OC 14032017 AGN AT - banyule.vic.gov.au · 14/03/2017 · LGPro Awards for Excellence held on 23...

Agenda

Tuesday, 14 March 2017

Ordinary Meeting of Council

Council Chambers, Ivanhoe Service Centre

275 Upper Heidelberg Road, Ivanhoe

- Public Forum commencing at 7.00pm

- Council Meeting commencing at 7.15pm

Please Note: Council may extend the Public Forum if necessary, which will alter the start time of the Council Meeting.

Ordinary Meeting of Council - 14 March 2017 Page 2

Acknowledgement of the Traditional Owner, the Wurundjeri willam people

"Our Meeting is being held on the Traditional Land of the Wurundjeri willam people, and on behalf of Banyule City Council, I wish to acknowledge them as the Traditional Owners. I would also like to pay my respects to the Wurundjeri Elders, past and present, and to the Elders of other Aboriginal peoples who may be here today.”

Apologies and Leave of Absence

Confirmation of Minutes Ordinary Meeting of Council held 20 February 2017

Disclosure of Interests

Presentation A presentation will be made regarding Banyule City Council, who along with Moreland City Council, City of Port Phillip, City of Stonnington, City of Whitehorse and City of Yarra, won an award in the Sustainability Initiative category at the LGPro Awards for Excellence held on 23 February 2017, for the “Environmentally Sustainable Development (ESD) Policy – Planning Reform for a Sustainable Future”.

1. Urgent Business

REPORTS:

2. Petitions

Nil

3. People – Community Strengthening and Support

Nil

4. Planet – Environmental Sustainability

Nil

5. Place – Sustainable Amenity and Built Environment

5.1 Ivanhoe Library and Community Learning Hub Delivery Plan ....... 5 5.2 Olympic Park Master Plan .......................................................... 14 5.3 Banyule Integrated Transport Plan - Progress Report ................. 20 5.4 2017 - 2018 Community Sport Infrastructure Fund ..................... 25 5.5 Greensborough War Memorial Park - Temporary Umpire Change

Rooms ........................................................................................ 29 5.6 Urban Planning and Building Activities Report (July - December

2016) .......................................................................................... 32

6. Participation – Community Involvement in Community Life

Nil

7. Performance - Use Our Resources Wisely

7.1 Construction Management of Capital Works ............................... 37 7.2 General Valuation ....................................................................... 40 7.3 Assembly of Councillors .............................................................. 43


8. Sealing of Documents

Nil

9. Notices of Motion

Nil

10. General Business

Closure of Meeting to the Public

That in accordance with Section 89(2) of the Local Government Act 1989, Council close the Meeting to members of the public and adjourn for five minutes to allow the public to leave the Chamber prior to considering the following confidential matters:

11. Confidential Matters

Item Reason for Confidentiality

11.1 Unit 2 & Unit 3, 59 Swanston Street, Heidelberg Heights

Section 89(2)(g) matters affecting the security of Council property

Matters Discussed in Camera

That all confidential matters and reports related to the above items remain confidential unless otherwise specified.

Closure of Meeting

Audio Recording of Council MeetingsPlease note that all Council Meetings are audio recorded, with the exception of

matters identified as confidential items on the Agenda. This includes public participation during the meeting. These recordings will be made available on

Council’s website www.banyule.vic.gov.au.

The next Ordinary Meeting of Council will be held on Monday, 3 April 2017.

http://www.banyule.vic.gov.au/

Place – Sustainable Amenity and Built Environment


5.1 IVANHOE LIBRARY AND COMMUNITY LEARNING HUB DELIVERY PLAN

Author: Scott Walker - Director City Development, City Development

Previous Items Council on 7 July 2014 (Item 4.5 - Ivanhoe Civic Precinct Master Plan)

Council on 22 August 2016 (Item 4.2 - Ivanhoe Community Library and Learning Hub)

EXECUTIVE SUMMARY

Concept plans have been prepared by Croxon Ramsay architects for the proposed new Ivanhoe Library and Community Learning Hub. Concept plans should now also be prepared for the adjoining public plaza and landscaping and cost estimates established. These can then be incorporated into a Community Learning Hub delivery plan which will feature:

i. The proposed new library and community learning hub (based on the Croxon Ramsay concept plan);

ii. More detailed concept plans for the proposed plaza and landscaping with emphasis on “active frontages”;

iii. Retention of existing “at grade” car parking where possible (no new decked car park);

iv. Provision of additional “at-grade” car park on remaining library land (total “at grade” car parking of approximately 236 spaces);

The provision of 236 “at-grade” car parking spaces is considered acceptable for the proposal based on car parking and traffic advice provided by GTA consultants.

Consultation on the Ivanhoe Community Learning Hub Delivery Plan can now be undertaken in April/May 2017 for Council approval prior to a formal planning permit application in the second half of 2017. Assuming a suitable planning outcome, detailed design process and construction tender it is expected that works could commence in the second half of 2018.

RECOMMENDATION

That Council:

1. Prepares concept plans and cost estimates for the proposed public plaza / landscaping adjoining Upper Heidelberg Road. The public plaza is to be designed to integrate with the proposed Community Learning Hub and to provide for future active frontages.

2. Prepares a Community Learning Hub Delivery Plan which features:

a. The proposed new library and community learning hub (based on the Croxon Ramsay concept plan);

b. More detailed concept plans for the proposed plaza and landscaping with emphasis on “active frontages”;


IVANHOE LIBRARY AND COMMUNITY LEARNING HUB DELIVERY PLAN cont’d


c. Retention of existing “at grade” car parking where possible (no new decked car park);

d. Provision of additional “at-grade” car park on remaining library land (total “at grade” car parking of approximately 236 spaces);

3. Develop a detailed engagement plan to undertake consultation on the Community Learning Hub Delivery Plan.

CITY PLAN

This report is in line with Council’s City Plan key direction to “maintain and improve Banyule as a great place to live”.

BACKGROUND

The Ivanhoe Civic Precinct Master Plan was adopted in 2014 following extensive community consultation. The plan sets a clear strategic direction for future land-use and development for the precinct which features a new Community Learning Hub, demolition of the existing library and creation of a public landscaped plaza fronting Upper Heidelberg Road.

The proposed Community Learning Hub will house a range of facilities to provide the ultimate community learning experience including:

• Community library; • Arts vault / gallery; • An interactive video-conferencing hub with community meeting and working

hub spaces; • Theatrette; • Maternal and Child Health Consulting Suites; and • Community café.

In April 2016, Croxon Ramsay were engaged to provide architectural services to design the Community Learning Hub as the first stage in realising the Master Plan’s key aspirations for the civic precinct.

Croxon Ramsay have translated the Master Plan vision, scope and specifications identified for the Ivanhoe Community Learning Hub and developed a set of concept plans in consultation with key stakeholders.

In working toward delivering the overall vision for the Civic Precinct Master Plan, a preliminary assessment of the potential car parking arrangements based on the developed Community Learning Hub Concept Plans was initially undertaken. At its meeting on 22 August 2016 Council also resolved as follows:

That Council:

1. Releases the draft Ivanhoe Community Learning Hub concept plans as prepared by Croxon Ramsay, to be presented for community consultation and feedback to influence further design work.




2. Engage a consultant to prepare a Transport and Traffic Engineering analysis and assessment of car parking requirements for the draft concept of the Ivanhoe Community Learning Hub proposal.

3. Engage a consultant to prepare a Transport and Traffic Engineering analysis and assessment of car parking impacts prior to commencement of construction (but once administrative staff have moved out) and then again following the completion of the Ivanhoe Community Learning Hub.

4. Receives a further report to consider the community feedback on the concept plans for the Ivanhoe Community Hub and the outcomes and needs of Transport and Traffic Engineering analysis.

5. Consider other opportunities for the provision of additional car parking for the Ivanhoe Civic Precinct on sites within or near the precinct whenever those opportunities arise.

(Resolution CO2016/1)

Further consultation was undertaken in late 2016 and a more detailed analysis of car parking requirements has now been prepared by a Transport and Traffic Engineer – GTA consultants.

LEGAL CONSIDERATION -

There are no direct legal implications arising from the recommendation contained in this report.

HUMAN RIGHTS CHARTER -

Victoria's Charter of Human Rights and Responsibilities (the Charter) outlines the basic human rights of all people in Victoria. The Charter requires that governments, local councils and other public authorities comply with Charter and to consider relevant Charter rights when they make decisions.

It is considered that the subject matter does not raise any human rights issues.

CONSULTATION

In April 2016, a consultation process was initiated to invite key hub users and community stakeholders to share their views and visions for the hub based on the approved project scope. This included participation in workshop sessions and a library hub bus tour, with feedback used to inform the development of the concept plans.

