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OCIMF Ship_Shore Safety Check List Guidelines

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Ship/Shore Safety Check List Guidelines r i Issued by The International Chamber of Shipping The International Association of Ports and Harbors x The Oil Companies International Marine Forum The International Association of Independent Tanker Owners The European Councilof ~hemical Industries j The Society of International Gas Tanker and Terminal Operators ~----_._----------- -----------:::.;... -~
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Page 1: OCIMF Ship_Shore Safety Check List Guidelines

Ship/Shore Safety Check List

Guidelines

ri Issued by

The International Chamber of ShippingThe International Association of Ports and Harbors

x The Oil Companies International Marine ForumThe International Association of Independent Tanker Owners

The European Councilof ~hemical Industriesj The Society of International Gas Tanker and Terminal Operators

~----_._----------- -----------:::.;... -~

Page 2: OCIMF Ship_Shore Safety Check List Guidelines

L

The International Chamber of ShippingThe International Association of Ports and Harbors

The Oil Companies International Marine ForumThe International Association of Independent Tanker Owners

The European Council of Chemical IndustriesThe Society of International Gas Tanker and Terminal Operators

Ship/Shore Safety Check List Guidelines

Revised Recommendations on the Safe Transport, Handling and Storageof Dangerous Substances in Port Areas were adopted by the IMcaMaritime Safety Committee in December 1980. Having regard to the factthat only a part of the total transport chain consists of the marineelement, the Recommendations take into account the need to ensure thatthere is a proper exchange of information between those responsible forthe operations on board ships and those ashore. Accordingly, theRecommendations incorporate a ship/shore safety check list covering thehandling of liquid bulk dangerous substances, induding liquefied gases.In order to further assist ships' personne1 and terminal operators,guidelines on the use of the check list have been produced. This bookletcontains a copy of the ship/shore safety check list and the guidelines.The Organisations concerned recommend that the check list should beused as widely as possible in order to set a uniform international standardof safety in ports throughout the world.

Page 3: OCIMF Ship_Shore Safety Check List Guidelines

SHIP /SHORE SAFETY CHECK LIST GUIDELINES

IntroductionThe IMCO Recommendations on the Safe Transport, Handling and Storage of

Dangerous Substances in Port Areas (Assembly Resolution A.435 (XI) ) contain therequirement that:

The master of a ship and the berth operator should be1'ore liquid bulk dangeroussubstances are pumped into or out of any ship or into a shore installation:1. agree in writing on the handling procedures including the maximum loading or

unloading rates;2. complete and sign the appropriate safety check list, showing the main safety

precautions to be taken be1'ore and during such handling operations; and3. agree in writing on the action to be taken in the event of an emergency during

handling operations.Annexed to the Recommendations is a safety check list covering the arrangements

and conditions under which the loading and discharging of bulk liquid dangerous cargoesand associated operations such as bunkering, ballasting or tank cleaning may be carriedout safely.

In order to assist berth operators and ships' masters in their joint use of thisrecommended check list procedure, these Guidelines have been drawn up jointly by theInternational Chamber of Shipping, the International Association of Ports andHarbors, the Oil Companies International Marine Forum, the European Council ~fChemical Industries, the International Association 01'Independent Tanker Owners andthe Society of International Gas Tanker and Terminal Operators.Application

The Check List applies to the cargo handling operations of oil tankers, chemicalcarriers and gas tankers and is divided into three parts.

Part A - General - (all tankers)Part B - Additional - (chemical tankers handling chemicals)Part C - Additional - (gas tankers handling liquefied gases)AII tankers - oil, chemical and gas, should complete Part A. Additionally, tankers

loading or discharging bulk chemicals should complete part B and gas tankers loading ordischarging liquefied gases should complete part C.

The declaration at the end 01' the Check List should be made in all cases.

The Mutual Safety ExaminationA tanker presenting itself to a loading or discharging terminal needs to check its

own preparations and its fitness for the safety of the intended cargo operation. Addition­ally, the master of a ship has a responsibility to assure himself that the terminal operatorhas likewise made proper preparations for the safe operation of his terminal.

Equally the terminal needs to check its own preparations and to be assured that thetanker has carried out its checks and has made appropriate arrangements.

The Check List, by its questions and its requirements for exchange of writtenagreements for certain procedures, is a minimum basis for the essential considerationswhich should be included in such a mutual examination.

Some of the Check List's questions are directed to considerations for which thetanker has prime respónsibility. Others apply to both tanker and terminal and theremainder to the terminal alone. It is not suggested that every item should be the subjectof personal checking by both representatives conducting the examination.

