

4

• A letter from the school principal

• Siblings Birth Certificate

• A letter from the Hospital of birth or Midwife

• Vaccination Card

• The above documents together with the B611 form should be submitted to the Registration Department, Divisional Secretariat

• ghlrhiy mjpgh; fbjk;

• rNfhjuhpd; gpwg;G rhd;wpjy;

• itj;jparhiy Mtzk;

• Crp fhl;

• Nkw;Fwpg;pl;l Mtzq;f@k; B611 ,y tpz;zg;g gbtj;Jld; - gpuNjr nrayfj;jpd; gjpthsh; ghptpw;F nfhLj;jy;

5

BIRTH CERTIFICATE LOST?THE STEPS TO BE TAKEN TO OBTAIN IT

gpwg;G rhd;wpjy; njhiyj;Jtpl;lhy;

xUth; vd;d nra;jy; Ntz;Lk;

6

• Make the relevant Application in order to receive a copy of the Original Birth Certificate immediately

• Obtain the B38 form from the Registration Department at the Divisional Secretariat

• The reference note that the Registrar hands over should not be misplaced.

• mjDila gpujpia cldbahf ngw;Wf; nfhs;tJ mtrpak;

• B38 ,y tpz;zg;g gbtk; - gpuNjr nrayfj;jpd; gjpthsh; gphptp nfhLj;jy;

• gjpthsH cq;fSf;F gw;Wr;rPl;L xd;W jUthH mjid ftdkhf itj;jpUf;fTk;.

7

• The copy of the Birth Certificate can be obtained on the date that the Registrar at the Divisional Secretariat specifies when the person makes the application

OR it will be posted (a self addressed envelope with a stamp should be provided to the Registrar at the Divisional Secretariat)

• It will take approximately a month for the applicant to receive the Birth Certificate.

• If it’s required urgently an

appointment with the Registrar must be made and the certificate can be received within a day.

• gpujpia ngwyhk; - gjpthsH Fwpg;gpLk; ehspy; my;yJ cq;fsJ Ra Kfthp vOjg;gl;l ciwapy; (Envelope) Kj;jpiu xl;b nfhLg;gjd; %yk; jhghypy; ngwyhk;.

• xU khj fhyk;

• mtrukhf Njitg;gLkhdhy; gjpthsUld; re;jpj;J - xU ehspy; gpujpnahd;iwg; ngwyhk;.

8

NATIONAL IDENTITY CARDWhere/how does one obtain it ?

Njrpa milahs ml;iliavq;F> vt;thW ngw;Wf;

nfhs;tJ?

9

• The National Identity Card (NIC) is issued by the Office of Registration of Persons Record Room in Colombo

• The appropriate form must be obtained from the local Grama Sevaka

• The completed form must be handed over to the Grama Sevaka

• The Grama Sevaka will forward an application through the Divisional Secretariat to the office in Colombo

• Ml;fisg; gjpT nra;jy; jpizf;fskhFk; - nfhOk;G.

• gpuNjr fpuhk Nrtfh;-nghUj;jkhd tpz;zg;gg; gbtj;jpidg; ngwTk;

• G+uzg;gLj;jg;gl;l gbtj;jpid fpuhk Nrtfh;hplk; xg;gilAq;fs;

• fpuhk Nrtfh; gpuNjr nrayhshpD}lhf Ml;fisg; gjpT nra;jy; jpizf;fsj;jpw;F mDg;gpitg;ghH.

10

njhiye;j milahsml;ilf;fhd gpujpiag;

ngWtjw;F Njitahd Mtzq;fs;

Lost your original Identity Card? These are the documents that you

need to obtain a duplicate.

11

• Completed Form “E” – obtained from the Grama Sevakar

• Lodge a police complaint and obtain a copy of the police complaint that has been lodged.

• Photo size 13/8”x 7/8”

• Stamp valid Rs. 15.00

• Birth Certificate

• G+uzg;gLj;jg;gl;l “gbtk; <”

• nghyp]py; Kiwg;ghL nra;ag;gl;l nghyp]; mwpf;ifspd; gpujp.