The concept plans were then presented back to the stakeholder groups for feedback. The feedback was very positive with general agreement that the concepts addressed and responded to the scope and vision for the hub.

Overall approximately fifty - five community members and key stakeholders were engaged during the development of the concept plans.

A further stage of consultation was undertaken in late 2016 to receive greater community feedback on the developed concept plans to provide Council with feedback on the concepts and influence further design work.




Broader community consultation on the Concept Plans was undertaken in the form of:

• Promotion on the Banyule Website, including links to the concept plans. • Copies of the Concept Plans being available at Council’s customer service

centres and Ivanhoe Library. • Community forums inviting community feedback on the plans in early

September and again in November 2016.

Approximately 120 people were in attendance at the information and consultation sessions held in September 2016. Specific sessions were held for Ivanhoe Parade residents and the Friends of Ivanhoe Library and general sessions for residents and general community members.

During the information sessions and consultation process, concept plans were presented and each target audience was asked a series of questions to allow for feedback to potentially influence further design.

Generally there was overall support for the concept design for the proposed Ivanhoe Community Hub. Most in attendance felt that the concept design met the vision for the civic site at Ivanhoe. With many indicating there was a good suite of services included in the concept to allow for support, creativity and learning within the arts, library and community spaces.

The top three things that the community identified as key successes of the concept plan were:

• the enhanced library facility and community meeting rooms • the separate children’s library area and associated spaces • the inclusion of both the community and touring art spaces.

The community expressed the importance for the proposal to:

• maintain and protect the heritage nature of the existing town hall, • be fully accessible for all members of the community • include opportunities for the use of sustainable building materials.

During these sessions the community raised concerns regarding some elements of the Ivanhoe Civic Precinct Master Plan that were not clearly identified at this stage of the project and sought future consultation on their areas of concerns including:

• car parking arrangement of the site • dissatisfaction of any future decked car park. • traffic management of streets surrounding the precinct site • any future commercial development

Following the Council elections, the concept plans were made available on Council’s website for further feedback from the wider community. A car parking and traffic assessment was also undertaken.

To ensure comprehensive consultation is undertaken, a detailed engagement plan should be developed with Councillors to ensure interested and considered community participation.




COMMUNITY LEARNING HUB DELIVERY PLAN

To achieve an appropriate outcome for the community, the delivery of the Ivanhoe Community Learning Hub as outlined in the concept plan presented to the community is reliant on a number of key associated projects. The existing Ivanhoe library will need to be demolished to make way for the new hub as well as the public plaza and landscaping and replacement car parking. The following plan demonstrates the key elements:

Figure 1




CAR PARKING ASSESSMENT

A car parking and traffic assessment has been prepared on behalf of Council by GTA Traffic Consultants to consider the car parking needs associated with the proposed Ivanhoe Library Community Hub. The analysis indicates that the provision of 236 car spaces is sufficient. In particular, it is noted as follows:

Car Parking

Surveys undertaken by GTA indicate that the study area comprises a total existing supply of 360 spaces. At the peak time, of 2:00pm, there were a total of 301 occupied spaces recorded.

Information provided in a report by Ratio consultants (“Car Parking Management Plan”, dated September 2015) indicates that a total of 91 spaces (including 11 fleet cars) were observed to be associated with existing Council demands (noting that mode choice surveys undertaken by Council in May 2015 indicate a split of 95% to car driver).

As such a car parking demand in the order of 210 vehicles (301 vehicles minus 91 vehicles) could be expected to remain within the site following the relocation of Council offices.

Future Site Development

The following future land uses are considered to generate a demand for car parking which coincides with the demand generated by the Library on the site during the daytime peak period (with all other proposed uses considered to be ancillary).

Land Uses Comment

Community Gallery

These uses will replace the existing Hatch Contemporary Arts Space located adjacent to the Civic Precinct (620 sqm). Touring Gallery

Artists Studio

Meeting Rooms

The total capacity of the meeting rooms is 100 persons (based on a floor area of 200 sqm and assuming a rate of 2 sqm per person). It is expected that up to 67 persons (approx. two-thirds) may be in attendance at any one time.

MC & H It is expected that there will be up to 25 places at any one time.

Table 1




Future Car Parking

Future car parking demand is expected as outlined in the table below:

Land Uses Size Car Parking Rate

Future Daytime Peak Car Parking Demand

Library/Function Centre

per existing

n/a 210 spaces Community Gallery

330 sqm [1]

Touring Gallery

Artists Studio

Meeting Rooms 67 persons

0.3 spaces per person [2]

20 spaces

MC & H 25 places0.22 spaces per person [3]

6 spaces

TOTAL 236 spaces

Table 2

[1] Existing parking surveys have captured on-site demands associated with ‘the Hatch’ (which is

reducing from 620sqm to 330sqm).

[2] Based on a typical ‘Place of Assembly’ car parking rate of 0.3 spaces per person.

[3] Based on a typical ‘Child Care’ car parking rate of 0.22 spaces per place.

Surrounding Area Car Parking

It should be noted that during special events at the Civic Precinct, increased attendance may be expected on the site however this is expected to occur outside the operational hours of the Library (typically during the evening) and therefore suitable on-site parking would likely be available.

Notwithstanding, should additional car parking be required, surveys undertaken as part of the Ivanhoe Car Parking Strategy indicate that some suitable off-site vacancies exist within the adjacent precincts during the peak parking demand period (noting that further interrogation of this data is required to confirm the exact occupancy/provision of spaces available).




On the basis of the above, GTA have advised that they anticipate that the typical repeatable car parking demand of 236 spaces will be able to be accommodated without the provision of an additional parking deck on the site.

FUNDING IMPLICATIONS

Funding for the project is yet to be confirmed and will be subject to finalisation of the concepts, a revised cost plan and then ultimately tendering the project for construction. The current indicative cost plan is as follows:

INITIAL COST PLAN

Library/Community Hub Building $18.5M

Plaza, Landscaping, Demolish Library* $2.5M

"At-Grade" car parking $0.8M

$21.8M

*cost subject to design and cost plan

Table 3

NEXT STEPS

Whilst concept plans have been prepared for the Community Learning Hub, concepts for the public plaza and landscaping are yet to be prepared. These should now be prepared as concept plans with associated cost estimates for construction. These can then be incorporated into a Community Learning Hub delivery plan which will feature:

v. The proposed new library and community learning hub (based on Croxon Ramsay concept plan);

vi. More detailed concept plans for the proposed plaza and landscaping with emphasis on “active frontages”;

vii. Retention of existing “at grade” car parking where possible (no new decked car park);

viii. Provision of additional “at-grade” car park on remaining library land (total “at grade” car parking of approximately 236 spaces);

Consultation on the Ivanhoe Community Learning Hub can then be undertaken in April/May 2017 for Council approval prior to a formal planning permit application in the second half of 2017. Assuming a suitable planning outcome, detailed design process and construction tender it is expected that works could commence in the second half of 2018.

TIMELINES

Approximate timelines to progress the project are as follows:

Complete Plaza/Landscaping Concepts and Costings End March 2017 Consultation on Community Hub Delivery Plan April/May 2017 Approve Delivery Plan and submit to planning July 2017 Planning Permit decision Dec 2017 Detailed designs completed and project tender March 2018 Commence Construction (2018/19 Financial year) July 2018 Complete Construction (2019/2020 Financial Year) Dec 2019




OFFICER DECLARATION OF CONFLICT OF INTEREST

Section 80C of the Local Government Act 1989 (Act) requires members of Council staff, and persons engaged under contract to provide advice to Council, to disclose any direct or indirect interest in a matter to which the advice relates.

Council officers involved in the preparation of this report have no conflict of interest in this matter.

CONCLUSION

The proposed Community Learning Hub will add value to the precinct as a cultural and community destination with a focus on learning, reading, meeting and art.

Council has made progress in the design of the Ivanhoe Community Learning Hub with the development of the concept plans. With a clearer understanding of the car parking needs and the development of concepts for the public plaza and landscaping it is now time to progress a delivery plan for the project.

ATTACHMENTS

Nil



5.2 OLYMPIC PARK MASTER PLAN

Author: Lucia Brennan - Recreation Planner, Community Programs

Ward: Olympic

EXECUTIVE SUMMARY

In December 2015, Council appointed Inside Edge Sport and Leisure Planning to work with the community and Council to develop a master plan for Olympic Park, Heidelberg West.

The objective of the project was to prepare a master plan for Olympic Park to ensure the best outcomes for the community, with improved facilities, better linkages and access from both sides of Darebin Creek, and a long term sustainable plan for the precinct.