All items lying within the responsibility of the tanker should be personally checked

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Page 4: OCIMF Ship_Shore Safety Check List Guidelines

[1

I

by the tanker's repI'esentative and similarly all items of the terminal's responsibilitypersonally checked by the terminal representative. In carrying out their fullresponsibilities however, both representatives, by questioning the other, by sighting ofrecords and, where felt appropriate, by joint visual inspection should assure themselvesthat the standard s of safety on both sides of the operation are fully acceptable.

The joint declaration should not be signed until such mutual assurance is achieved.Thus all applicable questions should result in an affirmative mark in the boxes

provided. If a difference of opinion arises on the adequacy of any arrangements made orconditions found, the operation should not be started until measures taken are jointlyaccepted.

A negative answerto the questions coded "P" does not necessarily mean that theintended operation cannot be carried out. In such cases, however, permission to proceedshould be obtained from the designated port officer.

Where an item is agreed to be not applicable to the ship, to the terminal or to theoperation envisaged a note to that effect should be entered in the "Remarks" column.

While the Check List is based upon cargo handling operations, it is recommendedthat the same mutual examination, using the Check List as appropriate, be carI'ied outwhen a tankeI' presents itself at a berth foI' tank cleaning afteI' carriage of substancescovered by these Guidelines.Deviations

The conditions under which the operation takes place may change during theprocess. The changes may be such that safety can no longer be regarded as guaranteed.The party noticing or causing the unsafe condition is under an obligation to take allnecessary actions, which may include stopping the operation, to re-establish safeconditions. The presence of the unsafe condition should be reported to the other partyand where necessary, co-operation with the other party should be sought.

Tankcleaning ActivitiesThe questions on tank cleaning, including "crude oil washing" , are included in the

list in order to inform the terminal and the port authorities of the ship's intentionsregarding these activities.

DETAILED SAFETY INFORMATION

Attention is drawn to the following internationally recognised guides, whichprovide detailed information on the safe transport and handling of dangerous subtances.- ICS/OCIMF International Safety Guide for Oi! Tankers and Terminals (ISGOTT);- ICS Tanker Safety Guide (Chemicals);- ICS Tanker Safety Guide (Liquefied Gas).

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Page 5: OCIMF Ship_Shore Safety Check List Guidelines

SHIP/SHORE SAFETY CHECK LIST

Ship's Name

Berth

Date of Arrival

Port

Time of Arrival

INSTRUCTIONS POR COMPLETION

The safety of operations requires that all questions be answered affirmatively IZIlf an affírmativeanswer is not possible, the reason should be given and agreement reached upon appropríateprecan tions to be taken between the ship and the terminal. Where any question is not consideredto be applicable a note to that effect should be inserted in the remarks column.

D~ the presence of this symbol in the columns 'ship' and 'terminal' indica te s that checks shall becarried ou t by the party concerned.

The presence of the letters A and P in the column 'Code' indicates the following:

A - the mentioned procedures and agreements shall be in writing and signed by both parties.

P - in the case of a negative answer the operation shall not be carried out without the permission ofthePort Authoríty.

-;PART A¡::

'501~ 'OBulk Liquids - General :EIi!o Rernarks

ti)E-<U

AlIs the ship securely moored? OO

A2Are emergency towing wires correctly

posítioned?OO

A3Is there safe access between ship and shore?OO

A4Is the ship ready to move under its own

power?OP

ASIs there an effective deck watch in

attendance on board and adequatesupervision on the terminal and on the ship?OO

A6Is the agreed ship(shore cornrnunica Hon

system operative'?ODA

A7Have the procedures far cargo, bunker and

ballast handling been agreed?OOA

ASHas the emergency shut down procedure

been agreed?ODA

A9Are fire hoses and fíre fíghting equiprnent

on board and ashore positioned and readyfor immediate use?OO

AIO Are cargo and bunker hoses(arms in good condition and properly rígged and, whereappropriate, certifícates checked?OO

AII Are scuppers effectively plugged and drip trays in position, both on board and ashore?OO

Al2 Are unused cargo and bunker connections inc1uding the stern discharge hne, if fitted,OOblanked?

5

Page 6: OCIMF Ship_Shore Safety Check List Guidelines

-;PART Acontinued

.SS

el)Po "O

Bulk Liquids - General:E..o Remarksel) rn f-<U

Al3 Are sea and overboard discharge valves, when.not in use, closed and lashed?OO

Al4 Are al! cargo and bunker tank lids closed?

OOAl5 Is the agreed tank venting system being

OOused? A

Al6 Are hand torches of an approved type?

OOAl7 Are portable VHF jUHF transceivers of an

Oapproved type? OAl8 Are the ship's main radio transmitter aerials

earthed and radars switched off?O

Al9 Are electric cables to portable electricalequipment disconnected from power?

