Occupational safety & health in the office

OCCUPATIONAL SAFETY & HEALTH IN THE OFFICE

Karyn ThngOffGamers Sdn Bhd

Table of Content

• INTRODUCTION

• OFFICE ENVIRONMENT & HEALTH

• SAFETY IN THE OFFICE

• WORKSTATION & EQUIPMENT

• REST BREAKS & EXERCISE

• FREQUENTLY ASKED QUESTIONS

OffGamers Occupational Safety & Health In The Office


INTRODUCTIONThis guide outlines the company's standards for Occupational Safety & health for workers in the office.The purpose of this guide is to provide practical advise on how potential office hazards can be controlled in order to prevent accidents and work-related diseases.We recognize that a comfortable working environment minimizes stress & exhaustion level as the office is where most of us spend long hours at. We believe that in creating a comfortable and conducive environment, it enables you to put your abilities to use more effectively & efficiently.

OFFICE ENVIRONMENT & HEALTH

The office environment is a combination of:

• Lighting• Temperature• Humidity• Air quality • Decoration


The office can be a place to work if the correct combination of these element is maintained.

healthy & comfortable

Lighting are periodically checked to ensure that they are always in working condition and replaced with 3 working days if damaged.

Office Environment & Health

Lighting


Temperature & HumidityTemperature & Humidity is controlled by the air-conditioning system. Maintenance is schedule for different work areas to ensure that they are in good functional state.



Air Quality is maintained by the use of Air-filtration system strategically placed on most working floors.



Air quality

Preventive measures taken serves to minimize the possibility of ill-health effects due to the office environment (e.g. headache, lethargy, eye, nose, throat problems, stress, etc).



Decorations

Decorations of your work station is encouraged to provide a comfortable space to work at.

CLEANLINESS


Cleanliness is maintained through the collective efforts of staffs working together, and the engagement of cleaning services on a daily basis (except on weekends).


SMOKING



Smoking contaminates the air and in recognition that tobacco smoke may create adverse health effects to non-smokers. Smoking is strictly prohibited within the office and all smokers are to utilize a pre-assigned smoking area while doing so.

SAFETY IN THE OFFICE

Office accidentsMost office accidents result from slip, trip & fall, lifting objects, punctures or cuts and being caught in or between things.


Slips are mostly caused by slippery floors, uncleaned spillages or gripless shoes. Trips occur over objects lying on the ground or jutting out into aisles or ecaise of poorly maintained floor surfaces. Falls can be from ladders or sanding on chairs to reach an object.

Safety in the Office


Most of these accidents can be avoided by simple planning and good housekeeping.

Traffic ways & aisles should be well lit, and be kept clear of material, equipment, rubbish and electric leads



Floor should be level and the use of mats discouraged. Spilled liquids and anything else dropped on the floor should be immediately picked up or cleaned.



Free standing fittings should be completely stable or secured to the wall or floor. Filing cabinets should be placed so that they do not open in to the aisles and should never be left with cabinets drawers open. For stability load cabinets starting from the bottom and do not open more than one drawer at a time



Office machine and equipment should be kept in good working order. Equipment using hand-fed process suck as electrical staplers and paper guillotines should be guarded and staff trained in their proper use.



Many pieces of equipment using electrical can mean trailing cables, overloaded circuits, broken plugs and sockets. Ensure that these dangers are seen to by qualified personnel.



Manual HandlingManual handling is a term used to describe everyday type activities such as carrying, stacking, pushing, rolling, sliding, lifting or lowering loads.

A common office hazard is the manual movement of loads leading to back injuries and pain in hand, wrist and neck. Learning to lift and handle heavy object using the right technique is crucial in the prevention of injury caused through manual handling.



The type of emergencies that could occur in the office include fires, gas leaks, etc.

In case of fire and other disaster that requires evacuation, all staffs are required to know and be familiar with the use of the Emergency Exits located on every working floor.

An emergency key is attached to the side of every emergency exit door to enable you to open it. It is also usable on every lock on every floor's emergency door.

The designated evacuation ground is at the parking area in front of the building.

Emergency



It is advisable to turn off all electrical appliances, including the PC, refrigerator, microwave oven and/or the power box, without compromising one's safety.


External ThreatsSafety in the Office

All door access are granted through either by way of the access card or manually keying a guest in from the PABX phone system. An alarm system and CCTV are also installed to ensure and maximize safety from threats like robbery, break-ins, hold-ups, etc.The responsibility to ensure that an access card is not being used by another party and to report the loss of such cards immediately to have the access revoked from is crucial to the overall effectiveness of this preventive measure.