Extensive consultation occurred throughout 2016 with Olympic Park user groups, local residents, external stakeholders, Councillors and Council staff. Twenty-two (22) submissions were received across two phases of community consultation on the draft plan. Feedback was largely in support of the overall plan. Submissions received related to a variety of elements of the plan and were more suggestive or comment-based rather than any consistent objections or major drive for change.

A series of recommendations have been identified and have been grouped into a 1-5 year, 5-10 year and 10 + year timeframe. The recommendations have been staged to support a collaborative, well planned and responsible approach to implementation. The estimated cost to implement all elements of the master plan is $11,335,000 excluding GST.

The final master plan meets the objectives of the master plan process, has acknowledged and responded to community feedback and once adopted, will help guide reserve and facility improvements in the future.

RECOMMENDATION

That Council

1. Adopt the (attached) Master Plan for Olympic Park.

2. Refer projects and cost estimates within the Master Plan to future capital work budgets.

CITY PLAN

This report is in line with Council’s City Plan key direction to “enhance Banyule’s public and open spaces”.


OLYMPIC PARK MASTER PLAN cont’d


BACKGROUND

In December 2015, Council appointed Inside Edge Sport and Leisure Planning as the lead consultants to work with the community and Council to develop a master plan for Olympic Park, Heidelberg West. Inside Edge Sport and Leisure Planning have prepared the draft plan in partnership with landscape architects, ACLA Consultants.

Olympic Park is located on the western fringe of the municipality. The park is within an established residential area, situated along the Darebin Creek. In close proximity to the west is a commercial precinct that includes Northland Shopping Centre and to the north-east off Dougharty Rd, is a substantial industrial area.

The park is home to the Heidelberg United Football Club (soccer), Olympic Colts Cricket Club and the Barrbunin Beek Aboriginal Gathering Place. The site has a significant history and was once used as a prominent training base for the 1956 Olympic Games.

An increasing demand for improved sport, recreation and cultural opportunities and the La Trobe employment cluster driving future population growth in the area underlined the need to develop a Master Plan to address current and future gaps in open space and facility provision.

The Master Plan aimed to identify the key issues and challenges constraining the use and development of Olympic Park and provide a clear vision and direction for the site that will enable Council to plan for its future enhancement and improvement.

LEGAL CONSIDERATION


HUMAN RIGHTS CHARTER


In developing this report to Council, the subject matter has been considered in accordance with the requirements of the Charter of Human Rights and Responsibilities.


However, the importance of play as an essential part of a child’s life is acknowledged in Article 31 of the United Nations Convention on the Rights of the Child. It supports a child’s right to rest and leisure, and to participate in play and recreational activities appropriate to the age of the child.




Locality Plan

Olympic Park, Heidelberg West

ADVOCACY

The thoughts and ideas of the community have been reflected within the Master Plan and detailed within the Background and Key Findings Report.

CURRENT SITUATION

The Master Plan has been prepared to optimise the use of Olympic Park for active and informal recreation and cultural pursuits and seeks to improve facilities to meet current and future community needs and expectations. The plan identifies priorities for future planning, enhancement and development of sports and community infrastructure.

The reporting for the Master Plan is in two sections. The main report titled ‘Olympic Park Master Plan – Volume 1 is included in Attachment One. It provides a summary of the Master Plan objectives and planning principles, site concepts, and key recommendations and actions for the delivery of proposed park infrastructure.




A background research and consultation report titled ‘Olympic Park Master Plan – Volume 2 – Background and Key Findings Report’ is included in Attachment Two. It provides a detailed project and local sporting context analysis, strategic review, demographic and site assessment, stakeholder consultation outcomes, and all other background information and research collected during the development of the Master Plan.

A series of key development principles, which are aligned with Council’s Public Open Space Plan have been established to assist Council with future planning and development of Olympic Park. The development principles have been grouped into the following key strategic pillars:

• Quality – of sports fields and infrastructure • Quantity – of community recreation and safety • Diversity and sustainability - of sport, community and open space provision • Accessibility and connection – getting to and using Olympic Park

The recommendations listed in the report are also grouped under the key strategic pillars and are based on a 1-5 year, 5-10 year and 10 + year timeframe. The recommendations have been staged to support a collaborative, well planned and responsible approach to implementation. A staged approach also recognises the significant costs associated with major upgrades and new works proposed for Olympic Park.


The estimated cost to implement all elements of the master plan is $11,335,000 excluding GST.

Banyule City Council will need to seek partnerships and funding opportunities with various external stakeholders in order to achieve the proposed works identified in the master plan. A particular benefit of master plans is that they can assist in advocating for funding from external stakeholders and other levels of government.

CONSULTATION

The project has involved extensive consultation with Olympic Park user groups, local residents, external stakeholders, Councillors and Council staff to gather information and to identify the needs of key users. Household surveys, stakeholder interviews, community reference group workshops, community safety group workshop, two community drop-in events and club presentation were conducted to ensure the Master Plan reflects the needs of the local community.

The Olympic Park Draft Master Plan was released for community consultation 12 July - 9 August 2016. Members of the community were informed of and invited to provide feedback on the draft plan via:

• Direct mail out to surrounding neighbours, • Leader Newspaper (Banyule in brief), • Onsite signage, • Council’s website • Flyers at the Service Centres, Olympic Leisure Centre and Shop 48. • Presentation to the Olympic Park Master Plan Community Reference Group.




A second phase of consultation occurred during November/December 2016. During this phase the Draft Masterplan was included on the ‘Shaping Banyule’ web page and a Community drop-in session at Olympic Park (which attracted approximately 15-20 people) was also held. The community were informed of the plan and the community drop-in via:

• Direct mail out to surrounding neighbours, • Onsite signage, • Council’s website (Shaping Banyule) • Flyers at the service centres, Olympic Leisure Centre and Shop 48.

Key themes identified from the submissions include:

• Sports fields and infrastructure • Community recreation and park safety • Diversity and sustainability • Movement and Access

A summary of the written submissions grouped into the above key themes, with officer comments, is included in the appendices of Olympic Park Master Plan – Volume 2 – Background and Key Findings Report.

DISCUSSION

Ten (10) submissions were received during the community consultation on the draft plan in July 2016. Four of these were from individuals and six were from community groups or organisations. The relatively low response rate could be interpreted as the community on a whole was very supportive of the draft plan, however to test this assumption, a second stage of consultation was conducted.

The second stage of consultation commenced in November and included a Community drop-in session at Olympic Park with approximately 15-20 attendees and a presentation to the Heidelberg United Football Club (staff, members, coaches and players) and was attended by approximately 30 people.

Feedback from these sessions was largely very positive with many people commenting on their appreciation of the plan and enquiring about when improvements can commence.

Written submissions were also sought from the community between 9 November – 7 December and 12 submissions were received (4 of these were follow-up submissions from the same individual or group who commented during the initial consultation period).

Written feedback related to a variety of elements of the plan and were more suggestive or comment-based rather than any consistent objections or major drive for change.

The key adjustments proposed to the master plan and report based on community and officer feedback received include:

• Strengthen the connection to the site’s Olympic heritage through interpretive signage.

• Show perimeter fencing around the synthetic training facility on the plan.




• Show the demolition of the redundant public toilets on the plan (the draft plan already showed the proposed new public toilets attached to the new pavilion between the north and south oval).

• Show existing ticket box at Southern Rd end of plan. • Adjustment of the probable costings to reflect the inclusions as noted above and

the most current estimate of overall costs.




CONCLUSION

The consultation confirmed that Olympic Park is a highly valued reserve for the user groups and local community in and around Heidelberg West. Olympic Park’s proximity to the Northland Shopping Centre, Latrobe University and the Darebin Creek Trail will ensure its ongoing popularity and future demand as one of Council’s premier parks.

The Master Plan will guide Council in planning for future enhancements and improvements to serve the local community for decades to come.

ATTACHMENTS

No. Title Page

1 Olympic Park Master Plan - Volume 1 50

2 Olympic Park Master Plan - Volume 2 - Background and Key Findings Report

75



5.3 BANYULE INTEGRATED TRANSPORT PLAN - PROGRESS REPORT

Author: Kathleen Petras - Transport Engineer, City Development

Previous Items Council on 19 October 2015 (Item 4.1 - Banyule Integrated Transport Plan 2015-

2035)

EXECUTIVE SUMMARY

The Banyule Integrated Transport Plan 2015-2035 (BITP) was adopted by Council in October 2015 to guide transport and land use decisions in the municipality, provide an overall framework to address transport issues, and create a more accessible, safe, sustainable and active community. It outlines 68 actions for the immediate, short and longer terms.