OOA20 Are all external doors and ports in the

OOamidships accommodation closed?

A21 Are all external doors and ports in the afteraccommodation leading onto or overlook-OOing the tank deck closed?

A22 Are air conditioning intakes which maypermit the entry of cargo vapours closed?OO

A23 Are window-type air conditioning unitsdisconnected?

OOA24 Are smoking requirements being observed?

OOA25 Are the requirements for the use of galley and other cooking appliances being O

observed? OA26 Are naked light requirements being

Oobserved? O

A27 Is there provision for an emergency escapepossibili ty?

OOA28 Are sufficient personnel on board and

ashore to deal with an emergency?OO

A29 Are adequate insulating means in place in the shipjshore connection?OO

A30 Have measures been taken to ensure sufficient pumproom ventilation?O

PART B

Addítional Checks - Bulk Liquid Chemicals

BI Is ínformatíon avaílable giving the necessarydata for the safe handling of the cargoíncluding, where applicable, a manufact-

urer's inhibition certificate? ID I OB2 Is sufficient and suitable protective

equipment (including self-containedbreathing apparatus) and protective clothingready for immediate use? ID IO

Remarks

6

Page 7: OCIMF Ship_Shore Safety Check List Guidelines

c;;

PART B cOlltinued

c:

·s••e.. ""

Additional Checks - Bulk Liquid Chemicals :2•.. Remarks~o

<1.)

uB3

Are counter measures against accidentalpersonal contact with the cargo agreed7

OOB4

Is the cargo handling rate compatible withthe automatic shut down system if in use7

OOABS

Are cargo system gauges and alarmscorrectly set and in good order7

OOB6

Are portable vapour detection instrumentsreadily available for the products to behandled7

OOB7

Has information on fire fighting media andprocedures been exchanged7

OOBS

Are transfer hoses of suitable materialresistant to the action of the cargoes7

OOB9

Is cargo handling being performed with thepermanent instal!ed pipeline systems7

OOP

c;;

PARTC

c:

·s••e.. "":a•..

Additional Checks - Bulk Liquefied Gases ~o Remarks<1.)

U

CIIs information available giving necessary

data for the safe handling of the cargoincJuding, where applicable, amanufacturer's inhibition certificate7OO

C2

Is the water spray system ready for use?OOC3

Is sufficient and suitable protectiveequipment (inc1uding self-containedbreathing apparatus) and protectivec10thing ready for immediate use?

OOC4

Are void spaces properly inerted whererequired7

OCS

Are al! remo te control valves in workingorder?

OOC6

Are cargo tank~safety relief valves lined upto the shíp's venting system and areby-passes cJosed7

OC7

Are the required cargo pumps andcompressors in good 9rder, and have themaximum working pressures been agreedbetween ship and shore?

OOACS

Is reliquefication or boil off controlequipment in good order?

OC9

Is gas detection equípment set for thecargo, calíbrated and in good order7

OOCIO Are cargo system gauges and alarms correctly set and in good order?

OOCll Are emergency shut down systems working properly?

OO 7

Page 8: OCIMF Ship_Shore Safety Check List Guidelines

...:

I,

I-¡;¡

PART e continued <=

"e•..

I

C>.'OAdditional Checks - Bulk Liquefied Gases

:a•..o Remarksen~U I

I I

C12 Does shore know the closing rate of ship'sautomatic valves; does ship have similardetails of shore system?

OOA I

C13 Has information been exchanged betweenI

shjp and shore on minimum working

I

temperature of the cargo systems?OOA

Ship

Shore

Are tank cleaning operations planned during the ship's stay alongside the shore installation?Yes/No*

If so, have the port authority and terminal been informed?

Yes/No*Yes/No*

I

*Delete Yes or No as appropriate

I

Declara tionI

I

\Vehave checked, where appropriate jointly, the items on this check list, and have satisfied

II

ourselves that the entries we have made are correct to the best of our knowledge, and arr.ange-

ments have been made to carry out repetitive checks as necessary"

For Ship

For Tenninal

Name

Name

Rank

Position

ISignature

Signatu re

TimeDate

¡

,I IIi

III

¡I 8

Page 9: OCIMF Ship_Shore Safety Check List Guidelines

....-------------------------------------------- .•..."

GUIDELINES FOR COMPLETINGTHE SHIP /SHORE SAFETY CHECK LIST

PART ABULK LIQUID - GENERAL

Al Is the ship secureIy moored?In answering this question, due regard should be given to the nced for adequate

fendering arrangements.Ships should remain adequately secured in their moorings. Alongside piers or

quays ranging of the ship should be prevented by keeping all mooring lines taut; attentionshould be given to the movement 01'the ship caused by currents or tides and the operationin progress.