• 13/8”x 7/8”mstpyhd th;zg;Gifg; glq;fs;

• Ugh. 15.00 ngWkjpahd Kj;jpiu

• gpwg;Gr; rhd;wpjo;

12

• If employed, a certificate of employment or a letter from employer

• Provide documents in which the lost National Identity Card (NIC) Number is stated

• Residency certification

• The above documents should be handed over with the appropriate form E to the Grama Sevaka

• njhopy; Ghptjhapd; 03 khjj;jpw;Fs;shf ngwg;gl;l (njhopy;) rhd;wpjo;>

• njhiye;j milahs ml;il ,yf;fk; ghtpj;jJ njhlh;gp;y; cWjpg;gLj;Jk; NtW Mtzq;fs;

• tjptplr; rd;wpjo;

• gpuNjr fpuhk Nrtfh;-nghUj;jkhd tpz;zg;gg; gbtj;Jld; rkh;gpj;jy;

13

xNu ehspy; milahsml;ilia vt;thWngw KbAk;?

How you can obtain a National Identity Card (NIC), within a day.

14

• The applicant should mandatorily be present

• All documents should be authorized by the Grama Sevaka & The Divisional Secretary

• Photocopy of the lost National Identity Card (NIC)

• Driving License

• Passport

• tpz;zg;gjhhp fl;lhakhf r%fkspf;f Ntz;Lk;.

• Mtzq;fs; - fpuhkNrtfh; , gpuNjr nrayhshpdhy; cWjpg;gLj;jy; Ntz;Lk;.

• gioa milahs ml;ilapd; Gifg;glg; gpujp

• rhujp mDkjpg;gj;jpuk;

• flTr; rPl;L

15

• Photo copy of the page of the applicants Bank book on which the NIC number is stated

• If the NIC is needed urgently, an affidavit stating same should be provided

• Rs. 500.00 should be paid while submitting the application & the reference slip should be kept carefully

• tq;fpf; fzf;Fg; Gj;jfj;jpy; milahs ml;ilapd; ,yf;fk; Fwpf;fg;gl;l gf;fj;jpd; gpujp.

• mtru Njitapd; epkpj;jk; milahs ml;il Njitg;gLtjhapd; mjw;fhd rj;jpa fbjhrp.

• &gh 500.00 nrYj;jp kw;Wk; gw;Wr; rPl;ilg; ngw Ntz;Lk;.

16

• The documents together with the application should be submitted at the following address on a weekday between 8am – 12pm

Office of Registration of Persons Record Room,No. 239, High level Road, Nugegoda.

Tel : 011-2856141

• mYtyf ehl;fspy; K.g. 8.00 Kjy; ez;gfy; 12.00tiu gw;Wr; rPl;L , Mtzq;fSld; tpz;zg;gq;fis rkh;g;gpf;f Ntz;Lk;.

Ml;fisg; gjpT nra;jy; jpizf;fsk;> rp45> nfg;gpl;bnghy khtj;j> Enfnfhil

njhiyNgrp :011-2583199>011-

2508022ngf;]; :011-2593634

http://www.rpd.gov.lk/

17

fhzp cWjpg;gj;jpuk;> fhzpmDkjpg;gj;jpuk; > fhzp mspg;Gfs;

DEED, PERMIT OR GRANT

18

fhzp cWjpg;gj;jpuk;> fhzpmDkjpg;gj;jpuk; vd;why; vd;d?

WHAT IS A LAND DEED, PERMIT OR GRANT ?

19

LAND DEED

• Is a result of the transaction between individuals. The document received is called the Deed of Transfer.

• This should be executed by a Notary and the signature of the owner of the said property is required

fhzp cWjp

•jdpg;gl;l egh;fSf;fpilNa Vw;gLj;jg;gLk; gpujpgyDf;fhf nfhLf;fg;gLk; MtzkhFk;

•nehj;jhhpR /rl;lj;juzpahy; vOjg;gl Ntz;Lk; jghy; Kj;jpiuAk;> fhzpg;gjpthshpd; cj;jpNahf G+h;tKj;jpiuAk; ,Uf;f Ntz;Lk;.

fhzp mDkjpg;gj;jpuk;

mur fhzpapid gjpTnra;tjw;fhf fhzp mgptpUj;jprl;lj;jpd; fPo; toq;fg;gLk; Xh;mjpfhug;gj;jpukhFk;.

PERMIT

Document given in accordance to the Land Development Ordinance to register land given by the state. Complete ownership is not given, and the state will set out conditions on how the land can be used and all conditions need to be adhered to by the individual who receives it.