To date, all of the actions for the immediate (2015/16) and short term (by 2019/20) are either completed or well underway. A number of actions, including those focused on transport advocacy and leadership by Council, will continue over the life of the BITP.

This report summarises the progress to date and highlights some of the key actions that have been completed since the adoption of the BITP.

RECOMMENDATION

1. That Council note this report and continue to support the implementation of the Banyule Integrated Transport Plan.

2. A further report on the progress of implementation of the Banyule Integrated Transport Plan to be presented to Council in 12 months.

3.

CITY PLAN

This report is in line with Council’s City Plan key direction to “support sustainable transport”.

BACKGROUND

At its 19 October 2015 meeting, Council adopted the Banyule Integrated Transport Plan 2015-20135 (BITP). The BITP is a 20 year plan that was developed using public input and local expertise from the community and key stakeholders over two years. The BITP has now been in place for over 12 months.

The vison of the BITP is that ‘Banyule is a city with accessible, sustainable and active communities, with good access to jobs, education, shopping and community opportunities within a safe transport network’.


BANYULE INTEGRATED TRANSPORT PLAN - PROGRESS REPORT cont’d


The BITP has 22 strategic directions and 68 actions across six themes. The strategic directions provide guidance for decision making for a wide range of transport issues including parking management, allocation of road space and provision of walking and cycling infrastructure. The actions within the BITP include development of supplementary transport strategies, support of transport behaviour change programs and advocating for improved transport services.

This report has been prepared in response to a Council resolution from 19 October 2015:

“A report on the implementation of the Integrated Transport Plan and its impact in the Council decision making process to be undertaken early in 2017 and be presented to the new Council”.

LEGAL CONSIDERATION




PROGRESS OF THE BANYULE INTEGRATED TRANSPORT PLAN

The BITP includes an implementation plan detailing the actions, the responsible department within Council and relevant external stakeholders, and the expected timing over the 20 year horizon of the plan. The actions are set out to be implemented immediately (2015/16), in the short term (by 2019/20), midterm (by 2023/24) and long term (by 2034/35).

The majority of actions in the BITP were planned to have works commenced within the first four years of the plan. Many actions once implemented require ongoing work, as they relate to strategic directions that Council decided to continue to work towards, or involve ongoing programs that run periodically.

Table 1 summarises the progress of the BITP actions. All actions proposed for the immediate term are now complete, with the short term actions well underway.

Table 1: Banyule Integrated Transport Plan Progress - February 2017

Theme

Actions Underway or Complete Total

Actions

Immediate

(2015/16)

Short Term

(2019/20)

Long Term

(2034/35) Total

Accessibility and Mobility 1/1 3/5 - 4 6

Land Use and Development 5/5 3/3 - 8 8

Walking and Cycling 8/8 9/12 0/3 17 23

Public Transport 7/7 - - 7 7

Streets and Public Spaces 11/11 1/2 0/1 12 14

Advocacy and Leadership 5/5 5/5 - 10 10

Totals 37/37 21/27 0/4 58 68




Further discussion on the actions under each of the themes is provided in the sections following. A complete list of actions with details of work undertaken is provided in Attachment 1.

Accessibility and Mobility

The BITP considers six actions to improve accessibility to transport services for all members of the community. Four of these actions are now underway.

Work in this area has included:

Council support for state policy on accessible public transport; and Advocating for community transport with local groups and Victorian government

authorities.

Land Use and Development

The BITP considers eight land use and development actions that promote the safe and convenient local use of sustainable transport modes. All of these actions are now underway.


Advocating for the improvement of public transport hubs and bus route frequency through developing the Rosanna Urban Design Guidelines and advocacy work with the Level Crossing Authority, PTV and VicRoads on the Rosanna level crossing removal and Hurstbridge rail line duplication;

Successfully obtaining the support of a Victorian Government appointed planning panel to promote green travel plans in developments and modify the Municipal Strategic Statement to include objectives and strategies from the BITP; and

Completing actions around increasing streetscape works and temporary place marking including a project to deliver concept designs for activation of Rights of Way.

Walking and Cycling

The BITP considers 23 actions to support and increase the use of active transport modes across the municipality. Of these, 17 actions are currently underway.


Council signing of the International Charter for Walking; Supporting local schools to participate in the Walk to School behaviour change

program which in 2016/17 was undertaken by 16 schools with 3,525 students walking to school in Banyule;

Supporting Bicycle Victoria’s Ride2School program; Ongoing addition of bicycle marking to local roads; Installing safe walking infrastructure to access public transport; Working with PTV to provide Parkiteer bike parking at Watsonia and

Greensborough railway stations; and Completing a Green Travel Plan for Council staff including a loan scheme to

purchase a bicycle to ride to work.




Public Transport

The BITP considers seven actions that focus on advocating for better public transport services to State Government authorities. All of these actions are currently underway with the work greatly assisted by the appointment of a transport advocacy manager.


Advocacy to improve the frequency of bus services and the integration between public transport, walking and cycling;

Introducing the Banyule Myki Commuter Club for Council staff; Receiving $74,000 to improve taxi rank facilities across Banyule; and Supporting the Bus Association of Victoria’s Bikes on Buses trial.

Streets and Public Spaces

The BITP considers 14 actions to support equitable use of road space including car parking management, with 12 of these actions completed or underway.


Completion of the Banyule Travel Safe Plan; Completion of the Heidelberg Parking Plan incorporating the Road User

Hierarchy as specified in the Integrated Transport Plan; and Formation of a North East Link focus group and the drafting of an advocacy

action plan for the North East link.

Advocacy and Leadership

The BITP considers 10 actions that advocate for and lead the community in the availability of transport choice and services. All these actions have been set in place although ongoing advocacy work will be needed. This work has been greatly assisted by the appointment of a transport advocacy manager.


• Development of an advocacy action plan for the North East Link; • successfully obtaining Victorian government grant funding for transport

education and promotional programs; • Adoption of a green travel plan for Council staff; and • Undertaking a comprehensive Council fleet review leading to an action plan

which has led to the inclusion of an electric vehicle on Council’s car fleet.

DISCUSSION

The implementation of the BITP is tracking well, with progress and success across each theme through work undertaken in a number of areas across Council.

Outside of the implementation of the actions in the BITP, the plan has influenced decision making across Council. The strategic directions outlined in the BITP are leading to a shift in focus in capital projects, policy development and daily investigations to consider sustainable transport modes, and a more holistic approach to transport planning.




The BITP also includes targets using various performance indicators for each theme. The first monitoring of indicators is due to be undertaken in 2019/20. As progress on implementing the BITP’s actions is well underway these targets are expected to be achieved as planned.




CONCLUSION

The implementation of the Banyule Integrated Transport Plan (BITP) has been successful to date, with all of the actions for the immediate (2015/16) and short term (by 2019/20) either completed or well underway. The BITP is also influencing projects and policies across Council, introducing a larger focus on sustainable transport during investigations and planning.

The continued work on the actions of the plan will continue to improve transport choice for the community and build a safer, accessible and sustainable transport network.

ATTACHMENTS

No. Title Page

1 Banyule Integrated Transport Plan 2015-2035 - Implementation Progress - February 2017

115



5.4 2017 - 2018 COMMUNITY SPORT INFRASTRUCTURE FUND

Author: Darren Bennett - Manager Leisure, Recreation & Culture, Community Programs

Previous Items Council on 22 August 2016 (Item 2.3 - 2017 - 2018 Community Sport Infrastructure

Fund)

Council on 14 June 2016 (Item 2.2 - 2017 - 2018 Community Sport Infrastructure Fund)

EXECUTIVE SUMMARY

The Community Sports Infrastructure Fund (CSIF) provides State Government funding for high-quality and accessible community sport and recreation facilities.

At its Ordinary Meeting of 22 August 2016, Council resolved to progress two Banyule projects to Full Application Stage within the 2017/18 Community Sports Infrastructure Fund. The two projects being: Minor Facilities: Burkitt Oval (Sports Field Lighting), and Female Friendly Facilities: Elder Street Reserve Pavilion Change Rooms. Council’s subsequent application for the two projects has been successful.

The two successful projects will result in $535,000 of community asset upgrades and development. Banyule City Council will be required to fund $335,000 for the two (2) projects which is required as matching funding within the 2017/18 draft budget.

The 2017/18 State Government via the CSIF will fund $150,000 towards the projects and $50,000 will be provided from local clubs.