Wire ropes and fibre rapes should not be used together in the same direction (i.e.breasts, springs, head or stern) because of the difference in their elastic properties.

Once moored, ships fitted with automatic tension winches should not use suchwinches in the automatic mode.

Means should be provided to enable quick and safe release of the ship in case ofan emergency.

The method used for the emergency release operation should be agreed, taking intoaccount the possible risks involved.

Anchors not in use should be properly secured.

A2 Are emergency towing wires correctIy positioned?Emergency towing wires should be positioned both on the off-shore bow and

quarter of the ship. At a buoy mooring, towing wires should be positioned on the sideopposite to the hose spring.

The eyes of these wires should be maintained about the waterline and regularlychecked and adjusted if necessary during the operations. They should be properly madefast on the ship's bollards, while having sufficient slack on deck.

Means should be provided to prevent the slack from accidentally running into thewater. These means should be so arranged that they can easily be broken by a tug boat'screw.

A3 Is there safe access between ship and shore?The access should be positioned as far away fram the manifold s as practicable.The means of access to the ship should be safe and may consist of an appropriate

gangway or accommodation ladder.It is advisable to fit and properly secure a sa1'etynet under the means of access.Particular attention to safe access should be given where the difference in level

between the point of access on the vessel and the jetty or quay is large or likely to becomelarge.

When terminal access facilities are not available and a ship's gangway is used, thereshould be an adequate landing area on the berth so as to provide the gangway with asufficient clear run of space and so maintain safe and convenient access to the ship at al!states of tide and changes in the ship's freeboard.

Near the access ashore suitable life-saving equipment should be available. Alifebuoy should be available on board the ship near the gangway or accommodationladder.

The access should be safely and properly illuminated during darkness.

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Page 10: OCIMF Ship_Shore Safety Check List Guidelines

Persons who have no legitimate business on board, or who do not have the master' spermission, should be refused access to the ship.

The terminal should control access to the jetty or berth in agreement with the ship.

A4 Is the ship ready to move under its own power?The ship should be able to move under its own power at short notice, un less

permission to immobilise the ship has been granted by the harbourmaster and theterminal manager. Certain conditions may have to be met for permission to be granted.AS Is there ao effective deck watch in attendance 00 board and adequate supervision

on the terminal and on the ship?The operation should be under constant control both on ship and shore.Supervision should be aimed at preventing the development of hazardous

situations; if, however, such a situation arises, the controlling personnel should haveadequate means available to take corrective action.

The controlling personnel on ship and shore should maintain an effective commun­ication with their respective supervisors.

All personnel connected with the operations should be familiar with the dangers ofthe substances handled.

A6 Is the agreed ship/shore communication system operative?Communication should be maintained in the most efficient way between the

responsible officer on duty on the ship and the responsible person ashore.When telephones are used, the telephone both on board and ashore should be

continuously manned by a person who can immediately contact his respective supervisor.AdditionaIly, the supervisor should have the possibility to override aIl caIls. WhenRT/VHF systems are used the units should preferably be portable and carried by thesupervisor or a person who can get in touch with his respective supervisor immediately.Where fixed systems are used the guidelines for telephones should apply.

The selected system of communication together with the necessary information ontelephone numbers and/or channels to be used should be recorded on the appropriateformo This form should be signed by both ship and shore representatives.

The telephone and portable RT/VHF systems should comply with the appropriatesafety requiremcnts.

A7 Have the procedures for cargo, bunker and ballast handling been agreed?The procedures for the intended operation should be pre-planned. They should be

discussed and agreed upon by the ship and shore representatives prior to the start of theoperations. The agreed arrangements should be recorded on a form and contain at leastthe information shown in the annex to these guidelines. The form should be signed byboth representatives. Any change in the agreed procedure that could affect theoperation should be discussed by both parties and agreed ulJOn.After agreement has beenreached by both parties substantial changes should be laid down in writing as soon aspossible and in sufficient time before the change in procedure takes place. In any case thechange should be laid down in writing within the working period of those supervisors onboard and ashore in whose working period agreement on the change was reached. Theoperations should be suspended and all deck and vent openings cJosed on the approach ofan e1ectrical storm.

The properties of the substances handled, the equipment of ship and shoreinstallation, the ability of the ship's crew and the shore personnel to execute the necessaryoperations and to sufficiently control the operations are factors which should be takeninto account when ascertaining the possibility of handling a number of substancesconcurrently.

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Page 11: OCIMF Ship_Shore Safety Check List Guidelines

J

(1

The manifold area both on board and ashore should be safely and properlyilluminatcd during darkness.