20

LAND GRANT

• Also called Swarna Boomi, given by the state as a grant. The official document has the official government stamp. The individual who receives this grant will have complete ownership of land, unlike the restricted ownership of the permit land.

fhzp mspg;G

• [aG+kp>uj;dG+kp> nrhh;zG+kp vdTk; miof;fg;gLk;. ,J fhzp mgptpUj;jp rl;lj;jpd; fPo; murpdhy; toq;fg;gLk; fhzp njhlh;ghd mspg;G gj;jpukhFk;.Kd; gf;fj;jpy; mur Kj;jpiu xd;Wk; fhzg;gLk;

21

fhzp cWjpg;gj;jpuk;> fhzp

mDkjpg;gj;jpuk; kw;Wk;mspg;Gf;fs; Vd;

mtrpak;?

WHY A DEED, PERMIT & GRANT ISIMPORTANT

22

The above documents are necessary to;

• Claim ownership to land

• To solve issues pertaining to land

• To receive Bank Loans

• fhzpapd; nrhe;jj;ij epUgpg;gjw;F - rl;lhPjpahd

Mtzq;fshFk;

• fhzp njhlh;ghd gpur;ridia jPh;g;gjw;F

• tq;fpf; fld;fisg; ngWtjw;F

23

• To be an eligible beneficiary to Government or Non Governmental Organizations (NGO) & housing scheme projects

• To receive compensation from the Government

• To receive help from various sources pertaining to the reconstruction of houses

• murpdhy; kw;Wk; mur rhh;gw;w epWtdq;fspdhy; toq;fg;gLk; tPlikg;Gj; jpl;lnkhd;wpw;fhd jFjpapidg; ngWtjw;F

• murpdhy; toq;fg;gLk; ,og;gPl;Lj; njhifiag; ngWtjw;F

• cjtpj; njhifiag; ngWtjw;F

24

fhzp cWjpg;gj;jpuk; , fhzp mDkjpg;gj;jpuk; , mspg;Gg;gj;jpuk;

njhiye;jhy; vd;d nra;tJ?

STEPS TO BE TAKEN IF DEED, PERMIT OR GRANT IS LOST

25

• Complete the appropriate form obtained from the Registrar of Lands or the Government Agent (GA) in the respective district

• The reference slip must not be misplaced. The relevant documents should be handed over on the specified date.

• fhzp kw;Wk; khtl;lg; gjptfj;jpy; - tpz;zg;g gbtj;ij G+h;j;jp nra;J nfhLj;jy;

• gw;Wr; rPl;ilg; ngw;w gpd; njhiye;j cWjpapd; gpujpiag; ngw;Wf; nfhs;syk;.

26

• Permit Land (land provided by the state with restricted ownership, where compensation need not be paid if/when taken over by the state)

• If Permit lands acquire the status of Land Grant (Swarna Boomi) by the state, compensation should be paid to the individual if/when taken over by the state.

• fhzp mDkjpg;gj;jpuk; fhzp - muR Rtpfhpf;fyhk;. el;l<L toq;fg;gl Ntz;ba Njitg;ghL ,y;iy.

• fhzp mDkjpg;gj;jpukhdJ

(ngkpl;) mspg;ghf khw;wg;gLk; NghJ rl;l me;j];ijg; ngWk;. murhdJ fhzpiaRtpfhp;j;jhy; el;l<L toq;fg;gLk;

27

IMPORTANT FACTS TO REMEMBER – DEED,PERMIT,GRANTS

fhzp cWjpg;gj;jpuk; , fhzp mDkjpg;gj;jpuk; , mspg;Gg;gj;jpuk;

- Kf;fpakhd tplaq;fs;

28

Deed

• It should be signed by the Transferor, two witnesses and should be attested by a Notary

• It should be registered in the Land Registry, so the public are aware of the ownership ( the current or past owners of the respective land) and the ownership can be ascertained

fhzp cWjp

• chpikahsh; ifnahg;gk; , 2 rhl;rpahsh; , nehjhhp]; mq;fPfhpj;jy;.