RECOMMENDATION

That Council:

1. Note the outcome of the funding applications within the 2017-2018 Community Sports Infrastructure Fund (CSIF).

2. Confirm the inclusion of $335,000 within the draft 2017/18 Budget for the matching funding requirement for the following projects:

a. Minor Facilities: Burkitt Oval Sports Field Lighting ($225,000) b. Female Friendly Facilities: Elder Street Reserve Pavilion Change

Rooms ($180,000)

3. Inform stakeholders regarding the outcome of the funding applications.


2017 - 2018 COMMUNITY SPORT INFRASTRUCTURE FUND cont’d


CITY PLAN

This report is in line with Council’s City Plan key direction to “promote and support health and wellbeing”.

BACKGROUND

The Community Sports Infrastructure Fund (CSIF) for 2017-2018 provides grants for planning, building new, and improving existing facilities where communities conduct, organise and participate in sport and recreation. Funding is available under seven categories.

At its Ordinary Meeting of 14 June 2016 Council resolved to proceed to first stage of the application process on the following projects:

• Minor Facilities: Burkitt Oval (Sports Field Lighting) • Minor Facilities: East West Power Easement Trail (Stage 4) • Cricket Facilities: Greensborough Park Multipurpose Facility • Female Friendly Facilities: Gabonia Avenue Reserve Pavilion and Elder Street

Reserve Pavilion Change Rooms • Planning Category: Nets stadium - Feasibility Study for additional outdoor

courts and supporting infrastructure

Sport and Recreation Victoria invited Banyule to progress the following projects to Full Application Stage which were due on 31 August 2016:

• Minor Facilities: Burkitt Oval (Sports Field Lighting) • Cricket Facilities: Greensborough Park Multipurpose Facility • Female Friendly Facilities: Elder Street Reserve Pavilion Change Rooms

Further meetings were held with Sport and Recreation Victoria representatives and tenant sporting clubs to confirm the scope and cost estimates for the three proposed projects. This further consultation confirmed the two red porous tennis courts where the Greensborough Park Multipurpose Facility were to be located was still required for competition purposes by the Greensborough Tennis Club.

At its Ordinary Meeting of 22 August 2016 Council resolved to endorse the Minor Facilities: Burkitt Oval (Sports Field Lighting) and Female Friendly Facilities: Elder Street Reserve Pavilion Change Rooms proceed to Full Application Stage within the 2017/18 Community Sports Infrastructure Fund.

Council has received confirmation that the two applications have been successful.

LEGAL CONSIDERATION









CURRENT SITUATION

Burkitt Oval (Sports Field Lighting) – Ibbott Ward

Burkitt Oval is one of two ovals located off Beverley Road in Heidelberg, adjacent to the Old Shire Offices. These two ovals currently serve three sporting clubs, Banyule Football Club, Banyule Junior Football Club and Banyule Cricket Club.

The 2015 Sports Field Lighting Audit has prioritised this project as a high priority for replacement due to the number of teams, including junior and female teams.

All tenant clubs are supportive of the proposed project and the Banyule Junior Football Club have confirmed a funding commitment of $20,000 for the project.

Banyule City Council : $235,000* Sport and Recreation Victoria: $100,000 Club Contribution: $ 20,000 Total project cost estimate: $355,000

*Note: Further advice has been received from Jemena that a power upgrade is required to install the Burkitt Oval Sports Field Lighting. Jemena have estimated this power upgrade to cost $100,000. Further investigation of this requirement will be undertaken and consideration given to alternative infrastructure such as LED sports field lights, however, for budgeting purposes this additional cost has been accounted for within the project cost estimates in the draft budget 2017/18.

Elder Street Reserve (Change rooms) – Bakewell Ward

Elder Street Reserve is located in Watsonia and is used by many sporting clubs. The Elder Street Reserve pavilion is used by Watsonia Heights Soccer Club and Greensborough Cricket Club.

The Watsonia Heights Soccer Club currently has the highest female participation in soccer according to the state sporting association data.

All tenant clubs are supportive of the proposed project and the Watsonia Heights Soccer Club have indicated a funding commitment of $30,000 for the project. The details of this commitment and amounts via cash and loans will need to be determined. Sport and Recreation Victoria have confirmed the grant amount requested within Stage One ($50,000) cannot be increased.

Banyule City Council : $100,000 Sport and Recreation Victoria: $ 50,000 Club Contribution: $ 30,000 Total project cost estimate: $180,000




TECHNICAL CONSIDERATION

Further advice has been received from Jemena that a power upgrade is required to install the Burkitt Oval Sports Field Lighting and have estimated this power upgrade to cost $100,000. This requirement will be investigated further with Jemena and consideration will be given to alternative infrastructure such as LED sports field lights.


The two successful projects will result in $535,000 of community asset upgrades and development. Banyule City Council will be required to fund $335,000 for the two (2) projects which is required as matching funding within the 2017/18 draft budget.

The 2017/18 CSIF will fund $150,000 towards the projects via State Government funding and $50,000 will be provided from local clubs.

CONSULTATION

Meetings have been held with Sport and Recreation Victoria representatives and tenant sporting Clubs to discuss the two proposed projects.

TIMELINES

The successful projects will commence in the 2017/18 financial year.

The CSIF funding round for the 2018/19 financial year is yet to be announced. Officers will provide a further briefing to Council regarding potential projects which meet the selection criteria within the 2018-2019 CSIF once the process has been confirmed.




CONCLUSION

The SRV 2017/18 CSIF will assist Council in providing a total estimated cost of $535,000 of community asset upgrades and development.

This funding will assist in the delivery of two key projects within Councils capital works program, and importantly will provide improved community access and participation opportunities within Banyule.

ATTACHMENTS

Nil



5.5 GREENSBOROUGH WAR MEMORIAL PARK - TEMPORARY UMPIRE CHANGE ROOMS

Author: Darren Bennett - Manager Leisure, Recreation & Culture, Community Programs

Ward: Bakewell

EXECUTIVE SUMMARY

Early 2016 the scoreboard, umpire change rooms and storage area at Greensborough War Memorial Reserve were destroyed by arsonists. Temporary facilities were located on the site to allow competition football to be played at the venue during the 2016 season.

In the current 2016/17 budget Council has made a funding allocation for $100,000 towards a replacement facility. The Greensborough Coterie Group (GCG) have been working with Council to design a replacement facility which will incorporate broader multipurpose community facilities.

A concept for the facility has been established with estimate costings, Banyule contribution towards the facility needs to be supported by funds from the club to complete the project. The concept estimates the proposed facility to be at $350,000 which can be staged over two discreet projects. The first stage being $250,000 and the second stage $100,000. Once funds are confirmed detailed design can commence and construction of the facility procured to complete the project. At this time full funding for stage one of the project are not confirmed.

Given the delivery of the project will not occur prior to the 2017 football season, temporary facilities will again be required at the site to facilitate football competition.

Estimate costs to provide temporary facilities for the 2017 season is $30,000 which will need to be allocated to allow football to continue at the site.

RECOMMENDATION

That Council allocate the additional $30,000 from operational savings identified in the 2016/17 forecast budget for sports pavilion to provide temporary facilities at the Greensborough War Memorial Reserve for the 2017 football season.

CITY PLAN

This report is in line with Council’s City Plan key direction to “promote and support health and wellbeing”.

BACKGROUND

Early in 2016, the scoreboard, umpire change rooms and storage area at Greensborough War Memorial Reserve were destroyed by arsonists. Council received $50,000 from insurance to replace a like for like structure.


GREENSBOROUGH WAR MEMORIAL PARK - TEMPORARY UMPIRE CHANGE ROOMS cont’d


Council has been working with the Greensborough Coterie Group (GCG) to scope and design a replacement facility which will incorporate broader multipurpose community facilities. The GCG is a joint venture representing the Greensborough Football Club, Greensborough Netball Club, Greensborough Cricket Club, Greensborough Auskick and the Plenty Valley Superules Football Club.

The project is proposed to be constructed in 2 stages. Stage one is proposed on the ground floor to address the immediate requirement for umpires change rooms (to comply with AFL guidelines and include provision for both female and male use), storage area, accessible toilet and timekeeper’s facility. Stage two is proposed to be a first floor facility as a community meeting space and educational area to assist the RSL to educate students in the history of the Defence Services, the RSL and the War Memorial.

Temporary facilities were located on site to allow competition football to be played at the venue during the 2016 season. These facilities included temporary change rooms for umpires, storage and a relocatable LED scoreboard.

LEGAL CONSIDERATION






CURRENT SITUATION

A concept for the facility has been finalised with estimate costings, Banyule is contributing $100,000 towards the facility with the club to make up the remaining funds. Once funds are confirmed detailed design can commence and construction of the facility procured to complete the project. At this point full funds are not yet confirmed.

The estimated cost of stage one is $250,000. Council has allocated $100,000 to the proposed facility. The Greensborough Coterie Group are seeking additional funding from AFL Victoria ($15,000) and Greensborough RSL Trust Fund ($20,000) for the project. Greensborough Coterie Group are proposing to fill the funding gap required to deliver the project with other grants and in-kind support.