The initial and maximum loading rates, topping off rates and normal stoppingtimes should be agreed, having regard to:

- the nature of the cargo to be handled;- the arrangement and capacity of the ship's cargo lines and gas venting systems;- the maximum allowable pressure and flow rate in the ship/shore hoses and

loading arms;- precautions to avoid accumulation of static electricity;- any other flow controllimitations.A note to this effect should be entered on the form referred to above.If the static electricity properties of the substance handled and the situation in the

tank so require, no conducting object should be inserted into that tan k during loadingand during a period of at least 30 minutes after the cessation of loading.A8 Has the ernergency shut down procedure been agreed?

An emergency shut down procedure 5hould be agreed between ship and shore andrecorded on an appropriate formo

The agreement should designate in which cases the opcrations have to be stoppedimmediately.

Due regard should be given to the possible introduction of dangers associated withthe emergency shut down procedure.

A9 Are fire hoses and fire fighting equipment on board and ashore positioned andready for irnrnediate use?Fire fighting equipment both on board and ashore should be correctly positioned

and ready for immediate use.Adequate units of fixed or portable equipment should be stationed to cover the

ship's cargo deck and on the jetty. The ship and shore fire main systems should bepressurised, or be capable of being pressurised at short notice.

Both ship and shore should ensure that their fire main systems can be connected ina quick and easy way utilising if necessary the international ship/shore connection.

AIO Are cargo and bunker hoses/arrns in good condition and properly rigged and,where appropriate, certificates checked?Cargo hoses and metal arms should be in a good condition and should be properly

fitted and rigged so as to prevent strain and stress beyond design limitations. AII flangeconnections should be fully bolted.

Other types of connections should be properly secured. It should be ensured thatthe hoses or metal arms are constructed of a material suitable for the substance to behandled taking into account its temperature and the maximum operating pressure.

Cargo hoses should be identifiable with regard to their suitability for the intendedoperation.

All Are scuppers effectively plugged and drip trays in position, both on board andashore?Where applicable all scuppers on board and drainholes ashore should be properly

plugged during the operations. Accumulation of water should be drained offperiodically.

Both ship and jetty should ideally be provided with fixed drip trays; in theirabsence portable drip trays may be used.

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AlI drip trays should be emptied in an appropriate manner whenever necessary butalways after completion of the specific operation.

Where corrosive liquids or refrigerated gases are being handled, the scuppers maybe kept open, provided that an ample supply of water is available at all times in thevicinity of the manifolds.

A12 Are unused cargo and bunker connections including the stern discharge Une, iffitted, blanked?Unused cargo and bunker line connections should be do sed and blanked. Blank

flanges should be fully bolted and other types of fittings, if used, properly secured.

A13 Are sea and overboard discharge valves, when not in use, closed and lashed?Experience shows the importance of this item in pollution avoidance on ships

where cargo lines and ballast systems are interconnected.The security of the valves in question should be checked visually.

A14 Are all cargo and bunker tank Uds closed?Apart from the openings in use for tank venting (see A15) all openings to cargo

tanks should be do sed gastight.Ullaging and sampling points may be opened for the short periods necessary for

ullaging and sampling.Closed ullaging and sampling systems should beused where required by

international, national and local regulations and agreements.

A15 Is the agreed tank venting system being used?Agreement should be reached by both parties as to the venting system for the

operation, taking into account the' nature of the cargo and international, national andlocal regulations and agreements.

There are three basic systems for venting tanks:1. Open to atmosphere via open ullage ports, protected by suitable flame screens.2. Fixed venting systems which indudes inert gas systems.3. To shore through other vapour handling systems.

A16 Are hand torches of an approved type?

A17 Are portable VHF/UHF transceivers of an approved type?Battery operated hand torches and VHF radio-telephone sets should be of a safe

type which is approved by a competent authority. Ship/shore telephones should complywith the requirements for explosion-proof construction except when placed in a safespace in the accommodation.

VHF radio-telephone sets may operate in the internationally agreed wave bandsonly.

The above-mentioned equipment should be \Vellmaintained and damaged units,though capable of operation, should not be used.A18 Are the ship's main radio transmitter aerials earthed and radars switched off?

The ship's main radio transmitter should not be used during the ship's stay in port,except for receiving purposes. The main transmitting aerials must be disconnected andearthed.

The ship's radar installation should not be used unless the master, in consultationwith the terminal manager, has established the conditions under which the installationmay be used safely.