Personal Computer and Keyboard EquipmentMost office workers spend many hours using a variety of keyboard equipment. Keyboard equipment that is properly selected, coordinated ad adjusted will help prevent a range of injuries caused by overuse, poor posture and poor lighting.

WORKSTATION & EQUIPMENT


Workstation & EquipmentChecklist for Keyboard users

• Adjust the height of the work surface and/or the chair so that the work surface is approximately at finger length below the height of the elbow when seated

Work surface

light

• Adjust the seat tilt so that you are comfortable when using the keyboard.

• Usually this will be close to horizontal but tilted slightly forward. If this places an uncomfortable strain on the leg muscle or if the feet do not reach the floor then a footrest should be used.

• Adjust the back rest so that it supports the lower back when you are sitting upright

Chair

• Place the keyboard in a position that allows the forearms to be close to horizontal and the wrist to be straight. This is, with the hand in line with the forearm.

• If this causes the elbows to be held far out from the side of the body, recheck the work surface height.

Keyboard placement


Checklist for Keyboard users

• Set the eye to screen distance at the distance that permits you to most easily focus on the screen. Usually this will be within arms length.

• Set the height of the monitor so that the top of the screen is below eye level and the bottom of the screen can be read without the marked inclination of the head. Usually this means that the center of the screen will need to be ear shoulder height.

Screen placement

• Place all controls and tasks materials within comfortable reach of both hands so that there is no unnecessary twisting of any part of the body

Desktop layout

• Place this close to the monitor screen in the position that causes the least twisting or inclination of the head.

Document holder

Workstation & Equipment


Checklist for Keyboard users

• Change posture at frequent intervals to minimize fatigue. Avoid awkward posture at the extremes of the joint range, especially the wrists.

• Take frequent short rests rather than infrequent long rests.

Posture and

movement

Recommended dimensions for viewing distance for work:

Minimum 350 mmmaximum 750 mm

Height of Display 10 – 40° below eye level

Workstation & Equipment

• The key to preventing overuse injuries is to break repetitive work with non-repetitive task or exercise and/or rest breaks.

• Employees need to move around and reduce the effects of fatigue by doing different tasks.

• However, rest breaks should be taken if the job requires a sustained period of repetitive or static activity because task variation is not possible.

Rest Breaks and exercise


Eye StrainWorking with VDU's can produce tired and sore eyes and eye strain.

To reduce strain take short rests and look into the middle distance or if necessary, close the eye and cover them with the hands without pressing and breathe deeply eight or nine times.


Rest Breaks and Exercise

Muscle Care and PreparationThe following exercise should be done before commencing work or after lunch breaks. It is important to:

• Never stretch to the point where pain is experienced• Refrain from doing these exercises if you have a medical condition that could

be made worse by stretching.

The benefits of these exercises is best achieved by a gentle stretching action over at least



30 seconds

Muscle Care and Preparation• Bending your wrists and fingers with your other hands, bending your elbow

slightly at the same time, until you feel the stretch over the back of your forearm. Hold the position for 30 seconds



Muscle Care and Preparation• Stretch your arm out in the front of you with your elbow straight, palm facing

away from you (fingers pointing up or down). Then with your other hand pull your fingers backwards until you feel the stretch over the front of your forearm. Hold the position for 30 seconds.



Muscle Care and Preparation• Tuck your chin down into your chest and gently turn your head from side to

side, keeping your chin on your chest. Do this ten times



Muscle Care and Preparation• Turn your head slowly from side to side ten times.



Exercises For Rest Breaks



Tall Stretch:Interlock fingers, palm up. Stretch arms above the head until they are straight. Do not arch back.




Toe-in, toe-out:Place feet shoulder-width apart, heels on the floor. Swing toes in, then out.




Shoulder roll:Roll the shoulders – raise them pull them back, then drop them and relax. Repeat in the opposite direction.




Side Stretch:Drop left shoulder, reaching left hand towards the floor. Return to starting position. Repeat on the right side.




Back curl:Grasp shin, lift leg off the floor. Bend forward curling the back, with nose towards the knee. Note: This exercise should be avoided in pre or post natal conditions.




Ankle flex:Hold one foot off the floor, leg straight. Flex ankle (pointing toe up) and extend (pointing toe towards the floor). Repeat with other leg.




Leg lift:Sit forward on the chair and place feet on the floor. With a straight leg, lift one foot a few centimetres off the floor. Hold for a second and then return it to the floor. Repeat with other leg.

QUESTIONS?

THANK YOU

Date post:	26-Dec-2014
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Occupational safety & health in the office

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