Given the delivery of the project will not occur prior to the 2017 football season, temporary facilities will again be required at the site to facilitate football competition.


GREENSBOROUGH WAR MEMORIAL PARK - TEMPORARY UMPIRE CHANGE ROOMS cont’d



Council received $50,000 from insurance to replace a like for like structure. To date $40,000 has been spent on temporary facilities and the demolition of the damaged facility.

An estimated additional $30,000 will be required to provide temporary facilities for the 2017 season.

CONSULTATION

Work has been undertaken with the GCG to scope and design the proposed replacement facility.

TIMELINES

The confirmation of funding to deliver the proposed broader multipurpose community facilities it likely to take some time. The temporary change facilities to will be required for the 2017 season and can be delivered on site in time for the first match.




CONCLUSION

The temporary facilities are required to facilitate competition at the Greensborough War Memorial Park during the 2017 football season.

ATTACHMENTS

Nil



5.6 URBAN PLANNING AND BUILDING ACTIVITIES REPORT (JULY - DECEMBER 2016)

Author: Joel Elbourne - Manager of Urban Planning & Building, City Development

EXECUTIVE SUMMARY

This report presents and provides commentary on the activities of the Urban Planning and Building Department (consisting of Development Planning, Strategic Planning and Banyule Building Permits and Inspections (BPi)) for the period July – December 2016.

For Development Planning, detail is provided in relation to applications received and determined, the backlog of undetermined applications, processing timeframes, planning investigations including infringements and planning appeals. Key highlights for the period include:

• An increase in the planning applications and related requests by 11.68% compared to the previous calendar year.

• An increase in the number of determinations by 2.92% compared to the previous calendar year.

• An improvement in the processing timeframes for Planning Permit, and VicSmart applications and amendments.

• A 26% reduction in appeals against Council decisions being lodged compared with the previous six month period. This includes a 67% reduction in the number of appeals lodged against a failure to make a decision within the statutory timeframe.

BPi has continued to generate a financial return for Council, by operating a building surveying business as well as subsidising the Statutory Building requirements of the building service. Key highlights for the period include:

• A financial result of $195K profit which is 34% greater than budget. • Concerted investment in digitisation processes which will result in online

lodgement and payment options for resident and clients and processing efficiencies.

• A reduction in the total number of building permits issued (23.5% less than the same period in the previous financial year) reflecting a fee structure geared towards taking on work of greater complexity and revenue generation.

• The number of outstanding building investigations remaining steady but with a greater number of matters which attract a high and very high risk rating under Council’s Planning and Building Enforcement Framework. There were a total of 105 (78%) of high and very high matters at the end of December 2016 compared with 85 (65%) at the end of July 2016.


URBAN PLANNING AND BUILDING ACTIVITIES REPORT (JULY - DECEMBER 2016) cont’d


The Strategic Planning Unit progressed its work program for planning scheme amendments and urban planning strategies and highlights included:

• Public exhibition of Planning Scheme Amendments to rezone and subdivide land in Bonds Road Lower Plenty, introduce a Parking Overlay in the Heidelberg Activity Centre and the Bell Street Mall and introduce a municipal wide Public Open Space Contribution of 5%.

• Favourable Panel reports in relation to a review of the Greensborough Structure Plan and the Parking Overlay.

• A framework for development contributions and progressing work to prepare a Development Contributions Plan in 2017.

• Participation in Government projects, including the Victorian Planning Authorities planning for the LaTrobe National Employment and Innovation Cluster.

RECOMMENDATION

That Council note the Urban Planning and Building Activities Report for the period July – December 2016.

1.

CITY PLAN

This report is in line with Council’s City Plan key direction to “maintain and improve Banyule as a great place to live”.

BACKGROUND

On 13 September 2010, Council received the first of a number of ongoing reports regarding town planning activity at VCAT affecting Banyule City Council. That report outlined the types of appeals, the number of appeals lodged, the number of decisions received, as well as the types of decisions. Subsequent reports have presented six monthly or yearly data from 2010 to date.

The Urban Planning and Building Department was formed in November 2014 and the report now includes the activities of Urban Planning and Building incorporating BPi and Strategic Planning in additional to Development Planning.

LEGAL CONSIDERATION












REPORT

Development Planning

Higher numbers of applications and related requests have been submitted in the 2016 year. The total number of applications and requests have increased by 11.68% over 2015 numbers. In real terms this was an increase of 239 applications and requests in the last year.

The unit has adopted smarter ways of working to increase output, including improved efficiency in processing applications through process mapping key tasks and eliminating unnecessary steps, through an investment in team development and training and continued implementation of e-Planning systems. This has seen output also increase however not to a level that can mitigate the growth in applications.

A detailed review of Development Planning activities is contained in Attachment 1and a summary of processing timeframes, planning investigations and appeals is detailed below:

Processing Timeframes

Planning Permit Activity Report (PPAR) is a State Government reporting framework for all Council’s and reports on key processing criteria associated with the delivery of Statutory Planning functions within Council. A key reporting mechanism is statutory timeframes including those for VicSmart applications.

The report shows that Council has determined 59 per cent of all reportable applications (planning permit applications and Section 72 amendment applications) within the statutory timeframe of 60 days.

In addition to this, Development Planning has processed 82 per cent of VicSmart applications within the statutory timeframe of 10 days. Each of these are an improvement of two percentage points over 2015 results.




Planning Investigations

An average of 20 breaches per month of Planning Permits and the Planning Scheme were brought to the attention of the Development Planning Unit in 2016 which is down slightly on the previous year.

The workload is currently sustainable for planning investigations based on staffing levels, however there is limited flexibility to increase enforcement education, run targeted campaigns (such as real estate signage) or provide opportunity for proactive investigations.

Planning Appeals

Appeals lodged: There have been fewer appeals lodged in 2016 with 66 applications for review lodged. In the July – December 2016 review period, 28 appeals were lodged which is a 26% reduction from the 38 received in the previous six months.

The highest proportion has been appeals against Council’s refusal of applications and appeals by objectors. There has been a decrease in the number of appeals lodged against Council’s failure to determine applications within the statutory timeframe (a reduction from six to two or 67% from the previous six month period)

Decisions Received: Council has traditionally not been successful in the majority of appeals against refusal of applications, and this has continued to be the case with 55% of decisions overturned by the Tribunal. The percentage is however less than 2015 which was 63%.

Banyule Building Permits and Inspections (BPi)

Banyule Building Permits and Inspections (BPi) has continued to provide building permit services commercially, both locally and state-wide, an enterprise that subsidises department costs associated with the statutory functions of the Municipal Building Surveyor. A detailed review of BPi activities is contained in Attachment 2Highlights for BPi for the July to December 2016 period include:

• The BPi income stream continues to fund the statutory functions of Council’s Municipal Building Surveyor and associated building services. In addition to this, a profit is also returned to Council. The result at the end of the first half of the financial year is $195K which is 34% greater than budget.

• The BPi team have invested heavily in digitisation processes which will result in online lodgement and payment options for resident and clients. Opportunities for efficiencies are also introduced through the electronic assessment of applications.

• A total of 633 building permits were issued by BPi which is 23.5% less than the same period in the previous financial year. It is noted that a change in fees is geared towards taking on permits of greater complexity rather than smaller and higher risk matters.

• While the total number of outstanding building investigations remains steady, there is a greater number of matters which attract a high and very high risk rating under Council’s Planning and Building Enforcement Framework. There were a total of 105 (78%) of high and very high matters at the end of December 2016 compared with 85 (65%) at the end of July 2016.




Strategic Planning

During the July to December 2016 period, the Strategic Planning Unit progressed its work program for Planning Scheme Amendments (PSAs) and urban planning strategies. A detailed review of Strategic Planning activities is contained in Attachment 3. Highlights include:

• Public exhibition for a combined PSA to rezone and subdivide land in Bonds Road Lower Plenty. This proposal is with the Minister for Planning for final approval.

• Public exhibition and Planning Panel support for PSA C108, to introduce a Parking Overlay in the Heidelberg Activity Centre and the Bell Street Mall. This proposal is with the Minister for Planning for final approval.

• Review of the Greensborough Structure Plan and Council adopting PSA C110 for updated development guidelines for Precincts 2, 5 and 6. This proposal is with the Minister for Planning for final approval.

• A framework for development contributions and progressing work to prepare a Development Contributions Plan in 2017.

• Public exhibition of Planning Scheme Amendment C111 to introduce a municipal wide Public Open Space Contribution of 5%. This proposal may involve an independent Panel hearing before it is consider for adoption on Council in 2017.