A19 Are electric cables to portable electrical equipment disconnected from power?The use of portable electrical equipment on wandering leads is prohibited in

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hazardous zones.The supply cables should be disconnected and preferably removed from the

hazardous zone.Telephone cables in use in the ship/shore communication system should preferably

be routed outside the hazardous zone. Wherever this is not feasible, the cable should beso positioned and protected that no danger arises from its use.A20 Are all external doors and ports in the amidships accommodation closed?A2! Are all external doors and ports in the after accommodation leading onto or over­

looking the tank deck closed?External doors, windows and portholes in the amidship's accommodation should

be closed during the operations.In the after accommodation external doors, windows and portholes facing or near

the cargo zone should be closed during operations. Thesc doors should be clearly marked,but at no time should they be locked.

A22 Are air conditioning intakes which may permit the entry of cargo vapours closed?A23 Are window-type air conditioning units disconnected?

Air conditioning and ventilator intakes which are likely to draw in air from thecargo area should be closed.

Air conditioning units which are located wholly within the accommodation andwhich do not draw in air from the outside may remain in operation.

Window-type air conditioners should be disconnected fram their power supply.

A24 Are smoking requirements being observed?Smoking on board the ship may only take place in places specified by the master in

consultation with the terminal manager or his representative.No smoking is allowed on the jetty and the adjacent area except in buildings and

places specified by the terminal manager in consultation with the master.Places which are directly accessible fram the outside should not be designated as

places where smoking is permitted. Buildings, places and rooms designated as placeswhere smoking is permitted should be clearly marked as such.

A25 Are the requirements for the use of galley and other cooking appliances beingobserved?Open fire may be used in galleys whose construction, location and ventilation

system pro vides protection against entry of flammable gases.In cases where the galley does not comply with the above, open fire may be used

provided the master, in consultation with the terminal manager, has ensured thatprecautions have been taken against the entry or build up of flammable gases.

On ships fitted with stern discharge lines no open fire in galley-furnaces andcooking appliances is allowed when these lines are used, unless the construction of theship's accommodation allows for the safe use of open fire.A26 Are naked light requirements being observed?

Naked light or open fire comprises the foIlowing: fire, spark formation, nakedlight and any surface with a temperature that is equal to or higher than the minimumignition temperature of the products handled in the operations.

The use of open fire on board the ship - other than covered in questions A 24 andA 25 - and within a distance of 25 m of the ship is prohibited, unless all applicableregulations have been met and subject to agreement by the port authority, terminalmanager and the master.

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rA27 Is there provision for an emergency escape possibility?

In addition to the means of access referred to in question A 3, a safe and quickemergency escape should be available both on board and ashore.

On board the ship it may consist of a lifeboat ready for immediate use, preferablyat the after end of the ship.

A28 Are sufficient personnel on board and ashore to deal with an emergency?At all times during the ship's stay at the terminal, a sufficient number of personnel

should be present on board the ship and in the shore installation to deal with anemergency.

A29 Are adequate insulating means in place in the ship/shore connection?Unless measures are taken to break the continuous electrical path between ship and

shore pipework provided by the ship/shore hoses or metallic arms, stray electric currents,mainly from corrosion protection systems, can cause electric sparks at the flange faceswhen hoses are being connected and disconnected.

The passage of these currents is prevented by an insulating flange inserted at eachjetty manifold outlet or incorporated in the construction of metallic arms.

AIternatively, the electrical discontinuity may be provided by the inc1usion of onelength of electrically discontinuous hose in each hose string.

It should be ascertained that the means of electrical discontinuity is in place and ingood condition and that it is nqt being by-passed by contact with external metal.A30 Have measures been taken to ensure sufficient pumproom ventilation?

Ship's pumprooms should be mechanically ventilated and the ventilation should bekept running throughout the operation. Ventilation should be aimed at maintaining asafe atmosphere throughout the pumproom.

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_________________ -"!!iiii!!!!iiiiíi!!iiii!íiiiiiiiiiiii!iíi!iiiiii~~!

PART BADDITIONAL CHECKS - BULK LIQUID CHEMICALS

Bl Is information available giving the necessary data for the safe handling of the cargoincluding, where applicable, a manufacturer's inhibition certificate?Information on the product to be handled should be available on board the ship

and ashore before and during the operation.This information should include:a) a cargo stowage plan;b) a fun description of the physical and chemical properties, including reactivity,

necessary for the safe containment of the cargo;c) action to be taken in the event of spills or leaks;d) counter measures against accidental personal contact;e) fire-fighting procedures and fire-fighting media;f) procedures for cargo transfer.When cargoes required to be stabilized or inhibited are to be handled, information

should be exchanged thereon.

B2 Is sufficient and suitable protective equipment (including self-contained breathingapparatus) and protective clothing ready for immediate use?Suitable protective equipment, including self-contained breathing apparatus, and

protective clothing, appropriate to the specific dangers of the product handled, should bereadily available in sufficient numbers for operational personnel both on board andashore.