• fhzp gjpthsh; jpizfyj;jpy; gjpT nra;agl Ntz;Lk; - nghJ kf;fs; chpikia Fwpj;J mwptjw;F , chpikia ep&gpg;gjw;F (epy gjpNtl;L nghypNah];)

29

• If the Land Deed and the Land registry folios which are maintained by the relevant land registry’s in each area are destroyed, a duplicate Deed can be obtained from the land registry, where the notary to the deed had practiced.

PERMITS & GRANTS

• Permits and Crown Grants are given by the state under the Land Development Ordinance

•cWjp/gpujp fhzp gjpthsh; jpizfyj;jpy; mopf;fg;gl;lhy; - cWjp gpujp – nehjhhp]; Ntis nra;j gpuNjrjpy; fhzp gjpthsh; jpizfyj;jpy; ngwyhk;

fhzp mDkjpg;gj;jpuk;, mspg;Gg;gj;jpuk;

fhzp mDkjpg;gj;jpuk; fhzp mspg;G murhq;fj;jhy; nfhLf;fgl;lit

30

• For all Permit and Grants, the state will set out certain conditions in the legal document. The individuals must adhere to the conditions stated in the document by the state, if not the Grant or Permit can be cancelled.

• Each Permit will be renewed annually by the Government Agent (GA). If the GA is satisfied with the usage of the land , a Permit maybe transferred into a Grant

• Between 1950 and 1960 land grants were issued by the state - extent of 5 acres per person under the Middle Class Scheme.

• chpa gj;jpuj;jpy; $wg;gl;bUf;Fk; tiuaiufis gpd;gw;w Ntz;Lk;

• fhzp mDkjpg;gj;jpuk; tUlhe;jk; GJgpf;fgLk; GA jpUg;jpaile;jhy; mDkjpg;gj;jpuk; mspg;ghf khw;wgLk;

• 1950 & 1960 fhzp mspg;G murhq;fj;jhy; nfhLf;fgl;ld – eLj;ju tHf;f jpl;lk;

31

• 1960 & 1980 state issued Swarna Boomi Scheme lands

• All Permits and Grants will be Registered in the relevant Divisional Secretariat

• The land by way of Permit or Grant cannot be sold. If sold it will not be considered a valid sale. The holders will not be given the land back in the event the state becomes aware of such a transaction. This is a clear violation of Grants and Permits.

• 1960 & 1980 – Rth;z ékp fhzp jpl;lk;

• fhzp mspg;G – ey;y chpj;Jhpik

• gpuNjr nrayfj;jpd; gjpthsh; gphptp gjpT nra;agLk;

• mspg;G / mDkjpg;gj;jpuk; fhzp tpw;gjw;F KbahJ -nry;Ygbahfhj tpw;gid fhzp mDkjpahsUf;F fhzp kPz;Lk; nfhLf;fglhJ (chpik kPwy;)

32

• If a Permit / Land Grant is occupied by a third party, the owner of the Permit / Land Grant must make a complaint to the GA. Action in the District Court can be filed.

• Death of the Permit holder– the successor of the Permit / Land Grant must file an application within 6 months in the GA office to gain the property or the successor must hold physical possession of the property. If not the permit will be cancelled.

• fhzpapy; kw;wth;fy; FbapUe;jhy; - GA f;F kD %yk; Gfhh; , khtl;l ePjpkd;wj;jpy; tof;F njhlf;fyhk;

• chpikahsh; (fhzp mDkjp / mspg;G) kuzk; -thhprhyh;fs; kD rkh;gpj;jy; 6 khjk; GA fr;Nrhp , fhzpapy; FbapUj;jy;

33

• Church property – If the church property has been taken over by a third party or the state – the church can file a complaint in the GA office or file a case in the District Court

• Church built on a Permit land – A Church built on such is not valid and deemed an illegal construction. This is so unless the permit gives the right to reside or to build a place of religious worship.

• rigfs; fhzp- kw;wth;fy; FbapUj;jy; /murhq;fj;jhy; vLf;fgly; - GA f;F kD %yk; Gfhh;, khtl;l ePjpkd;wj;jpy; tof;F njhlf;fyhk;

• rigfs; mDkjpgj;jpu fhzpapy; fl;lgly; - gj;jpuj;jpy; fhzpapy; trpg;gjw;F chpik nfhLj;jpUe;jhy; - mbg;gil chpik tof;F njhlf;fyhk;.

34

THANK YOU

ed;wp