• More participation in Government projects, this including the Victorian Planning Authorities planning for the LaTrobe National Employment and Innovation Cluster. The scope of this planning work continues to expand.

It is noted that two of the three PSAs are Council led initiatives focus on new income streams.

CONCLUSION

Increased efficiencies have led to increased output in Development Planning however, the number of applications received in the period is growing faster than increase in output.

BPi has continued to generate a financial return for Council, by operating a building surveying business, as well as subsidising the Statutory Building functions with a profit 34% greater than budget generated from a focus on less, but more complex building permit applications.

The Strategic Planning team have continued to progress with and engage with the community in relation proponent led Planning Scheme Amendments as Council driven Amendments which are focused on income streams.

ATTACHMENTS

No. Title Page

1 Development Planning Activities 126

2 BPi Activities 136

3 Strategic Planning Activities 144

Performance - Use Our Resources Wisely


7.1 CONSTRUCTION MANAGEMENT OF CAPITAL WORKS

Author: Krishen Soobrayen - Capital Works Co-Ordinator, Assets & City Services

EXECUTIVE SUMMARY

The purpose of this report is to advise Council the forecasted over-expenditure of the 2016/17 Capital Works and Initiatives project titled, ‘Construction management of Capital Works Projects’, and seek approval for over-expenditure.

The current scope of this project is for the provision of additional project management resources, so as to, deliver the 2016/17 Capital Works and Initiatives Programme (CWIP). The adopted 2016/17 CWIP allocated $200,000 for this project.

The total expenditure as of 20 February 2017 is, $238,435 excl. GST. The forecasted expenditure for the 2016/17 financial year is $450,000 which would represent an over-expenditure of $250,000.

The $450,000 forecasted over-expenditure is broken down into:

• Salary for contract employee: $110,000

• Resources for contractors/consultants for project management: $280,000

• Project design fees for additional projects identified post-adoption of the 2016/17 CWIP: $60,000

In conclusion, in order to deliver the 2016/17 CWIP, the adopted budget is projected to be over-expended by $250,000 to complete the program. It is expected that the over-expenditure can be funded from savings and forecasted underspend for the financial year 2016/17 CWIP budget.

If council decides not to allocate $250,000 additional funding, a number of projects will not be delivered as resources will not be available to manage these projects.

RECOMMENDATION

That Council approve an over-expenditure of $250,000 against the Capital Works & Initiatives project titled; ‘Construction Management of Capital Works Projects’, to be funded from forecast under-expenditure for the 2016/17 financial year 2016/17 Capital Works and Initiatives Programme budget.

CITY PLAN

This report is in line with Council’s City Plan key direction to “provide responsible financial management and business planning processes”.


CONSTRUCTION MANAGEMENT OF CAPITAL WORKS cont’d


BACKGROUND

The purpose of this report is to advise Council the forecasted over-expenditure of the 2016/17 Capital Works and Initiatives project titled, ‘Construction Management of Capital Works Projects’, and seek approval for over-expenditure.

The current scope of this project is for the provision of additional project management resources, so as to, deliver the 2016/17 Capital Works and Initiatives Programme (CWIP). The adopted 2016/17 CWIP allocated $200,000 for this project.

LEGAL CONSIDERATION






CURRENT SITUATION

The total expenditure as of 20 February 2017 is, $238,435 excl. GST. The forecasted expenditure for the 2016/17 financial year is $450,000 which would represent an over-expenditure of $250,000.

The size of the CWIP has resulted in additional resources required to deliver the program.

Last financial years’ 2015/16 CWIP programmed involved the delivery of two hundred and fifty seven (257) projects totalling $43,390,979. The 2016/17 CWIP involves the delivery of three hundred and twenty three (323) projects totalling $67 million. This represents an increase of 26% in terms of the number of projects and 54% in total expenditure.

The $450,000 forecasted over-expenditure is broken down into:

• Salary for contract employee: $110,000

• Resources for contractors/consultants for project management: $280,000

• Project design fees for additional projects identified post-adoption of the 2016/17 CWIP: $60,000


CONSTRUCTION MANAGEMENT OF CAPITAL WORKS cont’d


A total of 50 projects are programmed to be delivered using the resources allocated from this budget. Resources have been engaged by Leisure and Recreation, Parks and Garden and Capital Projects Units to deliver a number of capital projects including but not limited to:

• Olympic Park Female-Friendly change rooms. • Dog shelter behind Old Shire Office. • Ford Park – Granitic Tan Path. • Malahang Reserve – replacing BBQ/shelter. • Ivanhoe picnic facility. • Rosanna Customer Service. • Ivanhoe Recreation Centre (bowling pavilion). • Various air-conditioning replacements. • Various aquatic facilities upgrades. • Various drainage works. • Various traffic improvement works. • Various minor building upgrade and refurbishment works.

Should the over-expenditure not be approved, 25 projects from the 2016/17 CWIP will not be able to be delivered as a direct impact.


It is expected that the over-expenditure can be funded from savings and forecasted underspend for the financial year 2016/17 CWIP budget.

TIMELINES

The budget allocation will be fully expended and allocated projects completed by 30 June 2017.




CONCLUSION

In conclusion, in order to deliver some of the projects listed in the 2016/17 CWIP an over-expenditure of $250,000 is required for the engagement of additional resources.

If Council chooses not to approve, a number of projects will not be able to be delivered by 30 June 2017.

ATTACHMENTS

Nil



7.2 GENERAL VALUATION

Author: Peter Kemm - City Valuer, City Development

EXECUTIVE SUMMARY

This report seeks a Council resolution to cause a General Valuation of the municipality to be made in accordance with the Valuation of Land Act 1960, and for Council to acknowledge the Statutory Declaration of impartiality, completed by the Valuers responsible for the return of the General Valuation.

The report relates to Council's statutory obligation under the Valuation of Land Act 1960. All rateable and non-rateable properties within the municipality are required to be valued every two years.

The Valuation of Land Act 1960 requires Council to formally resolve its intention to return a general valuation and notify other rating authorities interested in the valuation of land within its area within one month of making such a resolution.

RECOMMENDATION

That Council:

1. Resolve to cause a General Valuation to be made of all rateable and non-rateable property in the City of Banyule and to be returned after 1 January 2018 and before 30 June 2018.

2. Gives notice to the Valuer-General and every other rating authority interested in the valuation of land within its areas to be notified of the resolution under part (1) above in accordance with Section 6(1) of the Valuation of Land Act 1960.

3. Carry out the General Valuation in accordance with the provision of the Local Government Act 1989 and the Valuation Land Act 1960.

4. Note the Statutory Declaration of impartiality and competence made by the Valuers appointed by Council (Peter Kemm, Dale Ziesing and Rodney Patel) for the return of the 2018 General Rating Revaluation.

CITY PLAN

This report is in line with Council’s City Plan key direction to “plan and manage the systems and assets that support Council’s service delivery”.


GENERAL VALUATION cont’d


BACKGROUND

In accordance with Section 11 of the Valuation of Land Act, councils must, for the purposes of the Local Government Act 1989, cause a General Valuation of rateable land to be made as at 1 January in every even calendar year and return to Council before 30 June in that year. The 1 January 2016 assessed levels of value are currently being used for Council's rating purposes. Therefore, it is necessary for Council to make a formal resolution to cause a Valuation to be made of all rateable and non-rateable properties within the municipality of the City of Banyule and returned to Council no later than 30 June 2018.

Property values are determined by independent professional valuers who are appointed by a council or by the State Valuer General. These valuers assess the market value of each property in line with guidelines laid down by the State Valuer General.

Prior to Council returning the valuation, the persons appointed to make the valuation must make a Statutory Declaration that the valuation and return will be impartial and true to the best of those persons' judgements, and will be made by those persons or under their immediate personal supervision. (Pursuant to Clause 13DH(2) of the Valuation of Land Act 1960).

To comply with this legislation provision, Peter Kemm, City Valuer; Dale Ziesing, Assistant Valuer; and Rodney Patel, Contract Valuer, have made Statutory Declarations to this effect.

LEGAL CONSIDERATIONS

The report relates to Council's statutory obligation under section 6 of the Valuation of Land Act 1960. All rateable and non-rateable properties within the municipality are required to be valued every two years.

Section 6 of the Valuation of Land Act 1960 (“the Act”) requires Council to formally resolve it is intending to return a general valuation and notify other rating authorities interested in the valuation of land within its area within one month of making such a resolution.

The General Valuation is completed under the guidelines of the 2018 Valuation Best Practice Specification Guidelines and in accordance with the Valuation of Land Act1960.