Storage places should be protected from the weather and clearly marked.AlI persons directly involved in the operation should utilize this equipment and

clothing whenever the situation requires.Personnel required to use breathing apparatus during operations should be

physicany fit and trained in its safe use. Unfit or untrained personnel should not beselected for operations involving the use of breathing apparatus.

B3 Are counter measures against accidental personal contact with the cargo agreed?Sufficient and suitable means should be available to neutralize the effects and

remove small quantities of spilled products. However, it is possible that unforeseenpersonal contact may occur.

To limit the consequences, sufficient and suitable counter-measures should betaken.

Information on how to handle these contacts giving regard to the special propertiesof the products should be studied and available for immediate use.

A suitable safety shower and eye rinsing equipment should be fitted and ready forimmediate use in the immediate vicinity of places on board and ashore where operationsregularly take place.

Measures should be taken to maintain the water at a safe temperature.B4 Is the cargo handling rate compatible with the automatic shut down system if in

use?Automatic shut down valves may be fitted on the ship and the shore. The action of

these is automaticany initiated by a certain level being reached in the tank being loadedeither on board or ashore. In cases where such systems are used, the cargo handling rateshould be so adjusted that a pressure surge evolving from the automatic closure of anysuch valve does not exceed the safe working pressure of either the ship or shore pipelinesystem.

15

Page 16: OCIMF Ship_Shore Safety Check List Guidelines

rAlternatively, means may be fitted to relieve the pressure surge created, such as

recirculation systems and buffer tanks.A written agreement should be made between the ship and shore supervisors

indicating whether the cargo handling rate will be adjusted or alternative systems will beused; the safe cargo handling rate should be noted in this agreement and in the operationarrangement form (see A 7).

B5 Are cargo system gauges and alarms correctIy set and in good order?Ship and shore cargo system gauges and alar¡ns should be regularly checked to

ensure they are in good working order. Date and details of the last test should beexchanged.

In cases where it is possible to set alarms to different levels the alarm should be setto the required leve!.

B6 Are portable vapour detection instruments readily available for the products to behandled?The equipment provided should be capable of measuring, where appropriate,

flammable and/or toxic levels.Suitable equipment should be available to calibrate those instruments capable of

measuring flammability. Calibration should be carried out before the operationcommences.

B7 Has information on fire fighting media and procedures been exchanged?Information should be exchanged on the availability of fire-fighting equipment and

the procedures to be followed in the event of fire on board or ashore.Special attention should be given to any products which are being handled which

may be water reactive or require specialised fire-fighting procedures.

B8 Are transfer hoses of suitable material resistant to the action of the cargoes?Each transfer hose should be indelibly marked so as to allow the identification of

the products for which it is suitable, its specified maximum working pressure, the testpressure (including the last date on which it was tested at this pressure), and, if used atservice temperatures other than ambient, its maximum and/or minimum service

'temperature.

B9 Is cargo handling being performed with the permanent installed pipeline systems?During cargo operations where the use of portable cargo lines on board or ashore is

unavoidable, care should be taken to ensure that these lines are correctly positioned andassembled so that no extra danger exists from their use. Where necessary, the electricalcontinuity of these Hnes should be checked.

The use of non-permanent equipment inside tanks is generally not permitted unlessthe Port Authority's approval has been obtained.

Non-permanent cargo line systems should be kept as short as possible.Whenever cargo hoses are used to make connections within the ship or shore

permanent pipe line system, these connections should be secured and kept as short aspossible and electrically continuous to the ship or shore line system respectively.

16

Page 17: OCIMF Ship_Shore Safety Check List Guidelines

PART eADDITIONAL CHECKS - BULK LlQUEFIED GASES

Cl Is information available giving the necessary data for the safe handling of the cargoincluding, where applicable, a manufacturer's inhibition certificate?Information on the product to be handled should be available on board the ship

and ashore before and during the operation.This information should inelude:a) a cargo stowage plan;b) a full description of the physical and chemical properties necessary for the safe

containment of the cargo;c) action to be taken in the event of spills or leaks;d) counter measures against accidental personal contact;e) fire-fighting procedures and fire-fighting media;f) procedures for cargo transfer;g) special equipment needed for the safe handling of the particular cargo;h) minimum cargo containment system temperature.When cargoes required to be stabilized or inhibited are to be handled, information

should be exchanged thereon.C2 Is the water spray system ready for use?

In cases where flammable and/or toxic products are handled, water spray systemsshould be regularly tested. Details of the last tests should be exchanged.

During operations the systems should bekept ready for immediate use.

C3 Is sufficient and suitable protective equipment (including self-contained breathingapparatus) and protective c\othing ready for immediate use?Suitable protective equipment, ineluding self-contained breathing apparatus and

protective elothing, appropriate to the specific dangers of the product handled, should bereadily available in sufficient numbers for operational personnel both on board andashore.