GENERAL VALUATION cont’d



Section 80C of the Local Government Act 1989 (Act) requires members of Council staff, and persons engaged under contract to provide advice to Council, to disclose any direct or indirect interest in a matter to which the advice relates. Council officers involved in the preparation of this report have no conflict of interest in this matter.

CONCLUSION

Having procured a Statutory Declaration of impartiality and competence from the appointed Valuers for the return of the 2018 General Rating Revaluation, Council's declaration authorising a General Valuation is now required to facilitate compliance with statutory obligations.

ATTACHMENTS

No. Title Page

1 Statutory Declarations 148



7.3 ASSEMBLY OF COUNCILLORS

Author: Kellie O'Shea - Senior Governance Officer, Corporate Services

EXECUTIVE SUMMARY

Under the Local Government Act 1989 an Assembly of Councillors is defined as: A meeting of an advisory committee of the Council, if at least one Councillor is present or;

A planned or scheduled meeting of at least half of the Councillors and one member of Council staff which considers matters that are intended or likely to be:

a) the subject of a decision of the Council or; b) subject to the exercise of a function, duty or power of the Council that has

been delegated to a person or committee.

In accordance with Section 80A of the Local Government Act 1989 Council is required to report as soon as possible to an Ordinary Meeting of Council a record of any assemblies of Councillors held. Below is the latest listing of notified assemblies of Councillors held at Banyule City Council.

RECORD OF ASSEMBLIES

1 Date of Assembly: 6 February 2017

Type of Meeting: Councillor Briefing

Matters Considered: - Budget Briefing - Level Crossing Removal Update

Councillors Present: Alison Zandegu Mark Di Pasquale Rick Garotti Craig Langdon Tom Melican Peter Castaldo Wayne Phillips

Staff Present: Simon McMillan – Chief Executive Officer Allison Beckwith – Director Community Programs Scott Walker – Director City Development Marc Giglio – Director Corporate Services Geoff Glynn – Director Assets & City Services Tania O’Reilly – Manager Finance & Procurement

Others Present: Nil

Conflict of Interest: Nil


Type of Meeting: Banyule Environment Advisory Committee (BEAC)


ASSEMBLY OF COUNCILLORS cont’d


Matters Considered: - Environmental Art Exhibition – Update - Council reports - Communicating sustainability initiatives - Tree Removal at Simpson Barracks - Ivy in Montmorency - Review requirements of publications - Soil compaction

Councillors Present: Tom Melican Peter Castaldo

Staff Present: Daniel Kollmorgen, Manager Transport Sustainability and Municipal Laws Sian Gleeson, Environmental Sustainability Officer Jim Mead, Environmental Education Officer

Others Present: Pam Rowley, Montmorency Community Group




Matters Considered: - Transport Advocacy - Budget & Capital Initiatives Program - Quarterly Financial Management Report

– 31 December 2016

Councillors Present: Alison Zandegu Rick Garotti Craig Langdon Tom Melican Peter Castaldo Wayne Phillips

Staff Present: Simon McMillan – Chief Executive Officer Allison Beckwith – Director Community Programs Scott Walker – Director City Development Marc Giglio – Director Corporate Services Geoff Glynn – Director Assets & City Services David Bailey – Transport Advocacy Manager Tania O’Reilly – Manager Finance & Procurement James Kelly – Manager Assets & Infrastructure Daniel Kollmorgen, Manager Transport Sustainability and Municipal Laws

Others Present: Nil



Type of Meeting: Councillor Strategic Planning Day




Matters Considered: - Current context and associated implications – A reminder of the current Local Government context to set the scene including: - Rate Capping - Aged Care reforms - NDIS - Local Government Industrial Relations & EBAs

- City Plan - Key Project Planning:

- Ivanhoe Community Hub (Library) - Key Asset Plans

- Alternate Revenue Sources - Financial Sustainability

- Organisation Efficiencies and Innovations - Benefits Realisation Plan / One Flintoff

Councillors Present: Peter Castaldo Mark Di Pasquale Rick Garotti Craig Langdon Tom Melican Wayne Phillips Alison Zandegu

Staff Present: Simon McMillan – Chief Executive Officer Allison Beckwith – Director Community Programs Scott Walker – Director City Development Marc Giglio – Director Corporate Services Geoff Glynn – Director Assets & City Services

Others Present: Nil



Type of Meeting: Multicultural Advisory Committee

Matters Considered: - Welcome and introductions - Setting goals and expectations for the

Committee - Demographics of Banyule Community

and presenting issues - Update on current 2016/17 Multicultural Plan - Development of new Multicultural Plan 2017-

2021 - Website and information available in

different languages - Emerging advocacy issues

Councillors Present: Mark Di Pasquale Craig Langdon Tom Melican




Peter Castaldo

Staff Present: Allison Beckwith – Director Community Programs India Mortlock – Community Social Planner Theonie Tacticos – Coordinator Community and Social Planning

Others Present: Nil



Type of Meeting: Councillor Briefing Matters Considered: Items on the Council Agenda for the Special &

Ordinary Meetings of Council on 20 February 2017 (excluding confidential items) as listed below:

Special meeting item: 6.1 Councillor Code of Conduct – review

Ordinary Meeting items: 2.1 Petition in Relation To Proposed 5 Storey

Mixed Use Development at 154 Upper Heidelberg Road, Ivanhoe (P1145/2016)

5.1 Kalparrin Gardens Masterplan 5.2 Northland Urban Renewal Precinct - Draft

Joint Community Infrastructure Plan 5.3 Mixed use development at 154 Upper

Heidelberg Road, Ivanhoe (P1145/2016) 5.4 Additional Signage at Yulong Reserve,

Bundoora (P60/2014) 6.1 Additional Members for Council Advisory

Committees 7.1 2016 Banyule Election Report 7.2 Award of Contract no. 0906-2017 for Panel of

Services Design Consultants for Building Projects up to $2 million

7.3 Report on Property Transactions for the Six Months ending 31 December 2016

7.4 Quarterly Financial Management Report-December 2016

7.5 Assembly of Councillors 7.6 Proposed Lease and Licences associated

with the Hurstbridge Rail Line Duplication Works and Rosanna Level Crossing Removal

8.1 Sealing of Documents - Tenancy 4 226 Upper Heidelberg Road, Ivanhoe

9.1 Banyule Jobs Forum

Councillors Present: Peter Castaldo Mark Di Pasquale Rick Garotti




Craig Langdon Tom Melican Wayne Phillips Alison Zandegu

Staff Present: Simon McMillan – Chief Executive Officer Allison Beckwith – Director Community Programs Scott Walker – Director City Development Marc Giglio – Director Corporate Services Geoff Glynn – Director Assets & City Services Gina Burden – Manager Governance and Communication Viv Ferlaino – Governance Coordinator Fiona Athersmith – Media & Marketing Communications Officer Paul Wood – Development Planning Co-ordinator Peter Benazic – Manager Parks & Gardens Jeff Parkes – Open Space Planning Co-ordinator Joseph Tabacco – Manager Property & Economic Development

Others Present: Nil



Type of Meeting: Councillor Briefing – Places Victoria

Matters Considered: - 421 Upper Heidelberg Road Ivanhoe – Places Victoria Community Consultation (Stage 2)

Councillors Present: Mark Di Pasquale Rick Garotti Craig Langdon Tom Melican Peter Castaldo Wayne Phillips

Staff Present: Simon McMillan – Chief Executive Officer Scott Walker – Director City Development Marc Giglio – Director Corporate Services Jeff Parkes – Open Space Planning Co-ordinator Peter Benazic – Manager Parks and Gardens Joel Elbourne – Manager Urban Planning & Building

Others Present: Nil




Matters Considered: - Level Crossing Removal Update




- Parking Analysis – Ivanhoe Community Hub

- Budget Discussion

Councillors Present: Alison Zandegu Mark Di Pasquale Rick Garotti Craig Langdon Tom Melican Peter Castaldo Wayne Phillips

Staff Present: Simon McMillan – Chief Executive Officer Allison Beckwith – Director Community Programs Scott Walker – Director City Development Marc Giglio – Director Corporate Services Geoff Glynn – Director Assets & City Services Vivien Ferlaino – Governance Coordinator Daniel Kollmorgen – Manager Transport, Sustainability and Municipal Laws David Bailey – Transport Advocacy Manager James Kelly – Manager Assets & Infrastructure Tania O’Reilly – Manager Finance & Procurement

Others Present: Len Dalli – Senior Project Manager LXRA Jay Furniss – NEPA Interface Manager Paul Roth – NEPA Stakeholder Relations & Communications Manager


RECOMMENDATION

That the Assembly of Councillors report be received.

ATTACHMENTS

Nil

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