Storage places should be protected from the. weather and c1early marked.All personnel directIy involved in the operation should utilize this equipment and

c10thing whenever the situation requires.Personnel required to use breathing apparatus during operations should be

physically fit and trained in its safe use. Unfit or untrained personnel should· not beselected for operations involving the use of breathing apparatus.C4 Are void spaces properly inerted where required?

The spaces that are required by the IMCa Gas Carrier Codes to be inerted shouldbe checked by ships' personnel prior to arrival.

CS Are alI remote control valves in working order?AlI ship and shore cargo system remote control valves and their position indicating

systems should be regularly tested. Details of the last tests should be exchanged.C6 Are cargo tank safety relief valves lined up to the ship's venting system and are

by-passes closed?If the venting system is fitted with lines by-passing reHef valves the by-passes must

be c1osed.

-. When different grades of cargo are carried simultaneously, independent ventingsystems must be available and segregation between systems should be checked.

In cases where cargo tanks are permitted to have more than one relief valve setting,

17 l

Page 18: OCIMF Ship_Shore Safety Check List Guidelines

it should be verified that the relief vaJve is set as required by the cargo to be handled andthat the actual setting of the relief valve is clearly and visibly displayed on board the ship.Relief valves settings should be recorded on the check list.

C7 Are the required cargo pumps and compressors in good order, and have themaximum working pressures been agreed between ship and shore?Agreement should be reached upon the maximum allowable working pressure in

the cargo line system during operations. The agreed pressure should be entered in theoperation arrangement formoCS Is reliquefication or boíl off control equipment in good order?

It should be verified that reliquefication and boil off control systems, if required,are functioning correctly prior to commencement of operations.

C9 Is gas detection equipment set for the cargo, calibrated and in good order?Span gas should be available to enable calibration of gas detection equipment.

Fixed gas detection equipment should be calibrated for the product to be handled prior tocommencement of operations. The alarm function should have been tested and details ofthe last test should be exchanged.

Portable gas detection instruments, suitable for the products handled, capable ofmeasuring flammable and/or toxic levels, should be available.

Portable instruments capable of measuring in the flammable range should becalibrated for the product to be handled before the operations commence.

ClO Are cargo system gauges and alarms correctly set and in good order?Ship and shore cargo system gauges should be regularly checked to ensure that they

are in good working order. Date and details of the last test should be exchanged.In cases where it is possible to set alarms to different levels, the alarm should be set

to the required leve!.

cn Are emergency shut down systems working properly?Ship and shore emergency shut down systems should be tested regularly.The test procedure should include the testing of as many elements of the cargo

transfer system as possible. Details of the last test should be exchanged.

Cl2 Does shore know the cIosing rate of ship's automatic valves; does ship have similardetails of shore system?Automatic shut down valves may be fitted on the ship and the shore. The action of

these is automaticalIy initiated by a certain level being reached in the tank being loadedeither on board or ashore.

In cases where such systems are used, the cargo handling rate should be so adjustedthat a pressure surge evolving fram the automatic closure of any such valve, does notexceed the safe·working pressure of either the ship or shore pipeline system.

Alternatively, means may be fitted to relieve the pressure surge created, such asrecirculation systems and buffer tanks.

A written agreement should be made between the ship and shore supervisorindicating whether the cargo handling rate will be adjusted or alternative systems will beused; the safe cargo handling rate should be noted in this agreement and in the operationarrangement form (see A7).

Cl3 Has information been exchanged between ship and shore on minimum workingtemperatures of the cargo systems?Before operations commence, information should be exchanged between ship and

shore representatives on cargo temperature/pressure requirements. _This information should be entered in the operation arrangement formo

18

Page 19: OCIMF Ship_Shore Safety Check List Guidelines

Following loading, discharging, ballasting or bunkering operations will be carried out at the above mentioned berth:

Operation Sequence

Product

Starting timeCompletion (Est.)

StopRemarks(Est.) Ship/Shore

ShoreShoreLoading/

ShipShip Press.Product Quantity Dis-RateRemarkstank

linecharging

Hnetank Bar

g~S t;;.~Sop.g.O'3(')o~o>~.¡;.(1)Ss's'~So>So~~o....,5'O'3~o':;oa'(1)(1)X(')=ro>:;~p.o>:;p.o>"Oo ~~ ¡;: ~lb ><

Time:

Terminal Supervisor/Representative

Narne _

-Signature _

Date:

Operation Arrangement

Berth:Ship's name:

Signature _

1.2.3.4.5.6.7.8.

Master/Chief officer

Narne: _

1.2.3.4.5.6.7.

8.

.....\O

- ¡¡---


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